SUNBURY LITTLE ATHLETICS MEETING 7th August, 2013
OPENED: 1951hrs
PRESENT: Mark Doherty, Jared Watson, David Theis, Steve Rodwell, Lyall Clewer, Lou Stepanoski, Rhonda Cherriman, Carolyn Evans, Emma Lynch,
APOLOGIES: Mark Chatman, Deb Watson, MINUTES OF PREVIOUS MEETING:
Minutes from meeting held in July.
Amend: Lyall Clewer present and Carolyn Evans apology.
Moved Lou Stepanoski, Seconded David Theis. All in favour.
BUSINESS ARISING:
Fee structure for season 2013/2014 Increase by $10
-facilities -line paint -medals/trophies -equipment matinence -NMR fee
Honour boards in club rooms- Deb to get quotes SECRETARY’S REPORT
Top centre award list circulated Sunbury No 51
Officials course 25thAug for chief of officials and others interested in becoming an official
Into to coaching course, is $105:- Mark to contact coaches in regards to date and if able to attend, club to pay for course.
Neil needs 2012/2013 annual report for our incorporated paperwork.
Update WWC folder for 2013/2014 season
Application’s for reserve usage for the season and pre-season training were sent to Hume city council.
Expense reimbursement form and payment forms given distributed.
Starting cap invoice, Bank statement, Utilities bill and Tax invoice for ground amenities given to Rhonda to give to Senerath.
SAFETY AND RISKS
Track lane 1 needs to be top dressed to even surface out.
Permanently fixing high jump mats was discussed Steve Rodwell to send plan and cost to Mark Doherty.
TREASURER’S REPORT
Summary of income and expenses circulated via email pre meeting.
Attached
REGION DELEGATE
Meeting held at Diamond Valley 5/8/2013 Sunbury Minutes from July not sent?
No request for grant for centerfest reimbursement sent to NMR.
All relevant committee members names to be sent to NMR All Centres Team manager information to be sent to Gwen Kilmore did not attend centerfest.
Congratulations to Carol Timmins
Congratulations to Hume, Keilor, PRC and Whittlesea city all in the top 10 centres
Region to send out roles for chief of officials, for region track and field events this season to president.
Emails to be double checked when doing registrations this year
Boundary locations to be checked, school locations regarding promotions
Region wants to purchase a new trailer to enable easier towing for all clubs.
McDonalds equipment grant Craigieburn only application $1000 McDonalds grant is part of top centre requirements.
EQUIPMENT MANAGER
Scott and Steve going to try equipment cart this month, with possibility of purchasing FUNDRAISING
? ALDI BBQ
Sponsorship categories finalised, instead of signage on the fences sponsors to get feather banner 75cm w -314cm tall to be put out on competition days.
Lou to send out flyers to committee members, good luck happy sponsor hunting.
TEAM MANAGER
Lou was team manager for State cross country.
7 athletes competed, we had a couple of top 10 finishes, and all had a great time.
Next time need to take a gazebo and teardrop.
Mark Doherty T&F team manager
Training to commence the 1stWednesday evening in September COACHING
Mark has sent emails to those who volunteered at the AGM last year, will contact again with regards to coaching course.
REGISTRAR
Or registration for is 3pgs, Essendon’s is only 1.
Form to be updated moved Carolyn, seconded Rhonda WEB MANAGER
Flyers distributed to be given out to schools,
IMG- has updated software to enable a history of how long children have been members, great for life members Passwords and user names are going to change this season emails will be sent
RFID system: Scanner is $400, watches? For older children $2.80-$3.00 each, barcodes that can be stuck on back of patches 60c each
GENERAL BUSINESS
Approval for modem and broadband: David has found a better offer Kogan $15.99 month and Modem $29
Lyall spoke to LAV regarding new technology for deaf children in regards to starting guns. LAV trying to organise a committee to held disabled children.
Council has begun work on the long up pits Marketing drive:
Sunbury square was fully booked
Flyers are being distributed to sporting clubs and primary schools
Mc Donalds contacted regarding a table on the 7thof September to promote club and collect registrations Steve has emailed local real estate agent regarding signage for Sunbury entrances
Macedon ranges have had a challenge between each other; Sunbury has been invited to join in.
Handbook reviewed
NEXT MEETING
Wednesday 4thSeptember 7:30pm at Boardman Reserve Clubrooms
Meeting closed 2221hrs
FINANCIAL
REPORT 3-Jul-
2013
Covering period 1-7-13 to 31- 07-13
SUNBURY LITTLE ATHLETICS CENTRE INC.
Opening Ledger Balance $16,615.90 Unpresented transactions at
start of period -$
605.00 Opening Bank Balance
commonwealth Bank $16,010.90
Operating Income
Cross check to statementbank
Cross Country Open Day
canteen & registration $
810.60
Raffle $
167.70
Total Operating Income for period $
978.30
Operating Expenditure
cheque
#
Tent Repair (Scott Dean)
130.00$ 99Medals
384.00$Total Operating Expenditure for period $
514.00 Bank Fees
Bank Interest $ -
Floats at start of period $ -
Floats at end of period $ -
Closing Bank Balance $16,475.20
Unpresented transactions and reconcilation against last months unpresented transactions
Oshanassy Meats (Bunnings
BBQ)
140.00$98
Oshanassy Meats (Open day BBQ)
$ 90.00100
Scott (Open Day)
$ 10.97Steve (Open Day)
$ 81.72322.69$
Closing Ledger Balance $16,152.51 Commentary
