Monthly Progress Report No. 40
Covering Project Activities During
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1. Direktur Jenderal Bina Marga
2. Inspektorat Jenderal, Kementerian PU-PERA 3. Direktur Transportasi - Bappenas
4. Direktur Pengelolaan Kas Negara (PKN), Kementerian Keuangan 5. Direktur Pengembangan Jaringan Jalan, DiUen Bina Marga
6. Direktur Jalan Bebas Hambatan, Perkotaan dan Fasilitasi Jalan Daerah, Dit.Jen Bina Marga 7. Direktur Pembangunan Jalan, Dit.Jen Bina Marga
.8. Direktur Preservasi Jalan, DiUen Bina Marga
9. BiroPerencanaan &KLN, Kementrian PU-PERA
10. Kepala BaJai Besar Pelaksanaan Jalan'Nasional IMadanzyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA v 11. Kepala Balai Besar Pelaksanaan Jalan Nasionalll Padanq
12. Kepala Balai Besar Pelaksanaan Jalan Nasionallll Palembang 13. Kasubdit Keterpaduan Perencanaan & Sistem Jaringan; DPjJ - DJBM 14. Kasubdit Manajemen Konstruksi, DPJ - DJSM
15. Kepala Satker Pembinaan Administrasi dan Pelaksanaan Pengen'dalian PHLN 16. PI. Perentjana Djaja
17. Yongma Engineering Co, Ltd
18. PT. Epadascon pennata Engineering Consultant 19. File
This Report is reproduced in twenty (20) copies for distribution to all concerned authorities.
In compliance with the Terms of Reference of our Consultancy Contract, we submit herewith the Monthly Progress Report No.40 covering the month of April 2016.
Dear Sir,
Subject : Submission of April 2016 Monthly Progress Report No.40; WlNRIP Loan IBRD
No.8043-ID
Attention: Ir. Agusta Ersada Sinulingga, MT
Officer In Charge PMU WlNRIP
Directorate General of Highways, MPWH JI. Patimura 20 Kebayoran Baru
Jakarta Selatan Indonesia
Jakarta, May 10,2016 : 03_02/CTNO/M-04.2016
Our Ref. No.
Perentjana OjajazyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA
DIRECTORATE
GENERAL
OF HIGHWAYS
DIRECTORATE OF ROAD NETWORK DEVELOPMENT Core Team Consultant for
1 EXECUTIVE SUMMARY
1.1 Current Implementation Situation
Civil Works
Implementation of the WINRIP Project is scheduled to be implemented into three (3) Annual Work Programs (AWP s). The implementation starts with the preparation of tender documents (detailed design drawings including associated bidding documents), tendering stage (procurement of works) and the actual civil works construction implementation.
The original implementation schedules of the three (3) Annual Work Programs (AWPs) are scheduled in three (3) phases namely ; AWP-1 to start in mid-2011 and to be completed on the last quarter of 2014, AWP-2 is expected to begin in mid 2012 with target date of completion by mid-2016 and AWP-3 is expected to start during the early part of 2013 and to be completed during the middle part of 2017.
However, due to some unavoidable circumstances the original implementation schedules did not materialized.
Based on the present status of the program implementation progress, a revised implementation
schedule, the Project Implementation Timeline (as shown onPage 1-2) is to be implemented in
order to accommodate the originally delayed schedule into the remaining time frame of the
WINRIP Program until the expiry date of the loan agreement by the end ofDecember 2017. Shown
on Page 1-3 is the current actual status of the implementation relative to the Project Implementation Timeline .
Implementation Status as of April 30, 2016.
