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LILYDALE BOWLING CLUB INC.
5 HARDY STREET, LILYDALE, 3140 A6637D
ANNUAL REPORT 2012-13 “Looking Towards the Future”
Chief Executive Officer Alan Dobie Past Chief Executive Officer Kurt Brinschwitz
Vice Chair Person Harry Hudson Executive Officer Lynne Cogan
Treasurer Brian Fritsch Men’s Section President Phil Cogan Ladies Section President Karyn Edmonds
Bowls Victoria CCO Graham Waldron
Green’s Director Deputy
Ian Conley Joel Brookes Bar Manager
Bar Buyer
John Clarke Phil Cogan
Social & Catering Committee Len Cumming, Judith Todd, Marianne Canning, Judy Schuler, Lorna, Mann, Lynne Cogan, Anna Shanahan, Wilma Peterson
House Committee Jim Ball, Ian Conley, Joel Brookes, Len Clarke, Richard Meloni, Tim Dobby
Sponsorship Coordinator Peter Schuler Coaching Director Ian Conley Coaching Coordinator Roland Smith
Club Coaches Ian Conley, Lynne Cogan, Phil Cogan, Anna Shanahan, Richard Burton, Jim Ball, Rod Nicholson, Sylvester Liem, Rosemary Varty, Joel Brookes
Office Bearers and Coordinators
as elected at AGM 29 April 2012
Board of Management
Gardens Committee Guy Tomsett, Joel Brookes, Jim Ball, Bob Lerpiniere
Handbook Committee Lynne Cogan, Hilary Dobby, Wendy Storey
Club Buyers Ann Ingram
Norma Edwards, Pat Roubos
Security Contacts Brian Fritsch, Ken Marsh, Alan Lamb Indoor Bowls Josh Sanders, Tamara Sinkovitch
Newsletter Lynne Cogan, John Roberts Almoner Margaret Pettit
Umpires & Measurers Umpires - Rex Couch, Eileen Goltz, Wendy Storey, Rosemary Varty, Len Clarke, Richard Burton
Measurers - Ian Conley, Christine Guest
Certified Food Handlers Christine Proctor, Rhonda Warren Accredited Bar Persons John Clark, Phil Cogan, Lynne Cogan,
Bob Lerpiniere, Shirley Clark, Gerard Credlin, Elaine Mottolo, Joel Brookes, Robin Wood, Margaret Conley, Ian Conley, Alan Clerke, Alan Lamb, Richard Meloni, Yvonne Bulmer, Cay Sanders
Radio Wilma Peterson Auditor Gary McCluskey
Life Members Harley Brown, Margaret Pettit, Eileen Goltz, Keith Parker, Max Proctor, Ralph Proctor, Brian Walsh, Jack Coram
Other Office Bearers and coordinators of the Club are listed in this Annual Report under the pages headed Men’s
Section and Ladies Section
Minutes of last years Annual General Meeting Sunday 29 April 2012
Purpose: Annual General MeetingAnnual General Meeting Date: Sunday 29 April 2012Sunday 29 April 2012
Start Time: 1:00pm Finish Time: 2:45pm
Location: Lilydale Bowling Club, club roomsLilydale Bowling Club, club rooms Minutes taken by: Lynne CoganLynne Cogan
Facilitator: Alan DobieAlan Dobie Present:
Present:
Present:
Alan Dobie, CEO Dione Bourke, Ladies President Kurt Brinschwitz, past CEO Brian Fritsch, Treasurer Lynne Cogan, Executive Officer Graham Waldron, Bowls Vic CCO Phil Cogan, Men’s President Harry Hudson, Vice Chairman John Anderson
Jim Ball Joel Brookes Olive Burke
John Burke Marianne Canning Paul Canning
John Cartwright John Clark Glenda Clarke
Len Clarke Alan Clerke Margaret Conley
Ian Conley Jack Coram Gerard Credlin
Len Cumming Lauris Dixon Hilary Dobby
Tim Dobby Linda Dowie Stan Dowie
Pam Dunn Karyn Edmonds Norma Edwards
Glenis Ellis Edna Fraser Eileen Goltz
Peter Guest Christine Guest George Heinink
Audrey Hudson Graeme Kenyon Gloria Kenyon
Alan Lamb Ray Lawn Eileen Lerpiniere
Bob Lerpiniere Nadine Leslie Lorna Mann
Ron Marshall Richard Meloni Mark Morgan
Karen Morgan Keith Parker Margaret Pettit
John Proctor Christine Proctor John Roberts
Lyn Rogers Bob Richardson Pat Roubos
Josh Sanders Frank Sayles Dora Sayles
Peter Schuler Anna Shanahan Bill Shand
Roland Smith John Storey Sylvia Symes
Pat Symes Guy Tomsett Ep Van der Kooi
Rosemary Varty Brian Walsh Myra Walsh
Bill Woning Apologies:
Apologies:
Apologies:
John Bourke John Bulmer Richard Burton
Sybil Hamilton Shirley Ivanovic Tony Ivanovic
David Morgan Irene Newman Jan O’Regan
Steve O’Regan Stuart Patrick Wilma Peterson
Colin Peterson Eileen Ramage Ivy Rhodes
Adrian Roubos Judy Schuler Wendy Storey
Agenda Topics for Discussion:
Agenda Topics for Discussion:
Agenda Topics for Discussion:
# Topic Who
1 Reading of notice convening the meeting AD
2 Numbers Present – 72 Apologies – 18
Voting closed at 1:00pm AD
3 Reading of the Minutes of the previous AGM 2 May 2010 AD
4
Business Arising from Minutes of the previous AGM 2 May 2010 – Mistake in names of security contacts – Alan Young should have read Alan Lamb. No other business arising.
Confirmation of the Minutes held on 2 May 2010 Moved – Bob Richardson
Seconded – Eileen Goltz
AD
5 Reading of the Annual Report 2011-2012Business Arising from the Annual Report 2011-2012 – No business arising AD
6
Consideration and adoption of the Annual Report 2011-2012 – CEO report read by Alan Dobie
Moved – John Roberts Seconded – Joel Brookes
AD
7
Presentation of Balance Sheet and Statement of Accounts by Brian Fritsch
• Good profit for the year - we had hoped for $100,000 to be in account after all the renovations had been completed and we have $177,000
• The club subsidized the new uniforms by $6000
• Holding stock of $5000 worth of uniforms for future members
• Sponsorship $31,000 – keep aside $9,500 for Easter Tournaments and Queens Birthday Triples for next year.
