AUDIT COMMITTEE MEETING 15 AUGUST, 2017
Special Schedules 2017
The Hills Shire Council
Special Schedule 7 – Report on Infrastructure Assets
(continued) for the year ended 30 June 2017$ ’000
Infrastructure asset performance indicators *
AUDIT COMMITTEE MEETING 15 AUGUST, 2017
Special Schedules 2017
page 7
The Hills Shire Council
Special Schedule 7 – Report on Infrastructure Assets
(continued) for the year ended 30 June 2017Benchmark: ʊʊʊ Minimum >=100.00% Ratio achieves benchmark
Source for benchmark: Code of Accounting Practice and Financial Reporting #25 Ratio is outside benchmark
Benchmark: ʊʊʊ Maximum <2.00% Ratio achieves benchmark
Source for benchmark: Code of Accounting Practice and Financial Reporting #25 Ratio is outside benchmark
Benchmark: ʊʊʊ Minimum >1.00 Ratio achieves benchmark
Source for benchmark: Code of Accounting Practice and Financial Reporting #25 Ratio is outside benchmark
Purpose of agreed service level ratio
Commentary on 2016/17 result 2016/17 Ratio 0.00%
This ratio provides a snapshot of the
proportion of outstanding renewal
works compared to the total value of
assets under Council's care and
stewardship.
Council continually allocates funds for renewal works in order to keep assets at
agreed service levels.
Council continues to spend greater than what is required in order to maintain assets
in a satisfactory condition and to stop the infrastructure backlog from growing.
Commentary on 2016/17 result 2016/17 Ratio 216.78%
Compares actual vs.
required annual asset maintenance. A ratio above 1.0 indicates Council is investing enough funds to stop
the infrastructure backlog growing.
Purpose of asset renewals ratio
This ratio shows what proportion the
backlog is against the total value of a Council’s infrastructure.
To assess the rate at which these assets are being renewed relative to the rate at
which they are depreciating.
Purpose of infrastructure backlog ratio
Purpose of asset maintenance ratio
Council is continuing to renew its assets greater than the rate it is depreciating. It is
well above the benchmark of 100% and Council has now reduced its infrastructure
backlog to ZERO.
Commentary on 2016/17 result 2016/17 Ratio 0.00%
Council's infrastructure backlog has now reduced to zero from $52m reported in
June 2011.
Commentary on 2016/17 result 2016/17 Ratio 1.54 x 194% 232%
263%
217%
0%
50%
100%
150%
200%
250%
300%
2014 2015 2016 2017
Ratio %
1. Infrastructure renewals ratio
1.0%
0.0% 0.0%
2.7%
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
3.0%
2014 2015 2016 2017
Ratio %
2. Infrastructure backlog ratio
1.94
2.32
1.37 1.54
0.00 0.50 1.00 1.50 2.00 2.50
2014 2015 2016 2017
Ratio (x)
3. Asset maintenance ratio
2.7%
1.0%
0.0% 0.0%
0%
1%
1%
2%
2%
3%
3%
2014 2015 2016 2017
Ratio %
4. Cost to bring assets to agreed service level
ATTACHMENT 1 PAGE 97
AUDIT COMMITTEE MEETING 15 AUGUST, 2017
Special Schedules 2017
The Hills Shire Council
Special Schedule 8 – Permissible Income Calculation
for the year ended 30 June 2018
$’000
Notional general income calculation (1) Last year notional general income yield Plus or minus adjustments (2)
Notional general income Permissible income calculation
Special variation percentage (3) Or rate peg percentage
Or crown land adjustment (incl. rate peg percentage) Less expiring special variation amount
Plus special variation amount Or plus rate peg amount
Or plus Crown land adjustment and rate peg amount Sub-total
Plus (or minus) last year’s carry forward total Less valuation objections claimed in the previous year Sub-total
Total permissible income
Less notional general income yield Catch-up or (excess) result
Plus income lost due to valuation objections claimed (4) Less unused catch-up (5)
Carry forward to next year
Notes
(1) The notional general income will not reconcile with rate income in the financial statements in the corresponding year. The statements are reported on an accrual accounting basis which include amounts that relate to prior years’
rates income.
(2) Adjustments account for changes in the number of assessments and any increase or decrease in land value occurring during the year. The adjustments are called ‘supplementary valuations’ as defined in the Valuation of Land Act 1916. (3) The ‘special variation percentage’ is inclusive of the rate peg percentage and where applicable Crown land adjustment.
(4) Valuation objections are unexpected changes in land values as a result of land owners successfully objecting to the land value issued by the Valuer-General. Councils can claim the value of the income lost due to valuation objections in any single year.
(5) Unused catch-up amounts will be deducted if they are not caught up within 2 years. Usually councils will have a nominal carry forward figure. These amounts can be adjusted for in setting the rates in a future year.
(6) Carry forward amounts which are in excess (an amount that exceeds the permissible income) require ministerial approval by order published in the NSW Government Gazette in accordance with section 512 of the Local Government Act 1993. The OLG will extract these amounts from Council’s Special Schedule 8 in the financial data return (FDR) to administer this process.
