UMJINDI LOCAL MUNICIPALITY ACTING ALLOWANCE POLICY
Core Business
Area Financial Services Directorate Operational Area Expenditure Management
Version: Review 0.04
Date: 01/07/2016
File Name: Acting Allowance Policy Business Owner: Accountant Expenditure
Owner: Umjindi Expenditure Management Office
Client: Umjindi Local Municipality
Document Classification:
Confidential
© Umjindi Local Municipality ________
REVISION HISTORY
Date Version Description Author/s
01/07/2008 0.01 Draft N S Janse van
Vuuren
0.02 Review C Hlophe
01/07/2015 0.03 Review 01/07/2015 0.04 Review
DOCUMENT APPROVAL
Position Name Signature Approval Date
Mayor L Mashaba
Municipal Manager
P Msibi
Chief Financial
Officer P Mpele
Business Owner C Hlophe
EFFECTIVE DATE: 01/07/2016
TABLE OF CONTENTS
1. Preamble
2. Objective of Policy 3. The principle of Acting
4. Acting as Municipal Manager
5. Acting as Director of a Department 6. Acting in other Posts
7. Acting on horizontal Posts
8. General
9. Short Title
1. PREAMBLE:
1.1 The Municipal Council accepts as a fact that from time to time an employee may not be available to discharge his duties and responsibilities in terms of the contract of employment.
1.2 The Municipal Council recognize that from time to time there would be a need to appoint another employee to discharge the duties of another employee who is absent.
2. OBJECTIVES OF THE POLICY:
2.1 To ensure that the efficiency of the Municipality is maintained and that the on-the-job experience is directed towards professional development
2.2 To provide guidelines for the handling of acting in various positions
2.3 To provide guidelines within which acting has to occur.
3. THE PRINCIPLE OF ACTING
3.1 An employee is deemed to be acting in another post when he/she has been duly authorized by the Municipal Council or Director to act.
3.2 An employee who acts in other posts is still responsible for his/her
4. ACTING AS MUNICIPAL MANAGER
4.1 The Municipal Manager must appoint an employee to act as Municipal Manager during his/her absence
4.2 The Municipal Manager must authorize the payment of an Acting Allowance to an employee who acts as Municipal Manager during his/her absence.
4.3 An acting allowance is only payable when an employee acts as Municipal Manager for a minimum of 3 uninterrupted consecutive working days.
4.4 The acting allowance payable is calculated on the basis of the difference between 60% of the current basic salary of the Official acting and 60% of the current basic salary of the Municipal Manager, provided that the total acting remuneration package shall not be higher than the total remuneration package of the Municipal Manager (total remuneration package = total cost to employer remuneration package)
5. ACTING AS DIRECTOR OF A DEPARTMENT
5.1 The Director (in line with the approved delegated powers) must appoint an employee to act as Director of a Department during his/her absence.
5.2 The Municipal Manager must authorize the payment of an acting allowance to an employee who acts as Director of a Department during the absence of the Director concerned.
5.3 An acting allowance is only payable when an employee acts as Director of a Department for a minimum of 3 uninterrupted consecutive working days.
5.4 The acting allowance payable is calculated on the basis of the difference between the current basic salary of the official acting and 60% of the current total remuneration package of the Director, provided that the total acting remuneration package shall not be higher than the total remuneration package of the Director (total remuneration package = total cost to employer remuneration package)
6. ACTING IN OTHER POSTS:
6.1 The Director or his/her delegate must appoint persons to act in other posts as and when it is deemed necessary.
6.2 The Director must authorize the payment of an acting allowance to persons acting in other posts. The Municipal Manager must approve payment.
6.3 The acting allowance is only payable when an official acts in other posts for a minimum of 3 uninterrupted consecutive working days.
official acting and the current remuneration package of the higher post. (This part is no longer applicable)
6.5 When an employee is required to act in a senior post for a period not less than three (3) consecutive working days, an acting allowance at an annual rate equal to the difference between an employee’s salary and the commencing notch of the salary of the post in which he/she acts, shall be paid to such employee in addition to his/her salary in respect of the period in which he/she acts provided that the employee has been duly appointed by the Municipal Manager (or his assignee) to act in the higher post.
7. ACTING ON HORIZONTAL POSTS:
7.1 The Municipal Manager will in terms of the provisions in the Local Government : Municipal Systems Act, Act 32 of 2000 approve acting in a horizontal position and the remuneration therefore based on 25% of the salary of the incumbent of the vacant posts.
7.2 In the event that the employee’s salary is equal to or higher than the commencing notch of the salary scale of the post in which he is due to assume an acting position, an acting allowance fixed at 12.5% of the employee's basic salary be paid.
8. HONORARIA:
8.1 Council also acknowledges that in rare occasions it may happen
member of staff is required to assist the Municipal Manager in running a Directorate in the absence of a senior manager for whatever reason in the specific Directorate. For purposes of this Policy a junior member of staff shall be deemed to be a member of staff on a post level 5 and lower.
8.2 In cases referred to above a honorarium of R200.00 per working day shall be payable to the staff member concerned.
8.3 Council also acknowledges that in rare occasions it may happen that due to circumstances beyond the control of anybody a member of staff is required to assist in a Directorate in the absence of a supervisor for whatever reason.
8.4 In cases referred to above a honorarium of R120.00 per working day shall be payable to the staff member concerned.
9. GENERAL:
9.1 An official will be appointed in writing to act in higher posts by a person duly authorized to do so and the official must accept the acting appointment in writing before the acting allowance is paid.
9.2 An official who has been appointed to act in accordance with the provisions of this Policy may only act in a higher post for a maximum uninterrupted period of 1 (one) month, afterwhich approval must be obtained from Council if the acting period is longer than 1 (one) month for re-appointment of the acting official
9.3 Acting appointments to vacant post must be reviewed every 3 (three) months.
9.4 Vacant post on a Municipality’s permanent staff establishment should be filled within 6 (six) months unless there is a compelling reason not to do so.
9.5 Unless operational requirements dictate otherwise, acting appointments should be confined to employees reporting directly to the applicable acting position. In the event that there is more than one employee on the same level, the employees shall act on rotational basis.
9.3 Acting allowance will be paid during the month which the acting took place.
SHORT TITLE
This policy will be known as the ACTING ALLOWANCE POLICY for the Umjindi municipality.