• The Italian Club which rents the hall and private functions have raised $9000
• Lady Treasurer Christine Down passed away during her term of office – replaced by Margaret Conley
• Changed banks from Westpac to Bendigo Bank – closed Ladies Account – all monies go directly to Brian Fritsch to be banked – all reports show monies monthly
• Capitation fees have increased by $5 to $40 – as club is in sound financial condition green fees and subs will stay the same – however events need to be supported by members
• Attendance at Winter Tournaments and Social events are disappointing – extra effort needed
BF
8 Consideration and adoption of Balance Sheet and Accounts Moved – Len Clarke
Seconded – Rosemary Varty AD
9 Nomination of Jack Coram as a Life Member by Alan Dobie on behalf of the BOM.
Carried unanimously by all present. Jack presented with Life Member badge.
10
Confirmation of Office Bearers of the Board of Management
• CEO - Alan Dobie – (Proposer – Alan Lamb, Seconder – Gloria Kenyon)
• Past CEO – Kurt Brinschwitz
• Executive Officer – Lynne Cogan (Proposer – Alan Dobie, Seconder – Graham Waldron)
• Vice Chair Person – Harry Hudson – (Proposer – Graham Waldron , Seconder – Audrey Hudson)
• Treasurer – Brian Fritsch
• CCO – Graham Waldron (proposer – Alan Dobie, Seconder – Lynne Cogan) Moved – Peter Guest
Seconded – Richard Meloni
AD
11
Confirmation of Accountant and Auditor – mistakenly printed in Annual Report in reverse positions
• Auditor – Gary McClusky
• Accountant – The Field Group Moved – Joel Brookes
Seconded – Bob Richardson
AD
12
Determination of Membership Fees and Green Fees
No change to fees agreed and voted unanimously by all present Moved – Bob Lerpinere
Seconded – Frank Sayles
AD
13
Nomination and Election of New Social and Catering Committee
• Marianne Canning
• Judy Schuler
• Lorna Mann
• Lynne Cogan
• Anna Shanahan
• And by default – as written in the Constitution - Vice Presidents of Ladies & Men’s sections
AD
14
Nomination and Election of Chairperson of House Committee and helpers
• Jim Ball
• Ian Conley
• Joel Brookes
• Len Clarke
• Richard Meloni
• Tim Dobby
AD
15
Nomination and appointment of Bar Manager and Buyer
• Mgr. - John Clarke – (Proposer – Ian Conley, Seconder - John Bulmer)
• Buyer – Phil Cogan AD
16 Nomination and appointment of Greens Director and Deputy
• Ian Conley (Proposer – Marg Conley, Seconder – Anna Shanahan)
• Deputy – Joel Brookes AD
17 Nomination and appointment of Sponsorship Co-ordinator• Peter Schuler – (Proposer – Graham Waldron, Seconder – Lynne Cogan) AD
18
Nomination and appointment of Director of Coaching
• Ian Conley nominated but would prefer to have another to do this position
• It was explained that the Director of coaching does not necessarily need to be a coach but must assist in appointing a coach when a new member joins and issue a Certificate of Competency when coaching has finished for the new bowler.
AD
19
Nomination and appointment of Gardening Co-ordinator and helpers
• Guy Tomsett
• Joel Brookes
• Jim Ball
• Bob Lerpiniere
AD
20
Appointment of Handbook coordinator and helpers
• Lynne Cogan
• Hilary Dobby
• Wendy Storey
AD
21 Appointment of Provedore and confirmation of other buyers
• Ann Ingram – Provedore
• Norma Edwards and Pat Roubos (winter) – club buyers AD
22
Appointment of Security Contacts
• Brian Fritsch
• Ken Marsh
• Alan Lamb (will need keys)
AD
23
Appointment of Night Pennant Co-Ordinator
• Although not present it is understood that Mario La Morticella will fulfill this position again in 2012-2013.
• John Roberts as Deputy Co-ordinator will assist Mario
AD
24 Appointment of Indoor Bowls Co-Ordinator• Josh Sanders and Tamar Sinkovitch
25 Appointment of Press Officer (Radio and Local Press)• Position not filled AD 26 Appointment of Newsletter Editor
• Lynne Cogan
• John Roberts to assist with photos and reporting AD
27 Appointment of Almoner
• Margaret Pettit to fill position until such time as Eileen Ramage is well enough to
continue AD
28
Confirmation of Currently Accredited Umpires and Measurers
• Rex Couch, Eileen Goltz, Wendy Storey, Rosemary Varty, Len Clarke, Richard Burton
• (Measurers – Ian Conley, Christine Guest)
AD
29 Confirmation of Currently Accredited Club Coaches
• Ian Conley, Lynne Cogan, Phillip Cogan, Anna Shanahan, Richard Burton, Jim Ball,
Rod Nicholson, Sylvester Liem, Rosemary Varty, Joel Brookes. AD
30
Appointment of Barefoot Bowls coordinator and helpers
• Phil Cogan
• Ian Conley
• Mark Morgan
• John Anderson
• Richard Meloni
• Paul Canning
• Jim Ball
• Alan Lamb
• Gerard Credlin
AD
31 Confirmation of Certified Food Handlers
• Christine Proctor – completed.
• Rhonda Eagleton & Ann Ingram intend doing this certificate but have not as yet. AD
32
Confirmation of Accredited Bar persons (RSA)
• John Clark
• Bob Lerpiniere
• Lynne Cogan
• Shirley Clark
• Gerard Credlin
• Elaine Motollo
Since the Club has paid for most of these people to get their Responsible Serving of Alcohol Certificates, it would be a great help if they would volunteer their services more readily, especially with all of the late night functions that have been booked in. The same 2 or 3 people have done them all!
AD
33
Proposed Changes to the Constitution as notified in writing –
• Amend Constitution to accept social members without restriction on ratio to bowlers Ø Section 3 Membership ( 3.2 ( i ) 4 ) currently reads “The number of
Social Members shall not exceed 20% of the total Full and Life Membership” – to be changed to “There will be no restriction to the number of social members”
AD
Discussion around this issue included the following comments -
• Social members have helped our financial situation considerably
• Encourage social members to become new bowlers – young people then become bowlers of the future.
