Business Paper – Management Committee Meeting
7.00PM
Wednesday, 8th June 2016
THE HILLS CLUB – 2 JENNER ST, BAULKHAM HILLS
1. WELCOME AND APOLOGIES
2. NEW DELEGATES
3. BEREAVEMENTS & HOSPITALISED MEMBERS
4. MINUTES OF PREVIOUS MANAGEMENT COMMITTEE MEETING
Refer to the documented minutes as posted on Zone 10 Website in; About Us
Business Papers & Minutes
2016 April Minutes
5. PRESIDENT’S REPORT
I would like to start off by apologizing to any of the clubs that we have not yet visited as it has been a very busy time at Club and Zone 10 level over the past two months with Pennants, Championships and other bowls issues that have risen. If we have not seen you and you would like us to come and visit you, please come and see myself or Norm after the meeting and we will try and book in a time.
Thank you to the 23 clubs that have replied in regards to the fixed fee. The majority of clubs agreeing to the fixed fee but a few clubs opting not to agree to the fix fee. Bowls NSW has made it clear that any club that does not pay the fix fee will be disaffiliated with Bowls NSW. The Zone 10 Executive will try and help out any club that would like guidance and assistance moving forward.
I’m very happy to announce that the first Zone 10 Presentation night is coming along very well. I can now confirm that former Australian Champion Bowler Ian Schuback will be our MC for the event. We have also booked entertainment with Comedian Mick Meredith who is a regular on the channel 9 Footy Show and is currently doing line cruisers around the world. We have had some great support from Wentworthville Leagues which has enabled us to keep the price down. (Secretary Norm Muir will update us in his report). All clubs we have visited have committed to the Presentation Night &
SYDNEY NORTH WEST ZONE 10 BOWLING ASSOCIATION
PO Box 69, Thornleigh NSW 2120 E--mail: [email protected] Web: www.zone10.org.au
Secretary Norm Muir will be sending out and email to all clubs asking for their commitment for this night. We anticipate with all 26 clubs and other bowling members we will attract a crowd of 300 plus.
I would ask that all clubs please make sure we have your right contact details as we are finding that a lot of the correspondence being sent out is not being responded to. We believe the best form of communication is by email & the Zone 10 website so please update your contact details before you go tonight if they are wrong.
As well as calling for nominations for a Coaching & Umpires course the executive is also looking at running its own coaching courses for all members of Zone 10 clubs to attend. We are looking at getting the top coaches in Zone 10 involved and holding once every two months so watch this space.
I would like to thank Norm & Tim for their input on booking the accommodation for the State Finals and also the Open Inter-Zone at Foster. With the delay of the Zone 10 Pennant Finals Clubs would have no chance of getting reasonable accommodation on such short notice
Finally, I would like to congratulate all Zone 10 Junior bowlers that recently competed in the 2016 Zone 10 Junior Championships. Thank you to Bill Sutcliff & Ted Lean for the great job they done and also Rydalmere for the use of the Club & greens.
Kind regards Brett Hughes Zone 10 President
6. SECRETARY’S REPORT
Pennants – Congratulations to all teams who competed strongly right up to the last round. A review of Chris Wallace’s “Race to the Finals” showed just how close most teams were throughout the year.
Unfortunately, the weather god intervened on the big day so all post sectional finals were delayed and we now wait to see which teams represent Zone 10 at State Finals. I would like to acknowledge the work done by our match committee in managing our zone competition in 2016. The technology implemented by Tim and his team this year was a real enhancement and whilst challenged by some, was ultimately endorsed and praised by BowlsNSW Match Committee as an initiative that produced an efficient and accurate method of issuing match cards and recording of results. No clubs were disadvantaged by the method of drawing opponents and the on-line scoring system ensured accurate and timely updates to results tables.
