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OF THE MINUTES OF THE MEETING OF TWEED COAST RESERVE TRUST HELD WEDNESDAY 12 JUNE 2002CHAIRMAN
Items for Consideration of the Trust
Reports from Executive 5
1. ORIGIN: Design Unit 5
Acquisition of Easements for Drainage within Crown Reserve 1001008, Palm Avenue
and Pandanus Parade, Cabarita Beach 5
2. ORIGIN: Environment & Health Services Unit 9
Proposed Use of Office - Kingscliff Amenities Hall 9
Reports from Committees/Working Groups 11
3. Minutes of the Lot 490 DP 47021 Reserve 1002202 (Former Tourism NSW Site) Steering
Committee Meeting held Tuesday 4 June 2002 11
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OF THE MINUTES OF THE MEETING OF TWEED COAST RESERVE TRUST HELD WEDNESDAY 12 JUNE 2002CHAIRMAN
Reports from Executive
1. ORIGIN: Design Unit
FILE REF: DA1180/655 Pt1; Drainage Easements; Acquisitions REPORT TITLE:
Acquisition of Easements for Drainage within Crown Reserve 1001008, Palm Avenue and Pandanus Parade, Cabarita Beach
SUMMARY OF REPORT:
At a meeting held on 12 April, 2000 it was resolved that:-
“1. The Tweed Coast Reserve Trust approves the acquisition of an easement for drainage 3.2 wide within Crown Reserve 1001008, for augmentation of the stormwater drainage system at Palm Avenue, Cabarita Beach;
2. All necessary documentation be executed under the Common Seal of Council.”
It has subsequently been considered necessary to acquire another easement to address the drainage problems at Pandanus Parade. A plan delineating both easements has been registered as DP1040813.
Both easements cover existing pipes within the Reserve.
It is now necessary to seek the Reserve Trust’s consent to the acquisition on both of the easements to formalise Council’s rights to use, repair and maintain the drainage works within the Easements created in DP 1040813.
RECOMMENDATION:
That:-
1. The Trust approves the acquisition of an Easement to Drain Water 3 wide and an Easement to Drain Water 5 wide within Crown Reserve 1001008, for augmentation of the stormwater drainage system at Palm Avenue and Pandanus Parade, Cabarita Beach under the provisions of the Land Acquisition (Just Terms Compensation) Act 1991 and the Local Government Act, 1993 for drainage purposes;
2. All necessary documentation be executed under the Common Seal of Council.
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OF THE MINUTES OF THE MEETING OF TWEED COAST RESERVE TRUST HELD WEDNESDAY 12 JUNE 2002CHAIRMAN
REPORT:
At a meeting held on 12 April, 2000 it was resolved that:-
“1. The Tweed Coast Reserve Trust approves the acquisition of an easement for drainage 3.2 wide within Crown Reserve 1001008, for augmentation of the stormwater drainage system at Palm Avenue, Cabarita Beach;
2. All necessary documentation be executed under the Common Seal of Council.”
It has subsequently been considered necessary to acquire another easement to address the drainage problems at Pandanus Parade. A plan delineating both easements has been registered as DP1040813.
Both easements cover existing pipes within the Reserve.
It is now necessary to seek the Reserve Trust’s consent to the acquisition on both of the easements to formalise Council’s rights to use, repair and maintain the drainage works within the Easements created in DP 1040813.
The Department of Land & Water Conservation has granted its approval to the acquisition of the easements within Crown Land Reserve 1001008, compensation will be payable to the State of NSW and to the Trust.
A copy of DP 1040813 follows showing the original easement approved as “V” and the subsequent easement marked as “W”:-
Reports from Executive Reports from Executive Reports from Executive Reports from Executive
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Reports from Executive Reports from Executive Reports from Executive Reports from Executive
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OF THE MINUTES OF THE MEETING OF TWEED COAST RESERVE TRUST HELD WEDNESDAY 12 JUNE 2002CHAIRMAN
2. ORIGIN: Environment & Health Services Unit FILE REF: Kingscliff Amenities Hall
REPORT TITLE:
Proposed Use of Office - Kingscliff Amenities Hall SUMMARY OF REPORT:
The Kingscliff & District Business Corporation has requested permission to use the office situated at the front of the above hall for the purpose of a tourist information site. The proposal is supported by Council's EMT subject to conditions.
RECOMMENDATION:
That the Trust approves the proposal from the Kingscliff & District Business Corporation to use the office situated at the front of the Kingscliff Amenities Hall for a tourism information centre, subject to:
1. The issue of a licence for the use, including details about the cessation of the activity if the community centre is removed as part of the redevelopment of the Kingscliff Holiday Park or at some other time; and
2. Suitable arrangements being made for the relocation and storage of the beach wheelchair; and
3. Licences to be issued on an annual basis.
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OF THE MINUTES OF THE MEETING OF TWEED COAST RESERVE TRUST HELD WEDNESDAY 12 JUNE 2002CHAIRMAN
REPORT:
The Kingscliff & District Business Corporation has written to Council requesting permission to use the office area situated at the front of the Kingscliff Amenities Hall located within the grounds of the Kingscliff Beach Caravan Park. The office is to be used as a tourist information centre.
This request has been considered by Council’s EMT whose decision was to recommend the proposal to the Trust in principle subject to a suitable licence including details about cessation of the activity if the community centre is removed as part of the redevelopment of the Kingscliff Holiday Park or at some other time and suitable arrangements are made for the relocation of the beach wheelchair.
The proposal is therefore recommended for Trust approval subject to the above.
