TWEED SHIRE COUNCIL MEETING TASK SHEET
Action Item - COUNCIL MEETING Wednesday, 17 April 2019 Action is required for Item 32 as per the Council Resolution outlined below.
TITLE: [SUB-TRMAC] Minutes of the Tweed Regional Museum Advisory Committee Meeting held Wednesday 27 February 2019
Cr P Allsop Cr R Cooper
RESOLVED that the Minutes of the Tweed Regional Museum Advisory Committee Meeting held Wednesday 27 February 2019 be received and noted.
The Motion was Carried FOR VOTE - Unanimous
ABSENT. DID NOT VOTE - Cr C Milne, Cr W Polglase
Committee Meeting held Wednesday 27 February 2019 SUBMITTED BY: Communication and Customer Services
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LINKAGE TO INTEGRATED PLANNING AND REPORTING FRAMEWORK:
3 People, places and moving around
3.2 Places
3.2.6 Museum - To preserve and share the history of the Tweed for the benefit and enjoyment of visitors and the community.
ROLE: Leader
SUMMARY OF REPORT:
The Minutes of the Tweed Regional Museum Advisory Committee Meeting held Wednesday 27 February 2019 are reproduced in the body of this report for the information of Councillors.
RECOMMENDATION:
That the Minutes of the Tweed Regional Museum Advisory Committee Meeting held Wednesday 27 February 2019 be received and noted.
People, places and moving around
Who we are and how we live
REPORT:
The Minutes of the Tweed Regional Museum Advisory Committee Meeting held Wednesday 27 February 2019 are reproduced as follows for the information of Councillors.
Venue:
Tweed Regional Museum Murwillumbah Time:
4pm Present:
Robyn Grigg (Manager Community & Cultural Services); Judy Kean (Museum Director); Gary Fidler (Community); Sandra Flannery (Community); Ian Fox (Community); Christian Ellis (Community); Marion Mewett (Community); Brian O’Keeffe (Tweed Heads Historical Society); Jim Sachs (Tweed Heads Historical Society); Helena Duckworth (Uki & South Arm Historical Society); Max Boyd (Murwillumbah Historical Society); David Taylor (Murwillumbah Historical Society).
Apologies:
Cr Warren Polglase; Tracey Stinson (Director Community & Natural Resources);
Marion Roberts (Uki & South Arm Historical Society).
Minutes of Previous Meeting:
Moved: Max Boyd Seconded: Ian Fox
RESOLVED that the Minutes of the Tweed Regional Museum Advisory Committee meeting held Wednesday 28 November 2018 be accepted as a true and accurate record of the proceedings of that meeting.
Business Arising:
Item from Meeting held 28 November 2018 Business Arising from 22 August 2018
Judy Kean also advised the meeting that an application for the Councillor workshop will be made.
The Committee was thankful of the opportunity to participate in a Councillor Workshop and expressed a desire to have the workshop early in the new year.
At this meeting:
Details on the Councillor workshop will be supplied later in the meeting, as part of Agenda Items.
Item from Meeting held 28 November 2018 Museum Director’s Report
Judy Kean advised the Committee that at the first meeting of 2019, likely to be in February or March, more detail on the concept design would be provided to the Committee for their information.
At this meeting:
An update on the Natural History Wall will be supplied as part of the Museum Director’s Report.
Order of Business altered to the following order:
2. Museum Director’s Report
Report was circulated prior to the meeting.
Museum Director also tabled and circulated an information sheet with the key findings from the recent analysis of visitor surveys.
Museum Director, Judy Kean, spoke on this information sheet and advised the meeting that analysis was still being carried out and comparisons will be done with other Council cultural institutions, other Council facilities, and other regional Museums and Galleries.
Judy Kean also advised the meeting that this analysis will inform the Museum Strategic and Business Plan currently under development, and that further analysis will be presented to the meeting.
Discussion followed on the findings and options for promoting the Museum.
Action:
Judy Kean or Robyn Grigg to provide next meeting with figures on uptake of Tweed Link online.
3. Proposed Deaccessions
List of Proposed Deaccessions was circulated prior to the meeting.
No queries were received from members.
Moved: David Taylor Seconded: Marion Mewett
RESOLVED that the proposed deaccessions be accepted by the Committee.
1. Museum Strategic and Business Plan A paper on the Plan was tabled and circulated.
Museum Director, Judy Kean, explained the paper in detail.
Ms Kean advised that the Museum Strategic and Business Plan would sit under, and fit in with, Council’s plans and priorities and would cover the years 2019-2020. Ms Kean advised that the Plan would look at what had been achieved in previous years, as well as what is planned for the future.
Judy Kean outlined the details of forthcoming major projects, including the Natural History Wall, the Arts & Heritage App, collaboration with the Library in audience development and programming, and collaboration with the Visitor Information Centre.
Judy Kean advised members to read the paper and to ask if any queries and that further Advisory Committee meetings may be called to discuss the Strategic and Business Plan.
Judy Kean also advised the meeting that the Councillor Workshop, resolved by the Committee at a previous meeting, is booked for later in March.
Discussion followed on forthcoming projects and their benefit to the Museum.
Jim Sachs enquired about the role of the Historical Societies in future projects. Judy Kean advised that the Societies are welcome to come forward with proposals of how they can contribute based on their estimation of their capacity. Judy Kean also advised that she is aware that the Societies are currently working with limited volunteer resources.
4. Proposed meeting schedule for 2019.
The proposed meeting schedule was sent to members in late 2018.
No members have advised of any issues with dates, so schedule will be adopted.
Chairperson, Gary Fidler, reminded members that Agenda items needed to be sent in by the deadline in order to be included.
2019 meeting schedule will be resent to members.
Judy Kean advised the Committee that she would be on leave for the next Advisory Committee meeting in May.
General Business:
5. Bicentenary
Max Boyd reiterated his belief that the Historical Societies should create a publication to mark the occasion of 200 years since Oxley named the Tweed River.
Max Boyd advised that he is attempting to contact the editor of the Tweed Daily News to gauge support for a publication and requested that the Historical Societies advise their willingness to participate.
Gary Fidler advised Max Boyd to contact the Tweed Daily News to see if the project is viable.
6. Historic Rock Walls
Chris Ellis advised the meeting that the Environmental Impact Statement for the new Tweed Hospital noted the existence of rock walls, and queried whether anyone in the Museum or Historical Societies were asked to comment on this.
Judy Kean advised that the Museum had not been notified or asked to comment.
Next Meeting:
The next meeting of the Tweed Regional Museum Advisory Committee will be held 22 May 2019.
The meeting closed at 5.25pm.
EXECUTIVE LEADERSHIP TEAM’S COMMENTS:
Nil.
EXECUTIVE LEADERSHIP TEAM’S RECOMMENDATIONS:
Nil.
COUNCIL IMPLICATIONS:
a. Policy:
Code of Meeting Practice.
Terms of Reference - Reviewed 21 August 2012 (ECM3283132).
b. Budget/Long Term Financial Plan:
Not applicable.
c. Legal:
Not Applicable.
d. Communication/Engagement:
Inform - We will keep you informed.
UNDER SEPARATE COVER/FURTHER INFORMATION:
Nil.
