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Ordinary Meeting of Council 15 June 2016

1.1 ADOPTION OF THE CARBON MANAGEMENT PLAN

Ward: (All Wards) (Strategic Planning) Disclosure of Interest: Nil

Authorised Officer: (Executive Manager Planning and Development)

KEY ISSUES

• In March 2012, Council adopted the Sustainable Environment Strategy.

• The Sustainable Environment Strategy contains 6 key environmental focus areas as listed later in this report and provides direction to the City’s task of improving its environmental performance.

• In subsequent years, City staff have developed a number of subsidiary strategies providing further definition to the City’s task in each of the key focus areas of the Sustainable Environment Strategy. Completed strategies are listed below.

• The Carbon Management Plan is the most recent plan to be completed providing further definition to the City’s task in reducing our greenhouse gas.

It is recommended that the Council adopt the attached Carbon Management Plan.

BACKGROUND

Council adopted the Sustainable Environment Strategy in March 2012. This strategy provides the framework to guide environmental improvement within the seven focus areas of the strategy.

Since adoption of the Sustainable Environment Strategy, the City has completed and adopted the following subsidiary strategies to providing further definition to the task of environmental improvement within the City of Swan.

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Ordinary Meeting of Council 15 June 2016

STRATEGY FOCUS AREA ADOPTION DATE

Waste Management

Strategy Waste Minimisation Adopted 2009 Water Action Plan Water Efficiency

Water Quality Adopted 2013

Biodiversity Strategy Biodiversity Retention Awaiting Council Adoption Carbon Management

Plan Carbon Management

Awaiting Council Adoption Climate Adaptation

Risk assessment process

Adaptation for the future Warming Scenario adopted by Council – 1 October 2014.

Completion of Project Brief expected September 2016

The term “Carbon Management” is generally accepted to cover the management of the gaseous outputs arising from the combustion or respiration of carbon based fuels and organic materials. The term also covers synthetic gases that have a potential to contribute to atmospheric warming. The Kyoto Protocol (1997) lists the following gases and these are implied under the term “Carbon Management”

Carbon dioxide (CO2)

Methane (CH4)

Nitrous oxide (N2O) Hydrofluorocarbons (HFCs) Perfluorocarbons (PFCs) Sulphur hexafluoride (SF6)

Of the gases listed above, local authorities such as the City of Swan would only have concern for the first four of the list as the remaining types are primarily associated with industrial processes.

The issue of carbon management is a fast developing policy area at a global level with indications of policy clarity and political pressure evolving at that level. This is likely to bring significant pressure for similar policy clarity at all subsequent levels of governance in the future.

For this reason, it is prudent for the City to maintain and develop our capacity to monitor and manage the carbon outputs arising from our service provision and to report these in an open and transparent manner to our community.

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Ordinary Meeting of Council 15 June 2016

The City should also take every opportunity to engage our community in the task of carbon management through ongoing peer education and behaviour change programs.

The technology and industry capacity around energy efficiency and alternative energy production is also developing at a fast pace. For this reason, it is vitally important for the City to bring an “open mind” to the incorporation of new technology at every opportunity. This is vitally important as technology and systems that may not previously have been feasible have quickly become so due to technological advances and increased production capacity. Photovoltaic cells, Electric Cars and LED lighting are prime examples of this situation.

The Carbon Management Plan provides further definition to the City’s task of monitoring and managing carbon reduction arising from City services. It also provides an opportunity through prudent investment to achieve concurrent environmental and financial benefits for the City from avoided energy costs.

DETAILS

This Carbon Management Plan provides further definition to the City’s task of carbon management as defined as a focus area of the adopted Sustainable Environment Strategy. As such, it contains actions (separated by scope) to manage and reduce the City’s carbon emissions across the breadth of City operations and within our community.

It proposes significant investment but in many cases, a compelling business case for investment exists on the basis of avoided utility cost. In many cases this business case has improved significantly in recent years due to technological advance and increased production capacity in the energy efficiency/ alternative energy industry. In light of this fact, this Carbon Management Plan will ensure that wherever possible, this information will be researched and presented when proposing the investment detailed in this Plan.

It is also apparent that the City at all levels, has had difficulty in defining actions to ensure our community has options to choose sustainable and resilient living patterns.

This is a complex policy area that is strongly guided by the existing legislative framework but there is a growing understanding that our built form outcomes must improve if we wish to meet community need/expectation in the future. Actions contained in the Carbon Management Plan will help the City to investigate the tools and policy approaches that are available to the City to assist in developing more sustainable living patterns in the City of Swan.

The Carbon Management Plan aligns activity and reporting to the current adopted KPI’s of the Strategic Community Plan which are:

• Greenhouse emissions – City Fleet (tCO^2e)

• Greenhouse emissions – City Buildings (tCO^2e)

• Energy use – City Buildings (kWhrs)

In this way, the Carbon Management Plan supports the City’s progress in achieving these KPI’s as contained in the Strategic Community Plan.

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Ordinary Meeting of Council 15 June 2016

CONSULTATION

Relevant staff was consulted at various stages in the process of preparing the draft Carbon Management Plan.

