Number Description Page
1 Introduction 1 - 3
2 SDBIP - Corporate Services 4 - 12
3 SDBIP - Finance 13 - 21
4 SDBIP - Iped 22 - 32
5 SDBIP - Technical Services 33 - 46
6 SDBIP - Municipal Manager 47 - 55
7 SDBIP - Summary Current Year 56 - 57
8 SDBIP - Capital Plan 58 - 60
9 SDBIP Gfs Functions - Executive & Council 61
10 SDBIP Gfs Functions - Finance & Admin 62
11 SDBIP Gfs Functions - Planning & Development 63
12 SDBIP Gfs Functions - Housing 64
13 SDBIP Gfs Functions - Public Safety 65
14 SDBIP Gfs Functions - Health 66
15 SDBIP Gfs Functions - Community Services 67
16 SDBIP Gfs Functions - Sport & Recreation 68
17 SDBIP Gfs Functions - Waste Management 69
18 SDBIP Gfs Functions - Roads 70
19 SDBIP Gfs Functions - Electricity 71
SAKHISIZWE MUNICIPALITY SDBIP 2011 - 2012
INDEX
1
2
Section 53(3)(a) Mayor must ensure that the SDBIP is made public within 14 days after approval of the SDBIP.
The municipality is then required to translate these scorecards into Service Delivery and Budget Implementation Plans, which link the IDP objectives, to the Departmental objectives, while taking into account related projects and budgeting that is committed for this purpose.
In establishing the reviewed IDP for 2011/2012, the revised IDP and the draft budget were approved as a draft by Council on 31 March 2011 and published for input from the community. The budget was approved, the IDP revised and strategic performance indicators approved for the period under review.
Legal Prescriptions for the Development of the SDBIP
The required processes for the submission, approval, implementation and revision of the Service Delivery and Budget Implementation Plan are detailed as follows (taking into account , the prescriptions of the Municipal Finance Management Act, Act 56 of 2003):
Section 69(3)(a) Municipal Manager submits draft SDBIP to the Mayor within 14 days after the approval of the Budget.
Introduction
Within municipalities and at a strategic level, the 5 year Integrated Development Plan (IDP) determines the strategic direction and objectives of the municipality. On an annual basis and with public participation initiatives and input, a reviewed IDP is developed which will inform the strategic direction of the municipality for the current year.
The annual IDP objectives are translated into the strategic objectives of the organization (strategic scorecard) and these are further translated into performance scorecards for each department.
Section 53 (1)(c)(ii) Mayor to take all reasonable steps to ensure that the Mayor approves the SDBIP within 28 days after the approval of the budget.
Section 53(1)(c)(iii) Mayor to take all reasonable steps to ensure that the annual performance agreements of the Municipal Manager and all Senior Managers are linked to the SDBIP and performance objectives approved with the Budget.
SAKHISIZWE MUNICIPALITY
SERVICE DELIVERY AND BUDGET IMPLEMENTATION PLAN FOR PERIOD:
SDBIP 2011 - 2012
Section 72 The Municipal Manager, by 25 January, to assess the performance of the Municipality for the first half of the year taking into account the service delivery targets and performance indicators set in the SDBIP and submit a report on it to the Mayor, the National Treasury and the Provincial Treasury. The report must include recommendations as to whether an adjustment budget is necessary, and if necessary, recommendations of revised projections of income and expenditure.
Section 54 The Mayor must, upon receiving the reports listed in Sections 71 and 72, check whether the budget is implemented in accordance with the SDBIP, make revisions to the SDBIP with Council approval for an adjustment budget and changes to the performance indicators in the budget and SDBIP, issue instructions to the Municipal Manager to ensure the budget is implemented according to the SDBIP, submit the Section 72 report to Council by 31 January of each year and make any revision to the SDBIP public promptly.
The SDBIP stipulates the projects that should be implemented to effect the development priorities and objectives as set out in the IDP.
Additionally, and through this process it is able to ensure that alignment occurs between the IDP and the Budget. This is achieved by ensuring that the performance and achievement of targets will be measured.
Section 53(3)(b) Mayor must ensure that the Performance Agreements of the Municipal Manager and Senior Managers be made public within 14 days after approval of the SDBIP and copies submitted to Council and MEC for Local Government in the Province.
Section 69(1)(a) Municipal Manager to implement the Budget and to adjust expenditure if revenue is not in accordance with the Budget or the SDBIP.
Section 71(1)(g)(ii) The Municipal Manager to report within 10 working days of the end of each month to the Mayor an explanation of any material variances from the SDBIP.
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(1)
(2)
The large number of households without these basic facilities is a major cause of concern.
(3) Housing
(4)
(5)
The provision of electricity to all households has been considered as an essential infrastructural requirement LED
Unemployment and slow economic growth was identified as requiring intervention in order to alleviate poverty levels and combat associated social problems. To facilitate and monitor the provision agricultural activities and facilitate with DOA the support of emerging The Sakhisizwe IDP Steering committee and Representative Forum changed the formerly identified development priorities to the following:
Roads and Storm water
The lack of a proper road network was identified as having the single most negative impact on business growth and communication. An inadequate storm water drainage system contributes to the bad condition of the available roads.
Water and Sanitation
A large housing backlog, as previously quantified, requires urgent attention. We are experiencing problems with the availability of land for housing development. Further the water and sanitation supply is inadequate and bulk services needs to be upgraded and renewed.
Electrification
VISION
"Together with communities and partners striving for sustainable livelihoods and economic growth for all"
MISSION
"Together with all communities, we will provide sustainable service delivery, skills development and alleviate poverty though the integrated development plan"
Achievement of these vision and mission statements requires that the various programmes and activities reflected within the SDBIP (for each department) are achieved.
4. Development Priorities
The Vision and Mission of Sakhisizwe Municipality
(6)
(7)
(8)
(9)
(10)
(11)
(12)
To create a safe and healthy environment by ensuring that land, natural resources and atmosphere are not contaminated.
Disaster Management
The need to upgrade the existing fire fighting and disaster management programs and procedures was also identified.
Special Programmes –HIV/Aids, Youth, Elderly People, Women, and Disabled
The prevalence of HIV/Aids and its associated problems is cause for concern and requires action. It is imperative to involve the youth, elderly, people with disabilities and women of the area in all developmental and planning matters. The empowerment of these groups with regard to the planning and financial responsibilities of the Council is also regarded as vital to the future of the region.
The availability of health facilities to all families, as well as adequate maintenance and administration thereof, has been identified as an urgent need. The need to plan and administer all emergency services in order to reach all inhabitants of the area was identified.
Safety and Security
Improved safety and security measures, such as the improvement of associated infrastructure, the creation of community police forums and improved communication measures are also required.
Education
A dire need for additional educational facilities has been identified as well as a need for proper maintenance of existing educational infrastructure.
Land Environmental Management
associated social problems. To facilitate and monitor the provision agricultural activities and facilitate with DOA the support of emerging farmers.
Social and Recreational Facilities
A serious lack of adequate sports and social facilities was identified throughout the municipal area in particular the provision of service centres to complement existing municipal and health services were identified. The need to provide information centres to assist economic growth initiatives was also identified.
Health
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a b c
a
b Working to improve levels of service delivery for electricity (energy) c
d e f g h
a b c d e
a b c d e
a b c d e f
Improving Communication (with communities and other organs of state) Management of Municipal institutions to be based on the Batho Pele principles .
Setting in place appropriate credit control measures and debt collection KPA 5: Good Governance and Public Participation
Complying with Municipal Legislation Developing appropriate By-laws
Setting in place internal Audit and Risk Management systems
Strengthen public participation and provide effective support to the Ward Committee system Developing and implementing an appropriate Performance Management System
KPA 4: Municipal Transformation and Institutional Development
Working to improve the financial viability of the Municipality by setting appropriate financial controls and systems in place Ensuring effective Grant expenditure and financial management
GRAP compliance
Compliance with the Municipal Finance Management Act (MFMA) Working to improve levels of provision of Community Facilities KPA 3: Municipal Transformation and Institutional Development
Ensuring an appropriate organizational design (Organogram) that fits in with the roles, powers and functions assigned to the Municipality
Working towards employment equity in the Municipality Focusing on HR skills development
Improving Integrated Development Planning processes and outcomes Working to improve levels of service delivery for water and sanitation services Ensuring an appropriate system is in place for Solid Waste Management Integrating Environmental Management processes into development activities
Working to improve levels of service for the road network under the jurisdiction of the Municipality Working to address housing backlogs
Integrating spatial planning into development activities and ensuring a process aimed at urban efficiency
The Budget and SDBIP for 2011/2012 have been written in a manner that conforms with the format of National Treasury and each KPA is set in terms of the 5 year Local Government Strategic Agenda as follows:
KPA 1: Local Economic Development
Focusing efforts on enabling economic growth based on identified sectoral development potentials Addressing poverty through poverty alleviation initiatives in collaboration with other spheres of government
Ensuring that LED strategies and individual projects are designed so as to realize maximum job creation, preferably on a sustainable basis.
