Zaman was initially a member of the Committee in his capacity as Secretary, Ministry of Cabinet Affairs (Institution Division). The reorganization of the Services had first to be undertaken to assist the National P?y.
CHAPTER VII
Their eligibility to be appointed to the posts of Secretaries under our scheme remains in their case; appointment^ as, therefore, another suitable person should be appointed as Technical Adviser.). F^dvisejt TekhjiicaL should be placed in the grade that their qualifications, exej^pnce, jitnpss and competence would warrant.
We think that the headquarters organisation of the Attached Offices or executive Departments in the areas of Development Adminis
In the new set-up, the role of the Secretariat should be limited to (i) Policy formulation; (ii) Planning; (iii) Evaluation of execu
Although under the pressure of social and economic necessity, adjustments were made in the system from time to time, which fundamentally and broadly affected the system, methods and vision of the government personnel. the task they performed and the procedure they worked on continues. There has been no major reform of the system, except in 1960, when the Section Officer Scheme* was introduced in the United States.
Although the Secretariat's Manual of Instructions has clearly stated that a case shall not be examined at more than two levels-, little attention was and is being paid to it and surprisingly, many officers apparently were not and are not aware of the existence of such a provision in the Manual.
We recommend that in the Ministries dealing with specific subjects as distinguished from those like Finance and Law which fulfil
After a period of three years, a review may be carried out and the arrangement strengthened or suspended depending on the findings of the review. In our discussion of ministerial arrangement in the .next chapter1 we proposed that the Ministry of Finance .. be divested of;<)fcit powers to control expenditure so that each ministry is responsible for its own control of expenditure Under the budget schedules.
The internal Finance Officer should be responsible to the Secretary of the Ministry for all aspects of financial management in
There should be set-up m each major Ministry a Policy Advisory Committee to consider all important policy issues. This
In our scheme, the post "as* a* secretary should be considered "equal to the posts in Grade I (except Acting Secretary)" and. In cases where the work is carried out according to the schedule, adequate funds should be provided. there for reward and appreciation of the same.
CHAPTER V III
Existing organisation pattern of the Ministry may continue
Because of the central role it has to play in leading the reconstruction and development program for the country, its place should be in the Prime Minister's office. As sijch'JJie Planning Commission should be the advisory and recommendatory body to; the executive organization; by the government, i.e. the ministries and the cabinet.
The Ministry of Planning should thus, in our yiew, be composed of two organs:—
This is temporary, the client based organization and the existing organization can continue. 8.56 In the light of the discussions in the previous paragraph, we suggest that the following could be the case. ministries and departments, we suggest that they can be the following. Ministries and Departments under them:—. 1) Ministry of Agriculture and Rural Development, prrientj-|- {j 5 Ministry of Public Health. A^refeferieetb Pdblid'-SerVlce CbmmiSsfoAs is''already niadB in chapterllY. 's - '-remaining: 'drgatiiS^tibii^ fria^’contfni^? . present form. The responsibility for coordination between departments in a multi-departmental ministry may be assigned to one of the senior secretaries in the ministry.' At the departmental level, the secretary, as the official head, is the coordinator of his department and the main channel for inter-ministerial consultation and coordination at the official level.
Of the other defects of this system, the more significant are the following: 1) All referrals to the Ministry of Finance must be routed through the Financial Advisors and returned to them. 2>. The financial advisors must work under the dual control of the Minister of Finance and the Secretary of the Administration. 3) The duties and responsibilities of the Financial Advisors are not clearly defined and, as a result, their extent and scope are not clearly defined. the way they are used varies across ministries; And.
At the same time, a large establishment of financial advisors must be maintained with many of their post office functions.
The Ministry of Finance should, therefore, use tlie; budget as the principal means of financial control and delegate rest of the expen
Ministry of Finance should only be made in respect of the following items:—. Proposals for'the* budget including''the supplementary budget;. ii) Expenditure proposals in respect of lump sum provision, if any, made in the budget; .. iii) -Proposals for reallocation from one major head of* expenditure to another;. iv) Cases involving foreign exchange expenditure exceeding the limit approved by the ex6hang6 control committee. =. v)i;Proj5bsaHnyolvrng dhangfcs in ratds 'of pay, allowances and pension;. vi) Proposals for change of financial rules and regulations;. vii) Condition governing the sale or. disposition *of capital'assets- 5 which is desired by > «the' Government, if ;the, amount j exceeds .. viii). 8:75 'Manners' and the position of the Government should not present a great difficulty in the way of the transfer of full expenses. What the Ministry of Finance is currently doing is in the nature of allocating certain priorities at their own discretion in the matter of releasing funds when ways and means position becomes difficult.
What should actually happen, if the resources are not generated in the expected way, which necessitates a cut in the expenditure already approved, is that the Ministry of Finance should propose revised budget proposals that change the priorities assigned in the budget issued by parliament has passed. Current accounting and post-audit should not be in the hands of the same authority.
CHAPTER IX DISTRICT ADMINISTRATION
AH other developmental activities, not enumerated in the above paragraph should be the responsibility of the Zilla Parishad. The
While posted in a district, these officers should be under the full operational control of the concerned Zilla Parishad. It would not be possible for the government to directly manage the supervision of the work of so many deputy commissions. While the operational control of the officers engaged in the development work remains with the Zilla Parishad, the technical supervision and.
