MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
This is Page 1 of the Minutes of the Ordinary Meeting of The Hills Shire Council held on 23
ITEM SUBJECT PAGE
ITEM-1 CONFIRMATION OF MINUTES 5
MAYORAL MINUTE NO. 2/2021 – THANK YOU TO OUR SES VOLUNTEERS AND EMERGENCY SERVICES HEROES WHO ARE GIVING THEIR ALL DURING THIS SEVERE WEATHER EVENT
5
MAYORAL MINUTE NO. 3/2021 – FAREWELL ROBYN PRESTON MP 5
COMMUNITY FORUM 6
ITEM-2 CIRCA COMMERCIAL PRECINCT (19/2015/PLP) – DRAFT DEVELOPMENT CONTROL PLAN AND VOLUNTARY PLANNING AGREEMENT
7
ITEM-3 DRAFT S7.12 PLAN NORWEST INNOVATION 8
ITEM-4 PLANNING PROPOSAL - RECLASSIFICATION OF RESIDENTIAL LAND ADJOINING STRINGER ROAD SPORTS COMPLEX IN NORTH KELLYVILLE FROM 'COMMUNITY' TO 'OPERATIONAL' (5/2021/PLP)
8
ITEM-5 ACCELERATED INFRASTRUCTURE FUND - DRAFT NOMINATIONS AND FUNDING AGREEMENT (FP53)
9
ITEM-6 BUDGET REVIEW AS AT 28 FEBRUARY 2021 13
ITEM-7 COUNCILLOR ATTENDANCE AT CONFERENCES AND PROFESSIONAL DEVELOPMENT
11
ITEM-8 MANAGING AGENT COMMERCIAL AND RETAIL PORTFOLIO – CHANGE IN BUSINESS ENTITY
11
ITEM-9 LEASE – UNIT 6, 3 GIBBON ROAD, WINSTON HILLS 11 ITEM-10 POST EXHIBITION REPORT – LANDSCAPE
MASTERPLAN – BRINDLE PARKWAY RESERVE, BOX HILL
14
ITEM-11 POST EXHIBITION REPORT – LANDSCAPE MASTERPLAN - SAMANTHA RILEY DRIVE RESERVE, NORTH KELLYVILLE
11
ITEM-12 POST EXHIBITION REPORT – LANDSCAPE MASTERPLAN - STRINGER ROAD RESERVE, NORTH KELLYVILLE
11
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
ITEM-13 LICENCE BETWEEN THE HILLS SHIRE COUNCIL AND LIFESTART CO-OPERATIVE LTD 14
12
ITEM-14 COMMUNITY GRANTS PROGRAM 212020/2021 14
ITEM-15 PROPERTY DEALINGS RELATING TO DEVELOPMENT MATTERS
12
ITEM-16 AMENDMENT TO AN EASEMENT FOR ELECTRICITY SUPPLY – PART LOT 21 DP 1092663 CONNAUGHT CIRCUIT RESERVE NO 473 19Z, ROSEBERRY ROAD, KELLYVILLE
12
ITEM-17 INFORMATION AND STATUS REPORTS 15
QUESTIONS WITHOUT NOTICE 15
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
94 PRESENT
Mayor Dr M R Byrne (In the Chair) Clr S P Uno (Deputy Mayor) Clr R A Preston MP
Clr B L Collins OAM Clr A J Hay OAM Clr Dr P J Gangemi Clr A N Haselden Clr J Jackson Clr M G Thomas Clr E M Russo Clr F P De Masi Clr R M Tracey
95 APOLOGIES Clr R Jethi
96 TIME OF COMMENCEMENT 7.12pm
97 TIME OF COMPLETION 10.35pm
98 DECLARATIONS OF INTEREST Item 2 Councillor Tracey Item 14 The Mayor Dr Byrne Item 14 Councillor Tracey Item 14 Councillor De Masi
99 ARRIVALS AND DEPARTURES
9.45pm Councillor Tracey left the meeting and returned at 9.47pm during Item 10.
9.45pm Councillor De Masi left the meeting and returned at 9.47pm during Item 10.