• Members concerned that the club will lose it’s identity as a bowling club if too many social members are admitted.
• Some social members play indoor bowls, hire the hall, socialize with members, support the club in raffles
• The club may have 330 members before changes are incurred in Liquor Licensing and facilities
• The Board will have the power to close the door on new applications when and if necessary
• Current membership is 274 – 55 of that number are social members
• A social member has no voting rights
A proposal to amend the constitution was moved by Rosemary Varty and Seconded by Norma Edwards that would increase the percentage of social members from 20% to 30%.
The proposal was defeated.
A vote was taken by the 66 members present with voting privileges (social members excluded from vote). A majority of 45 members voted in favour of allowing social members without restriction on numbers and 21 members voted against the proposal.
Initially the vote was carried (having been Moved by Richard Meloni and Seconded by Ian Conley) until a challenge from Rosemary Varty which alerted the Board to the fact that 75% of the members (which would have been 49.5) had to vote in favour and that we had only had 45. The amendment was therefore not passed but will be reviewed by the BOM at a later date.
AD
• Joel Brookes
• Robin Wood
• Margaret Conley
• Ian Conley
• Alan Clerke
• Alan Lamb
• Richard Meloni
• Phillip Cogan
• Yvonne Bulmer
• Cay Sanders
34
General Business
• Discussion invited around merging Ladies and Men’s section committees to one General Committee – Graham Waldron explained the proposal in the documents attached (including Draft 4 of Proposed General Committee structure). We currently have three committees comprising 20 ladies and 19 men to administer the needs of the club. The proposition to merge and streamline the committees would free up extra people to assist in other areas of the club. It also supports the directives for Unification from Bowls Vic. So while there was generally an acceptance of the idea of one General Committee the sticking point seemed to be around the Selection Committees and the pro’s and cons of that committee being merged and the ratio of committee members to bowlers – male and female. Suggestion that every division be represented by one member.
• Discussion invited around changing the names “Men’s Committee and Ladies Committee” to “Saturday Section and Tuesday section committee” – No suggestions were forthcoming.
• Discussion invited around tournaments being profitable. Whilst the men’s tournaments have made back the amount of sponsorship before the event even takes place, the ladies tournaments don’t make back their allocated sponsorship allowance. Suggestion that the events be made bigger and better by holding them on a weekend so that working ladies may participate and new bowlers may have the opportunity to compete for the generous sponsorship allocated by the club.
• Discussion invited around new green - grass or synthetic. Members put forward the following observations -
• Tiptdorf greens are popular
• Grass greens would encourage more members to the club – premium bowlers, not just new bowlers
• Finals are always played on grass
• If we had 3 different greens (grass, synthetic and carpet) – it would keep membership up
• Top bowlers won’t play ay Lilydale because it is not grass
ALL
34
• We need to be able to play on grass greens when we play away
• we changed to synthetic because of full time maintenance, green keepers salary, chemicals and associated costs.
• Costs then were around $60,000 per annum to maintain a grass green
• Can’t be done on voluntary work – it takes 5-6 hours per day
• Water and rain tanks as issue in time of drought
• Memberships could go up by $50
• Alexander have volunteers only to maintain the greens
• Noble Park – a group of 4 green keepers maintain 12 bowling clubs – not just 1 curator for 1 club
• Yarra Glen and Lilydale could form the same co-operative to reduce costs
• Alexander and Lilydale have different weather belts
• Takes nearly two years for greens to become established
• Shadows on the greens if Council expand
• Why don’t we practice on grass at Chirnside Park
• Grass to heavy for older members to bowl on
• Show of hand for grass or synthetic was in favour of synthetic
• Discussion invited around paying coaches – NO to paying coaches
• Discussion invited around membership drive for new bowlers and/or appointment of a recruitment officer – John Anderson and Paul Canning volunteered to assist with recruitment by introducing a 7 week corporate bowls style competition. Following an example seen to work well in Cohuna, the club would provide a Skip for each team of new bowlers who would then play off in a bowls challenge – the 3 new members in the winning team would then receive one years free membership as bowlers of the club.
• Discussion invited around higher prize money for club champions – voted to keep the same.
• Discussion invited on whether to award a pin for 25 years of membership - agreed to by members.
35 Decide on a Date for Opening Day 2012-2013 Season – not tabled 36 Next AGM - April/May 2013 - not tabled
37 Meeting closed @ 2:45pm
LILYDALE BOWLING CLUB Agenda Annual General Meeting
28.07.2013
PURPOSE ANNUAL GENERAL MEETINGANNUAL GENERAL MEETING
Date Sunday 28 July 2013
Start 1pm
Location Lilydale Bowling Club
Minutes Lynne Cogan
Facilitator Alan Dobie
Present:
Alan Dobie CEO Karyn Edmonds, Ladies President Phil Cogan, Men’s President Brian Fritsch, Treasurer Lynne Cogan, Executive Officer Graham Waldron, BV CCO Harry Hudson, Vice Chair Kurt Brinschwitz, past CEO
Apologies:
AGENDA TOPICS FOR DISCUSSION AGENDA TOPICS FOR DISCUSSION
1 Reading of the notice convening the meeting 2 Numbers Present and Apologies
3 Reading of the Minutes of the previous AGM 29/4/2012 4 Business arising from Minutes of the previous AGM 29.4.2012
Confirmation of the Minutes held on 29.4.2012 Moved:
Seconded:
5 Reading of the Annual Report 2012-2013
Business arising from the Annual Report 2012-2013
6 Consideration and adoption of the Annual Report 2012-2013 Moved:
Seconded:
7 Presentation of Balance Sheet and Statement of Accounts
8 Consideration and adoption of the Balance Sheet and Accounts 2012-2013 Moved:
Seconded:
9 Confirmation of Directors on the Board of Management President
Vice President Administration Officer Treasurer
Director 1 Director 2 Director 3 Director 4 Director 5 Moved:
Seconded:
10 Confirmation of Accountant & Auditor Accountant - The Field Group Auditor - Gary McClusky Moved:
Seconded:
11 Determination of Membership Fees and Green Fees 12 Appointment of Greens Director and Assistant 13 Appointment of Bar Manager
14 Appointment of Sponsorship Coordinator and Assistant 15 Nomination and Election of Bowls Committee
16 Nomination and Election of Tournament Committee 17 Nomination and Election of Pennant Committees
18 Nomination and Election of Social and Catering Committee 19 Nomination and Election of Recruitment Coordinator and Assistant 20 Nomination and Election of Coach Coordinator
21 Nomination and Election of Umpire Coordinator 22 Nomination and Election of Volunteer Coordinator 23 Nomination and Election of Website Coordinator
24 Nomination and Election of Handbook Coordinator and assistants 25 Nomination and Election of Indoor Bowls Coordinator
26 Nomination and Election of Club Buyer 27 Newsletter
28 Facebook 29 Good Neighbour
30 Radio & Local Press
31 Confirmation of Club Coaches
Rod Nicholson, Ian Conley, Sylvester Liem, Rosemary Varty, Grant de Nijs, Joel Brookes, Richard Burton, Lynne Cogan, Phillip Cogan, James Ball. Accreditation for all will fall due again in 2014.