KPA 2: Service Delivery
Key Performance Areas and Indicators
f
6
In the operational sense too, the Community Services Department has become a sub-department of IPED and as such the SDBIP is referred to as IPED/Community Services.
A number of Budget documents are attached to this SDBIP as supporting documentation and will provide greater context when examining the SDBIP in its entirety.
Management of Municipal institutions to be based on the Batho Pele principles . Annexures and Points for Consideration
It is imperative that the SDBIP is read together with the reviewed IDP and the Budget and that it is not regarded as a "stand alone document". Context is critically important for required insight.
It must be noted that the Community and Social Services Department does not have an appointed S57 Manager, and this position has been vacant for quite some time. As a direct result, the management functions pertaining to this department have been shared between the Technical Services Manager and the IPED Manager.
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CSM CSM CSM CSMCorporate ServicesR 0.00 Property ServicesR 0 Snapshot assessment (annual target)Reason for varianceRemedial ActionGeneral CommentCAPITAL BUDGET Budget nametotalIndicator custodian
Property ServicesR 542,316
Reason for varianceRemedial ActionGeneral Comment
T o p ro m o te a s e rv ic e -o ri e n te d c u lt u re t h a t fo c u s e s o n p ro v id in g p ro fe s s io n a l s u p p o rt s e rv ic e s a c ro s s t h e v a ri o u s m u n ic ip a l d e p a rt m e n ts a n d t o p ro v id e e ff e c ti v e a n d e ff ic ie n t H u m a n R e s o u rc e s s u p p o rt , A d m in is tr a ti v e a n d L o g is ti c a l S u p p o rt
OPERATIONAL BUDGET Budget nametotalIndicator custodian Snapshot assessment (annual target) Corporate ServicesR 2,702,935.00Key: Snapshot assessment on likelihood of achieving annual targets Work on hold
S A K H IS IZ W E M U N IC IP A L IT Y
Proceeding well. Annual target will be met and exceededS D B IP 2 01 1 - 20 12
Meeting targetC o rp o ra te S er vi ce s
under achieving on target. More work is needed Assessment not possible to determine at this stage Property ServicesR 0 Page 45% Q1Act.Q2Act.Q3Act.Q4Act. 5Creating an enabling environment for economic development and increase related potentials to maximize economic opportunities of the Local Municipality by 2011
Creation of sustainable jobs to reduce unemployment by assisting with procurement for Departments with related internal job creation projects that require recruitment of % of temporary "participants".
30%Recruitment records per project/ Quarterly Report Compliant with Provisioning / Recruitment Policy & project requirements (i.e. clean up projects/ sourcing of funding).
30%30%30%30%CSM/ Relevant Dept. (IT & CSSM)
15% Q1Act.Q2Act.Q3Act.Q4Act. 13Review, Development, and/or updating of Municipal by-Laws.By-Laws Analysis Reports and Implementation Strategy100%Review/ develop/ update By- LawsCapacity challenges; control & compliance with By-Laws attempted but require updating/ formulation.
Implem. Strat. Prep. ToR, invite tenders, Bid eval. Process Bid process final. Appoint. SP. By- Laws Draft By-Laws; Public comment on draft By-Laws; advertised, gaxetted & reviewed Implement. Strategy/ Staff capacitation on implement. of By- Laws.
CSM/ Municipal Manager/ S57 Managers
25% Q1Act.Q2Act.Q3Act.Q4Act. 13Improved human resource capacity of local government by 2011% of critical vacant positions filled within organisation 80%No. of critical vacant posts filled vs those unfilledStructure finalised15%35%60%80%CSM
13To ensure appropriate use of HR for effective and efficient service delivery.Reworked organogram/ organisational structure which takes into account functional needs100%Completed and adopted organisational structure Existing structure currently under review and to be finalised Final. Organogra m Council approv.
Implementation Implement.CSM
13To ensure appropriate use of HR for effective and efficient service delivery.90% compliance with the employment equity plan in the 2 highest levels of management90%quarterly reportsUnder Development Employment Equity Report 25%50%75%90%CSM
13To ensure appropriate use of HR for effective and efficient service delivery.Employment Equity Plan & Report (Legislated format reporting) Approved EE Policy100%Employment Equity Report (Legislated EE report) and Employment Equity Policy and Plan Annual Review to be completed. EE Plan but no policy approved EE legislated format completed & sent Equity Policy Plan Review in progress from Quart 1 75%100%CSM
Indicator custodian Snapshot assessment (annual target)
Reason for varianceRemedial ActionGeneral Comment
KPA 3: Municipal Transformation and institutional developmentKPA Weight IDP No.IDP Objective indicator of performanceAnnual targetmeasurement sourceBaselineTargets TargetsIndicator custodian
Snapshot assessment (annual target) Reason for varianceRemedial ActionGeneral CommentIDP No.IDP Objective indicator of performanceAnnual targetmeasurement sourceBaseline
Indicator custodian Snapshot assessment (annual target)
Reason for varianceRemedial ActionGeneral Comment KPA 2: Service DeliveryKPA Weight
KPA 1: Local Economic DevelopmentKPA Weight IDP No.IDP Objective indicator of performanceAnnual targetmeasurement sourceBaselineTargets Equity Registry Dept. of Labour Page 5
25% Q1Act,Q2Act.Q3Act.Q4Act. 13To ensure appropriate use of HR for effective and efficient service delivery.Identified HR policies are reviewed and updated as required (HR Provisioning, Retention strategy (scarcity of skill), HR Development, EE Policy/Plan, Performance Management & any other deemed operationally necessary)
100%Completed and adopted HR Policies as deemed necessary for operational purposes.
Policies/Procedures outdated and/or non- existant Policies/ Procedures assessed Appointmen t of Service Provid.
Draft Policies presented/ workshopped if required/LLF consultation Submission to Council/Appoved policies and implement.
CSM
13Good governance, effective administration and service deliveryThe signed performance agreement of the S57 Managers.
100%Signed Performacne Agreements for all managers Performance Agreements to be signed annually 100%100%100%100%CSM,MM
13To ensure appropriate use of HR for effective and efficient service delivery.implementation of institutional PMS as per project plan90%Quarterly Reports and reporting as per policy Currently PMS only applicable to S57 managers 20%40%65%90%MM, CSM, CFO, TS, Comm S, IPED
13To ensure appropriate use of HR for effective and efficient service delivery.PMS Framework developed with roll-out plan for middle management90%Quarterly Reports and reporting as per policy No frameworkFramework PMS Implement plan Application per planApplication per plan
MM, CSM, CFO, TS, Comm S, IPED
Notallthemeetings( Outreach,Dimafu& StandingCommfor FinanceandCommunity Service)didnot assembleasperthe schedule,thisisdueto postponementbecause ofotherimportant meetingsandavailability ofmembersofthe committee13WSP: Staff Development Capacitated staff within identiied areasSkills Audit need analysis/, WSP Plan updated/ Implementation report/s Level and degree of training conducted in terms of approved WSP Level and qualty of reports submitted re-implementation and monitoring 100%Skills Audit Approved WSP Implementation Reports Skills Monitoring Reports WSP to be developed/ updated Skills Monitoring Reports to be developed Skills Audit WSPImplementti on ReportsMonitoring of Implementation of training
Required ReportsCSM/SDF
13Training CommitteeTraining Committee meetings held quarterly100%Minutes of Committee Not fully functional25%25%25%25%CSM/SDF
TargetsIndicator custodianSnapshot assessment Reason for varianceRemedial ActionGeneral CommentIDP No.IDP Objective indicator of performanceAnnual targetmeasurement sourceBaseline
KPA 3: Municipal Transformation and institutional development (Cont.)KPA Weight held quarterlyCommittee meetings, held quarterly
13WSP Budget% of expenditure of the training/skills budget spent70%Training report/implementati on report/ statistics records of all training and workshop attendance, including costs of training implemented WSP, Training Plan and Implemewntation Reports.
20%50%70%70%CS
Page 625% Q1Act.Q2Act.Q3Act.Q4Act. 13Corporate Services StaffOn-the-job and formal training provision for identified Corporate Services staff as per WSP and Management Planning
90%On-the-job training programmes / external capacity building programmes as per quarterly training plans WSP in place (reviewed annually) Department to formally document training needs quarterly and update
20%50%80%90%CSM/SDF
13Labour relations management - to promote peace in the workplace.Training provision for identified line managers on Disciplinary Enquiry Management as per quarterly targets100%Legal compliance Records and outcomes minutes Capacity shortfall. Discipline not managed by Line Depts due to lack of training and experience 20%40%60%80%CSM/ HR Officer
13To protect the municipality from litigation -- Legal services70% of litigations handled successfully 70%Report to Council Quarterly Disciplinary case. Reports with outcomes 70%70%70%70%CSM
13Audit Reporting 90% of Council Resolutions pertaining to Coporate Services handled as required (4 reports)90%Quarterly Report to CouncilNo reporting currently20%40%60%90%CSM
13Local Labour ForumLLF meet regularly (once per quarter).100%LLF Quarterly reportsFunctional LLF25%50%75%100%CSM/LLF 8OHS Safety Management (OHS Act)Safety Policy developed and applied as per approved strategy.90%Monthly Safety Committee Meetings. Trained Safety Reps., Minutes of meetings, quarterly reports.