Pack
Package Name
Contract Under Contract Proc Under
Defect Liability Period
No. Sign Construct PreparationSign Process
1 Krui - Biha √ Completed √
2 Padang Sawah - Sp.Empat √ Completed √
3 Manggopoh - Padang Sawah √ Completed √
4 Ipuh - Bantal √ √
5 Sp. Rampa - Poriaha √ √
6 Ps. Pedati - Kerkap √ √
7 Indrapura - Tapan √ √
8 Bts.Pariaman - Manggopoh √ √
10 Sp. Empat - Sp. Air Balam √
11 Bantal - Mukomuko √ √
12 Kambang - Indrapura √
13 Sp. Rukis - Tj.Kemuning √ √
14 Painan - Kambang √
15 Sibolga - Bts.Tap Sel √ √
16 Seblat - Ipuh √
17 Sp.Gn.Kemala - Pg.Tampak √ √
19 Lais - Bintunan √ √
20 Lubuk Alung - Sicincin √
21 Lubuk Alung - Kuraijati √
T O T A L : 14 10 5 3
Length C'tion
Km Period J N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D 1 Krui - Biha 25,00 21 mth
2 Padang Sawah - Sp.Em pat 40,90 24 mth 3 Manggopoh - Padang Sawah 32,00 24 mth 4 Ipuh - Bantal 42,40 24 mth 5 SIMPANG RAMPA - PORIAHA 11,10 18 mth
11 BANTAL - MUKOMUKO 50,10 24 mth
13 SP RUKIS - TJ KEMUNING 56,30 24 mth 17 Sp.Gn.KEMALA - Pg. TAMPAK 36,80 24 mth
6 PS. PEDATI - KERKAP 25,00 15 mth
19 LAIS - BINTUNAN 11,60 10 mth
15 SIBOLGA - BATAS TAPSEL 36,00 27 mth
7 INDRAPURA - TAPAN 19,50 21 mth
8 BTS.Kt PARIAMAN-MANGGOPOH 46,80 24 mth
10 SIMPANG EMPAT - SP.AIR BALAM 61,70 24 mth
12 KAMBANG - INDRAPURA 55,20 24 mth
14 PAINAN KAMBANG 31,50 21 mth
16 SEBLAT IPUH 34,50 21 mth
20 LUBUK ALUNG SICINCIN 14,60 18 mth
21 LUBUK ALUNG KURAITAJI 16,80 18 mth
9 RANTAU TIJANG-KOTA AGUNG 42,00 The Road has been constructed by MPW within 2011-2013. Road condition is good. Proposed to be deleted from the list of WINRIP's work program
18 MUKOMUKO-BTS SUMBAR 25,80 The Road has been constructed by MPW within 2011-2013. Road condition is good. Proposed to be deleted from the list of WINRIP's work program
Original target : 715,60 km ENVIRONMENT & SOCIAL SAFEGUARD
Revised target : 640,00 km Prequalification Detail Eng Design LARAP Study
Road Safety Owner's Estimate Appraisal & Public Consultation Procurement & Sign Contr Bid Document LARAP Implementation Preparation for Commencement of Work
Standard Biding Document
COW PROC COW PROC COW PROC CONSTRUCTION CONSTRUCTION PROC COW PROC COW PROC COW PROC COW CONSTRUCTION CONSTRUCTION CONSTRUCTION CONSTRUCTION CONSTRUCTION Pack
# PACKAGE NAME 2012 2013 2014 2015 2016 2017 2018
OE & BD DED RSA & REVISED DED OE & BD CONSTRUCTION
PROC COW
Review DED & RS Review DED & RS Review DED & RS Review DED & RS
Review DED & RS PQ
CONSTRUCTION
Review DED & RS PQ PROC COW
Review DED & RS PQ
CONSTRUCTION COW CONSTRUCTION PROC CONSTRUCTION PQ RS Proc COW SBD CONSTRUCTION CONSTRUCTION CONSTRUCTION
DED RSA & REVISED DED OE & BD DED RSA & REVISED DED OE & BD
OE BD DED SBD & OE + BD
Rev-DED RS DED Rev-DED RS Rev-DED RS DED
COW PROC
COW CONSTRUCTION
OE & BD DED Rev-DED RS OE & BD
OE & BD DED OE & BD
COW
CONSTRUCTION SBD & OE + BD
SBD & OE + BD
PQ PROC
PROC
CONSTRUCTION CONSTRUCTION
DED RSA & REVISED DED
Length C'tion
Km Period J N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D
1 Krui - Biha 25,00 21 mth 8 Jan'14
2 Padang Sawah - Sp.Empat 40,90 24 mth 6 Jan'14
3 Manggopoh - Padang Sawah 32,00 24 mth 6 Jan'14