As this plan primarily proposes corporate activity, it is not deemed necessary to publicly advertise this plan. However it will be important to make this document publicly available following adoption.

ATTACHMENTS

Carbon Management Plan

STRATEGIC IMPLICATIONS

This Carbon Management Plan provides definition to the task of achieving the following objectives and strategies of the City’s Strategic Community Plan

N1.1 Mitigate City's carbon footprint, reducing waste and greenhouse gas production.

N1.1.1 Effectively manage resource consumption, including water, energy and non- renewable resources.

N1.1.3 Preserve and protect air quality

STATUTORY IMPLICATIONS

As discussed in the body of the Carbon Management Plan, the City does not currently have any compliance obligations in regards to carbon management. However as the global policy context around carbon management is evolving and clarifying, there is potential for obligations to arise in the future. However in the absence of compliance obligations, community expectation and financial pressures (rising utility costs) are likely to drive the City’s actions in this area in the future.

FINANCIAL IMPLICATIONS

The approval of this Carbon Management Plan has no immediate financial implications.

However many of the actions contained within the Plan will require capital investment in energy efficient technology. In many cases, this investment decision can be supported by a business case detailing the benefits of investment and in particular the time required for the initial capital investment to be paid back in avoided energy costs.

VOTING REQUIREMENTS Simple majority

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Ordinary Meeting of Council 15 June 2016

RECOMMENDATION That the Council resolve to:

1) Adopt the attached Carbon Management Plan.

CARRIED

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Natural Gas Stationary use

Continue implementation of low emission heating methods for water

heating in high consuming facilities REDUCE

Asset Management Building Facilities Management

Greenhouse Gas emissions – City

Buildings Continue implementation of low emission heating methods for water

heating in medium consuming facilities using solar thermal and heat pump technology as appropriate.

REDUCE

Asset Management Building Facilities Management

Greenhouse Gas emissions – City

Buildings Stationery Diesel usage Wherever feasible, consider fuel efficiency when seeking to purchase or

rent plant for energy generation or lighting REDUCE

Construction and Maintenance

Greenhouse Gas emissions – City Buildings Transport Fuel usage –

Light Fleet

Encourage fuel efficient vehicle purchase through vehicle policy. Consider

possibility to “trade back” vehicle options. REDUCE

Fleet and Waste Human Resources

Greenhouse gas emissions - City fleet

Publish real vehicle fuel efficiency via a dashboard sticker on City vehicles REDUCE

Strategic Planning Fleet and Waste

Greenhouse gas emissions - City fleet

Develop a “Travel Champion” award at divisional level based on

efficiency of vehicle fleet and use of alternative transport. REDUCE

Strategic Planning Fleet and Waste

Greenhouse gas emissions - City fleet

Allocate a corporate Smartrider card to every applicable business unit and

encourage its use for corporate business travel when suitable. AVOID

Strategic Planning Greenhouse gas emissions - City fleet

Continue to invest in multimedia technology in order to reduce

vehicle travel by conducting online meetings wherever suitable. AVOID

Information Technology Greenhouse gas emissions - City fleet

Conduct Electric bike trial for short trips within 10km radius of City

employment nodes AVOID

Strategic Planning Greenhouse gas emissions - City fleet

Encourage carpooling and use of buses for large staff movements. REDUCE All staff Greenhouse gas emissions - City fleet

Continue development of cycle network throughout City REDUCE Asset Management Greenhouse gas emissions - City

fleet Transport Fuel usage –

Heavy Fleet

Continue to assess fuel efficiency in the procurement of heavy fleet

vehicles REDUCE

Fleet and Waste Greenhouse gas emissions - City fleet

Investigate opportunities to reduce the number of kilometres travelled and/or “runtime” by heavy vehicle fleet through route rationalisation, continued driver training and fleet decentralisation.

REDUCE Fleet and Waste

Greenhouse gas emissions - City fleet

Fugitive emissions Develop refrigerant monitoring and replacement process for stationary air- conditioning and fire suppression units to minimise the release of

refrigerant gases.

REDUCE

Building Facilities Management Waste Management

Not measured

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Point source Action Principle Responsibility SCP Measure

Electricity use Seek professional advice to ensure that all new council buildings are planned and constructed to be as energy efficient as possible

REDUCE Asset Management Project Management

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XVDJH N:KUV Ensure that the building renewal process incorporates suitable energy

efficient design features within the renewal program.

REDUCE Asset Management Project Management

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XVDJH N:KUV Develop a guidance document to ensure that energy efficiency is

considered and integrated into the construction and commissioning of new council buildings.

REDUCE

Strategic Planning Asset Management Project Management

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XVDJH N:KUV Investigate opportunities for alternative energy production on suitable

buildings and locations within the renewal and new building program. SWITCH

Asset Management Project Management

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XVDJH N:KUV Replace inefficient plant, fittings and appliances with more efficient

substitutes in all buildings as part of ongoing routine maintenance programs.

REDUCE

Building Facilities Management

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XVDJH N:KUV Ensure the development of “smart buildings” through the inclusion of

appropriate submetering requirements, telemetry and monitoring as a component of any facility building or upgrade activities.