Legal requirement Promotion of safety in the workplace
30%50%60%90%CSM/ HOD's/ Safety Committee
13Strengthening Good Governance and effective administrationStaff meetings to be held quarterly and monthly with senior staff 100%Monthly meetings with senior staff & one meeting per quarter with all staff. Minutes/ attendance register Take place as scheduled/ To be documented formally
100%100%100%100%CSM/ Senior Staff
13Strengthening Good Governance and effective administrationAttendance at all Council and CSM Standing Committtes 100%Attendance Regiser of meetings attended Schedule of meetings available annually 25%50%75%100%CSM
Indicator custodian Snapshot assessment (annual target)
Reason for varianceRemedial ActionGeneral CommentKPA 3: Municipal Transformation and institutional development (Cont.)KPA Weight IDP No.IDP Objective indicator of performanceAnnual targetmeasurement sourceBaselineTargets effective administrationCSM Standing Committtesmeetings attended Meeting minutesavailable annually
13Strengthening Good Governance and effective administrationSubmission of half yearly and annual Departmental Reports100%Monthly reports on SDBIP and CSM Departmental Reports(half yearly and annually)Legislated reporting (Salary reviews/ leave/ appointments/ turnovers/ absenteeism etc)
25%50%75%100%CSM & Snr Staff
Page 725% Q1Act,Q2Act.Q3Act.Q4Act. 13Strengthening Good Governance and effective administrationUpdated leave reports provided to internal departments quarterly
100%Quarterly leave report; monthly leave reports.
Leave records audited No formal reporting25%50%75%100%CSM
13Strengthening Good Governance and effective administrationQuarterly PMS & SDBIP Reports100%PMS Reports - Quarterly SDBIP QuarterlyReports No PMS Framework and reporting not timeous SDBIP Reports 25%50%75%100%CSM 13Strengthening Good Governance and effective administrationResponse to departmental Risks Review Report Internal and External auditors100%Reports indcating response to internal and external auditorsResponse to Internal and Exteral audtors25%50%75%100%CSM
15% Q1Q2Q3Q4 13Improvement in the Financial Viability and Financial Management of local government; Address audits raised & progress clean audit reports by 201170% attainment of a clean audit (CSM), as per AG Report Implementation of previous Audit Plan re : Corporate Services 70%AG Report/ Progress reports /Strategy to address audit queries Audit Plan progress repot for 2008/2009 Qualified Report70%70%70%70%CSM/MM Offce Internal Audit
13Compliance with SCM policy (CSM Department) in respect of purchases, awards and expenditure100%Bid reports/ awards/ contractors / appointments/ payments/ reports unknown100%100%100%100%CSM
Management Departmental Budget/ Expenditure by ensuring no over/under expenditure95%Expenditure Report/ monitoring votes/ monthly reports MFMA requirements25%50%75%95%CSM
Strategy applied to deal with telephone usage and abuse80%Monthly telephone printout of expenditure Recovery reports for private usageLimited control by User Depts/ Staff abuse20%40%60%80%CSM
13To ensure appropriate use of HR for effective and efficient service delivery.Stocktake completed quarterly, Updated Asset100%Quarterly ReportStocktake records available25%50%75%100%CSM/Snr StaffSnapshot assessment (annual target)
Reason for varianceRemedial ActionGeneral Comment Improvement in the Financial Viability and Financial Management of local government; Address audits raised & progress clean audit reports by 2011
KPA 4: Financial management and viabilityKPA Weight IDP No.IDP Objective indicator of performanceAnnual targetmeasurement sourceBaselineTargets
TargetsIndicator custodian Indicator custodian
Snapshot assessment Reason for varianceRemedial ActionGeneral CommentIDP No.IDP Objective indicator of performanceAnnual targetmeasurement sourceBaseline
KPA 3: Municipal Transformation and institutional development (Cont.)KPA Weight effective and efficient service delivery.quarterly, Updated Asset Inventory List, Annual Stock count.
available
13To ensure appropriate use of HR for effective and efficient service delivery.Leave records updated monthly and verified100%Monthly reports/ leave taken / balances/ all statistical records monitors oganisational attendance and reports thereonLeave Policy and Procedure available25%50%75%100%CSM/HR Officer /HODs/ All staff
Page 820% Q1Act.Q2Act.Q3Act.Q4Act. 13Accountable and transparent programmes that lead to good governance, effective administration and public participation
CSM Departmental Annual Report100%Departmental Annual report submission by 30 November 2009 & Council approval by 31 March 2010
Legislated Annual Requirement50%100%100%100%CSM & Snr Staff
13To ensure appropriate use of HR for effective and efficient service delivery.Populated and finalised PMS scorecard and signed PMS Agreements for direct reporting staff up Middle Management Level100%Structured PM System Populated Scorecard Signed agreement Monitoring/ Evalluation of performance Legislative compliance In progress but only applicable to S57 No PMS Framework available
25%5075%100CSM & Snr Staff
13To ensure appropriate use of HR for effective and efficient service delivery.HR Strategy approved and implemented as per plan100%HR Strategy HR Implementation Plan Not yet approved25%50%75%100%CSM
13To ensure appropriate use of HR for effective and efficient service delivery.Accurate and up to date Personnel filing system Audited Personnel Files100%Personnel Filing audit resultsLack of internal controls and information and verification
25%50%75%100%CSM
Verified overtime, and leave data Pre-numbred payroll100%Pre-numbered payroll instructionsNo pre-numbering of payroll25%50%75%100%CSM
KPA 5: Good governance and Public participationKPA Weight IDP No.IDP Objective indicator of performanceAnnual targetmeasurement sourceBaselineTargetsIndicator custodian Snapshot assessment (annual target)
Reason for varianceRemedial ActionGeneral Comment Pre-numbred payroll instructions 13To ensure appropriate use of HR for effective and efficient service delivery.All new employees attend HR Induction Programme (Overview of Sakhisizwe)
100%New appointee familiarised with the Municipality by attendance of Induction Programme
Not available90%90%90%90%CSM
13To ensure appropriate use of HR for effective and efficient service delivery.Appoints SP to assist with development of HR Procedure Manual for Recruitment & Selection - ensures alignment to Recruitment & Selection Policy100%HR Procedure Manual reviewedHR Procedure Manual for Recruitment & Selection - payroll/ benefits admin/EE/WSP planned for 2010/2011 Financial Year
25%50%75%100%CSM/MM/ All staff involved in Recruitment of staff
Page 920% Q1Act.Q2Act.Q3Act.Q4Act. 13To ensure appropriate use of HR for effective and efficient service delivery.Good quality reporting, minute taking and agendas Meetings occur as scheduled (Council, management and Council committees)
100% schedul ed
Councl Committee & Management Meetings held as per schedule, quality control of council minutes/ agendas, ensuring legislative compliance and timeous implementation of council resolutions/ resolutions/ resolutions are kept in view through reporting by Managers Updated meeting schedules annuallyMeetings as per sched.Meetings as per sched.Meetings as per sched.Meetings as per sched.CSM/ Committee / Secretarial staff
TargetsIndicator custodian Snapshot assessment (annual target)
Reason for varianceRemedial ActionGeneral CommentIDP No.IDP Objective indicator of performanceAnnual targetmeasurement sourceBaseline
KPA 5: Good governance and Public participationKPA Weight Page 10
20% Q1Act.Q2Act.Q3Act.Q4Act. 13Implementation of Fleet Management Policy and PlanFleet Management Implementation Plan and Fleet Management System developed and implemented as per plan
100%Fleet maintenance schedule completed Updated log sheets Vehicles Roadworth Certificates Service History Reports Fleet management Policy not implemented No management of fleet occuring
25%50%75%10%CSM
13Manages Maintenance Contracts Letters of Appointment and Maintenance of Conditions of Service and related capacitationVerify existence of Contrct and Compliance with BC and SALGBC's Conditions of Service. Letters, contracts are drafted to regulate employment relationships to avoid legal complications. Establishment and implementation of Conditions of Service and capacitates staff in area of contract management.