4 Ipuh - Bantal 42,40 24 mth 10 Jan'14
5 SIMPANG RAMPA - PORIAHA 11,10 18 mth 18 Jun'15 11 Feb'17
11 BANTAL - MUKOMUKO 50,10 24 mth 23 Feb'15 11 Feb'17
13 SP RUKIS - TJ KEMUNING 56,30 24 mth 11 Feb'17
17 Sp.Gn.KEMALA - Pg. TAMPAK 36,80 24 mth 04 Sep'15 23 Agt'17
6 PS. PEDATI - KERKAP 25,00 15 mth 11 Mar'15 02 Jun'16
19 LAIS - BINTUNAN 11,60 10 mth 11 Mar'15 CONSTRUCTION 300+125 days 08 May'16
15 SIBOLGA - BATAS TAPSEL 36,00 27 mth 20 Nov'15 06 Feb'18
7 INDRAPURA - TAPAN 19,50 21 mth 10 Dec'15 30 Agt'17
8 BTS.Kt PARIAMAN-MANGGOPOH 46,80 24 mth 23 Mar '16 CONSTRUCTION 720 days
10 SIMPANG EMPAT - SP.AIR BALAM 61,70 24 mth
12 KAMBANG - INDRAPURA 55,20 24 mth
14 PAINAN KAMBANG 31,50 21 mth
16 SEBLAT IPUH 34,50 21 mth
20 LUBUK ALUNG SICINCIN 14,60 18 mth
21 LUBUK ALUNG KURAITAJI 16,80 18 mth
9 RANTAU TIJANG-KOTA AGUNG 42,00 The Road has been constructed by MPW within 2011-2013. Road condition is good. Cancelled
18 MUKOMUKO-BTS SUMBAR 25,80 The Road has been constructed by MPW within 2011-2013. Road condition is good. Cancelled
Original target : 715,60 km ENVIRONMENT & SOCIAL SAFEGUARD
Revised target : 640,00 km Prequalification Detail Eng Design LARAP Study
Road Safety Owner's Estimate Appraisal & Public Consultation Procurement & Sign Contr Bid Document LARAP Implementation Preparation for Commencement of Work
Standard Biding Document
PQ ICB ICB ICB ICB ICB 10-Jan-16 CONSTRUCTION 640 + 93 days
19-Apr-16
20-Mar-16
08-Apr-16
CONSTRUCTION 540 days Pack
# PACKAGE NAME 2012 2013 2014 2015 2016 2017 2018
CONSTRUCTION Review DED & RS PQ PROC
Review DED & RS PQ
DED SBD & OE + BD
DED
DED RSA & REVISED DED OE & BD DED RSA & REVISED DED OE & BD
DED Review DED & RS
CONSTRUCTION CONSTRUCTION 450 days
SBD & OE + BD
CONSTRUCTION 720 days CONSTRUCTION 720 days
PROC PQ RS Proc COW SBD
CONSTRUCTION 730 + 105 days
CONSTRUCTION 730 + 75 days
CONSTRUCTION 730 + 90 days
DED RSA & REVISED DED OE & BD DED RSA & REVISED DED OE & BD
DED
OE BD Review DED & RS
PROC PROC
PROC Review DED & RS
PQ
Rev-DED RS PROC
CONSTRUCTION 720 days ICB ICB ICB ICB NCB NCB NCB
Review DED & RS
Review DED & RS SBD & OE + BD
CONSTRUCTION 810 days
CONSTRUCTION 630 days 22-Jul-15
PROC 12 Mar'18
COW CONSTRUCTION Rev-DED RS Rev-DED RS Rev-DED RS ICB ICB ICB NCB NCB NCB NCB COW PROC COW PROC PROC PROC CONSTRUCTION CONSTRUCTION DED CONSTRUCTION
1.2 Disbursement
Loan Allocation and Percent (%) Disbursement To Date
#REF! 1.25
0.00 10.00 20.00 30.00 40.00 50.00 60.00 70.00 80.00 90.00 100.00
Month
%
Co
m
ple
te
Actual Expenditure USD 58.01 mil (23.20 %) WINRIP ACTUAL PROGRESS UP TO APRIL 2016 AND FORECAST UP TO JUNE 2018
ACTUAL April 2016
Original Forecast
Forecast Expenditure RevUSD37.50 mil (15.00%)
Forecast April 2016
Deviation = + 8.20 %
The total disbursement summary from the loan by The World Bank to the end ofApril 2016
[image:7.595.86.533.111.322.2]was USD 58,007,328.01equivalent to approximately23.20%of the loan funds. The following
table summarizes the individual disbursementsas calculated by CTCbut retaining the total
disbursement fromClient Connectionat the end ofApril2016.Appendix Ashows the Overall
Loan Progress Status.