1,145 (8,766)
71,943 64,468
70,798 73,234
0.00% 0.00%
1.80% 1.50%
0.00% 0.00%
– –
– –
14 81
1,295 967
– –
73,238 65,435
(13) (76)
1 5
65,440
73,234 65,514
a
81 (68)
Calculation Calculation 2016/17 2017/18
– –
5 (74)
76 6
73,239 l
m n = (l + m)
o = k + n g
k = (c + g + h + i + j) b
d e f
j = c x f i = c x e h = d x (c – g)
c = (a + b)
p q = o – p
r s t = q + r – s
X5A0T
ATTACHMENT 1 PAGE 98
AUDIT COMMITTEE MEETING 15 AUGUST, 2017
Special Schedules 2017
The Hills Shire Council
Special Schedule 8 – Independent Auditors Report
for the year ended 30 June 2018
Report on Special Schedule 8
Responsibility of Council for Special Schedule 8
Auditors’ responsibility
Independence
In conducting our audit, we followed applicable independence requirements of Australian professional ethical pronouncements.
We have audited the accompanying special purpose financial statement comprising the reconciliation of total permissible general income (Special Schedule 8) of The Hills Shire Council for the year ending 30 June 2018.
The Council is responsible for the preparation and fair presentation of Special Schedule 8 in accordance with the Local Government Code of Accounting Practice and Financial Reporting (Guidelines) Update No. 23. This responsibility includes the maintenance of adequate accounting records and internal controls designed to prevent and detect fraud and error; designing, implementing and maintaining internal controls relevant to the preparation and fair presentation of Special Schedule 8 that is free from material misstatement, whether due to fraud or error; selecting and applying appropriate accounting policies; and making accounting estimates that are reasonable in the circumstances.
Our responsibility is to express an opinion on Special Schedule 8 based on our audit. We conducted our audit in accordance with Australian Auditing Standards. These Auditing Standards require that we comply with relevant ethical requirements relating to audit engagements and plan and perform the audit to obtain reasonable assurance whether Special Schedule 8 is free from material misstatement.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in Special Schedule 8. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of Special Schedule 8, whether due to fraud or error. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of Special Schedule 8.
Because of the inherent limitations of an audit, together with the inherent limitations of internal control, there is an unavoidable risk that some material misstatements may not be detected, even though the audit is properly planned and performed in accordance with Australian Auditing Standards.
In making our risk assessments, we consider internal controls relevant to the entity’s preparation of Special Schedule 8 in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control.
page 9 ATTACHMENT 1 PAGE 99
AUDIT COMMITTEE MEETING 15 AUGUST, 2017
Special Schedules 2017
Audit opinion
Basis of accounting
FIRM NAME
Partner Name here…
Partner
Dated at Sydney this XXth day of Xxxxxxxxx, 2017
Without modifying our opinion, we advise that this schedule has been prepared for distribution to the Office of Local Government for the purposes of confirming that Council’s reconciliation of Council’s total permissible general income is presented fairly. As a result, the schedule may not be suitable for another purpose.
In our opinion, Special Schedule 8 of The Hills Shire Council for 2017/18 is properly drawn up in accordance with the requirements of the Office of Local Government and in accordance with the books and records of the Council.
ATTACHMENT 1 PAGE 100
AUDIT COMMITTEE MEETING 15 AUGUST, 2017
Financial Statements 2017
The Hills Shire Council
General Purpose Financial Statements
for the year ended 30 June 2017
Statement by Councillors and Management
made pursuant to Section 413(2)(c) of the Local Government Act 1993 (NSW) (as amended)
The attached General Purpose Financial Statements have been prepared in accordance with:
the Local Government Act 1993 (NSW) (as amended) and the regulations made thereunder, the Australian Accounting Standards and professional pronouncements, and
the Local Government Code of Accounting Practice and Financial Reporting.
To the best of our knowledge and belief, these financial statements:
present fairly the Council’s operating result and financial position for the year, and accord with Council’s accounting and other records.
We are not aware of any matter that would render these statements false or misleading in any way.
Signed in accordance with a resolution of Council made on 22 August 2017.
Yvonne Keane Robyn Preston
Mayor Deputy Mayor
Michael Edgar Chandi Saba
General Manager Responsible Accounting Officer
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page 3 ATTACHMENT 2 PAGE 1
AUDIT COMMITTEE MEETING 15 AUGUST, 2017
SPFS 2017
The Hills Shire Council
Special Purpose Financial Statements
for the year ended 30 June 2017
Statement by Councillors and Management
made pursuant to the Local Government Code of Accounting Practice and Financial Reporting
The attached Special Purpose Financial Statements have been prepared in accordance with:
the NSW Government Policy Statement ‘Application of National Competition Policy to Local Government’,
the Division of Local Government Guidelines ‘Pricing and Costing for Council Businesses – A Guide to Competitive Neutrality’,
the Local Government Code of Accounting Practice and Financial Reporting,
the NSW Office of Water Best-Practice Management of Water and Sewerage Guidelines.
To the best of our knowledge and belief, these financial statements:
present fairly the operating result and financial position for each of Council’s declared business activities for the year, and
accord with Council’s accounting and other records.
We are not aware of any matter that would render these statements false or misleading in any way.
Signed in accordance with a resolution of Council made on 22 August 2017.
Yvonne Keane Robyn Preston
Mayor Deputy Mayor
Michael Edgar Chandi Saba
General Manager Responsible Accounting Officer
X2A0T
ATTACHMENT 3 PAGE 1
AUDIT COMMITTEE MEETING 15 AUGUST, 2017
Dave Walker General Manager The Hills Shire Council 3 Columbia Court
BAULKHAM HILLS NSW 2153
16 May 2017
Dear Dave