32 Confirmation of Club Umpires & Measurers 33 Confirmation of Certified Bar Personnel with RSA’s
John Clark, Bob Lerpiniere, Lynne Cogan, Shirley Clark, Gerard Credlin, Elaine Motollo, Joel Brookes, Robin Wood, Margaret Conley, Ian Conley, Alan Clerke, Alan Lamb
Richard Meloni, Phillip Cogan, Yvonne Bulmer, Cay Sanders, Russell Baird, Harry Coppola, John Newbound
34 Confirmation of Certified Food Handlers Certificates 1 & 2
Christine Proctor Level 1, Eileen Lerpiniere and Gerard Credlin Level 2 Supervisor.
35 Security Contacts 36 General Business
- Life Memberships - Present By Laws
Board of Management
CEO Report 2012-2013
This is my last report as CEO of the Board of Management of Lilydale Bowling Club, simply because my position is now obsolete under our new constitution. Recent months have seen the Board involved with several major projects for the future of our club, the most important of which, arguably, has been the establishment of our new Constitution which has been thrust upon us due to the dissolving of the old RVBA for men and VLBA for ladies from which has emerged the new, current Bowls Victoria. This and the Department of Justice Associations Incorporated Reform Act of 2012, has meant many changes to the infrastructure of our club and the manner in which we must now do things. Time will tell if these changes turn out for the better but the Board is determined to ensure all of us at LBC will continue to enjoy our bowls in the best possible environment.
The next major project settled by the board is the new #2 green. This will be a woven mat and should be ready for play by September, in time for the new pennant season.
The Board embarked on a thorough investigation process to evaluate many alternative types of surface and this investigation utilized the experiences of several of our senior members whose opinion formed an influential bearing on our final decision. This process was very time consuming and involved some us traveling as far afield as Phillip Island to have trial roll ups and discussions with knowledgeable members of other clubs such as Ferntree Gully, Altona, Strathmore and Frankston.
For both these projects and the myriad of other day to day matters addressed by the Board, I would like to acknowledge the hard work and many hours of effort donated by all the Board Members, all of whom, give of their time and expense as volunteers willingly for the betterment of everyone here at LBC.
Another major purchase by the Board is a modern custom made machine for the maintenance of our 3 greens which will make our hard working Greens Director’s job somewhat easier.
I would also like to acknowledge the time and effort donated to our club by the many members who have contributed their expertise and time towards the success and satisfaction of all of us here at Lilydale. I will not identify individual names for the simple reason if I did this I would inadvertently omit someone; but you all know who they are:
the bar staff who all work very hard servicing our biggest funds raising function, the ladies who provide our refreshments at pennant and social bowls, the blokes who keep the gardening surrounds neat, the people who dress up the place with a lick of paint or fix anything that has gone wrong or fallen off, the people who organise and operate our various social bowls programs - this list goes on and on and, so on behalf of the Board, I thank you all most sincerely for your efforts.
Now we must not forget what we are all here for in the first place - to play and enjoy bowls. Our pennant sides have had some success this year, notably our Saturday Division 7 side winning the Regional Pennant and being promoted to Division 6 next year and the Tuesday WO Division 1 side which made it to the Finals but were defeated on the day by a better team. Regarding individual competitions we also had some success here with one each of our men’s and ladies members winning through to regional success as was detailed at our Presentation Day in May. It is also pleasing to note our younger bowlers some of whom are not yet teenagers achieving great results on the greens. I have always regarded a good, well-supported social bowls program as an indicator of the clubs reputation and this has been quite evident over the past year. I
would also like to thank our many sponsors for their support over the past year. We are fortunate to have many companies and individuals who are very generous in their backing of LBC and this is greatly appreciated
Finally from a materialistic aspect, our club has a healthy balance sheet despite our cheque book taking a battering for the aforementioned projects
Lastly I wish to acknowledge a section of our clubs activities who again put in a lot of hard work and effort yet bear the brunt of much, often misdirected, criticism; that is our selectors. Before I was elected to the position of CEO I used to think that person has a lot on his/her shoulders. Having done this job for 3 years I can now say my job is a walk in the park compared with the stress and criticism our selectors have to put up with every week during pennant season. I ask you to keep in mind that our selectors are members of LBC like all the rest of us who give of their time voluntarily. They are all human and make mistakes too but they sometimes make some good decisions so please be tolerant and give them a fair go.
In conclusion, we have a happy, successful, enviable club where we can all enjoy our sport of bowls and socialising and yet we can still look to the future where we can build on our success to make it all even better
Good bowling Alan Dobie C.E.O.
Board of Management
Treasurer’s Report 2012-2013
Surplus (as per accounting) 72,352
Plus depreciation charges against assets 31,904
Trading Surplus Profit $104,256
THIS SURPLUS WAS USED AS FOLLOWS
Increase in Bank Accounts, Stocks & Debtors 78,240 Capital Purchases, Plant & Equipment & Rendering 25,919
Decrease in Creditors 97
TOTAL $104,256
The main Capital cost this year was (excluding GST) was to render the external walls of the clubhouse, this amount being added to the original cost of the pavilion.
$16,472
Another amount (including GST) was as a half deposit of a new tractor/groomer to be used to maintain the greens
$9250
Several major repairs were undertaken to remove all old asbestos and framework preparation for the rendering works
$6359
Level concrete under front porch $5967
Concrete steps between #1 and #2 greens and railings $6402 These expenses were charged to repairs and maintenance
as they have no resale value to the club
MEMBERS ON REGISTER AS AT 31 MARCH 2013
Full and Life Members 195
Juniors 3
Restricted 10
Non-playing 10
Social 53
TOTAL 271
As our new Constitution has now been passed and approved by a Special General Meeting held on 28 April 2013, our next Financial Year will conclude on 30 June 2014. This change was recommended by Consumer Affairs of Victoria.