To monitor the work of the deputy commissioners, the government should create posts of vigilance commissioners. Since officials of most government ministries are posted at thana level, it can be considered as the basic administration in Bangladesh.
The Regulatory, and Static, Administration at thana level would include th? following:—
Some re-adjustment of boundaries would have to be done to bring the population of Thane down to a more or less uniform level. The development administration in the Union should be the responsibility of the Union Parishad to be constituted under the constitutional provision. Its main goal is to establish a socialist model of the economy with the consent of the people.
Local government in each administrative unit of the country is entrusted to bodies consisting of persons elected in accordance with the law. I | the authority cannot be found in legislation or ordinance in favor of local authorities, no such authority is available to them.
In addition to the 9 to 15 members., a Chairman and a Vice- Chairman for every Union' Parishad should be elected directly by the
A person who is a member of any other local body or of Parliament should be eligible to become a member of a Union Parishad.
A ll executive powers pf the Union Parishad should be vested in the Chairman and should be exercised by him directly or
The Vice-Chairman of theUnion Parishad should perform the functions of the Chairman during the casual absence pf the Chair-
All members must be directly elected for five-year terms on the basis of universal adult suffrage. In cases where the unexpired term of the suspended President is less than six months, no new election shall be held and the Vice President shall act as President.
The functions that we propose for the Union Parishads may be seen at Appendix V llt
Tliey also clearly point out; the colossal poverty of the great majority* of our pebbles. The introduction of official members is an imposition of the bureaucratic element on the Thana councils. In that case the Thana Parishad will definitely be a committee, at best a coordinating committee to coordinate the activities of the Union Parishad.
We are of the opinion that the members of the Thana Parishad should be directly elected in accordance with the provisions of the Constitution. 2 AS in the case of the Union Parishad, a Chairman and a Deputy Chairman for each Thana Parishad, in addition to the members, may be directly elected by all the voters in a Thana* on the basis of universal adult suffrage.
T he functions that niay bfe entrusted to a Thana Parishad 'nisty Tje seen Appendix^ VIII
However, there is a school of thought which is of the view that there is no need for a directly elected Thana Parishad. In addition, there should be a Chief Executive Officer of the Thana Parishad who should be the principal staff officer of the Thana Chairman, Parishad. 1 His main function should be to see that the direction of the Thana'Parishad to the 'various Heads of the Department working under his General.
A Thana Parishad may constitute any of the following committees: (i) Finance Committee; (ii) Committee on Agricultural Development, (iii) Committee on Business Operations, (iv) Committee on Rear Water Supply - Epidemic Control, (v) Committee on Cottage Industries, (vi) Education Committee, (vii) Procurement Committee, and (viii) Law and Order-kopimittee. These committees should also collaborate with the Zilla Parishad committees.
ITfte services of all dfficers in a 'thana; engaged in Develop
In accordance with clause 2(c)f of Article 59 of the Constitution, Thana Parishad should be responsible for "the preparation of the plans relating to public services and (economic) development and the direction and supervision of the implementation of such plans ." In this iregafd a .Thana Parishad-"must .coordinate the activiti£s_ofi«lI ihje Umon Parishads within fee T-hana# It should formulate and recommend the ^Government development jsohemes. of importance for stltfc. Each union level Assistant 'is supposed to have charge of '10 villages^ The Union Assistants receive technical support from the Extension Officers.
The assistants at the union level should “be under the supervision and control of the Union Parishad.
The common functions anti duties of the Extension
The, essence of the method of the .Local Gov- iCrnmejitis to l?e found, in the committees. The same should be the case of the employees residing under the Thana Parishad and the Union Parishad. The Circle Offibfer (Development)' Should be relieved of the responsibility of auditing the local bodies.
This work should be done by the officers of the Accountant General of the local bodies. In the new setup, the role of the secretariat should be limited to (i), policy formulation; (ii) planning; (iii) Evaluation of the execution.
Existing organisation pattern of the-Minis try may continue
The Planning Commission should be an advisory and recommending body * to the executive organization of the government, i.e. the ministries and the cabinet. A reputable professional economist should be appointed as the deputy chairman of the Planning Commission as its executive and technical head. The existing structure of the Ministry of Public Works and Urban Development can continue.
It is not necessarily the responsibility of the revenue administration. transferred to the Zilla Parishad and the pfeseht field setting up of the revenue administration in the district may proceed. There is seriousness in the case of her district administration. The administration of development should be transferred to the Parishad Thana established by him in accordance with the constitutional provisions.
These copy fees should also work in co^pfcra'fion11 With Jthe* Zfilla Parishad committees. The services of officers in charge of development work to be transferred to the Zilla, Parishad should be made available to the Parishad concerned. The National Government should be responsible for the recruitment, training and inter-county deployments of the transferred officers.
The local bodies, viz. the Zilla and.Union Parishads, should continue to have, subject to the approval of the Government, statutory authority to levy direct taxes on the items enumerated in para '10.60. If a dispute arises whether a 'Chairman or- a;'.Vice-Chairman or a member of the Parishad of a local body has, to his.
APPENDIX VI
