Unauthorised use of corporate credit cards
DPIRD is required to report on instances where a DPIRD- issued government purchasing card (‘a credit card’) was used for personal use.
Table 35 Unauthorised use of credit cards 2017/18
Description Quantity/value
Number of instances the Western Australian Government purchasing card has been used for personal use expenditure
113
Aggregate amount of personal use expenditure $6,317.48 Aggregate amount of personal use expenditure
settled by due date
$4,462.17 Aggregate amount of personal use expenditure
settled after the period required
$1,855.31 Aggregate amount of personal use expenditure
outstanding at the end of the period
– Number of referrals for disciplinary action
instigated by the notifiable authority during the reporting period
–
Act of grace payments
The department from time to time processes act of grace payments on behalf of government. Five payments were made in 2017/18, totalling $202,675.
Table 36 Expenditure on advertising, market research, polling, direct mail and media advertising 2017/18
Advertising $
Albany & Great Southern Weekender 90
Albany Chamber of Commerce 452
Carnarvon Visitor Centre 123
Derby Visitor Centre 600
Hootsuite 22
Katanning Regional Business Association 500 Pastoralists & Graziers Association of WA 841
Perth Expo 533
Picton Press 212
Poster Passion 521
Promoco 2,060
RAC Perth Caravan & Camping 2,516
REIWA 345
Scott Printing 1,099
Shutterstock Netherlands 45
Southern Dirt Incorporated 1,255
State Law Publisher 13,938
Walpole Community Resource Centre 130
Total 25,281
Market research organisations $
Market Creations Pty 5,001
Telstra 32
The Royal Life Saving Society WA Inc. 460
Total 5,493
Polling organisations $
Nil –
Direct mail organisations $
ABCorp Australasia Pty Ltd 498,258
Createsend.com.au 978
Grum 12
Kwik Kopy 6,020
LogMeIn Inc. 1,390
Magicorp 457
Quickmail 1,424
Total 508,539
Table 36 Expenditure on advertising, market research, polling, direct mail and media advertising 2017/18 (continued) Media advertising organisations $
Adcorp 110,971
Albany Chamber of Commerce 143
Australian Veterinary Association 483
Campaign Monitoring 40
City of Greater Geraldton 15
Dalwallinu Community Resource Centre 123
Denmark Bulletin 250
Facebook 826
Fairfax 3,987
Gumtree 46
Impact Media 3,665
Kimberley Echo 112
Lizart Productions 494
Mia Lacy 46
Micromedia Advertising Design 15,155
NRMjobs.com.au 525
Shire of Wongan – Ballidu 155
West Australian Newspaper 296
West Coast Media 350
Western Regional Newspapers 1,633
Total 139,314
Disability Access and Inclusion Plan outcomes
DPIRD is committed to ensuring clients and staff with disability are able to access our information, services and facilities.
During the year, we developed our inaugural Disability Access and Inclusion Plan (DAIP) 2018–23, with the nine RDCs included under the umbrella of the DPIRD DAIP. The plan, which was endorsed by Corporate Executive in June 2018, recognises the initiatives and achievements of our former departments and the RDCs regarding disability access and inclusion, and draws on our combined knowledge to ensure we can continue to meet the needs of people with disability, their families and carers.
In accordance with the Disability Services Act 1993 and Schedule 3 of the Disability Services Regulations 2004 our department is implementing strategies and initiatives that achieve seven access and inclusion outcomes identified in our DAIP 2018–23.
While the new plan was in development, DPIRD continued to fulfil the DAIP strategies of our former departments and RDCs, with key achievements highlighted below.
Employment
Our department continued to support employment for people with disability, primarily through the Western Australian
Disability Enterprises. Intelife and Activ have been contracted to undertake commercial cleaning and garden and grounds maintenance at our South Perth, Bunbury, Esperance and Geraldton offices.
Raising awareness and celebrating achievements
Our department continues to raise awareness and celebrate the achievements of people with disability as part of Disability Awareness Week and International Day of People with
Disability.
We also supported Fishability, a not-for-profit organisation that seeks to provide fishing opportunities for people with
disabilities.
Major building works and office upgrades
DPIRD regional offices (including Bunbury and Northam) have undertaken building works to improve disability access,
including:
wheelchair accessibility
upgrades to disability car parks
installing a lift at the Bunbury office, providing access to the upper level.
Staff training
Our corporate online employee training includes content to raise awareness about substantive equality, equity and diversity.
Our Employee Support Network and Human Resource Business Partners attended training on grievance handling and supporting staff, with an emphasis on raising awareness of issues, including mental health.
Compliance with public sector standards and ethical codes
Compliance issues that arose during 2017/18 regarding public sector standards are documented in Table 37.
Table 37 Compliance issues/breach claims
Breach claims lodged 2016/17* 2017/18^
Claims carried over 0 1
New claims received 8 3
Total claims 8 4
Relevant standard
Employment 7 2
Performance management 0 0
Redeployment 0 0
Termination 0 0
Grievance resolution 1 2
Handling of claims
Withdrawn in agency 1 0
Resolved in agency 1 1
Still pending in agency 0 0
Referred to Public Sector
Commission 6 3#
Total claims completed 8 4
*This is the aggregated data from the three former agencies and nine RDCs that were amalgamated through the
Machinery of Government change to form DPIRD.
^It should be noted that our department undertook less recruitment activity due to the amalgamation.
#No claims were upheld by the Public Sector Commission.
During 2017/18, eight cases of non-compliance with the Code of Ethics/Code of Conduct were reported. Five cases were not treated as disciplinary (i.e. resulted in improvement action or no action). As at 30 June 2018, two cases were being
considered for treatment as a disciplinary matter and one case had resulted in a disciplinary investigation.
Our department’s activities to achieve compliance with public sector standards and ethical codes included:
the development and implementation of a DPIRD Code of Conduct, conduct guide, discipline procedures and
grievance policy and procedures
the development and communication of organisational values, which have been incorporated into a Values and Behaviours Charter, to be launched early in 2018/19
implementation of the Employee Support Network – bringing together and training a group of volunteers to assist colleagues to resolve issues and grievances informally, as well as provide advice on the grievance policy and procedures
a requirement for all staff to undertake an accountable and ethical decision making online course, with a 91%
completion rate as at June 2018
addressing allegations of misconduct in a timely and responsible way.
Recordkeeping Plan
In 2017/18, a DPIRD Recordkeeping Plan was approved by the State Records Commission. The Recordkeeping Plan provides an accurate account of our department’s
recordkeeping program and will drive continuous improvements in support of organisational activities.
Over the year, training has been provided in live sessions and interactive online courses. In 2017/18, 237 staff attended face-to-face training on recordkeeping systems and practices across metropolitan and regional locations. Mandatory
corporate induction and recordkeeping awareness courses were reviewed and re-released for DPIRD in 2018.
The recordkeeping awareness course provides a structured overview of records management and outlines employee roles and responsibilities, as well as promulgating DPIRD
Recordkeeping Plan requirements.
Additional reporting requirements
Additional reporting required under the Fish Resources Management Act 1994 and Soil and Land Conservation Act 1945 is contained in the appendices to this report.