In the event of a COMPANY making a tender, a copy of a resolution of its board of directors authorizing a director or other officer of the company to sign the documents on behalf of the company must be attached. In the event that a CLOSE COMPANY makes an offer, you must attach a copy of a resolution of its members authorizing a member or other officer of the company to sign the documents on behalf of each member. Note: Failure to submit proof of such authority where applicable may result in disqualification of the bid.
If so, furnish particulars
Do you or any of the directors / trustees / shareholders / members YES/NO of the company have any interest in any other related companies
If so, furnish particulars
I AGREE THAT THE STATE MAY REJECT THE OFFER OR TAKE ACTION AGAINST ME IF THIS STATEMENT IS PROVEN TO BE FALSE.
I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME SHOULD THIS DECLARATION PROVE TO BE FALSE
PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL
- GENERAL CONDITIONS
- BBEE STATUS LEVEL OF CONTRIBUTOR 20 Total points for Price and BBEE must not
- POINTS AWARDED FOR PRICE
- POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR
- BBEE Status Level of Contributor
- BID DECLARATION
- B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF PARAGRAPHS 1.4 AND 4.1
- SUB-CONTRACTING
- DECLARATION WITH REGARD TO COMPANY/FIRM
It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BSEB) Status Level of Contribution. -BBEE STATUS LEVEL OF CONTRIBUTOR 20 Total points for Price and B-BBEE must not Total points for Price and B-BBEE must. Pursuant to Regulation 6 (2) of the Preferential Procurement Regulations, preference points must be awarded to a bidder for achieving the B-BSEB status level of contribution in accordance with the table below:.
-THE LEVEL OF BBEE STATUS OF THE ALLEGED CONTRIBUTION AT ALL IN PARAGRAPHS 1.4 AND 4.1 PARAGRAPHS 1.4 AND 4.1. 6.1 Contributor's B-BBEE status level:. The points claimed in relation to paragraph 6.1 must be in accordance with the table reflected in paragraph 4.1 and must be substantiated with relevant evidence of the level of B-BBEE status of the contributor. In the event that a contract is won as a result of the points claimed as indicated in paragraphs 1.4 and 6.1, the contractor may be required to provide documentary evidence to satisfy the purchaser that the claims are correct;.
If the contributor's B-BBEE status level has been claimed or obtained on a fraudulent basis or any of the terms of the contract have not been met, the buyer, in addition to any other legal remedies it may have -. a) to disqualify the person from the tender process; Companies or persons that are listed in this database have been informed in writing of this restriction by the Accounting Officer/Authority of the institution that imposed the restriction after applying the auditor alteram partem rule). The restricted supplier database is now located on the National Treasury website (www.treasury.gov.za) and can be accessed by clicking on its link at the bottom of the home page.
The Register of Tender Defaulters can be accessed on the National Treasury website (www.treasury.gov.za) by clicking on the link at the bottom of the home page.
CERTIFICATION
CERTIFICATE OF INDEPENDENT BID DETERMINATION
I understand that the accompanying bid will be disqualified if this certificate is found not to be true and complete in all respects. I am authorized by the bidder to sign this certificate and submit the accompanying bid on behalf of the bidder. Any person whose signature appears on the accompanying bid has been authorized by the bidder to determine the terms of and to sign the bid on behalf of the bidder.
For the purposes of this acknowledgment and the attached offer, I understand that the word "competitor" includes any individual or organization, other than the offeror, whether or not affiliated with the offeror, who: a) has been invited to submit an offer in response to invitation to tender; The Offeror has arrived at the attached offer independently and without consultation, communication, agreement or arrangement with any competitor. Furthermore, there have been no consultations, communications, agreements or arrangements with any competitor regarding the quality, quantity, specifications and terms or details of supply of the products or services covered by this invitation to tender.
The terms of the accompanying offer have not been and will not be disclosed by the bidder, directly or indirectly, to any competitor prior to the date and time of the official opening of the offer or the award of the contract. I am aware that, in addition to and without prejudice to any other legal remedy available to combat restrictive bidding and contracting practices, suspicious bids will be reported to the Competition Commission for investigation and possible imposition of administrative sanctions in the meaning of Section 59 of the Competition Act No. 89 of 1998 and/or may be reported to the National Prosecutor's Office (NPA) for criminal investigation and/or may be restricted from doing business with the public sector for a period not exceeding ten ( 10) years in terms of the Prevention and Suppression of Corrupt Activities Act No. 12 of 2004 or other applicable legislation. I/we understand that the transfers hereby authorized will be processed by computer through a system known as "ACB - Electronic Fund Transfer Service", and I/we understand that no additional payment notice will be issued by my/our bank , but the details of each payment will be printed on my/our bank statement or an accompanying voucher.