100%HR monthly reports/ statistics/ capacity related on- the- job training reports /Quarterly reports / Administrative /legal complianc Efficient record keeping Regulated Employment relationship Conditions of Service applied consistently Updated meeting schedules annually / Lack of cooperation from municipal officials re resolution implementation
Meetings as per sched.Meetings as per sched.Meetings as per sched.Meetings as per sched.CSM
Effective functioning of Council and Committees & Institutional Meetings held in manner required in terms of legisltive complianceGood quality reporting, minute taking and agendas Meetings occur as scheduled (Counicl, management and Council committees) and effective implementation of Council resolutions
100%Council Committee and Management Meetings held as per schedule Effective implementation of Council Resolutions - Council and committee minutes distributed to Municipal Manager
Indicator custodian Snapshot assessment (annual target)
Reason for varianceRemedial ActionGeneral Comment
KPA 5: Good governance and Public participation (cont.)KPA Weight IDP No.IDP Objective indicator of performanceAnnual targetmeasurement sourceBaselineTargets Municipal Manager and HOD's 5 days afer the Counicl or committee meeting 20% Q1Act.Q2Act.Q3Act.Q4Act. Document Management SystemManagement of institutional memory Review/Updated and current records and archives system (procedure manual for record keeping)
80%quarterly reports/ Project progress in addressing the review and updating of existing approved docuemtn management system /record keeping procedure manual Document Management System required review and update
Pre-pare ToR, Invite tenders, Bid Eva-luation process Bid process finalized and appointmen t of SP Completion of Docu- ment Management System Imple-mentation Strat./ Train on system and on- going ana-lysis (M&E)
CSM
4% Q1Act.Q2Act.Q3Act.Q4Act. 13Compiles and manages budgets, controls cash flow, institutes risk management and administers tender procurement processes in accordance with generally accepted financial practices in order to ensure the achievement of strategic municipal objectivesAligns expenditure to cash flow projections to enable effective budgetting and to ensure that no over or under- expenditure occurs.
100%Monthly expenditure reports.
Expenditure reporting occurs.
25%50%75%100%CSM
Indicator custodianSnapshot assessment Reason for varianceRemedial ActionGeneral CommentCMC 1: Financial ManagementKPA Weight IDP Objective indicator of performanceAnnual targetmeasurement sourceBaselineTargets
TargetsIndicator custodian Snapshot assessment (annual target)
Reason for varianceRemedial ActionGeneral CommentIDP No.IDP Objective indicator of performanceAnnual targetmeasurement sourceBaselineKPA 5: Good governance and Public participation (cont.)KPA Weight Page 11
4% Q1Act.Q2Q3Act.Q4Act. 13To protect the municipality from litigation.Ensures training provision for all related HR staff re- management and application of discipline (internal and CCMA).
100%Training Records. Attendance Records.
Training provision limited.25%50%75%100%CSM
13To improve HR Skills for best practice.Provision of PMS Training to all relevant HR staff in order to facilitate roll out to lower levels.
100%Training Records and attendance Register Applicable to s57 managers -- limited training.
25%50%75%100%CSM
4% Q1Act.Q2Act.Q3Act.Q4Act. 13Establish effective and efficient IT system re- HR operation.Develop IT Strategy and Implementation Plan.100%IT Strategy and Implementation Plan approved.No strategy or plan.25%50%75%100%CSM
13To improve HR Skills for best practiceProvision of Customer Care workshops to all staff (HR and organisationally)..30%Training Records / registerNo customer care training.10%20%30%30%CSM
Indicator custodiansnapshot assessment Reason for varianceRemedial ActionGeneral CommentCMC 3: Client orientation and Customer Focus KPA Weight IDP No.IDP Objective indicator of performanceAnnual targetmeasurement sourceBaselineTargets
TargetsIndicator custodiansnapshot assessment Reason for varianceRemedial ActionGeneral CommentIDP No.IDP Objective indicator of performanceAnnual targetmeasurement sourceBaselineCMC 2: People Management and EmpowermentKPA Weight Page 12
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K ey : S n ap a ss es sm en t o n li ke lih o o d o f ac h ie vi n g a n n u al S A K H IS IZ W E M U N IC IP A L IT Y W or k on h ol d S D B IP 2 01 1 - 20 12 P ro c e e d in g w e ll. A n n u a l ta rg e t w ill b e m e t a n d e x c e e d e d F in an ce D ep ar tm en t M e e ti n g t a rg e t G en er al C o m m en t B u d g e t & T re a s u ry R 3 1 ,6 0 5 ,2 5 6 C F O
G en er al C o m m en t B u d g e t & T re a s u ry R 5 0 ,0 0 0 .0 0 In fo rm a ti o n T e c h n o lo g y R 0
B u d g e t n a m e T o ta l B u d g e t In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t R ea so n f o r va ri an ce R em ed ia l A ct io n
C A P IT A L B U D G E T P a g e 1 3
5% Q 1 A ct . Q 2 A ct . Q 3 A ct . Q 4 A ct . 5 C re at ng a n en ab lin g en vi ro nm en t f or ec on om ic d ev el op m en t a nd in cr ea se re la te d po te nt ia ls to m ax im iz e ec on om ic o pp or tu ni tie s of th e Lo ca l M un ic ip al ity b y 20 11
30 % o f t en de rs a w ar de d to H D Is 20 % Q ua rt er ly R ep or t S C M : T en de rs a nd B id R ep or ts
C om pl ia nc e R ep or t 5% 10 % 15 % 20 % C F O 15 % Q 1 A ct . Q 2 A ct . Q 3 A ct . Q 4 A ct . 13 80 % o f c rit ic al v ac an t po si tio ns fi lle d w ith in F in an ce D ep ar tm en t.
80 % N um be r of c rit ic al va ca nt p os ts fi lle d vs th os e th at a re u nf ill ed
C rit ic al p os ts ar e id en tif ie d on th e or ga no gr am F in al is at io n of or ga no gr am un de rw ay
30 % 80 % 80 % 80 % C F O S ta ff ca pa ci ta te d th ro ug h pl an ne d ex pe nd itu re o n tr ai ni ng /s ki lls b ud ge t
70 % Q ua rt er ly tr ai ni ng /S ki lls m on ito rin g re po rt s 70 % e xp en di tu re o n tr ai ni ng b ud ge t W or kl ac e S ki lls P la n ap pr ov ed an d tr ai ni ng re qu ire d to pl an ne d 15 % 30 % 60 % 70 % C F O
Im pr ov ed h um an r es ou rc e of lo ca l go ve rn m en t b y 20 11 T ar g et s In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t (a n n u al ta rg et )
R ea so n f o r va ri an ce R em ed ia l A ct io n G en er al C o m m en t
G en er al C o m m en t K P A 2 : M u n ic ip al T ra n sf o rm at io n a n d in st it u ti o n al d ev el o p m en t K P A W ei g h t ID P N o . ID P O b je ct iv e in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e B as el in e
B as el in e T ar g et s In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t (a n n u al ta rg et )
R ea so n f o r va ri an ce R em ed ia l A ct io n K P A 1 : L o ca l E co n o m ic D ev el o p m en t K P A W ei g h t ID P N o . ID P O b je ct iv e in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e pl an ne d 13 T o pr ov id e so un d an d su st ai na bl e fin an ci al m an ag em en t. A te nd an ce o f a ll C ou nc il an d S ta nd in g C om m itt ee m ee tin gs w he re in pu t/p re se nc e re qu ire d as p er s ch ed ul e an d re po rt s ub m is si on s.
10 0% P ro of o f C ou nc il an d S ta nd in g C om m itt ee M ee tin gs r eq ui re d to be a tte nd ed - M in ut es M ee tin gs sc he du le d. N ot al w ay s he ld a s pl an ne d
10 0% 10 0% 10 0% 10 0% C F O D eb t c ol le ct io n in cr ea se d to 9 0% A do pt io n of C re dt C on tr ol P ol ic y an d D eb t C ol le ct io n B ill in g S ys te m
90 % C re di t C on tr ol P ol ic y D eb t C ol le ct io n B ill in g S ys te m a pp lie d % o f d eb t c ol le ct ed A va ila bl e C re di t C on tr ol P ol ic y an d D eb t C ol le ct io n B ili ng S ys te m
25 % 50 % 75 % 90 % C F O 13 C on su m er d at ab as e up to d at e an d up da te d m on th ly
95 % U pd at ed c on su m er ba se C on su m er da ta ba se in pr oc es s of be in g up da te d 90 % 90 % 90 % 90 % C F O C on su m er a cc ou nt s ac cu ra te 98 % M on th ly b ill in g of co ns um er a cc ou nt s at 98 % a cc ur ac y.
In ac ur at e 90 % 94 % 96 % 98 % C F O M on th ly m et er r ea di ng s ca pt ur ed a cc ur at el y. 95 % A cc ur ac y of m et er re ad in gs r ef le ct ed m on th ly a nd in pu tte d on to S E B A T A 90 % 90 % 92 % 95 % 98 % C F O 13 In di ge nt M an ag em en t F re e B as ic S er vi ce s R ev ie w ed a nd a pp ro ve d fu lly fu nt io na l I nd ig en t P ol ic y an d re gi st er
90 % M on th ly u pd at ed In di ge nt R eg is te r R ev ie w ed In di ge nt P ol ic y. Q ua rt er ly re po rt s In di ge nt P ol ic y + R eg is te r S om e ac ce ss to F B S .