Many thanks to the usual helpers to your Treasurer - i.e. the Section Treasurers, Bar Manager & assistants, the Bean Counters and our Sponsorship Collector - your contributions are much appreciated.
As our new Constitution has now been passed and approved by a Special General Meeting held on 28 April 2013, our next Financial Year will conclude on 30 June 2014. This change was recommended by Consumer Affairs of Victoria.
Many thanks to the usual helpers to your Treasurer - i.e. the Section Treasurers, Bar Manager & assistants, the Bean Counters and our Sponsorship Collector - your contributions are much appreciated.
Thanks also to our accountants - The Field Group - and our Auditor - Gary McClusky (FNTAA)
Thanks also to our accountants - The Field Group - and our Auditor - Gary McClusky (FNTAA)
After a review by the Board of Management and myself it was decided to recommend to the members that both Annual Subscriptions and Green Fees remain unchanged.
Mr. Brian Fritsch, Treasurer.
After a review by the Board of Management and myself it was decided to recommend to the members that both Annual Subscriptions and Green Fees remain unchanged.
Mr. Brian Fritsch, Treasurer.
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Men’s Section
Office Bearers 2012-2013
President Phil Cogan Past President Vacant
Vice President Len Cumming Secretary Graham Waldron
Treasurer Alan Lamb
Section Committee Hilary Dobby, Harry Hudson, Roland Smith, Len Clarke, Peter Guest Bowls Secretary Josh Sanders
Tournament Committee Harry Hudson, Mark Morgan, Alan Lamb
Selection Chairman John Storey
Selection Committee Phil Haynes, John Bulmer, Peter Guest, Richard Meloni
President (Men’s) Report 2012-2013
I submit my report for 2012/13. This is my last report and I am pleased with the Club’s performance over the last five years.
The Men’s Section Committee has worked with enthusiasm and supported me each year. With our new structure I hope the Club continues o flourish and improve.
Our major tournaments were all very successful again this year and thanks go to our Club’s major sponsor “Mt. Evelyn and Districts Community Bank Branch of the Bendigo Bank”. Thanks also to Josh Sanders and his helpers in the various days. I know the actual tournaments are a culmination of weeks of preparation.
We introduced a Club Members Only Triple Tournament this year which was successful and should be bigger and better next year.
Our Pennant teams had mixed results with 3 teams making the finals including the Division 7 side winning the Section flag. Unfortunately one side was delegated and our Division 1 side missed the finals after losing too many close games. I still believe too many of our bowlers do not practice enough, especially the bowlers in the higher divisions.
Club Championships were supported again this year and I congratulate all who participated and the winners of each section. A special mention to Rod Nicholson who is our Club Champion for the 5 times.
I must also thank Ian Conley and all his helpers for the time they spend preparing the greens and surrounds not only for Pennant but every week of the year.
I will not be standing for a Director’s position but I wish all nine Directors success in taking the Club in it’s new direction.
Finally I wish to thank every Club member for their support of me and my committee members over the last 5 years. I feel the Club has advanced considerably in this time and I am sure it will continue in this positive direction.
Phillip Cogan
President, Men’s Section.
Barefoot Bowls 2012-2013
We held Barefoot Bowls every Friday during daylight saving and we had more than 1000 people come along for a roll and some fun on the greens.
Once again help was hard to find with helpers working late every Friday, it sometimes took a toll on their Saturday Pennant performance.
Thanks again to all who did help and maybe next year with more volunteers we can rotate the roster.
Phillip Cogan
Barefoot Bowls Coordinator .
Bar Report 2012-2013
John Clark stood down as Bar Manager during the year, but continues to work 2-3 nights a week.
Our takings for the year were over a quarter of a million dollars and profit was 54% on turnover - a really great result for the bar staff and the Club.
We have 3 or 4 new members doing their RSA certificates which is going to take the pressure off some of us “oldies”.
Finally, thanks to the Bar staff for their dedication and reliability all year.
Phillip Cogan Bar Manager.
Secretary (Men’s) Report 2012/13
With the introduction of the new Club Committee structure this will be the final Men’s Section Committee annual report. With the ever changing rules and regulations from Bowls Victoria, Consumer Affairs, Sexual Discrimination Board and Equal Opportunity Commission we have no choice but to alter the way we have operated in the past.
Change is often not always easy to digest but is inevitable and we must endeavour to make it work for us.
There are a number of positions vacant and I encourage any members that have not participated on a committee at this Club to consider nominating. New blood on committees along with the some experienced members will allow the Club to be progressive and develop.
I thank the Men’s Section Committee for the professional manner in which they carried out their duties, all members contributed to committee meetings even when it was obvious that the Section would no longer exist in order to incorporate the committee structure changes.
Many thanks to Harry Hudson and Graeme Kenyon with the support of the ladies in the kitchen, for again conducting a most successful Summer Monday Triples competition.
The Winter events on Saturdays and Mondays, involved Tim and Hilary Dobby, Jim Ball, and with the help of others once again provided a very successful series, with Pat Roubos again invaluable preparing the food and running the raffles. Great to see Canadian Pairs on Tuesday thanks to Joy Strik and Marianne Canning.
Congratulations to Rod Nicholson in winning the Club Men’s Championship 2012/2013, and to all bowlers who entered the many championship events, well done.
I have enjoyed the past six years as Men’s Section Secretary and to all nominees for the many positions available I hope you too enjoy the experience.
Graham Waldron
Secretary Men’s Section
Bowls Secretary (Men’s) Report 2012/13
To Start the year off, we had our Queens Birthday Invitation Triples. With 44 teams
entered and a blistering field, 4 games later Lee Schraner (Australian Rep), Aaron Wilson (Aus Rep) and Matt Wilson triumphed to victory.
The club came to me for a format for our every day members/bowlers to help them gain experience in these tournaments and I got an idea of “Two Bowl Triples Single Entry”. The day was a huge success and with only one 3 game winner John Bulmer, John Burke and Glenda Clarke triumphed.