State Finals Accommodation – I’ve previously written confirming that accommodation has been pre-booked for Zone 10 teams in Grade 3, 4, 6 & 7 that will compete in State Finals. The details are;
Grade Venue Club(s) Booking Information
1 Nelson Bay No booking made – unsure how many clubs qualify
2 Ettalong No bookings made – successful club may choose day travel
3 Yamba & Maclean
The Cove, Yamba Bruce and Helen Flynn
‘The Cove – Yamba’
Phone 02 66030300
4 Bomaderry & Berry
Nowra Motor Inn
Danny Watters & Kerrie Bassey Nowra Motor Inn
202 Kinghorne Street, Nowra Phone: 02 4421 0555
5 Harbord No booking as event played in Sydney
6 Leeton & Narrandera
Matt and Karen Coelli
Kindred Studio Apartments –
Boree Street, LEETON Phone 0467 401 753
7 Kingscliff & Cabarita Beach
Mantra on Salt Beach, Kingscliff Tammy Perkins
Group Reservations Coordinator - Salt 4 Gunnamatta Avenue, Kingscliff Mantra Group
Phone: 02 6670 5014
Email: [email protected]
Communication - I’m still doubtful that we have all the right contact information for Clubs and Delegates. I’ve previously asked all clubs to go onto the Zone 10 website to check that we have your club information up to date so I will ask once again if you can double check your club record and let me know if I have incorrect information. You will need to check on 2 Tabs viz; Resources (Club Directory) and About Us (Club Delegates).
Zone Championships – Expressions of Interest were recently posted seeking clubs interested in hosting the Zone Singles, Pairs, Triples and Champion of Champion Singles & Pairs Championships which would assist us in raising funds to host an annual Presentation event. I would like to thank the following clubs, Greenlees Park, Wenty Leagues, Merrylands and NBC Sports Club for their support of this initiative which has raised $2,000 which will be put toward the Presentation night in November.
Presentation Night – We have booked Wenty Leagues Club to host our inaugural Zone 10 Presentation night on Thursday, 10th of November 2016. We are hoping all clubs in Zone 10 will take a minimum of one (1) table of 10 persons @$50 per head. This will cover a 3 course meal, entertainment, prizes, presentations and most of all, an opportunity for all zone 10 clubs to come together to celebrate the season as a group so we look forward to your club supporting this initiative.
National Bowls Census 2016 – All clubs by now should have received the invitation from Bowls Australia to complete the 2016 Census survey. I have been asked by BowlsNSW to urge all Club Members to endeavor to complete this survey. Only by collecting valuable information can our governing bodies develop suitable plans to develop and showcase the game within the community.
Can all Delegates please speak with your respective Secretary or Manager to ensure they have received their copy and urge them to complete the survey by 29th July 2016.
Fixed Fee – Following the April Management Meeting attended by Bowls NSW, wherein Greg Helm explained the recent changes following member feedback, we re-issued requests for clubs to reconsider where they stood in relation to the fixed fee model. Of the 26 clubs affiliated with Zone 10, Eighteen (18) clubs have confirmed Yes they will now adopt the revised model and pay the fee calculated by BowlsNSW. Five (5) clubs have said No they will not accept the model and Three (3) clubs have not responded to my requests. The above information (not club names) was presented to ClubsNSW at State Councilors meeting on 27th May. BowlsNSW has advised that the fee model will NOT be revisited now so it will be up to each club to decide if it wants to remain affiliated under the BowlsNSW Constitution. Invoices will be issued around April 2017 and payment or otherwise of the scheduled invoice will determine where clubs stand.
Umpires and Coaches Courses – we have received enquiries from a few clubs keen to get new umpires and coaches accredited. Notices were sent out seeking interest among member clubs and to date, only a few clubs have shown any interest. We will still run the courses for those clubs who have responded but now is the time so if your club has members interested in undertaking these courses can you advise me via email viz; [email protected]
Aloha Bowls – BowlsNSW has committed to the Aloha Barefoot Bowls incentive for 2016 with a slightly modified format but is asking all clubs who have a serious marketing plan and keen about promoting the fun side of Bowls to get involved. Over 800 entrants competed last year across only 36 venues so look out for the promotional material that will come out shortly and if your club is looking to drive awareness of our game, this is one way to do so. More details will follow from BowlsNSW but I’ve attached the BowlsNSW Marketing information flyer now, just to get you thinking;
7. CORRESPONDENCE IN / OUT
IN
Wenty Leagues – Presentation Night, Terms and Conditions
Westpac – $50k Term Deposit roll-over to 18 July 2016
BowlsNSW – Confirm Zone 10 Legal Entity and if Incorporated Association
Dural CC – 50th Anniversary Invitation
Various from Clubs re Fixed Fee & Contact Updates
MYOB – Cloud application quote
Adam Jones (Solicitor) Zone 10 Constitution & Bylaws OUT
Various to Clubs re capitation fees
Mechanical Arm authorizations
Various to Clubs - EOI to host Zone Championships
BowlsNSW – Confirm Zone 10 is a Legal Entity and is Incorporated Association
Various to Clubs re pre-booked accommodation for State Finalists
MYOB – Cloud Application quote
8. TREASURERS REPORT – 5 MONTHS TO MAY 2016
Balance Sheet:
Total current assets in bank $116,266,28
Unpaid invoice for pennant badges ($1,793) not yet included in accounts
Term Deposit for $50,000 rolled over for 3 months to 18th July @ 2.35% interest
Interest earned over previous period, $459.59 has been credited to O/S balance so now
$50,459.59 in term deposit account
Debtors of $2,030 relate to outstanding capitation fees from *Gladesville and Concord Community not paid as at May 2016. Plus $1,000 in sponsorship promised by NBC Sports &
*Wenty Leagues which is due to be paid by 30 June 2016. Note: Gladesville and Wenty have since paid O/S invoices so now leaves only NBC Sports $500 & Concord Community $330 O/S.