25 % 50 % 75 % 10 0% C F O
T o se cu re s ou nd a nd s us ta in ab le fin an ci al m an ag em en t. E ffe ct iv e C on su m r B ill in g S ys te m s, D eb t C ol le ct io n an d C re di t C on tr ol to im pr ov e pa ym en t l ev el s an d re du ce de bt , a nd in s o do in g, t o pr om ot ed a cu ltu re o f p ay m en t P a g e 1 4
15 % Q 1 A ct . Q 2 A ct . Q 3 A ct . Q 4 A ct . 13 E xp en di tu re M an ag em en t Im pl em en ta tio n of M & E sy st em to m on ito r an d co nt ro l e xp en di tu re
10 0% M on th ly /Q ua rt er ly re po rt in g/ co nc ill ia tio ns of v ot es
M an ag ed a nd co nt ro lle d 25 % 50 % 75 % 10 0% C F O 13 T o se cu re s ou nd a nd s us ta in ab le fin an ci al m an ag em en t. A F S s ub m itt ed ti m eo us ly by 3 1 A ug us t 10 0% A F S /C ou nc il ap pr ov ed / su bm is si on to T re as ur y M F M A re qu ire m en t 25 % 50 % 75 % 10 0% C F O 13 D ev el op a nd u pd at e fin an ci al po lic ie s/ st ra te gi es a nd b y- la w s in li ne w ith le gi sl at io n.
A F S G R A P /G A M A P C om pl ia nt 10 0% G R A P /G A M A P C om pl ia nt A F S M F M A re qu ire m en t 25 % 50 % 75 % 10 0% C F O 13 D ev el op a nd u pd at e fin an ci al po lic ie s/ st ra te gi es a nd b y- la w s in li ne w ith le gi sl at io n.
U pd at ed fi na nc ia l po lic ie s as d ee m ed ne ce ss ar y fo r op er at io na l e ffi ci en cy a s pe r im pl em en ta tio n pl an .
10 0% C om pl et ed a nd ad op te d by -la w s P ol ic ie s as in di ca te d P ol ic ie s ou td at ed o r no n- ex is ta nt P ol ic y A ss es s m en t
A pp oi n tm en t of S er vi ce P ro vi d er
P re se nt a tio ns an d W or ks ho ps o n dr af ts
A pp ro ve d po lic ie s an d im pl em e nt at io n
C F O 13 T o se cu re s ou nd a nd s us ta in ab le fin an ci al m an ag em en t. T im el y re ce ip tin g of N at io na l a nd P ro vi nc ia l al lo ca tio ns ( G ra nt fu nd in g an d eq ui ta bl e sh ar e) .
10 0% C or re sp on de nc e / R ep or ts / R ec ei pt a nd al lo ca tio ns
M F M A re qu ire m en t 25 % 50 % 75 % 10 0% C F O 13 D at a in te gr ity a nd pr ot ec tio n of a ll in fo rm at io n an d
10 0% R ol l-o ut a nd im pl em en ta tio n of fu lly fu nc to na l I T P ol ic y & IT IT S ys te m m ai nt en an ce re qu ire d 25 % 50 % 75 % 10 0% C F O
G en er al C o m m en t B as el in e T ar g et s In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t (a n n u al ta rg et )
R ea so n f o r va ri an ce R em ed ia l A ct io n K P A 2 : M u n ic ip al T ra n sf o rm at io n a n d in st it u ti o n al d ev el o p m en t (c o n t. ) K P A W ei g h t ID P N o . ID P O b je ct iv e in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e in fo rm at io n an d co m pu te r sy st em s re gu la r up gr ad e of ha rd w ar e an d so ftw ar e
fu nc to na l I T P ol ic y & IT S tr at eg y an d ef fe ct iv e w eb si te m ai nt en an ce re qu ire d F in an ci al S ys te m re qu ire s m ai nt en an ce
13 F un ct io na l E le ct ro ni c IT /F in an ci al S ys te m s im pl em en te d
10 0% E ffe ct iv en es s of E le ct ro ni c D at a M an ag em en t S ys te m S E B A T A F in an ci al S ys te m m ai nt ai ne d
25 % 50 % 75 % 10 0% C F O 13 P ro vi de e ffi ci en t a nd e ffe ct iv e fin an ci al su pp or t t o al l d ep ar tm en ts . R ol l-o ut o f e m ai l & fu nc tio na l e m ai l f ac ili tie s 90 % E ffe ct iv e C om m un ic at io n O ng oi ng 25 % 50 % 75 % 10 0% C F O 13 P ro vi de e ffi ci en t a nd e ffe ct iv e fin an ci al su pp or t t o al l d ep ar tm en ts . W eb si te d ev el op ed a nd up da te d an d m ai nt ai ne d ac co rd in g to im pl em en ta tio n pl an .
80 % S P R ep or tin g, M on th ly an d qu ar te rly r ep or tin g. W eb si te de ve lo pe d by M A R S T ec hn ol og ie s/ R eq ui re s im pl em en ta tio n / m ai nt en an ce 50 % 60 % 70 % 80 % C F O 13 P ro vi de e ffi ci en t a nd e ffe ct iv e fin an ci al su pp or t t o al l d ep ar tm en ts . P ur ch as e of o ffi ce fu rn itu re a nd e qu ip m en t 10 0% A dv er t/ T en de r/ B id aw ar d/ pa ym en t/ pu rc ha se s
25 % 50 % 75 % 10 0% C F O
P ro vi de e ffi ci en t a nd e ffe ct iv e fin an ci al su pp or t t o al l d ep ar tm en ts . P a g e 1 5
15 % Q 1 A ct . Q 2 A ct . Q 3 A ct . Q 4 A ct . 13 T o pr ov id e so un d an d su st ai na bl e fin an ci al m an ag em en t A nn ua l r ec on ci lia tio n an d up da te o f t he va lu at io n ro ll
10 0% A cc ur ac y an d co m pl et en es s of va lu at in r ol l ( co rr ec t ra te s an d ac co un ts ) E xi st in g va lu at io n ro ll (7 5% )
10 0% 10 0% 10 0% 10 0% C F O 13 P ro vi de e ffi ci en t a nd e ffe ct iv e fin an ci al su pp or t t o al l d ep ar tm en ts . M an ag e vo te s re c os ts of fu el a nd m ai nt en an ce by m on th ly a llo ca tio ns to th e co rr ec t v ot e.
10 0% M on th ly s ta tis tic al /fi na nc ia l re po rt s/ al lo ca te d co st of fu el a nd m ai nt en an ce to c or re ct vo te s
O ng oi ng , M F M A 25 % 25 % 25 % 25 % C F O 25 % Q 1 A ct . Q 2 A ct . Q 3 A ct . Q 4 A ct . 13 S ec ur e, s ou nd a nd s us ta in ab le fin an ci al m an ag em en t C le an a ud its r ec ei ve d. M F M A c om pl ia nc e im pr ov ed e ffi ci en cy a nd fis ca l c on tr ol
10 0% Q ua rt er ly A ud it R ep or ts . A nn ua l F in an ci al S ta te m en ts an d A G R ep or t.
A F S c om pi le d an nu al ly D is cl ai m er re ce iv ed .
25 % 50 % 75 % 10 0% C F O
T ar g et s In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t (a n n u al ta rg et )
R ea so n f o r va ri an ce R em ed ia l A ct io n G en er al C o m m en t
G en er al C o m m en t K P A 4 : F in an ci al m an ag em en t an d v ia b ili ty K P A W ei g h t ID P N o . ID P O b je ct iv e in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e B as el in e
B as el in e T ar g et s In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t (a n n u al ta rg et )
R ea so n f o r va ri an ce R em ed ia l A ct io n K P A 3 : S er vi ce D el iv er y K P A W ei g h t ID P N o . ID P O b je ct iv e in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e 1 3
S ec ur e, s ou nd a nd s us ta in ab le fin an ci al m an ag em en t Im pl em en ta tio n of S C M P ol ic y C om pl ia nc e R ep or t s ub m itt ed to C ou nc il 10 0% Im pl em en t S C M P ro ce ss es / S C M T en de rs / B id / Q ua rt er ly R ep or t
S C M P ol ic y in pl ac e 25 % 25 % 25 % 25 % C F O P a g e 1 6
25 % Q 1 Q 2 Q 3 Q 4 13 Im pl em en t M F M A re qu ire m en ts r el at in g to ac co un tin g & r ep or tin g S ub m it S 71 r ep or ts m on th ly & S 72 h al f ye ar ly . S ub m it m on th ly ba nk r ec on s. P ro ce ss st at ut or y re po rt s N at io na l & P ro vi nc ia l.
10 0% A ll re po rt s su m itt ed a s pe r M F M A re qu ire m en ts .
S 71 a nd s 72 re po rt s no t su bm itt ed
25 % 50 % 75 % 10 0% C F O M on th ly , q ua rt er ly a nd m id -y ea r re po rt s to M un ic ip al M an ag er , E xc o, F ul l C ou nc il, P ro vi nc ia l a nd N at io na l T re as ur y an d A G pr ov id ed in te rm s of M F M A
10 0% M on th ly , q ua rt er ly , m id - ye ar a nd a nn ua l re po rt s to M un ic ip al M an ag er , E xc o, F ul l C ou nc il, P ro vi nc ia l a nd N at io na l T re as ur y an d A G a s pe r M F M A A F S a nd m os t re po rt s su bm tte d in te rm s of M F M A an d up da te d an nu al ly . S 71 an d 72 n ot su bm itt ed .