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OF THE MINUTES OF THE MEETING OF TWEED COAST RESERVE TRUST HELD WEDNESDAY 12 JUNE 2002CHAIRMAN
Reports from Committees/Working Groups
1. Minutes of the Lot 490 DP 47021 Reserve 1002202 (Former Tourism NSW Site) Steering Committee Meeting held Tuesday 4 June 2002
DA1190/115-S Pt2 VENUE:
Council Chambers TIME:
12.20pm PRESENT:
Trustees: Beck (Chair), Brinsmead, James
Staff: Douglas Jardine (Manager Strategic Planning), Ian Carpenter (Director Corporate Services) and Kerrie McConnell (Recorder)
Other: Tim Rabbidge (Dept of Land & Water Conservation) and Ian Norris (Dept of Public Works)
APOLOGIES:
Trustees: Boyd, Polglase
Staff: David Broyd (Director Development Services)
Other: John Finlay (Dept of Urban Affairs) and Trevor Wilson (Dept of State & Regional Development)
MINUTES OF PREVIOUS MEETING: Moved: Tr James Seconded: I Carpenter
RESOLVED that the Minutes of the Minutes of the Lot 490 DP 47021 Reserve 1002202 (former Tourism NSW site) Steering Committee meeting held Tuesday 30 April 2002 be accepted as a true and accurate record of the proceedings of that meeting.
BUSINESS ARISING: Nil
AGENDA ITEMS:
1. Inwards/Outwards Correspondence
Inwards
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• 31 May 2002 – Jones Lang LaSalle
Financial assessment of proposed commercial development on Lot 490 DP 47021 Reserve 1002202.
• 28 May 2002 – Herron Todd White
Financial assessment of proposed commercial development on Lot 490 DP 47021 Reserve 1002202.
Outwards
• 3 June 2002 – Jones Lang LaSalle
Acknowledged receipt of financial assessment of proposed commercial development on Lot 490 DP 47021 Reserve 1002202.
• 30 May 2002 – Herron Todd White
Acknowledged receipt of financial assessment of proposed commercial development on Lot 490 DP 47021 Reserve 1002202.
• 15 May 2002 – Herron Todd White, CB Richard Ellis, Jones Lang La Salle
Request to provide an indication of interest in undertaking the financial assessment of a proposed commercial development and to provide a written quotation by Friday, 31 May 2002.
Moved: Tr James Seconded: Tr Brinsmead
RESOLVED that the inwards/outwards correspondence be received and noted.
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2. Expression of Interest – Financial Feasibility Consultancy
The Steering Committee read the submissions received from Herron Todd White and Jones Lang LaSalle.
It was suggested that the Steering Committee go to tender.
Moved: I Norris Seconded: Tr Brinsmead RECOMMENDATION:
That the Trust:
1. Notes the financial assessments from Herron Todd White and Jones Lang LaSalle.
2. Not proceeds with the consultancy stage at this time.
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Reports from Committees/Working Groups Reports from Committees/Working Groups Reports from Committees/Working Groups Reports from Committees/Working Groups
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OF THE MINUTES OF THE MEETING OF TWEED COAST RESERVE TRUST HELD WEDNESDAY 12 JUNE 2002CHAIRMAN
3. Draft Invitation to Tender
The Invitation to Tender was circulated to the Steering Committee.
The following changes were suggested:
• Incorporate the Reserve Trust resolution of 13 February 2002 regarding the scale of development.
• Page 10 – Alternate Tender
In the second last paragraph, first sentence, the word “may” be removed and replaced with
“will”, the word “scope” be removed and replaced with “intent”.
• Page 10 – Alternate Tender
Last paragraph to include the word “generally” before “consistent” and the words “not generally consistent with the vision and objectives of the draft DCP46/POM” are to be in bold type or underlined.
Ian Carpenter tabled a letter dated 29 May 2002 from Trevor Wilson, Business Development Manager, Department State and Regional Development regarding the Tweed Valley Country Centres Growth Strategy funding. The Committee’s attention was drawn to the last paragraph, which reads:
“If the Reserves Trust were to resolve to proceed with the Invitation to Tender that the Steering Committee have prepared, then this would provide the basis for an application by the Reserves Trust under the Developing Regional Resources (DRR) program to DSRD to apply for funds to undertake the economic analysis component of the project.”
Moved: Tr Brinsmead Seconded: Tr James
RECOMMENDATION:
That the Trust:
1. Commences the process of calling for tenders with regard to Lot 490 DP 47021 Reserve 1002202 (former Tourism NSW site), South Kingscliff.
2. Adopts the amended Invitation to Tender as prepared by the Lot 490 DP 47021 Reserve 1002202 (former Tourism NSW site) Steering Committee.
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NEXT MEETING:
The next meeting of the Minutes of the Lot 490 DP 47021 Reserve 1002202 (former Tourism NSW site) Steering Committee to be advised.
The meeting closed at 1.30pm.
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OF THE MINUTES OF THE MEETING OF TWEED COAST RESERVE TRUST HELD WEDNESDAY 12 JUNE 2002CHAIRMAN
Director’s Comments:
As per Committee’s recommendations.
DIRECTOR'S RECOMMENDATIONS:
2. Expression of Interest – Financial Feasibility Consultancy
DA1190/115-S Pt2 Committee Recommendation:
That the Trust:
1. Notes the financial assessments from Herron Todd White and Jones Lang LaSalle.
2. Not proceeds with the consultancy stage at this time.
Director’s Recommendation:
As per committee recommendation.
3. Draft Invitation to Tender
DA1190/115-S Pt2 Committee Recommendation:
That the Trust:
3. Commences the process of calling for tenders with regard to Lot 490 DP 47021 Reserve 1002202 (former Tourism NSW site), South Kingscliff.
4. Adopts the amended Invitation to Tender as prepared by the Lot 490 DP 47021 Reserve 1002202 (former Tourism NSW site) Steering Committee.
Director’s Recommendation:
As per committee recommendation.
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