Chair: Tr Barry Longland
Trustees: M Armstrong G Bagnall C Byrne K Milne W Polglase P Youngblutt
Agenda
Tweed Reserves Trust Meeting Thursday 18 July 2013
held at Murwillumbah Cultural and Civic Centre commencing at 4.30pm
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Tweed Reserves Trust Meeting: Thursday 18 July 2013
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Items for Consideration of the Trust:
ITEM PRECIS PAGE
CONFIRMATION OF MINUTES 5
1 [CONMIN - RT] Confirmation of the Minutes of the Ordinary Tweed Reserves Trust Meeting held 26 June 2012
5
REPORTS THROUGH THE ACTING EXECUTIVE MANAGER OF THE TRUST 7 REPORTS FROM DIRECTOR ENGINEERING AND OPERATIONS 7
2 [EO-RT] Knox Park 7
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Tweed Reserves Trust Meeting: Thursday 18 July 2013
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CONFIRMATION OF MINUTES
1 [CONMIN - RT] Confirmation of the Minutes of the Ordinary Tweed Reserves Trust Meeting held 26 June 2012
SUBMITTED BY: Corporate Governance
LINKAGE TO INTEGRATED PLANNING AND REPORTING FRAMEWORK:
1 Civic Leadership
1.2 Improve decision making by engaging stakeholders and taking into account community input 1.2.2 Decisions made relating to the allocation of priorities will be in the long-term interests of the
community
SUMMARY OF REPORT:
The Minutes of the Ordinary Tweed Reserves Trust Meeting held 26 June 2012 is attached for information and adoption by Council.
RECOMMENDATION:
That the Minutes of the Ordinary Tweed Reserve Trust Meetings held 26 June 2012 be adopted as a true and accurate record of proceedings of that meeting.
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As per Summary.
COUNCIL IMPLICATIONS:
a. Policy:
Code of Meeting Practice Version 2.3.
b. Budget/Long Term Financial Plan:
Not applicable.
c. Legal:
Not Applicable.
d. Communication/Engagement:
Inform - We will keep you informed.
UNDER SEPARATE COVER/FURTHER INFORMATION:
To view any "non confidential" attachments listed below, access the meetings link on Council's website before the meeting) or Council's libraries (from Monday the week of the meeting).
Attachment 1 Minutes of the Ordinary Tweed Reserves Trust Meeting held 26 June 2012 (ECM 2818124).
Tweed Reserves Trust Meeting: Thursday 18 July 2013
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REPORTS THROUGH THE ACTING EXECUTIVE MANAGER OF THE TRUST
REPORTS FROM DIRECTOR ENGINEERING AND OPERATIONS 2 [EO-RT] Knox Park
SUBMITTED BY: Recreation Services
Valid
LINKAGE TO INTEGRATED PLANNING AND REPORTING FRAMEWORK:
2 Supporting Community Life
2.1 Foster strong, cohesive, cooperative, healthy and safe communities
2.1.3 Provide opportunities for residents to enjoy access to the arts, festivals, sporting activities, recreation, community and cultural facilities
SUMMARY OF REPORT:
Council has received notification that it has been successful in its application through Round Three of the Regional Development Australia Fund (RDAF) for $500,000 for development of the Knox Park Youth Precinct. In order to meet timelines for lodgement of the application, Crown Lands provided in principle support for the project as landowner.
The funding agreement now enters the contract negotiation phase where the execution of appropriate contract documentation and settling of relevant project details is undertaken.
One element of this phase as required by RDAF is formalised written confirmation of owners consent. Crown Lands have advised that they will issue a formal letter of support to the Reserves Trust for the works upon receiving confirmation of the Reserves Trust's concurrence and the statement of consistency of the proposal with a plan of management for Knox Park.
Accordingly, it is recommended that the Reserves Trust confirms its concurrence for the construction of a youth precinct within Knox Park.
RECOMMENDATION:
That the Reserves Trust confirms its concurrence for the construction of a youth precinct within Knox Park, Murwillumbah.
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Council has received notification that it has been successful in its application through Round Three of the Regional Development Australia Fund (RDAF) for $500,000 for development of the Knox Park Youth Precinct. In order to meet timelines for lodgement of the application, Crown Lands provided in principle support for the project as landowner.
The funding agreement now enters the contract negotiation phase where the execution of appropriate contract documentation and settling of relevant project details is undertaken.
One element of this phase as required by RDAF is formalised written confirmation of owners consent. Crown Lands have advised that they will issue a formal letter of support to the Reserves Trust for the works upon receiving confirmation of the Reserves Trust's concurrence and the statement of consistency of the proposal with a plan of management for Knox Park.
OPTIONS:
1. As per the recommendation.
2. The Reserves Trust does not confirm its concurrence to the construction of a youth precinct.
CONCLUSION:
In order for Council to take advantage of funding offered through the RDAF and finalise contract documentation, a number of administrative and project details need to be finalised.
A critical requirement is concurrence of the land owner being Crown Lands. Crown Lands have previously provided in principle support, and now require formal notification of the concurrence of the Reserves Trust prior to providing formal approval.
COUNCIL IMPLICATIONS:
a. Policy:
Corporate Policy Not Applicable.
b. Budget/Long Term Financial Plan:
Not Applicable.
c. Legal:
Not Applicable.
d. Communication/Engagement:
Not Applicable.
UNDER SEPARATE COVER/FURTHER INFORMATION:
Nil.