9.52pm The Mayor Dr Byrne having previously declared a non-pecuniary, less than significant conflict of interest left the meeting for Item 14 and the Deputy Mayor Councillor Uno assumed the Chair.
9.52pm Councillor Tracey having previously declared a non-pecuniary, less than significant conflict of interest left the meeting for Item 14 and returned at 10.18pm at the start of Item 17.
9.52pm Councillor De Masi having previously declared a non-pecuniary, less than significant conflict of interest left the meeting for Item 14 and returned at 10.18pm at the start of Item 17.
10.18pm Mayor Dr Byrne returned to the meeting during Item 17 and resumed the Chair.
10.19pm Councillor Thomas left the meeting during Item 17 and returned at 10.23pm during Questions without Notice.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
100 DISSENT FROM COUNCIL'S DECISIONS Item 6 Councillor Thomas
101 ADJOURNMENT & RESUMPTION Nil.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
ITEM-1 CONFIRMATION OF MINUTES
A MOTION WAS MOVED BY COUNCILLOR COLLINS OAM AND SECONDED BY COUNCILLOR RUSSO THAT the Minutes of the Ordinary Meeting of Council held on 9 March 2021 be confirmed.
THE MOTION WAS PUT AND CARRIED.
102 RESOLUTION
The Minutes of the Ordinary Meeting of Council held on 9 March 2021 be confirmed.
APOLOGIES
A MOTION WAS MOVED BY COUNCILLOR RUSSO AND SECONDED BY COUNCILLOR JACKSON THAT the apology from Councillor Jethi be accepted and leave of absence granted.
THE MOTION WAS PUT AND CARRIED.
103 RESOLUTION
The apology from Councillor Jethi be accepted and leave of absence granted.
MAYORAL MINUTE NO. 2/2021 – THANK YOU TO OUR SES VOLUNTEERS AND EMERGENCY SERVICES HEROES WHO ARE GIVING THEIR ALL DURING THIS SEVERE WEATHER EVENT
A MOTION WAS MOVED BY THE MAYOR AND SECONDED BY COUNCILLOR THOMAS THAT this Mayoral Minute be received.
THE MOTION WAS PUT AND CARRIED.
104 RESOLUTION
This Mayoral Minute be received.
MAYORAL MINUTE NO. 3/2021 – FAREWELL ROBYN PRESTON MP
A MOTION WAS MOVED BY THE MAYOR AND SECONDED BY COUNCILLOR COLLINS OAM THAT this Mayoral Minute be received.
THE MOTION WAS PUT AND CARRIED.
105 RESOLUTION
This Mayoral Minute be received.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
SUSPENSION OF STANDING ORDERS
A MOTION WAS MOVED BY COUNCILLOR DE MASI AND SECONDED BY COUNCILLOR THOMAS THAT standing orders be suspended to present flowers to Councillor Preston MP.
THE MOTION WAS PUT AND CARRIED.
106 RESOLUTION
Standing orders be suspended to present flowers to Councillor Preston MP.
At 8.37pm standing orders were suspended.
RESUMPTION OF STANDING ORDERS
A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR RUSSO THAT standing orders be resumed.
THE MOTION WAS PUT AND CARRIED.
107 RESOLUTION
Standing orders be resumed.
At 8.45pm standing orders were resumed.
COMMUNITY FORUM
108 THANK YOU COUNCILLOR ROBYN PRESTON MP
Mr Mitchell Blue, Chair Friends of Glenhaven Incorporated addressed Council (through the Acting General Manager).
On behalf of Friends of Glenhaven and the wider Glenhaven community, I would like to take this opportunity to extend our gratitude to Councillor Preston for the past 12 and half years that she has served as a Hills Shire - North Ward Councillor.
Councillor Preston MP’s ability to communicate with the community, listen to their needs and simply get things done is what has made her such an asset to North Ward, particularly Glenhaven. Councillor Preston MP is one to listen to both sides and make informed and educated decisions. She is a driven and hardworking individual - a well-respected member of the community.