The Easter Tournaments both on Good Friday and Easter Monday were a fantastic
success with teams from all over the state competing and had a wonderful turnout with all three greens on both days almost full. The winners on the Friday were Josh Sanders and
Luke Lamont. With missing out on the Friday event only slightly John Bulmer and Zac Woning came through with the goods on the Monday.
The club events ran well and the Club Champion in a tight fought battle was Rodney Nicholson, who was unfortunate not to be able to play through to the Champ of Champions event.
The Club pairs won by Mark Morgan and Ray Watts then went on to play the Champ of Champion Pairs for the region but unfortunately bowed out early.
The Mt Evelyn and Districts Bendigo Bank Fours had 38 teams and a ripper field 3 games into the tournament and it could have been between 5 sides to finish first but eventually Tony Wood and his team, winning by only a couple of shots to some talented teams.
Then we ran another Two Bowl Single Entry Triples which was won by Phil Cogan, Bob Lerpiniere and Alan Clerke.
Josh Sanders, Bowls Secretary
Mens Club
Champion Rod Nicholson Runner Up John Bulmer Pairs
Winners
Mark Morgan
Ray Watts Runners Up David Morgan
Phil Cogan Triples
Winners
Josh Sanders Johnny Sanders Leroy Davenport
Runners Up
Tim Wallace John Bulmer Stuart Patrick
Fours Winners
Robin Wood Joe Violi Len Clarke Peter Guest (Ep)
Runners Up
Phil Cogan Gerard Credlin
Stuart Patrick Ray Watts Vice Presidents
Handicap Bill Woning Runner Up Alan Clerke President's
Handicap Winner
John Proctor Runner Up Bill Woning
Minor Singles
Winner Mark Morgan Runner Up Len Cumming
Novice Len Cumming Runner Up Gerard Credlin
Mixed Pairs Pearl Barratt
Col Tainton Runners Up Yvonne Bulmer
Stuart Patrick
Club Communication Officer Report 2012/2013
The role of the CCO (Club Communications Officer) has been instigated by Bowls Victoria to obtain one point of contact within all Bowling Clubs. It makes sense that one person delivers Bowls Vic and Eastern Ranges Bowls region communication to the relevant Sections or BOM and is responsible for the collation of information and return to Bowls Vic within the time frame requested.
The position has been included as a Director role on the new Board of Management under the Club Committees restructure, and is a vital point for all communications such as Email, Weekly Bulletins, Phone communication or hard copy Mail. It is steadily developing and will provide a link between all sub committees and Bowls Victoria and other Bowling Clubs.
I thank all the committees for their assistance and cooperation over the past twelve months.
Graham Waldron C.C.O.
Sponsorship Co-Ordinator 2012-2013
After another successful year, 24 sponsors contributed amounts ranging from $250 to
$10,000, a total of over $22,000 for club events and tournaments. In addition to this the sale of advertisements in the Handbook together with Outdoor signage resulted in another $2,500 for the Club.
I would like to thank in particular, the Mt Evelyn & Districts Community Bank for their support which covered the Open Tournaments in February and June, and also Club Championship Events.
Other Major contributors were:
- William Matthews Funerals - Lend Lease – Evelyn Ridge - Phil Munday Panel Works - Heritage Holden
- RJB Developments
- Complete Civil Construction - Yarra Valley Motor Group - Ultra Tune – Chirnside Park
After roughly 25-30 years of obtaining Sponsors for the Lilydale Bowling Club, and due to health reasons, I will not be standing for the position of Sponsorship Co-Ordinator for the 2013/2014 Season.
I would like to thank all who have given assistance during that time and hope they will continue in supporting the newly elected Sponsorship Co-Ordinator.
Peter Schuler
Sponsorship Co-Ordinator
Greenkeeper’s Report 2012-2013
The Greens were inspected on 4 October 2012 by Bowls Victoria officials. They gave the following ratings:
• Green #1 - A (Proctor Green)
• Green #2 - B
• Green #3 - B
The Greens have been running ok, keeping in line with the Bowls Vic. ratings.
Green #1 is running very nicely
Green #2 - we just got by this year - we are in the process of replacing it with a Tiger Turf Bowlsweave synthetic green. It will run at around 15/16 seconds.
Green #3 - running good but still trying to get rid of the algae.
We have just purchased a new ride-on groomer, specially designed by Ivan Barac to vacuum, wash and brush the greens to optimum bowling condition.
A special thanks to Jim Ball for helping so much this year. I would also like to thank David Morgan for repairing and redesigning the lights on the top Green - not easy. We had a couple of working bees, replacing sand in the ditches, cleaning and painting the shelter sheds. Thanks to Lynne, Phil, Robert Thompson, Alan Dobie, Ron James, John Newbound and Jim Ball. I would also like to thank Richard Burton for fixing the leaking taps and installing the water fountains.
Finally, I would like to thank all the helpers and all the people who supported me through the year.
Good Bowling to you all.
Ian Conley, Greens Director.
House Committee Report 2012-2013
I would like to thank the following people for their contribution to work around the club:
a. Thanks to Glenda and Len Clarke for painting the clubrooms and ladies toilets - it has come up very fresh and clean.
b. Thank to David Morgan for fixing the flickering lights on the top green.
c. Thanks to Ron Ogilvie for helping me so much preparing for the cement render, repairing the floor in the office, replacing the main door, repairing locks, installing the defibrillator and many more jobs too numerous to mention.
d. Thanks to Harry Hudson for your work around the club also.
I hope I haven’t left anyone out, all the best Jim Ball,
House Committee Coordinator.
Garden & Surrounds Report 2012-2013
Over this last 12 months we have:
a. Weeded the garden and spread mulch around the garden beds b. Replaced the drinking fountains
c. Planted trees along the Shire fences
d. Mowed the lawn and kept the hedges trimmed - thanks to Col Peterson & Josh Sanders.
e. Keeping the roses pruned and looking their best - thanks to Bob Lerpiniere Guy Tomsett,
Garden Coordinator.
Saturday Pennant Selectors Report 2012-2013
Three new selectors were voted by club members to fill the three two year vacancies:
Phil Haynes, Peter Guest and John Bulmer. Richard Meloni and John Storey remained to complete their two year term that expires seasons end. Internal elections were held and John Storey was elected Chairman and Phil Haynes Vice Chairman.
