MINUTES of the duly convened Audit Committee Meeting of The Hills Shire Council held in the Council Chambers Baulkham Hills on 12 December 2016
ITEM SUBJECT PAGE
ITEM-1 CONFIRMATION OF MINUTES
ITEM-2 INTERNAL AUDIT STRATEGIC PLAN 2017/2020 3
ITEM-3 INTERNAL AUDIT REPORT 3
ITEM-4 GENERAL MANAGER'S EXPENSES 4
ITEM-5 QUESTIONS AND ANSWERS - AUDIT COMMITTEE MEETING - 16 AUGUST 2016
4
QUESTIONS WITHOUT NOTICE 4
MINUTES of the duly convened Audit Committee Meeting of The Hills Shire Council held in the Council Chambers Baulkham Hills on 12 December 2016
47 PRESENT
Clr Y D Keane (Mayor, in the Chair) Clr M G Thomas
Adjunct Professor Jim Taggart OAM Mr Trevor Bland
Mr Michael Blair
48 IN ATTENDANCE
Mr Dave Walker – General Manager Ms Kerrie Wilson – Internal Auditor
Mr Dennis Banicevic – External Auditor, PricewaterhouseCoopers
49 APOLOGIES Clr A J Hay OAM Clr Dr J N Lowe
50 TIME OF COMMENCEMENT 7.00pm
51 TIME OF COMPLETION 7.47pm
52 DECLARATIONS OF INTEREST Nil.
53 ARRIVALS AND DEPARTURES
7.27pm Councillor Thomas left the meeting and returned at 7.31pm during Item 3.
54 DISSENT FROM COUNCIL'S DECISIONS Nil.
55 ADJOURNMENT & RESUMPTION Nil.
MINUTES of the duly convened Audit Committee Meeting of The Hills Shire Council held in the Council Chambers Baulkham Hills on 12 December 2016
ITEM-1 CONFIRMATION OF MINUTES
A MOTION WAS MOVED BY ADJUNCT PROFESSOR JIM TAGGART OAM AND SECONDED BY MR TREVOR BLAND THAT the Minutes of the Audit Committee Meeting held on 16 August 2016 be confirmed.
THE MOTION WAS PUT AND CARRIED.
56 RESOLUTION
The Minutes of the Audit Committee Meeting held on 16 August 2016 be confirmed.
APOLOGIES
A MOTION WAS MOVED BY MR MICHAEL BLAIR AND SECONDED BY MR TREVOR BLAND THAT the apologies from Councillors Hay OAM and Dr Lowe be accepted and leave of absence granted.
THE MOTION WAS PUT AND CARRIED.
57 RESOLUTION
The apologies from Councillors Hay OAM and Dr Lowe be accepted and leave of absence granted.
ITEM-2 INTERNAL AUDIT STRATEGIC PLAN 2017/2020 A MOTION WAS MOVED BY COUNCILLOR THOMAS AND SECONDED BY COUNCILLOR MR MICHAEL BLAIR the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
58 RESOLUTION
The report be received.
7.27pm Councillor Thomas left the meeting and returned at 7.31pm during Item 3.
ITEM-3 INTERNAL AUDIT REPORT
A MOTION WAS MOVED BY MR MICHAEL BLAIR AND SECONDED BY ADJUNCT PROFESSOR JIM TAGGART OAM THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
59 RESOLUTION
The report be received.
MINUTES of the duly convened Audit Committee Meeting of The Hills Shire Council held in the Council Chambers Baulkham Hills on 12 December 2016
ITEM-4 GENERAL MANAGER'S EXPENSES
A MOTION WAS MOVED BY COUNCILLOR THOMAS AND SECONDED BY MR MICHAEL BLAIR THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
60 RESOLUTION
1. The report be received.
2. The expenses tabled (which outlines a total of $4,629.54) be noted.
ITEM-5 QUESTIONS AND ANSWERS - AUDIT COMMITTEE MEETING - 16 AUGUST 2016
A MOTION WAS MOVED BY COUNCILLOR THOMAS AND SECONDED BY MR MICHAEL BLAIR THAT the Recommendation contained in the report be adopted.
THE MOTION WAS PUT AND CARRIED.
61 RESOLUTION The report be received.
QUESTIONS WITHOUT NOTICE
62 FINANCIAL IMPACT FROM BOUNDARY ADJUSTMENT WITH THE CITY OF PARRAMATTA COUNCIL
Mr Bland requested a brief update from the General Manager on how Council’s loss of land below the M2 to the City of Parramatta Council has impacted financially and what problems are being experienced.
The General Manager advised the net loss of revenue is approximately $8.5M which will be addressed in the first couple of years through lower transfers to reserves until the impact of the revenue from the future growth in the northern part of the Shire. The other major impact is in terms of staff numbers, with staff protected for 3 years, however, Parramatta has chosen to take on the staff from the childcare centre in North Rocks and the library in Carlingford. For a couple of years there will be an overlap of
“surplus” staff, however in the lead up to the proposed change there were approximately 50 vacancies, including 18 outdoor staff, and this will minimise the impact. There will also be an impact on staff budgets because of the fact that there is staff protection for 3 years. Despite the loss of revenue Council is still Fit for the Future and meet all the Government ratios.
63 CHRISTMAS WISHES
Mr Blair, Adjunct Professor Jim Taggart OAM and Councillor Thomas wished all Councillors, staff and colleagues on the Audit Committee a Merry Christmas and
MINUTES of the duly convened Audit Committee Meeting of The Hills Shire Council held in the Council Chambers Baulkham Hills on 12 December 2016
The Minutes of the above Meeting were confirmed at the Audit Committee Meeting held on 15 June 2017.