For Glenhaven in particular, Councillor Preston MP leaves her time on Council with a great legacy; that being the Glenhaven traffic lights. If it wasn't for her many years of continual discussion and sourcing of funding, this project may not have happened for many years.
This project certainly has been a great improvement for the Glenhaven community.
Robyn, the community thank you for your service and wish you all the very best for your future endeavours. There is no doubt that you will continue to achieve great things for the
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
people of Hawkesbury and they are lucky to have you represent them; particularly during times of crisis such as the bushfires and now the devastating floods.
8.50pm Councillor Tracey having previously declared a non-pecuniary, less than significant conflict of interest for Item 2 remained in the room.
ITEM-2 CIRCA COMMERCIAL PRECINCT (19/2015/PLP) DRAFT DEVELOPMENT CONTROL PLAN AND VOLUNTARY PLANNING AGREEMENT
A MOTION WAS MOVED BY COUNCILLOR JACKSON AND SECONDED BY COUNCILLOR HAY OAM THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
109 RESOLUTION
1. The Circa Commercial Precinct planning proposal (19/2015/PLP) proceed to public exhibition, concurrent with the following documents:
a. Draft The Hills Development Control Plan Part D Section 22 - Circa Commercial Precinct (Attachment 5 to this report – ECM Doc. 19374485);
b. Draft amendments to The Hills Development Control Plan Part B Section 6 – Business and Part C Section 1 – Parking (Attachments 6 and 7 - ECM Doc.
19361203 and 19361211); and
c. The draft Voluntary Planning Agreement between Mulpha and Council (Attachment 8 to this report - ECM Doc. 19361532).
2. The draft Voluntary Planning Agreement be subject to a legal review at the cost of the proponent.
Being a planning matter, the Mayor called for a division to record the votes on this matter VOTING FOR THE MOTION
Mayor Dr M R Byrne Clr R A Preston MP Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr E M Russo Clr A J Hay OAM Clr R M Tracey Clr F P De Masi Clr M G Thomas Clr S P Uno
VOTING AGAINST THE MOTION None
MEETING ABSENT Clr R Jethi
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
ITEM-3 DRAFT S7.12 PLAN NORWEST INNOVATION
A MOTION WAS MOVED BY COUNCILLOR JACKSON AND SECONDED BY COUNCILLOR HAY OAM THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
110 RESOLUTION
Draft Section 7.12 Contributions Plan – Norwest Innovation (Attachment 1 to this report – ECM Doc. 19357926) be publicly exhibited for a minimum of 28 days and submitted to the Department of Planning, Industry and Environment to enable the commencement the Ministerial review process.
Being a planning matter, the Mayor called for a division to record the votes on this matter VOTING FOR THE MOTION
Mayor Dr M R Byrne Clr R A Preston MP Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr E M Russo Clr A J Hay OAM Clr R M Tracey Clr F P De Masi Clr M G Thomas Clr S P Uno
VOTING AGAINST THE MOTION None
MEETING ABSENT Clr R Jethi
ITEM-4 PLANNING PROPOSAL - RECLASSIFICATION OF RESIDENTIAL LAND ADJOINING STRINGER ROAD SPORTS COMPLEX IN NORTH KELLYVILLE FROM 'COMMUNITY' TO 'OPERATIONAL' (5/2021/PLP)
A MOTION WAS MOVED BY COUNCILLOR DR GANGEMI AND SECONDED BY COUNCILLOR COLLINS OAM THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
111 RESOLUTION
A planning proposal be forwarded to the Department of Planning, Industry and Environment for Gateway Determination to amend State Environmental Planning Policy (Sydney Region Growth Centres) 2006, to reclassify part of Lot 11 DP 843578 (known as 104 Barry Road, North Kellyville) from ‘community’ to ‘operational’, in accordance with the Local Government Act 1993.