Category Description RestructuringLoan
Amount US$
Disbursement
This Period DisbursementPrevious
Totals Disbursed to End April in
US$
% Disbursed
1 Part 1Capacity Expansion ofBetterment and
National Roads. 220,400,000.00 5,068,579.60 47,354,867.58 52,423,447.18 23.79
2 Implementation SupportPart 2 17,000,000.00 0 5,583,880.83 5,583,880.83 32.85
3 Road Sector InstitutionalPart 3
Development 0 0 0 0 0
4 Contingency for DisasterPart 4
Risk Response 0 0 0 0 0
Unallocated 12,600,000.00 0 0 0 0
Original Loan
Amount 250,000,000.00 5,068,579.60 52,938,748.41 58,007,328.01 23.20
Breakdown of amount disbursed during the period (April 2016) are the advance payment of newly commenced subproject and for Statement of Work Accomplished for the following civil works contract packages :
• Package No. 2 : MC Nos. 26 USD 365,736.04
• Package No. 2 : ESCALATION Period January 2014 April 2015 USD 451,842.24 • Package No. 3 : ESCALATION Period January 2014 April 2015 USD 309,161.60
• Package No.11 : MC Nos. 10 - 13 USD 1,931,660.82
• Package No.12 : Advance Payment USD 1,909,310.82
• Package No.17 : MC Nos. 05 and 06 USD 100,868.08
1.3 World Bank Implementation Review Mission and Site Visit
During the month, there was no implementation review mission nor site visit. Also the regular monthly meeting to eview the implementation progress and monitoring of key activities on the Agreed Key Action Plans was not held during the period.
1.4 Procurement of Civil Works Contract Under Category 1 of the Loan Agreement
The current status of Contract Packages which are under final procurement stage are as follows :
1. Package No.10 (Sp. Empat Sp. Air Balam) AWP-2
This sub-project is under implementation schedule AWP-2. The project roadline is located in the Province of Sumatera Barat having an approximate length of 61.70 kilometers.
The Contract Package is procured thru the post qualification and International Competitive Bidding (ICB) procurement method using the Full e-Procurement System. The revised Bid Evaluation Report (BER) which was resubmitted to the Bank on February 19, 2016 has been concurred by the World Bank on February 22, 2016 by issuing a No Objection Letter (NOL) to award the contract to the joint operation of PT. Lancarjaya Mandiri Abadi and PT. Cahaya Tunggal Abadi in the amount of Rp.424,285,260,782.50 with 720 calendar days time completion.
However, the announcement and notification of the award winner has been witheld temporarily due to conflict with the Presidential Regulation No.54 of the Year 2010, Article 79, Paragraph (2) and Ministerial Regulation No.31 of Year 2015, Article 6d, Paragraph (1) and (2) in which the post evaluation of bids is not in line with the current regulations.
2. Package No.12 (Kambang - Indrapura) AWP-2
This sub-project is under implementation schedule AWP-2. The project roadline is located in the Province of Sumatera Barat having an approximate length of 55.20 kilometers.