25 % 25 % 25 % 25 % C F O 95 % o f a llo ca te d op er at in g bu dg et s pe nt ye ar to d at e, e xc lu di ng st af f c os ts
95 % Q ua rt er ly a nd m on th ly re po rt s In co m e an d E xp en di tu re R ep or ts 25 % 50 % 75 % 95 % C F O 95 % o f a llo ca te d ca pi ta l 95 % qu ar te rly r ep or t 10 0% 25 % 50 % 75 % 95 % C F O
In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t (a n n u al ta rg et )
R ea so n f o r va ri an ce R em ed ia l A ct io n G en er al C o m m en t K P A 4 : F in an ci al m an ag em en t an d v ia b ili ty ( co n t. ) K P A W ei g h t ID P N o . ID P O b je ct iv e in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e B as el in e T ar g et s 95 % o f a llo ca te d ca pi ta l bu dg et s pe nt y ea r to da te
95 % qu ar te rly r ep or t 10 0% 25 % 50 % 75 % 95 % C F O 10 0% C om pl ia nc e of A ss et R eg is te r to G R A P st an da rd s 10 0% Q ua rt er ly c om pl ia nc e re po rt s ub m itt ed to co un ci l P ro ce ss is un de rw ay b ut re qu iri ng cl ea re r de fin iti on fr om th e A G
10 0% 10 0% 10 0% 10 0% C F O R ev ie w o f e ffi ci en cy o f S O P 's 10 0% E ffi ci en cy o f im pl em en ta tio n D ev el op m en t of S O P 's 25 % 50 % 75 % 10 % C F O R ev ie w o f D ep ar tm en ta l R is k 10 0% R es po ns es to in te rn al & e xt er na l a ud it re vi ew re - ris k as se ss m en t.
A ud it R ep or ts 80 % 90 % 10 0% 10 0% C F O ? S ub m is si on o f S ec tio n 71 a nd s 72 r ep or ts 10 0% M on th ly r ep or ts to N T an d P T N ot fu lly co m pl ia nt 10 0% 10 0% 10 0% 10 0% C F O R ev ie w o f F in an ci al P ol ic ie s 10 0% A nn ua l F in an ci al P ol ic y R ev ie w C om pl et ed . R ev ie w co m pl et ed - su bm is si on o f B ud ge t 10 0% 10 0% 10 0% 10 0% C F O S ub m is si on o f B ud ge t an d ID P P ro ce ss P la n 10 0% D ra ft ap pr ov ed C ou nc il 31 /3 a nd fi na l b ef or e 31 /5
M F M A re qu ire m en t - - ad he re nc e on go in g 25 % 50 % 75 % 10 0% C F O B ud ge t C on tr ol s an d M on ito rin g 10 0% R ep or t s ub m itt ed to C ou nc il - Q ua rt er ly re po rt a s pe r M F M A
Ite m s to F in an ce S ta nd in g, M ay co & C ou nc il
25 % 50 % 75 % 10 0% C F O
A cc ou nt in g an d R ep or tin g C ou nc il P a g e 1 7
25 % Q 1 Q 2 Q 3 Q 4 S ub m is si on o f S D B IP an d P M S R ep or ts 10 0% Le gi sl at iv e re qu ire m en t R ep or ts 25 % 50 % 75 % 10 0% C F O A c c o u n ti n g a n d R e p o rt in g C oo rd in at in g C F O fo ru m s 10 0% H al f y ea rly m ee tin g sc he du le d an d he ld . M in ut es 0% 50 % 10 0% 10 0% C F O S ub m is si on to C ou nc il of qu ar te rly w ith dr aw al s 10 0% S ec tio n 11 (4 ) (a ). M F M A q ua rt er ly R ep or ts .
Ite m s to F in an ce S ta nd in g, M ay co & C ou nc il 10 0% 10 0% 10 0% 10 0% C F O Im pl em en ta tio n of m on th ly g ra nt re co nc ili at io ns
10 0% M on th ly r ec on ci lia tio n re po rt s. M on th ly su bm is si on s 10 0% 10 0% 10 0% 10 0% C F O S ub m is si on o f h al f Y ea rly a nd a nn ua l re po rt s
10 0% R ep or t s ub m itt ed to C ou nc il R ep or ts 10 0% 10 0% 10 0% 10 0% C F O M an ag em en t o f In ve st m en t a cc ou nt s 10 0% R ep or ts s ub m itt ed to C ou nc il. A ll su rp lu s m on ey in ve st ed , ba la nc e in ve st m en t re gi st er m on th ly , A llo ca te in te re st a nd re de m pt io ns o n lo an s m on th ly .
A ll re po rt s su bm itt ed to F in an ce S ta nd in g m on th ly a nd to M ay co & C ou nc il qu ar te rly .
10 0% 10 0% 10 0% 10 0% C F O D ev el op m en t o f 10 0% D ev el op ed a nd N ot y et 10 0% 10 0% 10 0% 10 0% C F O
In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t R ea so n f o r va ri an ce R em ed ia l A ct io n G en er al C o m m en t K P A 4 : F in an ci al m an ag em en t an d v ia b ili ty ( co n t. ) K P A W ei g h t ID P N o . ID P O b je ct iv e in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e B as el in e T ar g et s D ev el op m en t o f In ve st m en t S tr at eg y 10 0% D ev el op ed a nd ap pr ov ed In ve st m en t S tr at eg y.
N ot y et 10 0% 10 0% 10 0% 10 0% C F O R ep or t t o C ou nc il on S ta ff B en ef its 10 0% A s re qu ire d by th e M F M A Ite m s to F in an ce S ta nd in g, M ay co & C ou nc il 10 0% 10 0% 10 0% 10 0% C F O R ep or t o n th e im pl em en ta tio n P rio rit ie s M F M A
10 0% A s re qu ire d by n at io na l T re as ur y Ite m s to F in an ce S ta nd in g, M ay co & C ou nc il
10 0% 10 0% 10 0% 10 0% C F O P a g e 1 8
20 % Q 1 Q 2 Q 3 Q 4 A pp ro ve d R ev ie w o f t he In te gr at ed D ev el op m en t P la n
10 0% C ou nc il ap pr ov al ap pr ov ed o n an an nu al b as is 20 % 40 % 80 % 10 0% C F O 13 S ta tu s of th e an nu al re po rt 10 0% C ou nc il ap pr ov al no t m ee t a ll de ad lin es d ue to d el ay in th e A F S
20 % 80 % 80 % 10 0% C F O % fu nc tio ni ng o f I G R sy st em s 10 0% M in ut es 2 25 % 50 % 75 % 10 0% C F O ? 95 % e xp en di tu re o f bu dg et o n pu bl ic pa rt ic ip at io n
10 0% R ep or t t o co un ci l un kn ow n 25 % 50 % 75 % 95 % C F O ? 13 Lo ca l g ov er nm en t t o ob ta in c le an a ud it re po rt s by 2 01 1 80 % im pl em en ta tio n of ris k as se ss m en t 80 % Q ua rt er ly r ep or t un kn ow n 25 % 50 % 75 % 80 % C F O B ud ge t a nd T re as ur y D ep ar tm en ta l A nn ua l R ep or t O ve rs ig ht R ep or t
D ev el op m en t a nd su bm is si on o f F in an ci al D ep ar tm en ta l A nn ua l R ep or t a nd O ve rs ig ht R ep or t 10 0% A do pt ed O ve rs ig ht R ep or t a nd A nn ua l R ep or t
A nn ua l R ep or t co m pi le d by 3 0 N ov em be r 20 09 a nd O ve rs ig ht R ep or t co m pl et ed F eb ru ar y 20 10 C om - pl et io n of O ve r- si gh t R ep or t A do pt ed an d ap - pr ov ed
C F O
In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t R ea so n f o r va ri an ce R em ed ia l A ct io n G en er al C o m m en t S tr en gt he ni ng G oo d G ov er na nc e, C om m un ity P ar tic ip at io n an d W ar d C om m itt ee S ys te m s in lo ca l go ve rn m en t
K P A 5 : G o o d g o ve rn an ce a n d P u b lic p ar ti ci p at io n K P A W ei g h t ID P N o . ID P O b je ct iv e in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e B as el in e T ar g et s P a g e 1 9
20 % Q 1 Q 2 Q 3 Q 4 13 T ar iff a nd A dj us tm en t B ud ge t F ul l c om pl ia nc e w ith C ha pt er 4 o f M F M A S ys te m s A ct & S 23 M F M A
10 0% A pp ro ve d T ar iff s an d ap ro ve d ad ju st m en t bu dg et
M F M A r eq ui re d 10 0% 10 0% C F O 13 A ud it Q ua lif ic at io ns ( B ud ge t a nd T re as ur y) Im pr ov ed a ud it re po rt fo r 20 08 -2 00 9 F in an ci al Y ea r. A dd re ss a ud it qu er ie s. A dh er en ce to A ud it P la n / A ct io n P la n to a dd re ss a ud it qu er ie s. 70 % A ct io n P la n to a dd re ss 20 07 /2 00 8 A G q ue rie s ra is ed . Q ue rie s ra is ed by in te rn al a ud it co m m itt ee to b e ad dr es se d w ith in 3 0 da ys o f r ec ei pt
A nn ua lly ad dr es se d 50 % 70 % C F O 13 P op ul at io n sc or ec ar d an d ag re em en t f or s 57 m an ag er c on cl ud ed .