Being a planning matter, the Mayor called for a division to record the votes on this matter VOTING FOR THE MOTION
Mayor Dr M R Byrne Clr R A Preston MP Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr E M Russo Clr A J Hay OAM Clr R M Tracey Clr F P De Masi Clr M G Thomas Clr S P Uno
VOTING AGAINST THE MOTION None
MEETING ABSENT Clr R Jethi
ITEM-5 ACCELERATED INFRASTRUCTURE FUND - DRAFT NOMINATIONS AND FUNDING AGREEMENT (FP53) A MOTION WAS MOVED BY COUNCILLOR DR GANGEMI AND SECONDED BY COUNCILLOR COLLINS OAM THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED UNANIMOUSLY.
112 RESOLUTION
1. Council authorise the General Manager to submit formal applications to the Department of Planning, Industry and Environment nominating the following infrastructure projects for Accelerated Infrastructure Funding:
a) The Water Lane Reserve;
b) Construction of Roundabout at Annangrove Road and Edwards Road Intersection;
c) Signalisation of Old Pitt Town Road, Terry Road and Fontana Road Intersection;
d) Signalisation of Mount Carmel Drive, Old Pitt Town Road and Valetta Drive;
e) Construction of Roundabout at Mason Road, Old Pitt Town Road and Nelson Road Intersection;
f) Stringer Road Reserve;
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
g) Withers Road Reserve (Playground, Pathway and Fencing);
h) Landscaping – Samantha Riley Drive;
i) Samantha Riley Drive Reserve (Playing Fields and Drainage Works);
j) Signalisation of Withers Road and Barry Road Intersection; and
k) Construction of Withers Road Upgrade (including bridge over Smalls Creek).
2. Council provide in-principle agreement to fast-track, to the maximum extent possible, the delivery of any of the nominated infrastructure projects, if approved for Accelerated Infrastructure Funding by the Minister for Planning and Public Spaces.
3. Council authorise the Mayor and General Manager to execute Funding Agreements (generally in keeping with the Template Funding Agreement provided as Attachment 3 to this report) with respect to any of the nominated infrastructure projects, if approved for Accelerated Infrastructure Funding by the Minister for Planning and Public Spaces.
Being a planning matter, the Mayor called for a division to record the votes on this matter VOTING FOR THE MOTION
Mayor Dr M R Byrne Clr R A Preston MP Clr Dr P J Gangemi Clr B L Collins OAM Clr A N Haselden Clr J Jackson Clr E M Russo Clr A J Hay OAM Clr R M Tracey Clr F P De Masi Clr M G Thomas Clr S P Uno
VOTING AGAINST THE MOTION None
MEETING ABSENT Clr R Jethi
CALL OF THE AGENDA
A MOTION WAS MOVED BY COUNCILLOR DE MASI AND SECONDED BY COUNCILLOR RUSSO THAT items 7, 8, 9, 11, 12, 13, 15 and 16 be moved by exception and the recommendations contained therein be adopted.
THE MOTION WAS PUT AND CARRIED.
113 RESOLUTION
Items 7, 8, 9, 11, 12, 13, 15 and 16 be moved by exception and the recommendations contained therein be adopted.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
ITEM-7 COUNCILLOR ATTENDANCE AT CONFERENCES AND PROFESSIONAL DEVELOPMENT
114 RESOLUTION
1. Council determine delegates for the conferences listed for 2021.
2. Any Councillor not listed to attend a conference but later expresses an interest, can make a written request to the Mayor and General Manager as per the “Payment of Provision of Facilities to Mayor and Councillors Policy”.
3. Council endorse the professional development of the Mayor and Councillors as part of Council’s ongoing professional development program.
ITEM-8 MANAGING AGENT COMMERCIAL AND RETAIL
PORTFOLIO CHANGE IN BUSINESS ENTITY 115 RESOLUTION
The General Manager be authorised to execute an Agency Agreement with Integrated Norwest Management Pty Ltd (ABN 23 604 555 599) trading as PRD Nationwide Commercial Norwest for the management of Council’s commercial and retail lease portfolio
ITEM-9 LEASE UNIT 6, 3 GIBBON ROAD, WINSTON HILLS 116 RESOLUTION
Council agree to enter into a 3 year term with a 2 year option for the lease of Unit 6, 3 Gibbon Road, Winston Hills on the terms and conditions detailed in this report with lease authorised for execution under seal.