Profit and loss – Year to Date
Total income is up $5,296 on plan with following highlights;
o Capitation fees up $1,540 o Pennants fees up $480
o Sponsorship of zone championships yielded un-planned income of $2,000 and we thank Greenlees Park, Merrylands, Wenty and NBC Sports for this generous contribution.
Net Profit after expenses is $27,867 which is $10,602 better than plan
Most expenses being held to plan or lower than plan.
Outstanding invoice for pennant badges ($1,793) will be paid in June accounts.
Exec Committee has resolved to forgo payment of zone allowances ($1,750) and will put these funds towards planned presentation event.
Norm Muir Zone Secretary
Created: 5/31/2016 8:44 AM
Sydney NW Zone 10 Bowling Association Profit & Loss [Budget Analysis]
January 2016 To May 2016
ABN: 14 767 183 850 Email: [email protected] Actual Budgeted $ %
Difference Difference Income
Capitation Fees $24,540.00 $23,000.00 $1,540.00 6.7%
Raffles $450.00 $250.00 $200.00 80.0%
Sponsorship $2,000.00 $0.00 $2,000.00 NA
Pennants
Pennants $10,080.00 $9,600.00 $480.00 5.0%
Total Pennants $10,080.00 $9,600.00 $480.00 5.0%
Zone Championships
Fours $3,720.00 $2,700.00 $1,020.00 37.8%
Total Zone Championships $3,720.00 $2,700.00 $1,020.00 37.8%
Interest Received $461.51 $405.00 $56.51 14.0%
Total Income $41,251.51 $35,955.00 $5,296.51 14.7%
Gross Profit $41,251.51 $35,955.00 $5,296.51 14.7%
Expenses General Expenses
Audit Fees $300.00 $300.00 $0.00 0.0%
Bank Fees $7.40 $25.00 ($17.60) (70.4)%
Insurance $386.29 $480.00 ($93.71) (19.5)%
Fair Trading $54.00 $60.00 ($6.00) (10.0)%
Vets/Super Vets $1,559.00 $1,200.00 $359.00 29.9%
Zone Badges $0.00 $250.00 ($250.00) (100.0)%
Zone Bowls Stickers $528.00 $250.00 $278.00 111.2%
Total General Expenses $2,834.69 $2,565.00 $269.69 10.5%
Zone Allowances
Zone Allowances $1,500.00 $3,500.00 ($2,000.00) (57.1)%
Total Zone Allowances $1,500.00 $3,500.00 ($2,000.00) (57.1)%
Secretarial Expenses
P P & S $121.00 $150.00 ($29.00) (19.3)%
Annual Report $0.00 $100.00 ($100.00) (100.0)%
Telephone $0.00 $100.00 ($100.00) (100.0)%
Web & IT Costs $182.63 $100.00 $82.63 82.6%
Travel & Meal Costs $110.00 $0.00 $110.00 NA
Total Secretarial Expenses $413.63 $450.00 ($36.37) (8.1)%
Match Committee Costs
P P & S $39.88 $400.00 ($360.12) (90.0)%
Telephone $0.00 $150.00 ($150.00) (100.0)%
Fax Costs $309.20 $450.00 ($140.80) (31.3)%
Total Match Committee Costs $349.08 $1,000.00 ($650.92) (65.1)%
Selection Committee Costs
Telephone $0.00 $100.00 ($100.00) (100.0)%
Total Selection Committee Costs $0.00 $100.00 ($100.00) (100.0)%
Umpires Committee Costs
Fees Paid $0.00 $320.00 ($320.00) (100.0)%
P P & S $0.00 $160.00 ($160.00) (100.0)%
Telephone $0.00 $25.00 ($25.00) (100.0)%
Total Umpires Committee Costs $0.00 $505.00 ($505.00) (100.0)%
Pennant Costs
Badges $0.00 $1,800.00 ($1,800.00) (100.0)%
Flags $2,233.00 $2,000.00 $233.00 11.7%
