DRAFT
3. Provision of booking services associated to programming activities at recreational facilities
a) Don Moore Reserve b) North Rocks Park c) Don Moore Netball Courts d) North Rocks Tennis Courts e) Hazel Ryan Reserve f) Murray Farm Reserve g) Kingsdene Oval h) Harold West Reserve i) Northmead Reserve
As we have concluded the Winter Allocations for Sports grounds, there is little need for these facilities outside of these bookings. We are undertaking a personal trainer permit system as of 1 July 2016, so suggest that all interest in fields for this purpose is immediately transferred to Parramatta.
3. Provision of booking services associated to programming activities at recreational facilities:
a) Casual and regular hirer bookings
b) Major and community events and activities (where applicable) 4. Provision of Management Services including:
a) All financial operations – collection of revenue and bonds
b) Community and recreational bookings for the general provision of the asset c) Issuing of access control for community facilities
d) Access control of floodlights (where applicable)
e) Staff Management services including rostering, payroll, WHS if applicable
Out of Scope The following services are not covered by this agreement:
1. Insurance arrangements including public liability 2. Maintenance of the assets
3. Cleaning of the assets
Basis of Charge No Charge Basis ( Booking Facility cost offset by Community Facility Fees & Charges) Basis of Supervision
costs calculation
N/A
TSA Schedule 3
COMMERCIAL IN CONFIDENCE 15 June 2016
ORDINARY MEETING OF COUNCIL 28 JUNE 2016
DRAFT
Schedule 3
Booking – Venue Management Basis of Fixed Cost
calculation
N/A
Basis of Revenue calculation
Direct Actual Fees & Charges relating to Recreational Facilities listed above and not Community Facilities
Invoice Monthly in arrears net of Expenditure and Revenue Reimbursable
Expenses
Any other unforeseen expenses on an Actual Cost basis
Service Levels The service is to be provided under the following terms:
x Services will be offered to the general public within the agreed operating hours x All existing service levels will remain
Service Levels Operating Hours
Booking office is operational:
Monday to Friday 8.30 – 4.30pm
Community facilities are bookable:
Monday to Sunday 8.00am – midnight*
* Some venues vary in times due to sound limitations Recreational facilities are bookable:
Monday to Sunday
As stipulated by the Development Consent Key Personnel Provider Key Personnel
x Lori Modde – Manager, Community, Economic Development & Venues Recipient Key Personnel
x [Name/s]
Third Party Contracts [Name of Supplier, Contract Terms, Other key points]
Sub-contractor [Names of Subcontractors – if applicable]
Reporting & Data Collection
[List reporting requirements and data collection and hand-over requirements]
Other terms and conditions relating to this Service
[List other relevant terms not contained above]
TSA Schedule 3
COMMERCIAL IN CONFIDENCE 15 June 2016
ORDINARY MEETING OF COUNCIL 28 JUNE 2016
DRAFT
Schedule 4
Waste Collection Services
Service Provider The Hills Shire Council
Completion Date 30 September 2017 as the Waste Management Contract(s) expires on this date.
The Hills Shire Council will continue to provide daily management of Waste Service providers and Services Requests even after the Data base is taken over by the receiving Council. The Hills Shire Council will be given access to the Database at the time of database handover.
Receiving Council City of Parramatta
Description of Service Management of waste collection and disposal services within the defined area In Scope Service
activities
The following services are covered by this agreement:
a) Provision of Waste Collection and Disposal Services
i. Domestic Waste Services including kerbside Clean-up ii. Small Business Waste Services
iii. Other Waste services including: clinical waste, e waste, problem waste, household asbestos, special waste
(batteries/disks/spectacles), Compost Revolution, Garage Sale Trail, waste and resource recovery workshops and education programs for community (residents and schools)
iv. Implementation and reporting of approved waste related grants including Better Waste and Recycling (BWAR) funding as allocated by the NSW EPA
v. Customer Service Requests
vi. Review and processing of changes to waste collection services for ratepayers
b) Provision of Waste Contract Management Services
i. Day to Day management of Waste Contractor/s including all performance matters, dispute resolution, claims, invoices, reporting and service governance
ii. Maintenance of data records, integrity and quality assurance
iii. Ensure that commercial in confidence agreements related to individual contracts are respected and upheld accordingly
iv. Waste service contracts are novated and transitioned across where applicable
v. Provision of data to support reporting requirements including to NSW EPA (WARR survey) and obligations under the Local Government Act.