ITEM-11 POST EXHIBITION REPORT LANDSCAPE
MASTERPLAN - SAMANTHA RILEY DRIVE RESERVE, NORTH KELLYVILLE
117 RESOLUTION
Council adopt the Master Plan as provided in Attachment 1 to this report
ITEM-12 POST EXHIBITION REPORT LANDSCAPE
MASTERPLAN - STRINGER ROAD RESERVE, NORTH KELLYVILLE
118 RESOLUTION
Council adopt the Master Plan as provided in Attachment 1 to this report.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
ITEM-13 LICENCE BETWEEN THE HILLS SHIRE COUNCIL AND LIFESTART CO-OPERATIVE LTD
119 RESOLUTION
1. Pursuant to the provisions of Section 47A of the Local Government Act, 1993 NSW, Council provide notice of its intention to enter into five (5) year Licence Agreement with Lifestart Co-operative Limited for the use of Building 25 Balcombe Heights Estate, Baulkham Hills under the terms outlined in this report.
2. In the event that if any submissions are received by way of objection, a further report will be brought back to Council, otherwise Council authorise the General Manager to execute the licence.
ITEM-15 PROPERTY DEALINGS RELATING TO DEVELOPMENT MATTERS
120 RESOLUTION
1. Council consent to the release of an easement for batter from the title of Lot 1 DP 1236056, 14 Talofa Place, Castle Hill and the associated legal documents be authorised for execution under seal.
2. Council consent to the release of a temporary restriction from the title of Lot 14 DP 286747, 21 Kinnick Street, North Kellyville and the associated legal documents be authorised for execution under seal.
3. Council consent to the release of two temporary easements for public access and a temporary drainage easement from the title of Lots 6, 7 and 8 DP 271030, Proposed Road/ Hodges Road and 42-62 Rocks Street, Kellyville and the associated legal documents be authorised for execution under seal.
ITEM-16 AMENDMENT TO AN EASEMENT FOR ELECTRICITY SUPPLY PART LOT 21 DP 1092663 CONNAUGHT CIRCUIT RESERVE NO 473 19Z, ROSEBERRY ROAD, KELLYVILLE
121 RESOLUTION
Council agree to the following:
1. Authorise the General Manager to sign all required authority application forms associated with the construction of the Padmount substation on Lot 10 DP 1169003 and the creation of the easement and Restriction on Use for Lot 21 DP 1092663, Connaught Circuit, Kellyville.
2. Creation of an easement for underground cables approximately 244 meters x 1.6 metres as varies, and associated Restriction on Use within Lot 21 DP 1092663, Connaught Circuit Reserve No 473 19Z, Roseberry Road, Kellyville with Plans, Section 88B instruments, Deeds and Transfers Granting Easements authorised for execution under Seal.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
ITEM-6 BUDGET REVIEW AS AT 28 FEBRUARY 2021
A MOTION WAS MOVED BY COUNCILLOR THOMAS AND SECONDED BY COUNCILLOR JACKSON THAT
1. The proposed budget variations in Attachment 1, Pages 5 to 11 and the variations detailed in page 13-34 be adopted.
2. Council delegate to the General Manager the delegation to write-off $236,649 by utilising the remaining provision of $252,300 for additional requests for rental relief received this Financial Year.
3. The additional staffing resources be considered at the April Strategic Planning Workshop.
THE MOTION WAS PUT AND LOST.
A MOTION WAS MOVED BY COUNCILLOR UNO AND SECONDED BY COUNCILLOR HAY OAM THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
122 RESOLUTION
1. The proposed budget variations in Attachment 1, Pages 5 to 11 and the variations detailed in page 13-34 be adopted.
2. Council delegate to the General Manager the delegation to write-off $236,649 by utilising the remaining provision of $252,300 for additional requests for rental relief received this Financial Year.