10 0% S tr uc tu re d P M S ys te m . P op ul at ed s co re ca rd . S ig ne d ag re em en t. M on ito rin g /E va lu at io n of P er fo rm an ce .L eg is la tiv e co m pl ia nc e.
A pp lic ab le to s5 7 st af f. 25 % 50 % 75 % 10 0% C F O & S nr S ta ff P M S p ha se d to n ex t re po rt in g le ve l. P op ul at e an d fin al is e P M S sc or ec ar d fo r di re ct re po rt in g st af f a s pe r ro ll ou t t o m id dl e m an ag em en t.
80 % S tr uc tu re d P M S ys te m P op ul at ed s co re ca rd . S ig ne d ag re em en t. M on ito rin g /E va lu at io n of P er fo rm an ce . Le gi sl at iv e co m pl ia nc e.
C ur re nt ly ap pl ic ab le to a ll s5 7 st af f.
20 % 40 % 60 % 80 % C F O & S nr S ta ff
In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t R ea so n f o r va ri an ce R em ed ia l A ct io n G en er al C o m m en t P er fo rm an ce M an ag em en t
K P A 5 : G o o d g o ve rn an ce a n d P u b lic p ar ti ci p at io n K P A W ei g h t ID P N o . ID P O b je ct iv e in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e B as el in e T ar g et s P M S A ct io n P la ns / P D P 's C or re ct iv e ac tio ns id en tif ie d an da pp lie d as pe r P D P a nd as se ss m en t p ro ce ss es .
10 0% Le tte rs / R ep or ts / P ro gr es s R ep or ts In p ro gr es s. 10 0% D ec 20 09 10 0% Ju ne 20 09
C F O & S nr S ta ff P a g e 2 0
4% Q 1 A ct . Q 2 A ct . Q 3 A ct . Q 4 A ct . 13 C om pi le s an d m an ag es b ud ge ts , co nt ro ls c as h flo w , i ns tit ut es r is k m an ag em en t a nd a dm in is te rs te nd er pr oc ur em en t p ro ce ss es in a cc or da nc e w ith g en er al ly a cc ep te d fin an ci al pr ac tic es in o rd er to e ns ur e th e ac hi ev em en t o f s tr at eg ic m un ic ip al ob je ct iv es
A lig ns e xp en di tu re to ca sh fl ow p ro je ct io ns to en ab le e ffe ct iv e bu dg et tin g an d to e ns ur e th at n o ov er o r un de r- ex pe nd itu re o cc ur s.
10 0% M on th ly e xp en di tu re re po rt s. E xp en di tu re re po rt in g oc cu rs .
25 % 50 % 75 % 10 0% C S M M an ag es r is ks id en tif ie d by th e A ud ito r G en er al s as se ss m en t o f t he A nn ua l R ep or t a nd m ee ts 7 0% o f r em ed ia l is su es id en tif ie d in th e A ud it A ct io n P la n.
70 % Q ua rt er ly fe ed ba ck / pr og re ss r ep or t. M an y ris ks id en tif ie d re - co nt ro ls .
20 % 35 % 50 % 75 % 4% Q 1 A ct . Q 2 Q 3 A ct . Q 4 A ct . 13 T o pr ot ec t t he m un ic ip al ity fr om
E ns ur es tr ai ni ng pr ov is io n fo r al l l in e m an ag er s as p er tr ai ni ng pl an r e- m an ag em en t 10 0% T ra in in g R ec or ds . A tte nd an ce R ec or ds . T ra in in g pr ov is io n lim ite d.
25 % 50 % 75 % 10 0% C F O
T ar g et s In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t R ea so n f o r va ri an ce R em ed ia l A ct io n G en er al C o m m en t ID P N o . ID P O b je ct iv e in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e B as el in e
In d ic at o r cu st o d ia n S n ap sh o t as se ss m en t R ea so n f o r va ri an ce R em ed ia l A ct io n G en er al C o m m en t C M C 2 : P eo p le M an ag em en t an d E m p o w er m en t K P A W ei g h t
C M C 1 : F in an ci al M an ag em en t K P A W ei g h t ID P O b je ct iv e in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e B as el in e T ar g et s T o pr ot ec t t he m un ic ip al ity fr om lit ig at io n. pl an r e- m an ag em en t an d ap pl ic at io n of di sc ip lin e. 13 T o ca pa ci ta te s ta ff
P ro vi si on o f P M S T ra in in g to a ll re le va nt de pa rt m en ta l s ta ff in or de r to fa ci lit at e ro ll ou t to lo w er le ve ls .
10 0% T ra in in g R ec or ds a nd at te nd an ce R eg is te r A pp lic ab le to s5 7 m an ag er s -- lim ite d tr ai ni ng .
25 % 50 % 75 % 10 0% C F O 4% Q 1 A ct . Q 2 A ct . Q 3 A ct . Q 4 A ct . 13 Im pr ov ed C us to m er C ar e
D ev el op C us to m er C ar e S tr at eg y an d Im pl em en ta tio n P la n fo r th e D ep ar tm en t.
10 0% C om pl ai nt s re gi st er de ve lo pe d, S tr at eg y an d Im pl em en ta tio n P la n ap pr ov ed , Q ua rt er ly Im pl em en ta tio n R ep or t.
N o st ra te gy o r pl an . 25 % 50 % 75 % 10 0% C F O 13 T o im pr ov e st af f c us to m er c ar e sk ill s fo r be st p ra ct ic e
P ro vi si on o f C us to m er C ar e w or ks ho ps to a ll st af f.
30 % T ra in in g R ec or ds /r eg is te r N o cu st om er ca re tr ai ni ng . 10 % 20 % 30 % 30 % C F O
In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t R ea so n f o r va ri an ce R em ed ia l A ct io n G en er al C o m m en t C M C 3 : C lie n t o ri en ta ti o n a n d C u st o m er F o cu s K P A W ei g h t ID P N o . ID P O b je ct iv e in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e B as el in e T ar g et s P a g e 2 1
S D B IP 2 01 1 - 20 12 ? IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M
In te g ra te d P la n n in g & E c o n o m ic a l D e v e lo p e m e n t R 3 ,5 0 5 ,3 4 8 .0 0
u n d e r a c h ie v in g o n t a rg e t. M o re w o rk i s n e e d e d A s s e s s m e n t n o t p o s s ib le t o d e te rm in e a t th is s ta g e
To ensure efficient and effective services to the community by providing social services, in relation primary health service, community services (cleansing and refuse services) and facilitates to promote social development thus creating a better lifestyle for the community of Sakhisizwe OPERATIONAL BUDGET Budget nametotalIn d ic at o r cu st o d ia n sn ap sh o t as se ss m en t
K ey : S n ap a ss es sm en t o n li ke lih o o d o f ac h ie vi n g a n n u al t ar g et S A K H IS IZ W E M U N IC IP A L IT Y
Work on holdP ro c e e d in g w e ll. A n n u a l ta rg e t w ill b e m e t a n d e x c e e d e d IP E D / C O M M U N IT Y S E R V IC E S M e e ti n g t a rg e t R ea so n f o r va ri an ce R em ed ia l A ct io n G en er al C o m m en t H o u s in g T ra ff ic H e a lt h L ib ra ri e s C e m e te ri e s
R 2 5 7 ,2 2 4 .0 0 R 2 ,0 4 8 ,9 5 6 .0 0 R 0 .0 0 R 3 7 2 ,6 8 0 .0 0 R 9 1 ,3 1 2 .0 0 M M IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M IP E D /C O M M
R em ed ia l A ct io n G en er al C o m m en t In te g ra te d P la n n in g & E c o n o m ic a l D e v e lo p e m e n t R 0 .0 0 W a s te M a n a g e m e n t (S h a re d f u n c ti o n b e tw e e n T S a n d C S S M ) R 4 ,5 2 9 ,1 8 7 .0 0
W a s te M a n a g e m e n t (S h a re d f u n c ti o n b e tw e e n T S a n d C S S M ) R 8 ,4 1 9 ,8 2 6 .0 0
CAPITAL BUDGET Budget nametotalIn d ic at o r cu st o d ia n sn ap sh o t as se ss m en t R ea so n f o r va ri an ce L ib ra ri e s C e m e te ri e s C o m m u n it y H a lls P o u n d S p o rt a n d R e c re a ti o n
R 0 .0 0
H o u s in g T ra ff ic H e a lt h
R 0 .0 0 R 0 .0 0 R 0 .0 0
C e m e te ri e s C o m m u n it y H a lls R 9 1 ,3 1 2 .0 0 R 2 6 8 ,0 2 0 .0 0 S p o rt a n d R e c re a ti o n R 2 ,2 9 2 ,6 9 8 .0 0
P o u n d R 9 0 3 ,4 3 6 .0 0 R 8 9 9 ,0 1 7 .0 0 R 4 ,0 0 0 ,0 0 0 .0 0 R 0 .0 0 R 0 .0 0 P a g e 2 2
5% Q 1 A ct . Q 2 A ct . Q 3 A ct . Q 4 A ct . 8 P ro m ot e C rim e pr ev en tio n st ra te gi es S af et y an d S ec ur ity a nd C rim e A w ar en es s C am pa ig ns im pl em en te d as sc he du le d/ pl an ne d.