The Contract Package is procured thru the post qualification and International Competitive Bidding (ICB) procurement method using the Full e-Procurement System. As previously mentioned in earlier reports, Contract Agreement has been executed on January 28, 2016 between the Government of Indonesia (GOI) and PT. Lancarjaya
Mandiri Abadi PT. Cahaya Tunggal Abadi (JO) for a contract amount of Rp.
358,650,400,000 and 720 calendar days contract time.
Copy of the signed contract has been submitted on March 7, 2016 to World Bank for request the issuance of Form 384 for disbursement purpose. A day after the submission, the Bank, on March 8, 2016, issued No Objection Letter (NOL) and the Form 384.
Issuance of Notice To Proceed (NTP) to commence the works is still to be issued subject to substantial completion of compensating the Project Affected People (PAP). 3. Package No.16 (Seblat-Ipuh) AWP-3
The Contract Package is procured thru post qualification criteria and National Competitive Bidding (NCB) method using the Full e-Procurement System.
Bid Evaluation Report (BER) has been completed by POKJA and submitted to World Bank on January 11, 2016 for review and issuance of No Objection Letter (NOL). However, per Bank s letter of January 20, 2016 regarding results of their prior review of the BER have comments on the proposed disqualification of five (5) lower priced bidders.
In response with the Banks comments, POKJA explained in details the reasons to disqualify the five (5) lower priced bidders. The detailed explainations, justifications and resubmission of the Revised Bid Evaluation Report (BER) were forwarded to the Bank thru letter of March 21, 2016 by the Director of Road Network Development. The Revised Bid Evaluation Report (BER) and recommendation for award of the contract remain to be the same bidder as previously proposed in the original Bid Evaluation Report (BER).
4. Package No.14 (Painan - Kambang) AWP-3
The sub-project is to be implemented under implementation schedule AWP-3. The Project road length covers 31.50 kilometers and is located in the Province of West Sumatera.
The Contract Package is procured thru post qualification criteria and National Competitive Bidding (NCB) using the Full e-Procurement System.
As mentioned earlier, there were four (4) applicant bidders (3 sole entity and 1 joint venture operation) who submitted bids for the civil works implementation.
Following are the four (4) bidders with their respective bid prices :
• PT. Yasa Patria Perkasa Conbloc, JO Rp. 214,602,400,000
• PT. Waskita Karya Rp. 239,449,604,000
• PT. Jaya Konstruksi Rp. 239,628,825,000
• PT. PP Rp. 249,277,000,000
The lowest canvassed bid is submitted by the joint venture operation of PT. Yasa Patria Perkasa and Conbloc with an amount of Rp. 214,602,400,000 which is 19.80%
below the approved Owner s Estimate (OE) of Rp. 267,590,800,000 while the 2nd
lowest bid is quoted by PT. Waskita Karya with an amount of Rp. 239,449,604,000 or 10.58% lower than the Owner s Estimate.
During this reporting month, on April 4, 2016, the World Bank issued No Objection Letter (NOL) on the Bid Evaluation Report (BER) and recommendation for award of contract to the evaluated lowest responsive bidder, PT. Yasa Patria Perkasa Conbloc, JO, for a corrected contract amount of Rp.214,327,429,680.
The Original expiry date of bid validity expired on April 4, 2016, but have been extended for 28 days or until May 2, 2016. However, as the month of April 2016 was about to end with still no execution of the signing of Contract Agreement, the bid
validity period has been extended for the 2ndtime for another 50 days or until June 20,
2016.
5. Package No.20 (Lubuk Alung - Sicincin) AWP-3
Project road lenght covers 14.60 kilometers and is located in the Province of West Sumatera.
The Contract Package is procured thru post qualification criteria and National Competitive Bidding (NCB) using the Full e-Procurement System.
As mentioned earlier, there were five (5) applicant bidders (4 sole entity and 1 joint venture operation) who submitted bids for the civil works implementation.