Waste Management Reserve ( External Restricted)
The Hills Shire Council will transfer 15.28% of the Waste Management Reserve as at 30 September 2017 after finalising the Costs to 30 September 2017.
Out of Scope The following services are not covered by this agreement:
a) Transfer of historical data between existing systems
b) Cleansing services involving public place assets. This will be covered under the Place Management TSA
c) Any domestic waste collection, disposal and processing services beyond 30 September 2017
d) Other waste services including: e waste, household asbestos, special waste
TSA Schedule 4
COMMERCIAL IN CONFIDENCE 15 June 2016
ORDINARY MEETING OF COUNCIL 28 JUNE 2016
DRAFT
Schedule 4
Waste Collection Services
(batteries/disks/spectacles), waste and resource recovery workshops and education programs for community (residents and schools) funded by Better Waste and Recycling Program as allocated by the NSW EPA beyond 30 June 2016
e) Implementation and reporting of approved waste related grants including Better Waste and Recycling (BWAR) funding as allocated by the NSW EPA Beyond 30 June 2016
f) Problem waste beyond 20 May 2016, as its not built into the Charge for the FY 16/17
g) Mattress recycling beyond 30 June 2016, as its not built into the Charge for the FY 16/17
Basis of Charge “Fee Charged Basis” to agreed completion date
Basis of Supervision costs calculation
N/A
Basis of Fixed Cost calculation
N/A
Basis of Revenue calculation
N/A
Invoice For the period Fee Charge basis applies - to comply with accounting/GST rules Councils will still be required to create a recharge equivalent to the revenue received from the Customer/Ratepayer as part of the monthly invoice exchange.
Reimbursable Expenses
Any other unforeseen expenses on an Actual Cost basis following agreement by nominated key personnel.
Cost Calculation Total Waste Charge based on waste levy per instalment notices.
One off charges not covered under the Rates Instalments Waste Levy will be charged on actual cost basis, following agreement by nominated key personnel.
Invoices and claims will be itemised and transparent in calculation with stated assumptions (where applicable)
Service Levels The service is to be provided under the following terms:
x All respective service requests and enquiries will be dealt with in a timely, courteous and professional manner
x Service levels to be in accordance with performance measures in each respective waste service contract (with third parties)
x Existing service level arrangements or policy with residents and businesses to be honoured, including agreements in place
Key Personnel Provider Key Personnel Kathy Woods or Paul Zirilli Recipient Key Personnel Anthony Collins or Alan O’Connor
TSA Schedule 4
COMMERCIAL IN CONFIDENCE 15 June 2016
ORDINARY MEETING OF COUNCIL 28 JUNE 2016
DRAFT
Schedule 4
Waste Collection Services
Waste Contracts Contract Number Contract Name Provider Final Expiry Date 06/18 Kerbside Collection
of Wastes Cleanaway 30.9.2017
06/22 Receipt &
Processing of Recyclables
Visy Recycling 30.9.2017
06/20 Receipt & Disposal
of Garbage Veolia
Environmental Services (Australia) Pty Ltd
30.9.2017
06/23 Receipt & Disposal
of Clean Up Waste Veolia Environmental Services (Australia) Pty Ltd
30.9.2017
T13-25 Receival &
Processing of Garden Organic Waste
Sita Australia Pty Ltd (now known as Suez)
30.9.2017
T15-23 Mattress Collection Resource Recovery Australia (previously Mission Australia)
1.7.2016
Q16-15 Pilot Program – Mobile Chemical Waste Collection & Disposal – Expiry 20.5.2016 Sub-contractor [Names of Subcontractors – if applicable]
Reporting & Data Collection
Monthly reports on service activities and performance to be determined with receiving Council.
Other terms and conditions relating to this Service
All obligations and due diligence relating to Work, Health and Safety in provision of waste services will be documented and implemented.
TSA Schedule 4
COMMERCIAL IN CONFIDENCE 15 June 2016
ORDINARY MEETING OF COUNCIL 28 JUNE 2016
DRAFT
Schedule 5
Development and Regulatory Services Service Provider The Hills Shire Council
Completion Date 30 September 2016 or such other date as required by the Receiving Council and notified to the Service Provider in writing or on successful transfer of the relevant data, information and systems necessary to complete these services by the Receiving Council.
Receiving Council City of Parramatta Council
Description of Service Development and Regulatory Support Services for transferred area In Scope Service
activities
The following services are covered by this agreement:
Assistance in managing the Development and Regulatory Support Services within the former Service Provider Council areas comprising: