College Education Development Project (CEDP)
University Grants Commission of Bangladesh / National University Secondary and Higher Education division, Ministry of Education
IDA Credit # 5841-BD Kumira Mahila Degree College
R E Q U E S T F O R Q U O T A T I O N FOR
Procurement of Furniture & Fixtures (Almirah, Table, Chair and Computer Desk) for Sub-project Office
Invitation for RFQ No: G-02
Issued Ref.: kmdc/cedp/idg/2020-G-02
Issued On: 06 Feb 2020
GOVERNMENT OF THE PEOPLE’S REPUBLIC OF BANGLADESH College Education Development Project (CEDP)
Kumira Mahila Degree College Kumira, Patkelghata, Tala, Satkhira
REQUEST FOR QUOTATION
forProcurement of Furniture & Fixtures (Almirah, Table, Chair And Computer Desk) for Sub-project Office
Issued Ref.: kmdc/cedp/idg/2020-G02 Issued On: 06 Feb 2020
To
1. The Kumira Mahila Degree College has been allocated public funds and intends to apply a portion of the funds to eligible payments under the Contract for which this Quotation Document is issued.
2. Detailed Specifications and, Design & Drawings for the intended Goods and related services shall be available in the office of the Procuring Entity for inspection by the potential Suppliers during office hours on all working days.
3. Quotation shall be prepared and submitted using the ’RFQ Document’.
4. Quotation shall be completed properly, duly signed-dated each page by the authorized signatory and submitted by the date to the office as specified in Para 6 below.
5. No Securities such as Quotation Security (i.e. the traditionally termed Earnest Money, Tender Security) and Performance Security shall be required for submission of the Quotation and delivery of the Goods (if awarded) respectively.
6. Quotation in sealed envelope or by fax or through electronic mail shall be submitted to the office of the undersigned on or before 15 Feb 2020, 12:30 pm. The envelope containing the Quotation must be clearly marked “Quotation for Furniture & Fixture (Almirah, Table, Chair And Computer Desk) for Sub-project Office” and DO NOT OPEN before 15 Feb 2020, 01:10pm. Quotations received later than the time specified herein shall not be accepted.
7. Quotations received by fax or through electronic mail shall be sealed-enveloped by the Procuring Entity duly marked as stated in Para 6 above and, all Quotations thus received shall be sent to the Evaluation Committee for evaluation, without opening, by the same date of closing the Quotation.
8. The Procuring Entity may extend the deadline for submission of quotation document on justifiably acceptable grounds duly recorded subject to threshold of ten (10) days pursuant to Rule 71 (4) of the Public Procurement Rules, 2008.
9. All quotations must be valid for a period of at least 60 days from the closing date of the Quotation.
10. No public opening of quotations received by the closing date shall be held.
13. Supplier shall have legal capacity to enter into Contract. Supplier, in support of its qualification shall be required to submit certified photocopies of latest documents related to valid Trade License, Tax Identification Number (TIN), Online VAT Registration Number and Financial Solvency Certificate from any scheduled Bank; without which the Quotation may be considered non-responsive.
14. Quotation shall be evaluated based on information and documents submitted with the document, by the Evaluation Committee and, at least three (3) responsive Quotation document will be required to determine the lowest evaluated responsive Quotation document for award of the Contract.
15. In case of anomalies between unit rates or prices and the total amount quoted, the unit rates or prices shall prevail. In case of discrepancy between words and figures the former will govern. Supplier shall remain bound to accept the arithmetic corrections made by the Evaluation Committee.
16. The supply of Goods and related services shall be completed within 14 days from the date of issuing the Purchase Order.
17. The Purchase Order that constitutes the Contract binding upon the Supplier and the Procuring Entity shall be issued within 7 days of receipt of approval from the Approving Authority.
18. The Procuring Entity reserves the right to reject all the Quotation document or annul the procurement proceedings.
Signature of the official inviting Quotation Name…Lutfun Ara Zaman
Designation…Principal Date…06 Feb 2020
Address:…Kumira, Patkelghata, Tala, Satkhira. Phone No…01711383226………….Fax No…
e-mail …kumiramahiladegreecollege@gmail.com
Distribution:
1. Joydev Kumar Saha for posting in Notice Board and the College website.
2. Debjit Kumar Mitra for information and wide circulation.
3. ICT Consultant (ict@cedp.gov.bd), College Education Development Project for kind information and taking necessary action to publish in the project CEDP website.
4. Office File.
Quotation Submission Letter
[Use Letter-head Pad]
Issued Ref.:
kmdc/cedp/idg/2020-G02
Issued On:
06 Feb 2020
Kumira Mahila Degree College, Kumira, Patkelgha, Tala, Satkhira
I/We, the undersigned, offer to supply in conformity with the Terms and Conditions for delivery of the Goods and related services named Procurement of Furniture & Fixtures (Amirah, Table, Chair
and Computer Desk) for Sub-project Office
The total Price of my/our Quotation is BDT [insert amount both in figure and words]
My/Our Quotation shall remain valid for the period stated in the Quotation Document and it shall remain binding upon us and, may be accepted at any time prior to the expiration of its validity period.
I/We declare that I/we have the legal capacity to enter into a contract with you, and have not been declared ineligible by the Government of Bangladesh on charges of engaging in corrupt, fraudulent, collusive or coercive practices. Furthermore, I/we am/are aware of Para 21 of the Terms and Conditions and pledge not to indulge in such practices in competing for or completion of delivery of Goods.
I/We am/are not submitting more than one Quotation in this RFQ process in my/our own name or other name or in different names. I/We understand that the Purchase Order issued by you shall constitute the Contract and will be binding upon me/us.
I/We have examined and have no reservations to the Quotation issued by you on [insert date].
I/We understand that you reserve the right to reject all the Quotation document or annul the procurement proceedings without incurring any liability to me/us.
Signature of Quotationer with Seal Date:
Price Schedule for Goods and Related Services
[Insert number] number corrections made by me/us have been duly initialed in this Price
Schedule. My/Our Offer is valid until [insert date]
Signature of Supplier with Seal Date:
Name of Supplier
Note:
1. Col. 1, 2, 3, 4, 5 and 9 to be filled in by the Procuring Entity and Col. 6, 7 & 8 by the Supplier.
2. Rates or Prices shall include profit and overhead and, all kinds of taxes, duties, fees, levies, and other charges earlier paid or to be paid under the Applicable Law, if the Contract is awarded; including transportation, insurance etc.
Whatsoever up to the point of delivery of Goods and related services in all respects to the satisfaction of the Procuring Entity.
Sl.
no Item
No
Description of Items
Unit of Measure
ment
Qty
Unit
Rate or Price Total Amount
Destination for Delivery of Goods In figure In words In figure
In words
1 2 3 4 5 6 7 8 9
1. 1.
Steel Almirah
Nos 3 KumiraMahila Degree College, Kumira, Satkhira.
2. 2.
Wooden full Secretariate table
Nos 4
3. 3.
Wooden Executive Chair
Nos 54. 4.
Wooden Visitors` Chair
Nos 125. 5.
Wooden Half Secretariate table
Nos 1
6. 6.
Wooden Computer cum Printer Table
Nos 1
7. 7.
Wooden Computer Table
Nos 18. 8.
Revolving Chair
Nos 4Total :
In figure In words
Goods to be supplied to Kumira Mahila Degree College, Kumira, Patkelghata, Tala, Satkhira Total Amount in
Taka (in words)
Delivery Offered 14 days from date of issuing the Purchase Order
Warranty Provided 3 years for all furniture from date of completion of the delivery
Technical Specification of the Goods Required
Issued Ref.:
kmdc/cedp/idg/2020-G02
Issued On:
06 Feb 2020
1.
Office Furniture
I/We declare to supply Goods and related services offered by me/us fully in compliance with the Technical Specifications and Standards mentioned hereinabove
Signature of Supplier with Seal Date:
Name of Supplier Sl
No.
Name of Item or
Related Service Technical Specification and Standards
Full Technical Specification and Standards offered by
the Tenderer
1
Steel Almirah Mimnimum 6ʹ × 3.25ʹ × 20ʺ sizes steel Almirah with minimum two drawers, double lock, 5 steps, complete colour and burnished.
2
Wooden full Secretariate table
Table matured Shegun wood which will be chemical treated and well-seasoned. Size :1220(L)x685(W)x760(H) Table made of With Three Drawer.
Color finished by world best water-resistant lacquer.
3
Wooden Executive Chair
Made by seasoned Shegun wood and complete burnished.
Fixed chair(Armed) Shegun Wood
This chair made of scientifically proved 100% seasoned &
chemically treated Matured Shegun Wood & Color finished by world best water-resistant lacquer.
Size : Standard.
4
Wooden Visitors Chair
Made by seasoned Shegun wood and complete burnished.
Fixed chair(Armed)
Professionally made bed of scientifically proved 100%
seasoned & comically treated Matured Shegun Wood, Color finished by world best water-resistant lacquer.
Size : Standard.
5
Wooden Half Secretariate table
Table matured Shegun wood which will be chemical treated and well-seasoned. Size :1070(L)x685(W)x760(H) Table made of With One Drawer.
Color finished by world best water-resistant lacquer
6
Wooden Computer cum Printer Table
Beautiful professionally made bed of scientifically proved 100% seasoned & comically treated Matured Shegun Wood. having one key board tray. Drawer or shelf.
Size :1000x610x760mm
Color finished by world best water-resistant lacquer.
7
Wooden Computer Table
Professionally made of scientifically proved 100%
seasoned & comically treated Matured Shegun Wood.
having one key board tray . Drawer or shelf . Size :915x560x760mm
Color finished by world best water-resistant lacquer.
8
Revolving Chair Low Back Revolving System for Computer.
Steel complete color and burnished.
Size : Standard.
Terms and Conditions for
Supply of Goods and Payment
1. Terms and Conditions contained herein shall be binding upon both the Procuring Entity and the Supplier for the purpose of administration and management of this Contract.
2. Implementation and interpretation of these Terms and Conditions shall, in general, be under the purview of the Public Procurement Act, 2006 and the Public Procurement Rules, 2008.
3. The Supplier shall have to complete the delivery in all respects within 14 days days of issuing the Purchase Order in conformity with the Terms and Conditions.
4. The Supplier shall be entitled to an extension of the Delivery Schedule if the Procuring Entity delays in receiving the Goods and related services or if Force Majeure situation occurs or for any other reasons acceptable to the Procuring Entity on justifiable grounds duly recorded.
5. All delivery under the Contract shall at all times be open to examination, inspection, measurements, testing, commissioning, and supervision of the Procuring Entity or his/her authorized representative.
6. The Procuring Entity shall check and verify the delivery made by the Supplier in conformity with the Technical Specifications and notify the Supplier of any Defects found.
7. If the Goods are found to be defective or otherwise not in accordance with the specifications, the Procuring Entity may reject the supplies by giving due notice to the Supplier, with reasons.
8. The Supplier shall be entirely responsible for payment of all taxes, duties, fees, and such other levies under the Applicable Law.
9. Notwithstanding any other practice, the payment shall be based on the actual delivery of goods on the basis of the quantity of each item of Goods in accordance with the Priced Schedule and Specifications. 100% of the Contract price of the Goods and related services shall be paid after submission and acceptance of the Delivery Chalan.
10. The Supplier’s rates or prices shall be inclusive of profit and overhead and, all kinds of taxes, duties, fees, levies, and other charges to be paid under the Applicable Law.
11. The total Contract Price is BDT [insert figure] [in words].
12. The minimum Warranty Period of the Supplies shall be
3 years for all furniture from date of completion of the deliverystarting from the date of completion of delivery in the form of submission by the Supplier and acceptance by the Procuring Entity, of the Delivery Chalan.
13. The Supplier shall remain liable to fulfil the obligations pursuant to Rule 40 (5) of the
Public Procurement Rules, 2008.
14. The Supplier shall keep the Procurement Entity harmless and indemnify from any claim, loss of property or life to himself/herself, his/her workmen or staff, any staff of the Procurement Entity or any third party while delivering the Goods and related services .
15. Any claim arising out of delivery of Goods and related services shall be settled by the Supplier at his/her own cost and responsibility.
16. Damage to the Goods during the Warranty Period shall be remedied by the Supplier at the Supplier’s own cost, if the damage arises from the supply and installation by the Supplier.
17. No modification to Scope of Supply and no Variations to the quantities ordered shall be permissible under any circumstances.
18. The Procuring Entity contracting shall amend the Contract incorporating required approved changes subsequently introduced to the original Terms and Conditions in line with Rules, where necessary.
19. The Procuring Entity may, by written Notice sent to the Supplier, terminate the Contract in whole or in part at any time, if the Supplier:
fails to deliver Goods and related services as per Delivery Schedule and
Specifications.
in the judgement of the Procuring Entity, has engaged in any corrupt, fraudulent,
collusive or coercive practices in competing for or in delivery of goods and related services.
fails to perform any other obligation(s) under the Contract.
20. The Procuring Entity and the Supplier shall use their best efforts to settle amicably all possible disputes arising out of or in connection with this Contract or its interpretation.
21. The Supplier shall be subject to, and aware of provision on corruption, fraudulence, collusion and coercion in Section 64 of the Public Procurement Act, 2006 and Rule 127 of the Public Procurement Rules, 2008.
For the Purchaser:
Lutfun Ara Zaman
Signature of the Procuring Entity with name Designation: Principal
For the Supplier:
Signature of the Supplier with name Designation
Date : Date :