Following are the five (5) bidders with their respective bid prices :
• PT. Nindya Karya Rp. 113,818,300,000
• PT. Conbloc Infratechno Statika, KSO Rp. 118,172,039,000
• PT. Waskita Karya Rp. 122,767,255,000
• PT. Jaya Konstruksi Rp. 126,670,765,000
• PT. PP Rp. 125,192,900,000
The lowest canvassed bid is submitted by PT. Nindya Karya with an amount of Rp. 113,818,300,000 which is 13.32% below the approved Owner s Estimate (OE) of
Rp. 131,302,200,000 while the 2ndlowest bid is quoted by PT. PT. Conbloc Infratechno
Statika, KSO Joint Operation with an amount of Rp. 118,172,039,000 or 10.00% lower than the Owner s Estimate.
As mentioned in previous Report, the Bid Evaluation Report (BER) and recommendation for award of contract has been issued No Objection Letter (NOL) by the World Bank on the Procurement Committee s (POKJA) recommending the award of contract to the evaluated lowest responsive bidder, PT. Nindya Karya (Persero) Tbk, for a corrected contract amount of Rp.113,818,304,610.
The Original expiry date of bid validity expired on April 4, 2016, but have been extended for 28 days or until May 2, 2016. However, as the month of April 2016 was about to end with still no execution of the signing of Contract Agreement, the bid
validity period has been extended for the 2ndtime for another 50 days or until June 20,
2016.
6. Package No.21 (Lubuk Alung - Kuraitaji) AWP-3
The sub-project is to be implemented under implementation schedule AWP-3. The Project road lenght covers 16.80 kilometers and is located in the Province of West Sumatera.
The Contract Package is procured thru post qualification criteria and National Competitive Bidding (NCB) using the Full e-Procurement System.
As mentioned earlier, there were eight (8) applicant bidders (7 sole entity and 1 joint venture operation) who submitted bids for the civil works implementation.
Following are the eight (8) bidders with their respective bid prices :
• PT. Multi Structure Rp. 126,301,991,200
• PT. Adhi Karya Rp. 133,638,300,000
• PT. Nindya Karya Rp. 141,465,600,000
• Pan Asia Corporation Rp. 143,186,229,000
• PT. Conbloc Infratechno Statika, KSO Rp. 143,227,420,000
• PT. Jaya Konstruksi M,P Rp. 147,718,199,000
• PT. PP Rp. 154,124,000,000
The lowest canvassed bid is submitted by PT. Multi Structure with an amount of Rp. 126,301,991,200 which is 23.28% below the approved Owner s Estimate (OE) of
Rp. 164,692,268,000 while the 2nd lowest bid is quoted by PT. Adhi Karya with an
amount of Rp. 133,638,300,000 or 18.82% lower than the Owner s Estimate.
As mentioned in previous Report, the Bid Evaluation Report (BER) and recommendation for award of contract has been issued No Objection Letter (NOL) by the World Bank on the Procurement Committee s (POKJA) recommending the award of contract to the evaluated lowest responsive bidder, PT. Multi Structure, for a corrected contract amount of Rp.126,301,991,202.
The Original expiry date of bid validity expired on April 4, 2016, but have been extended for 28 days or until May 2, 2016. However, as the month of April 2016 was about to end with still no execution of the signing of Contract Agreement, the bid
validity period has been extended for the 2ndtime for another 50 days or until June 20,
2016.
1.5
Procurement of Three (3) Consultancy Packages Under Category 3 of the Loan Agreement, Part 3: Road Sector Institutional Development1. Technical Assistance for Capacity Building for Disaster Risk Reduction
The Technical Assistance for Disaster Risk Reduction was canceled based on the results of meeting between DGH and the WB on October 12, 2015. It was decided to cancel the Technical Assistance and to be replaced by a Technical Assistance for Study on Slope Stabilization Design and Management (under Loan Category-2). Term of Reference (TOR) has already been finalized and submitted to World Bank for concurrence prior to publication on PU Website for Request of Expression of Interest (REOI) from interested consulting firms.