I/we understand that the Department will issue payment advice in the usual manner and will indicate the date on which the funds will be available in my/our account.
TERMS OF REFERENCE TO APPOINT A SERVICE PROVIDER TO RENDER DEBT COLLECTION & TRACING SERVICES FOR THE DEEDS REGISTRATION
PURPOSE
BACKGROUND
- In terms of section 38 (c)(i) of the Public Finance Management Act 1 of 1999 (as amended by Act 29 of 1999), the Accounting Officer must take effective
- DRTE and ALHA have over the years been experiencing challenges in collecting long outstanding debt. There are various attributes that contributed
- DRTE and ALHA have different types of debtors, policies and processes of debt management. The debt book and challenges also differ substantially and
TERMS OF REFERENCE TO APPOINT A SERVICE PROVIDER TO RENDER DEBT COLLECTION & TRACING SERVICES FOR THE DEEDS REGISTRATION
NB: The DRTE and ALHA will provide all the necessary data/information to the appointed service provider of the actual work that should be performed
- PROJECT DELIVERABLES
- The service provider must recover all collectable debts by all legal means necessary, use reputable credit bureau where necessary and as well as
- PROJECT TIME FRAME
- PROJECT FINANCE
- REQUIRED COMPETENCIES
CONDITIONS FOR APPOINTING A SERVICE PROVIDER TO PROVIDE DEBT AND TRACKING SERVICES TO THE REGISTRY OF DEEDS. CONDITIONS FOR APPOINTING A SERVICE PROVIDER TO PROVIDE PROCUREMENT AND TRACKING SERVICES FOR DEED REGISTRATION REGISTRATION AND TRACKING SERVICES FOR DEED REGISTRATION COMMERCIAL ENTITY AND AGRICULTURAL LAND HOLDING OF LAND HOLDING OF AN IMPLEMENTATION OF LAND DISTRIBUTION IN CONNECTION WITH PE RULES. OD OF THREE ( 3 YEARS. Recommendations on the strategies to be used in future i. iii) Assign a Liaison Officer to deal with all account inquiries regarding this project and. iv).
Keep financial-historical information on the electronic collection system for at least three years. v) Provide a report from the credit bureau upon request. The time frame of the project is 36 months from contract award and the successful service provider is expected to enter into a Service Level Agreement with the Ministry of Agriculture, Land Reform and Rural Development which will clarify other operational issues. However, the successful service provider must submit a draft Service Level Agreement proposal for consideration by the Ministry of Agriculture, Land Reform and Rural Development after the project has been awarded.
Demonstrates prior experience and involvement in debt collection and tracking and has a proven track record in this regard. Bidders must comply with the requirements and submit all required document(s) indicated below with the bid documents at closing.
Bidders must comply with the requirements and submit all required document(s) indicated hereunder with the bid documents at the closing
- Bidders are required to be registered on the Central Supplier Database and the Department of Agriculture, Land Reform and Rural Development shall
- Bidders are required to attend compulsory briefing session via MS Team 8.3 Valid Registration Certificate issued to the company from the Council for Debt
- The Bidder must be either an Exempted Micro Enterprise (EME) or Qualifying Small Business Enterprise (QSE)
- EVALUATION CRITERIA
In the first phase the offers will be evaluated for functionality, while in the second phase the evaluation will be done in accordance with the 80/20 preference points system as defined below. The functionality evaluation will be evaluated individually by the members of the Bid Evaluation Committee in accordance with the following functionality criteria and values. The applicable values to be used when evaluating each criterion range from: 1 = Poor, 2 = Average 3 = Good, 4 = Very Good & 5 = Excellent.