10 0% P ro gr es s R ep or ts / r ep or ts fr om s oc ia l ne ed s cl us te r
S oc ia l N ee ds C lu st er 25 % 50 % 75 % 10 0% IP E D 10 T o cr ea te a s af e an d he al th y en vi ro nm en t b y en su rin g th at la nd , n at ur al r es ou rc es a nd at m os ph er e ar e no t co nt am in at ed .
G en er at io n/ cr ea tio n of em pl oy m en t a nd p os si bl e in co m e by fa ci lit at io n of G re en in g P ro je ct s 25 % S ou rc e po ss ib le fu nd in g/ P ro gr es s R ep or ts
Li m ite d fu nd s 25 % 25 % 25 % 25 % IP E D /L E D 5 T o cr ea te a n ec on om ic vi br an t e nv iro nm en t t ha t i s co nd uc iv e to p ro m ot in g S M M E 's d ev el op m en t t o ha lv e un em pl oy m en t b y 20 14 .
F ac ilt at e C ha rc oa l P ro je ct & Im pl em en ta tio n of P ro je ct 25 % M on th ly P ro gr es s R ep or ts
N ot fu lly fu nc tio na l 25 % 25 % 25 % 25 % IP E D /L E D 5 R ev ie w ed L E D S tr at eg y an d Im pl em en ta tio n P la n 10 0% R ev ie w ed L E D S tr at eg y P la n & Im pl em en ta tio n P la n In p ro gr es s bu t no t c om pl et e. 70 % 10 0% 10 0% 10 0% IP E D /L E D 5 S M M E G ro up in g D at ab as e cr ea te d by S er vi ce P ro vi de r ap po in te d fo r th is p ur po se .
10 0% C on tr ac t D at ab as e. S er vi ce P ro vi de r.
N o pr og re ss . 25 % 50 % 75 % 10 0% IP E D /L E D 5 C om m un ity S ki lls A ud it co m pl et ed . ( S P a pp oi nt ed ) 10 0% S P a pp oi nt ed . S ki lls A ud it C om pl et ed .
N o pr og re ss . 25 % 50 % 75 % 10 0 IP E D /L E D 5 T o in cr ea se th e ec on om ic N um be r of to ur is m 5% R ep or t t o co un ci l un kn ow n 5% C O M M S
E ns ur e th at th e LE D s tr at eg y P la n is d ev el op ed b y th e en d of 2 01 0. T o cr ea te a n ec on om ic al ly v ib ra nt en vi ro nm en t t ha t i s co nd uc iv e to p ro m ot e S M M E 's d ev el op m en t t o ha lv e un em pl oy m en t b y 20 14 .
T ar g et s In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t (a n n u al t ar g et )
R ea so n f o r va ri an ce R em ed ia l A ct io n G en er al C o m m en t ID P N o . ID P O b je ct iv e (* ) in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e B as el in e K P A 1 : L o ca l E co n o m ic D ev el o p m en t K P A W ei g h t 5 T o in cr ea se th e ec on om ic sp in -o ffs fr om fo re st ry a nd tim be r re la te d ac tiv iti es
N um be r of to ur is m es ta bl is hm en ts g ra de d an d re gi st er ed w ith E C T B .
5% R ep or t t o co un ci l un kn ow n 5% C O M M S 5 T o cr ea te a n ec on om ic vi br an t e nv iro nm en t t ha t i s co nd uc iv e to p ro m ot e S M M E 's d ev el op m en t t o ha lv e un em pl oy m en t b y 20 14 .
Im pl em en ta tio n of T ou ris m as p er T ou ris m S ec to r P la n 50 % M on th ly M an ag em en t re po rt s an d qu ar te rly r ep or ts to C ou nc il S ev ic e pr ov id er la ck ed c ap ac ity - lit tle p ro gr re ss - la ck o f in fr as tr uc tu re
5% 20 % 40 % 50 % IP E D /L E D P a g e 2 3
25 % Q 1 Q 2 Q 3 Q 4 6 E ns ur e es ta bl is hm en t o f su ffi ci en t s oc ia l a nd re cr ea tio na l f ac ili tie s fo r ou r co m m un iti es b y 20 14 .
S po rt sf ie ld s M ai nt en an ce P ro gr am m e de ve lo pe d an d im pl em en te d in te rm s of fu nd in g av ai la bi lit y fo r sp or tfi el ds a nd c ar av an pa rk s 10 0% Im pl em en ta tio n pl an r es ul ts Q ua rt er ly re po rt in g.
S ho rt ag e of st af f. N ot m ai nt ai ne d ef fic ie nt ly - va nd al is ed
25 % 50 % 75 % 10 0% IP E D /C om m S er vi ce s 6 E ns ur e es ta bl is hm en t o f su ffi ci en t s oc ia l a nd re cr ea tio na l f ac ili tie s fo r ou r co m m un iti es b y 20 14 .
B ui ld in gs a nd h al ls m ai nt ai ne d as p er m ai nt en an ce p la n.
10 0% E xp en di tu re R ep or ts M on th ly P ro gr es s re po rt s.
O ng oi ng - M ai nt en an ce on go in g F un di ng a nd ca pa ci ty ch al le ng es
25 % 50 % 75 % 10 0% IP E D /C om m S er vi ce s 6 E ns ur e es ta bl is hm en t o f su ffi ci en t s oc ia l a nd re cr ea tio na l f ac ili tie s fo r ou r co m m un iti es b y 20 14 .
P ro gr es s in r es pe ct o f m ai nt en an ce s ch ed ul es fo r pa rk s, s id ew al ks a nd o pe n sp ac es . P ro gr es s as p er M ai nt en an ce P la n fo r gr as s cu tti ng 10 0% M on th ly r ep or ts on c le an lin es s to S ta nd in g C om m itt ee C ur re nt M ai nt en an e P ro gr am m e, st af f s ho rt ag es , In su ffi ci en t fu nd in g
25 % 50 % 75 % 10 0% IP E D /C om m S er vi ce s 6 A ll ce m et er ie s m ai nt ai ne d as p er p la n 10 0% M on th ly r ep or ts to S ta nd in g C om m itt ee s as pe r sc he du le d pr og re ss
S ta ff sh or ta ge In su ffi ci en t fu nd in g E nv iro nm en ta lly af fe ct ed ( fr os t, sn ow )
M on th l y R ep or t s 25 %
M on th l y R ep or t s 50 %
M on th ly R ep or ts 75 %
M on th ly R ep or ts 10 0%
IP E D /C om m S er vi ce s 6 C em et er ie s es ta bl is he d in E lli ot & C al a - al l c em et er ie s m ai nt ai ne d as p er p la n
10 0% M on th ly r ep or ts to S ta nd in g C om m itt ee s as F un di ng to b e ob ta in ed fr om M IG M on th l y R ep or t M on th l y R ep or t M on th ly R ep or ts 75 %
M on th ly R ep or ts 10 0%
IP E D /C om m S er vi ce s E st ab lis hm en t a nd M ai nt en an ce o f C em et er ie s
T ar g et s In d ic at o r cu st o d ia n sn ap sh o t as se ss m en t (a n n u al t ar g et )
R ea so n f o r va ri an ce R em ed ia l A ct io n G en er al C o m m en t K P A 2 : S er vi ce D el iv er y K P A W ei g h t ID P N o . ID P O b je ct iv e (* ) in d ic at o r o f p er fo rm an ce A n n u al ta rg et m ea su re m en t so u rc e B as el in e m ai nt ai ne d as p er p la n C om m itt ee s as pe r sc he du le d pr og re ss
M IG R ep or t s 25 %
R ep or t s 50 %
75 % 10 0% 6 M on th ly u pd at ed b ur ia l re gi st er s 10 0% V er ifi ed a nd up da te d bu ria l re gi st er M on th ly r ep or ts
P oo r co nt ro l. Ill eg al b ur ia ls . 10 0% 10 0% 10 0% 10 0% IP E D /C om m S er vi ce s 6 M ai nt en an ce o f P ub lic O pe n S pa ce s (c om m on ag es a nd po un ds )
P ro gr es s to b e ac hi ev ed a s pe r m ai nt en an ce p la n (c om m on ag es a nd p ou nd s) 10 0% M on th ly r ep or ts to S ta nd in g C om m itt ee s re : P ro gr es s H ug e ch al le ng es - st af f s ho rt ag es an d fu nd in g is su es
25 % 50 % 75 % 10 0% IP E D /C om m S er vi ce s 2 R ed uc e no . o f h ou se ho ld s w ith ou t s an ita tio n se rv ic es (b ac kl og s) a nd to im pr ov e sa ni ta tio n an d re fu se r em ov al se rv ic es
R ef us e co lle ct io n co m pl et ed as p er c ol le ct io n pl an .
90 % M on th ly st at is tic s/ R ep or ts o n R ef us e R e