(Councillor Thomas requested that his name be recorded as opposing the resolution of Council in this matter)
Councillors TRACY and HAY OAM rose for a Division. The result of the Division was as follows:-
VOTING FOR THE MOTION Mayor Dr M R Byrne
Clr S P Uno Clr F P De Masi Clr A N Haselden Clr J Jackson Clr E M Russo Clr R A Preston MP Clr B L Collins OAM Clr A J Hay OAM Clr R M Tracey Clr Dr P J Gangemi
VOTING AGAINST THE MOTION Clr M G Thomas
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
MEETING ABSENT Clr R Jethi
9.45pm Councillor Tracey left the meeting and returned at 9.47pm during Item 10.
9.45pm Councillor De Masi left the meeting and returned at 9.47pm during Item 10.
ITEM-10 POST EXHIBITION REPORT LANDSCAPE
MASTERPLAN BRINDLE PARKWAY RESERVE, BOX HILL
A MOTION WAS MOVED BY COUNCILLOR DR GANGEMI AND SECONDED BY COUNCILLOR COLLINS OAM THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
123 RESOLUTION
Council adopt the Masterplan as provided in Attachment 1 to this report.
9.52pm The Mayor Dr Byrne having previously declared a non-pecuniary, less than significant conflict of interest left the meeting for Item 14 and the Deputy Mayor Councillor Uno assumed the Chair.
9.52pm Councillor Tracey having previously declared a non-pecuniary, less than significant conflict of interest left the meeting for Item 14 and returned at 10.18pm at the start of Item 17.
9.52pm Councillor De Masi having previously declared a non-pecuniary, less than significant conflict of interest left the meeting for Item 14 and returned at 10.18pm at the start of Item 17.
10.18pm Mayor Dr Byrne returned to the meeting during Item 17 and resumed the Chair.
ITEM-14 COMMUNITY GRANTS PROGRAM 2020/2021
A MOTION WAS MOVED BY COUNCILLOR HASELDEN AND SECONDED BY COUNCILLOR JACKSON THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
124 RESOLUTION
1. The projects as recommended by the Grants assessment panel are approved by Council for funding in 2020/2021 Grants and Donations budget.
2. Council publicly exhibit the recommended grants for 28 days.
3. A further report be brought to Council only if any opposing submissions are made after the 28 day exhibition period.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
10.19pm Councillor Thomas left the meeting during Item 17 and returned at 10.23pm during Questions without Notice.
ITEM-17 INFORMATION AND STATUS REPORTS
A MOTION WAS MOVED BY COUNCILLOR HAY OAM AND SECONDED BY COUNCILLOR DE MASI THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
125 RESOLUTION
1. The status of legal matters before all Courts as shown in Attachments 1 be noted (ECM Document No 19349146).
2. The Status of Outstanding Resolutions as shown in Attachment 2 be noted (ECM Document Nos. 17211396, 17211397 and 17211398).
3. The Schedule of Questions and Answers at Council Meetings held on 9 February and 23 February 2021 shown in Attachment 3 be noted (ECM Document Nos. 19323096 and 19348337)
4. The status of Development Applications awaiting determination and refused as shown in Attachment 4 be noted (ECM Document No. 19374038).
QUESTIONS WITHOUT NOTICE
126 COUNCIL SPONSORED COMMUNITY EVENTS
Councillor Tracey asked what was Council’s position in terms of holding major community events in 2021? Does Council have any plans to hold or sponsor community events for NAIDOC week 2021?
The Group Manager – Customer Community Services and Technology advised the events program was put together as part of the budget cycle and major events and at this stage, are unchanged from the current year, which is the Orange Blossom Festival and Australia Day.
There are no funds in the budget at this point in time for specific events such as NAIDOC week activities.
The Acting General Manager confirmed Council was constantly monitoring the updating of Public Health Orders to ensure Council’s program of events continues to comply.
127 INTERSECTION OF CARRINGTON ROAD AND VICTORIA AVENUE, CASTLE HILL Councillor Tracey enquired when the traffic upgrade was expected at the intersection of Carrington Road and Victoria Avenue, Castle Hill. Is it within the next year, unknown or a few years away?
The Acting General Manager advised he would take the matter on notice.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
128 VALE - RAY SLOSS
Councillor Tracey wished to acknowledge the recent passing of Ray Sloss of West Pennant Hills. Ray was a strong advocate for retaining the environment and our area’s unique character in West Pennant Hills and Sydney in general. May he rest in peace.