EVALUATION CRITERIA
GUIDELINES FOR CRITERIA APPLICATION WEIGHT
Company experience: Experience of the firm in a Debt Collection Management (Reference letter under the
Second Stage - Evaluation in terms of 80/20 Preference Points System Only bids that achieve the minimum qualifying score for functionality will be
- Points will be awarded to a bidder for attaining the B-BBEE status level of contribution in accordance with the table below
BBEE Status Level of Contributor Number of Points
- Bidders are required to complete the preference claim form (SBD 6.1), and submit their original and valid B-BBEE status level verification certificate or a
- Only bidders who have completed and signed the declaration part of the preference claim form and who have submitted a B-BBEE status level
- Failure on the part of the bidder to comply with paragraphs 9.4.2 and 9.4.3 above will be deemed that preference points for B-BBEE status level of
- The points scored will be rounded off to the nearest 2 decimals
- In the event that two or more bids have scored equal total points, the contract will be awarded to the bidder scoring the highest number of preference points
- However, when functionality is part of the evaluation process and two or more bidders have scored equal points including equal preference points for B-
- Should two or more bids be equal in all respects, the award shall be decided by the drawing of lots
- A contract may, on reasonable and justifiable grounds, be awarded to a bid that did not score the highest number of points
10 TERMS AND CONDITIONS OF THE BID
Awarding of the bid will be subject to the Service Provider’s express acceptance of the DALRRD Supply Chain Management’s general contract
The Service Provider should commence with the project within five (5) days after receiving the letter of appointment and the service level agreement
Any suggestions during the progress meetings, once accepted by both parties shall form part of the contract
The Collector shall not be entitled to withhold any payment or set off or reduce such payment by reason of any claim/s, which it may have or claim to have
The Department reserves the right to terminate the contract in the event that there is clear evidence of non-performance
The appointed service provider must clearly indicate the availability of assigned project members during the duration of the project
Only a fixed percentage of the debt recovered shall be accepted
Arrange reasonable repayment amount and terms on behalf of the Department
The successful service provider may not subcontract this service out to another agent without prior approval from the Department
11 CONTACT PERSONS
GOVERNMENT PROCUREMENT
GENERAL CONDITIONS OF CONTRACT July 2010
NOTES
Definitions 2. Application
Use of contract documents and information; inspection
Performance security 8. Inspections, tests and analysis
Delivery and documents 11. Insurance
Transportation 13. Incidental services
Warranty 16. Payment
Contract amendments 19. Assignment
Subcontracts
Delays in the supplier’s performance 22. Penalties
Termination for default
Dumping and countervailing duties 25. Force Majeure
Termination for insolvency 27. Settlement of disputes
Taxes and duties
National Industrial Participation Programme (NIPP) 34. Prohibition of restrictive practices
4General Conditions of Contract
5 RSA
6obligations of the supplier covered under the contract
- Use of contract
- Performance security
- Inspections, tests and
- Delivery and documents
- Incidental services
- Contract amendments
- Delays in the supplier’s
- Termination for default
- Anti-dumping and countervailing
Such rejected stocks will be held at the expense and risk of the supplier, who will promptly remove them at its own expense upon call-off and immediately replace them with stocks that do meet the requirements of the contract. If the supplier does not deliver the replacement supplies immediately, the buyer may, without giving the supplier any further opportunity to replace the refused supplies, purchase the necessary supplies at the supplier's expense. The details of shipment and/or other documents to be provided by the supplier are specified in SCC.
As specified in SCC, the supplier may be required to provide any or all of the following materials, notices and information relating to parts manufactured or distributed by the supplier:. a) such parts as the buyer may elect to purchase from the supplier, provided that this election does not relieve the supplier of any warranty obligations under the contract; and. b) in the event of cessation of production of the parts:. i) Advance notice to the buyer of the pending termination, in sufficient time to enable the buyer to obtain necessary requirements; and. ii) after such termination, providing the blueprints, drawings and specifications of the parts, at no cost to the buyer, if requested. The supplier further warrants that all goods supplied under this contract will be free from any defect arising from design, material or workmanship (except when the design and/or material is required by the buyer's specifications) or from any act or omission of the supplier, which may develop under normal use of the delivered goods in the conditions prevailing in the country of final destination. Such notice, in the original bid or later, shall not relieve the supplier of any liability or obligation under the contract.
As soon as practicable after receiving the Supplier's notice, the Buyer shall assess the situation and may, at its sole discretion, extend the Supplier's time for performance, with or without penalty, in which case the extension shall be ratified by the Parties by amending the Contract.
13may be due to him
- Termination for insolvency
- Settlement of Disputes
- Limitation of liability
- Governing language
- Applicable law
- Taxes and duties
- National Industrial
All correspondence and other documents relating to the contract exchanged between the parties shall also be written in the English language. Before awarding a bid, the Department must have a tax clearance certificate submitted by the bidder. 89 of 1998, as amended, an agreement between, or concerted practice by, firms, or a decision by an association of firms, is prohibited if it is between parties in a horizontal relationship and if a tenderer is/are or a contractor ( s) was/are involved in secret bidding (or bid rigging).