Page 1 of 2
Created: 5/31/2016 8:44 AM
Sydney NW Zone 10 Bowling Association Profit & Loss [Budget Analysis]
January 2016 To May 2016 ABN: 14 767 183 850
Email: [email protected] Actual $ %
Budgeted Difference Difference
Total Pennant Costs $2,233.00 $3,800.00 ($1,567.00) (41.2)%
Mid-Week Costs
Badges $462.00 $600.00 ($138.00) (23.0)%
Total Mid-Week Costs $462.00 $600.00 ($138.00) (23.0)%
Zone 10 Championship Costs
Badges $893.20 $900.00 ($6.80) (0.8)%
Prizes $1,800.00 $1,800.00 $0.00 0.0%
Total Zone 10 Championship Costs $2,693.20 $2,700.00 ($6.80) (0.3)%
Zone 10 Rep Game Costs
Catering $0.00 $550.00 ($550.00) (100.0)%
Total Zone 10 Rep Game Costs $0.00 $550.00 ($550.00) (100.0)%
State Zone Championship Costs
Accommodation $500.00 $0.00 $500.00 NA
Total State Zone Championship Costs $500.00 $0.00 $500.00 NA
State Senior Champion Costs
Catering $944.00 $1,000.00 ($56.00) (5.6)%
Total State Senior Champion Costs $944.00 $1,000.00 ($56.00) (5.6)%
Junior Academy Costs
Badges $215.60 $250.00 ($34.40) (13.8)%
Meals & Catering $414.40 $520.00 ($105.60) (20.3)%
P P & S $0.00 $50.00 ($50.00) (100.0)%
Travelling Costs $825.00 $1,100.00 ($275.00) (25.0)%
Total Junior Academy Costs $1,455.00 $1,920.00 ($465.00) (24.2)%
Total Expenses $13,384.60 $18,690.00 ($5,305.40) (28.4)%
Operating Profit $27,866.91 $17,265.00 $10,601.91 61.4%
Net Profit/(Loss) $27,866.91 $17,265.00 $10,601.91 61.4%
Page 2 of 2
9. STATE COUNCILOR’S REPORT
Norm Muir attended the State Council Meeting on behalf of Brett Hughes who was ill.
Details of that meeting have been shared by Norm who, with Brett will update Delegates at the management meeting. One of the major items of business was the presentation of the Bowls NSW Strategic Plan and a summary is provided below.
Bowls NSW tabled it’s 5 Year Strategic Plan at the recent State Councilors Meeting. A working party, made up of Zone/State Councilors has been appointed to work with the Board to ensure Zones had input into the Strategic Plan. CEO, Greg Helm is currently writing the tactical action plan that will underpin the Strategic Plan but an extract of the summary is provided below;
Communication
AIM – Improve type of communication and channels used to communicate with all stakeholders Objectives:
Consistently communicate successfully with clubs and players using the current channels of Council briefings, website and BowlsBox
Diversify mix of communication channels through the increased use of IT and social media
Increase the number of email addresses of members and key stakeholders in database for more effective digital communication
Increase face to face communication with bowls administrators and management Marketing/Engagement/Participation
Aim – Improve engagement opportunities with players, administrators and volunteers as well as improve the quality of those touch points.