For the selectors, our season began in earnest during July/August 2012 where individual phone calls were made to members ascertaining their commitment to the coming pennant season. The response was excellent, resulting in enough members to form six complete teams, an improvement on the five and a half teams entered the previous season. It meant that 96 bowlers would compete each Saturday with a pool of reserves likely to cover absences etc throughout the season. Selectors had to be mindful that their prediction of the number of teams to be entered for the season would complete it without forfeits, walkovers etc which would incur a financial penalty for the our club.
One social and five practice games were organised before the season started against clubs who would likely challenge our top teams. By the season’s start the selection committee had developed regular routines that consisted of a weekly meetings of two to three hours and a number of follow up consultations depending upon the circumstances.
Various duties were shared by all and I must thank all committee members for their outstanding attendance, support and diligence throughout the long season stretching from August to March.
Table 1: Saturday Ladder Pennant Results Season 2012-2013
Team Div Sec Wins Losses Draws Bye Final Position
1 1 4 8 10 6
2 2 5 9 9 4
3 4 5 5 10 3 9
4 6 5 10 7 1 4
5 7 6 10 6 2 3
6 8 3 6 10 2 7
Seasons Results
On the one hand this has been a successful season with three teams making the finals.
Congratulations on the fifth side winning its section and will be promoted to Div 6 next year. The second side, division 2 played off for a division 1 place next season but unfortunately lost by six shots. This was a positive result seeing that this side has consolidated themselves at this level. Remember they were a division 4 side four years ago!.The fourth side finished fourth.
On the other hand the third side fell away during its final three games and will be relegated to division 5 next year. Oh for those one percenters we spoke about at the
beginning of the season! This side had three draws during the season and one can only surmise: “if only” Next season the gap has now widened between the top three sides to Div, 1, 2 and 5!!
Points of Note:
Club’s Role in Rehabilitating a Fellow Member
Thanks to all club members who supported Shirley Ivanovic’s return to competitive bowls. Wilma Peterson offered her support along with Tony Ivanovic and Alan Lamb who formed a permanent team during the season. This effectively gave three additional bowlers to the list, they had a very successful season as an individual rink. All in all a very positive and caring result for our club
New Members:
Twelve new bowlers were introduced to pennant during the season. Three were transfers from other clubs whilst the other nine were novices. Two made the top side during the season. I recommend that two events in the Club Championship have their closing date extended to late December. These are the Minor Championships and the Novice Championship. This would give these new bowlers valuable experience in competing. As it stands now the numbers entering these two events is limited and a later entry date will swell the eligible pool.
Women
Twenty-one women played Saturday Pennant throughout the season. They have played in a variety of positions in all teams. Twenty-five percent of the top side or four bowlers were picked each week. Such inclusion and acceptance means that Lilydale can enter additional teams each season. The experience can now be seen as significant when you analyse the winners of all this year’s Women’s Club Championships.
Hudson Award
This season saw the Stephenson Award changed to the Hudson Award. It is an award for the bowler adjudged to be the best in each rink after each game. Votes are cumulative with the winner being announced after the last match. This year’s ceremony was well attended and the award was won by Bev Irvine who polled 49 votes out of a possible 52.5. The odd number due to a bye. Congratulations Bev on an outstanding achievement. Luke La Mont ran second with 44.5 and Peter Guest and Phil Haynes were equal third with 43. It was pleasing that last year’s winner, Nadine Leslie who worked her way up to playing in the top side.
Web Site.
Use of the weekly Team Selection segment on the Club’s web site is growing as more members become computer literate. The site needs revising as it lacks flexibility to cover various contingencies as they crop up during the season.
Direction from the Board re the Selection Process
The general assumption is that the governing board does not interfere with the selection committees everyday running. This has been the case in my experience. However I believe that the Board should specify the model on which they wish to have teams selected. Either the best teams are selected each week as opposed to a rotational selection process.
Bankers, Chook Bandits.
To have a pool of emergencies is most important. To keep them motivated to come and play each week is the key. Offering a “chook “ as incentive appears to be the key in maintaining their continued attendance. Thanks to Tim Dobby for organising this event each week.
John R Storey
Chairman. Saturday Selection Committee
LMCT 9861
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Ladies Section
Office Bearers 2012-2013
President Karyn Edmonds Past President Dione Bourke Vice President Judith Todd
Secretary Norma Edwards Treasurer Margaret Conley
Section Committee Joy Strik, Lynne Cogan, Dora Sayles, Glenis Ellis, Wilma Peterson
Bowls Secretary Joy Strik
Tournament Committee Pat Roubos, Val Newman, Marianne Canning
Selection Chairman Norma Edwards
Selection Committee Margaret Conley, Joy Strik, Anna Shanahan, Lorraine Burgi
President (Ladies) Report 2012-2013
My term as President this year has been an enjoyable one, due to the support I have received from Vice President Judi Todd, Secretary Norma Edwards, Treasurer Margaret Conley and the Ladies Committee members. Your encouragement has been appreciated.
Congratulations to all Trophy winners in our Club Championship games and to Harry Hudson, winner of the “Melba Award”. It would be nice to see our Championship games patronized by more Ladies.
I would like to congratulate our Ladies Division 1 side for making the finals - a fine effort.
Thank you to our Bowls Secretary, Joy Strik, for her work during the season. Our two special days, Gala Day and Classic Day, were enjoyed by all and it was nice to have men helping on our Classic Day. Also thank you to Pat Roubos who offers support where needed.
Thank you to all members who served on Selection and Tournament committees and to anyone who has helped in any way during the season to make our Bowling Club one that we can be proud of.
Thank you to Lynne Cogan for the monthly Newsletter and her tireless work behind the scenes.
Welcome to all new bowlers and we hope you enjoy your time at the Lilydale Bowling Club.
Next season will be different due to our amalgamation, but I am sure we can look forward to a bigger future for the Club.
My best wishes to all the Committee Members for the 2013-2014 season.
Karyn Edmonds, Ladies President.
Tuesday Pennant Selection Report 2012-2013
This has been a difficult year for the Selectors in trying to select the best teams for the Club and placing players where they would like to play.
We did not have a very successful year, but this should resolve itself to an extent, in that we will probably be placed in the correct sections for next season.
Congratulations to the Women’s side for making the finals.
Thank you to those that filled in, often at the last minute - we could not have managed without you.
Thank you to my fellow selectors for your help and support this season - Margaret Conley, Joy Strik, Anna Shanahan and Lorraine Burgi.
I wish the next Committee good luck for season 2013-2014.
Norma Edwards,
Chairperson, Selection Committee.