129 PUBLIC SCHOOLS IN THE HILLS SHIRE COUNCIL’S GROWTH AREAS
Councillor Hay OAM asked Council to call on The Minister for Education to provide a timeline for the new public schools promised in the growth areas within the Hills Shire. The five public schools around Box Hill and The Gables are already overcrowded. They have 66 demountables between them and the population is still growing fast.
Families have been promised new schools, but the five existing schools surrounding these areas are already bursting at the seams - up to 300 per cent above capacity with playgrounds covered in demountables. New schools are required for these areas. It’s vital for parents to have the choice of sending their children to their own, local school. Likewise around the developing Showground metro station precinct another school is required.
The Acting General Manager advised he would take the matter on notice but assured Councillors that officer continue to work with Schools Infrastructure NSW in the provision of education needs for the community.
130 COMMUNITY DEFIBRILLATORS
Councillor Haselden requested the General Manager communicate with two (2) or more adjacent Local Government areas to determine their policies on the provision of defibrillators in Council owned facilities, including those where no Council employees are present in their normal course of operations.
The Acting General Manager advised he would take the matter on notice.
131 POTHOLES
Councillor Dr Gangemi requested Council repair the potholes on Old Pitt Town Road between Terry Road and Edwards Road and also Boundary Road between Cataract Road and Pitt Town Road and Boundary Road near the corner of Commercial Road.
Councillor Dr Gangemi also requested Council consider a social media post educating our residents on how to report a pothole to Council through the website or using the “snap send solve” app. The earlier residents report them, the sooner they will be repaired.
132 KENTHURST PARK
Councillor Dr Gangemi requested an update on the southern expansion of Kenthurst Park.
Has the detailed design for the southern field been completed and is construction expected to start in the 2021/22 financial year?
The Acting General Manager advised he would take the matter on notice.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
133 LRCI FUNDING
Councillor Dr Gangemi asked if Council had heard if the second tranche of the LRCI Funding been approved yet as they need to be finished by the end of this year?
The Acting General Manager advised Council was notified in the last week that approval was received for the second tranche and documentation was being finalised.
134 INCREASED DENISTY IN APARTMENTS
Councillor Thomas was recently contacted by a resident regarding noise concerns with the flooring in a neighbouring apartment and issues relating to additional rooms being added.
Councillor Thomas asked what controls and avenues do Council have to prevent an increase in density in apartments? Councillor Thomas advised he has notified Council of this complaint.
The Group Manager – Development and Compliance advised that Council can take action if additional rooms have been added because it would be contrary to the development consent and work that requires consent. We would need to write to the unit owner, advise them we had received a complaint, and provide notice of an inspection. Bedroom numbers are linked to parking requirements, the required size of the apartment and contributions are based on bedroom numbers. These are all good reasons Council can take action to require compliance with the consent. In recent years Council has also required restrictions on title to indicate that units cannot be altered in that matter.
Councillor Thomas also enquired about flooring in apartments that was not compliant. Can anything be done?
The Group Manager – Development and Compliance advised that generally floor covering in apartments is a matter for the strata body. There are sound transmissions and sound insulation standards under national construction codes. Council could potentially investigate whether those standards had been breached by a change to flooring. There may potentially be a role for the Council and there may be a role for the strata manager with respect to their standards for flooring.
Councillor Thomas requested a response to his complaint and possibly advertising in Council literature and mail outs, especially to units, in relation to notifying them of their rights in this matter because Council is unaware of these issues until they are brought to our attention but it is undermining our controls and planning processes.
The Acting General Manager advised he would take the matter on notice.
135 CASTLE HILL PUBLIC SCHOOL
Councillor Uno tabled a letter from Melinda Ta relating to Castle Hill Public School and parking facilities.
MINUTES of the duly convened Ordinary Meeting of The Hills Shire Council held in the Council Chambers on 23 March 2021
The Minutes of the above Meeting were confirmed at the Meeting of the Council held on 13 April 2021.