Objectives
Increase registered membership and participation through effective membership structures and recruitment and retention resources and activities
Increase live streaming opportunities
Improve the level of skilled administrators and volunteers within the sport
Establish and deliver key events aimed at increasing participation, recruitment and retention of key market areas
Provide effective club improvement and marketing services Revenue Streams
Aim – Maintain long term financial sustainability of Associations & Events through responsible investments and management
Objectives:
Fully investigate potential new revenue streams & action those that are within scope
Diversify revenue streams to reduce reliance on members
Increase commercial, corporate and government funding opportunities
Review revenue and financial viability of Association events Governance
Aim – To ensure our corporate governance structures, procedures and protocols match our needs and are in-line with societal expectations and the law
Objectives:
Evaluate and update the Association Organisation Chart
Increase the number of member clubs voting in the election of directors annually
Develop a Board Charter, including education for potential new directors and the development of a Board evaluation and report card
Annual review of Board and operational protocols, policies and procedures High Performance & Player Welfare
Aim – To ensure that NSW players can participate, perform and achieve their full potential Objectives:
Conduct annual player development camps for junior and open representatives
Continue to supply high quality welfare and educational programs to our up and coming players in line with other risk mitigation strategies
To provide MPIO services at all levels of the Association Alignment and Influence
Aim – To align our organization appropriately both up and down our supply chain and horizontally with other sports and appropriate Government and Commercial organisations in a bid to influence those organisations where possible.
Objectives:
Alignment with Bowls Australia strategic plan
Alignment with Bowls Australia and other STA’s on key national initiatives in-line with the best interest of the sport of bowls in NSW
Board and management to engage with key Government representatives
10. MATCH/GREENS COMMITTEE REPORT
Verbal report to be presented by Tim Cunningham11. SELECTION COMMITTEE REPORT
It was a disappointing result in the Zone 10 Senior Inter-zone at Ingleburn. Our team got off to a good start defeating Zone 4 in the first game but lost the next 2 games to fall short off the mark. The team Zone 10 defeated Zone 4 won their section but was defeated in the semi-final by Zone 12 who won the event.
The 6 rinks of A grade and 2 rinks of under 16’s to play Zone 15 at Terrigal on Sunday the 26th of June are on the website. Also the game scheduled to St Johns Park on Friday the 8th of July will now move forward a week to the 1st of July as both Zones have players competing in the Coffs Harbour Singles which concludes on the 26th of June.
Kind regards Brett Hughes Chairman
12. UMPIRES COMMITTEE REPORT
Verbal Report to be presented by Les Watkins13. JUNIOR ACADEMY REPORT
The Junior Championships were conducted at Rydalmere Club during period 15th/22nd April,2016.
It was a pleasure to watch great bowls, with many tight matches, going down to the wire, especially in the Singles, with Andrew Watkins coming from behind to take out the Final. Sterling performances also evident from our younger players, which augurs well for future success.
RESULTS:
Fours
Winners were Ian Norman(T’gabbie), Michael Phillips (M’lands), Andrew Watkins (Hills) & Jordan Peisley M’lands) - 24
Runners Up were Nick Shiel (Greenlees Park), Jack McShane(D’stone), Callum Sinclair (T’gabbie)
& Lachlan Koziollek -14.
Pairs
Winners were Michael Phillips (M’lands) & William Harkins (Northmead) -28 Runners Up were Andrew Watkins (Hills) & Jordan Peisley (M’lands) -16 Singles
Winner: Andrew Watkins (Hills) -31 Runner Up: Jordan Peisley (M’lands) -29
Congratulations to the winners, who progress to the N.S.W. Junior Championships, played at Warilla Club – 11th to 16th July, 2016. Our thanks to the following:
Zone Umpires – M Schwarcz, D Couch, R Cole, L Watkins & S Rochester.
Rydalmere President, Lyle Lancett & Siri Dokon - markers in Singles.
Ted Lean – for his never ending assistance.
Zone President, Brett & Secretary, Norm for attendance & support also the Zone for covering cost of lunches during the Championships.
COMING EVENT:
The following juniors have been selected to play against Zone 15 at Terrigal on Sun. 26th June, 2016.
Luka Houze (Hills), Robert Supala (Nth Ryde RSL), Michael Phillips (M’lands), William Harkins (N’mead), Ian Norman (T’gabbie), Jack McShane(D’stone), Andrew Watkins (Hills) & Jordan Peisley (M’lands)
Games against Zones 13, 12, Nepean & 2 (Newcastle) are scheduled between August & December, 2016.
Bill Sutcliffe.
Academy Co-Ordinator