Secretary (Ladies) Report 2013-2013
T
his year was less busy for me as some of my work was taken over by the Club Communications Officer. There was little interest shown in the State Championship Events and only one team went to the Country Carnival held on the Mornington Peninsular.Congratulations to the winners and runners-up of Club Championship games. I wish next season’s Committees ands Officials well.
Norma Edwards Secretary
Social & Catering Committee Report 2012 - 2013
This past year the Social and Catering Committee have taken on organizing catering for some of our major events such as Ladies Classic Day, Open 4’s, Gala Day, the Mornington Challenge and Presentation Day. Some of those major events were managed by outsourcing the food preparation, but some we managed to do ourselves, thanks to our committee of helpers.
Sadly we disbanded the Saturday Bistro nights due to lack of numbers and other of our functions have suffered similarly. However, there is a core of dedicated members who show up at everything and commit to whatever we have planned for the benefit of the club and I thank them sincerely, on behalf of the committee, for their support.
We have had the benefit of the hard work done by Gerard Credlin who has taken on preparing food and BBQ’s for Barefoot Bowls, Australia Day, the Open Triples tournaments and Happy Hour on Thursday evenings and more recently Eileen Lerpiniere who has assisted with Anzac Day. Both Gerard and Eileen have done their Level 2 Food Handlers Supervisors course and we now meet the Shire requirements regarding the preparation of food on the premises. Thanks also to Pat Roubos for her tireless efforts in the kitchen and also to Christine Proctor was did her Level 1 Food Handlers certificate.
Some of the Social events organized this year were:
Christmas in July
Trip to Sandown for the Greyhound Races
Theatre Trip to More Sex Please We’re Seniors at the Comedy Theatre Bairdy & the Bowlo Band
Club Christmas Break-up Werribee Zoo
Karaoke Night Trivia Night
More recently for the Friday nights of the winter months Jan & Steve O’Regan have set up a social atmosphere in the club, offering cards, indoor bowls, darts and billiards which has been well attended.
Thanks to our committee consisting of Len Cumming, Judi Todd, Wilma Peterson, Anna Shanahan, Lorna Mann, Judy Schuler, and Marianne Canning.
Lynne Cogan for and on behalf of the Social & Catering Committee.
Bowls Secretary (Ladies) Report 2012-2013
With lovely weather, Classic Day was a great success. We would have liked a few more entries but the Betty Collins Shield was on the next day so we missed out on some of the teams who normally enter.
Gala Day was well attended and thoroughly enjoyed by all. Thank you to everyone who helped to make both days a success.
The Tuesday Canadian Pairs are well attended at the moment and all are having fun.
My thanks go to the Tournament Committee, Marianne, Karen and especially Pat who has worked very hard this year.
Congratulations to everyone who participated in the Club events.
The results were as follows:- Club
Champion Karen Morgan Runner Up Marianne Canning Pairs
Winners
Dora Sayles
Glenis Ellis Runners Up Wilma Peterson Margaret Conley Triples
Winners
Wilma Peterson Margaret Conley
Shirley Ivanovic
Runners Up
Nancy Barker Lorraine Burgi Pam Dunn
Fours Winners
Jessica Cuffe Karen Morgan Ellie Johnston Jan O'Reagan
Runners Up
Olive Burke Glenis Ellis Laurie Dixon Marianne Canning Proportional
Winner Dora Sayles Runner Up Laurie Dixon President's
Handicap Winner
Marianne Canning Runner Up Olive Burke
Minor Singles
Winner Nadine Leslie Runner Up Lyn Morgan My congratulations also go to Karen Morgan who won the Eastern Ranges Regional Finals and went on to come a creditable equal fifth in the State Finals at Bendigo. Well done.
RECLINK – NATIONAL COACHES REPORT FOR THE YEAR 2012/2013 Our New Name: Outereast Rangers Lawn Bowling
In April 2013, we received the sad news that Reclink will no longer continue operating in the Outer East due to lack of funding. It is very fortunate for our bowling group that we have the full support from Lilydale Bowling Club and we received a grant of $4070 from the Shire of Yarra Ranges, this enabled us to continue providing bowling activities to our local community.
As we are no longer receiving some funding from Reclink for our daily operating cost, this presents the need that we have to adopt a new name. On 10/04/2013, our group decided to change our name to Outereast Rangers Lawn Bowling.
Our major achievement in this financial year FY2012/2013 is completing the goals and objectives as we planned: - With the fund we received from the Shire of Yarra Ranges, we were able to get name badges and caps to project our ID, acquire 10 sets of new bowls, which allowed our coaching volunteers to give similar instructions to new learners. We recruited additional new members. We created an environment to encourage our members to inter act with their peer group and regain their self-confidence and self- esteem through bowling activities.
The main results as follows:
We can see the transformation of all members, they feel comfortable and able to adapt to their environment and return to normal life. Three of our members have gained part time work.
Four members have joined their local bowling clubs, Healesville, Lilydale, Bennetswood, and Brunswick. They all make a great contribution to their clubs, to assist their teams to reach the final in Pennant Competition; one has become the “Pair” Club Champion.
We also participate in numerous social games:-
18/01/2013 The “Ayton Annual Challenge “enjoyed by all, but the Outereast Rangers Teams came second. We were pleased to have Jackie Elward, the Yarra Ranges Community Grant, and Projects Officer to make the presentations.
22/02/2013 Lilydale hosted the Outer East inter agency bowling competition, our teams won both “A” and “B”.
05/04/2013 Ballarat hosted the Outer East inter agency bowling competition, all our teams won in the respective grades.
24/05/2013 Healesville Bowling Club invited our group to practice in the Club venue, we also invited the Healesville support group to join our activity.
Since Outer East Reclink no longer exists, we are facing a challenging future, from now on we are solely depending on the support from our local community. Therefore, we need to play an active role to promote our good work to the local community and receive financial assistance to continue our operation, recruit new members to further expand our activities.
Finally, on behalf of “Outereast Rangers Lawn Bowling” teams we would like to say a big thank to Lilydale Bowling Club’s Management and the Shire of Yarra Ranges for supporting our project. And the uniforms supplied by club members, have been proudly worn by our members. Also thanks to Marilyn Hage for co-ordinating our group activities, the coaching volunteers, Anna Shanahan and Sylvester Liem.
Prepared by Sylvester Liem 26/5/2013