REDUCE

Asset Management Project Management

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XVDJH N:KUV Through development of a public lighting strategy, investigate the

opportunity for improved management and the use of low energy lighting alternatives across all City managed lighting applications

REDUCE

Asset Management Project Management

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XVDJH N:KUV Investigate and implement solar charging, lighting and pumping for

remote and other feasible applications SWITCH

As applicable

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XVDJH N:KUV Develop and implement appropriate behaviour change programs within

the organisation including;

• Efficient building use

• Alternative transport behaviours including carpooling

REDUCE

Strategic Planning

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XVDJH N:KUV

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The City of Swan is also committed to ensuring that its full impact on climate change is minimised through efforts to reduce greenhouse gas emissions from sources that it does not have operational control over (Scope 3). As a large organisation, the City of Swan is well placed to influence our

community on the matter of emission reduction. This can be achieved through a variety of measures including community engagement, staff education, and purchasing decisions

Point source Action Principle Responsibility SCP Measure

Community Education Through the provision of a variety of community engagement opportunities, encourage and support community members to reduce energy used in the course of their lives.

REDUCE Strategic Planning

Anecdotally reported

Community Emissions Investigate the application of suitable rating tools and guidelines to

encourage the development of environmentally sensitive living patterns and buildings within the City of Swan.

REDUCE

Strategic Planning Statutory Planning

Anecdotally reported

Staff Education Through Environmental Champions encourage staff to identify emission

reduction opportunities and support them to champion behaviour change to achieve these reductions through workplace activities.

REDUCE

Strategic Planning

Anecdotally reported

Staff Education Identify ways to profile and celebrate staff who initiate improvements in

the workplace to reduce carbon emissions

REDUCE

Strategic Planning Environmental Champions

Anecdotally reported

Employee commuting Continue development of Travelsmart workplace program including

alternative transport subsidy.

REDUCE

Strategic Planning Anecdotally reported

Office Waste Develop and maintain workplace waste stations to encourage waste

separation and appropriate recycling and re-use.

REDUCE

Waste Services Building Facilities Management

Anecdotally reported

Streetlighting

Streetlighting

Maintain a watching brief with regard to developments and advocate for alternative approaches that provide transparent pricing structures and create a “price signal” to encourage greater network energy efficiency/

lower utility costs.

REDUCE

Executive

Management Team

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XVDJH N:KUV Corporate capacity Establish through the annual measurement and reporting of

corporate greenhouse emissions the extent of residual emissions available for offset.

OFFSET

Strategic Planning Anecdotally reported

Corporate capacity Procurement - Include energy and fuel efficiency as a mandatory criteria

for all procurement contracts for building and plant. REDUCE

Anecdotally

reported

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The City of Swan will reduce emissions through efficiency improvements and substituting from high to low greenhouse gas emitting energy sources, including renewable supplies. In the situation that further reduction in residual emissions is required in order to meet agreed targets, the City may need to pursue offsetting or sequestering actions. The City of Swan’s principal priority with the offsets/sequestering program is to obtain the most effective and cost efficient outcome for the removal of equivalent carbon from the atmosphere as that generated. Such measures could involve, though not be limited to:

• Planting trees in the City of Swan that both absorb carbon from the atmosphere over their lifetime and contribute to local biodiversity; and

• Purchasing offsets in the form of accredited Renewable Energy Certificates that guarantee that an equivalent amount of carbon is removed through energy conservation or renewable energy generation projects elsewhere in the economy.

Point source Action Principle Responsibility SCP Measure

Offsets Implement a corporate policy to purchase an appropriate “offset” for all corporate business flights at time of purchase

OFFSET Council Support Anecdotally

reported

Direct a percentage of any sponsorship revenue associated with

advertising on heavy fleet towards a suitable offset program

OFFSET Executive Management team

Anecdotally reported

Purchase an agreed percentage of Natural Power to offset City energy

use.

OFFSET Executive Management team

Anecdotally reported

Investigate and implement formal Tree Planting on City land or other

sites for the purpose of revegetation and carbon offset

SEQUESTER Asset Management

Anecdotally reported

Conduct informal tree planting for the purpose of rehabilitation and

awareness raising in suitable areas.

SEQUESTER Asset Management

Anecdotally reported

*Note that many of the actions are ongoing, however those that require specific new actions/tasks to be undertaken will be

prioritised through the normal business planning process by individual business units and monitored through the Environmental

Management Team.

Table of Figures

Figures Title Reference

1 Global flows of Carbon http://nasascience.nasa.gov/earth-science/oceanography/ocean-

earth-system/ocean-carbon-cycle 2 The influence of increased concentrations of greenhouse gas emissions on the

greenhouse effect The Climate Commission 2013

3 Objectives and Measures City of Swan - Strategic Community Plan

References

• The Carbon Cycle National Aeronautics and Space Agency (NASA) - last accessed on 17 December 2014 at http://nasascience.nasa.gov/earth-science/oceanography/ocean-earth-system/ocean-carbon-cycle.

•

NGERS National Greenhouse and Energy Reporting Act 2007 - available at http://www.comlaw.gov.au/Details/C2014C00813/Download-

last accessed 19 June 2015.