2. Technical Assistance for Capacity Building for Environmental Management Cancelled.
2
PROJECT DESCRIPTION
2.1
Background
The Government of Indonesia wishes to continue strengthening of the National Road system in Indonesia while the Eastern Indonesia National Roads Improvement Project (EINRIP which is assisted by AusAID through the Australian Indonesia Partnership or AIP), is providing support program of National road and bridge improvement works in Eastern Indonesia. The Western Indonesia National Road Improvement Project (WINRIP) will provide similar support for National road and bridge in the Sumatera region of Indonesia. The focus of WINRIP will be roads administered directly by the National Government, including those currently classified as Provincial, Kabupaten (District) or non-status roads which are in process of being reclassified as National roads. In addition, provision will be made for major bridge repair works, rehabilitation, duplication and replacement as necessary to complement road betterment works.
2.2
Project Development
The loan effectiveness date for the WINRIP is 12 March 2012 and key project data is shown in the following detail.
Key Project Data WINRIP Loan No. 8043-ID
Project Cost US$350 million
Original Loan Amount US$250 million
Revised Loan Amount N/A
Board Approval Date 26 May 2011
Loan Signing Date 14 December 2011
Effectiveness Date 12 March 2012
Disbursement (as of 30 April 2016) US$ 58,007,328.01 million (23.20%)
Original Closing Date 31 December 2017
Environmental Category B-Partial Assessment
The IBRD loan amount is US$250 million. The Project is intended to finance a part of the DGH investment program for national roads with a particular focus on the Western corridor of Sumatera. The corridor is one of the three main corridors in Sumatera and connects the city of Padang (with a population of around one million) to major towns along the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects through connector roads on the West coast to Medan in the northeast and to Pekanbaru in the centre of the island. The project has four components:
Project Component 1: Betterment and Capacity Expansion of National Roads
[image:12.595.83.531.358.532.2]Table 2.1 Proposed Physical Works by DGH Program
Type of Works AWP-1 AWP-2 AWP-3
Km MillionUSD Km MillionUSD Km MillionUSD
Road Betterment - - 53.10 22.77 -
-Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58
Bridge works 0.100 1.94 - - 0.08 2.06
TOTAL
(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65
The batches of projects are termed Annual Work Programs (AWPs) in line with terminology used in other Bina Marga projects. They are not in fact annual programs as such but rather a series of multi-year programs, each commencing in consecutive years. Hence, hereinafter it will call as just Work Programs (WPs). It is expected that implementation of the first Works Program (WP-1) will commence in the third quarter of 2013 and be completed by third quarter or late 2015. The second Work Program (WP-2) is expected to commence in early 2014 and be completed by late 2015 or middle 2016. The third Work Program (WP-3) is expected to commence in early 2015 and
be completed by mid-2017. The loan will be closed onDecember 2017.
[image:13.595.81.526.490.783.2]Table 2.2 presents details of the First Works Program (WP-1). The four packages in this group should have been free from any land acquisition issues, but in fact two packages (Krui Biha and Manggopoh Padang Sawah) had land issues which were solved by the DGH properly. Thus, there are no foreseeable impediments to implementation.
Table2.2 IBRD Assisted WINRIP Civil Work WP-1
No Province LinkNo. LinkName
Cl as s Ro ad Ty pe
Road Works Bridge Works Total Cost
Fr
om
To Leng
th Tr ea tm en t Co st (2 01 0) No Le ng th Co st (2 01 0) 20 10 P ric es Eq ui va le nt
Km Km Km Rp mill m Rp mill Rp mill US$ mill
1 Lampung 053.0 KruiBiha K1 IU 221.5 246.5 25.0 Bett ntto 7 m. 148,668 148,668 16.52
2 WestSumatera 047.2
PadangSa wa SimpangE mpat
K1 IU 0.0 40.9 40.9 Bett ntto 7 m. 189,810 189,810 21.09
2a WestSumatera 34.1 AirGadangBridge K1 IU NewBridge 1 100 17.580 17,580 1.95
3 WestSumatera 047.1
Manggop oh PadangSa wah
K1 IU 102.2 134.2 32.0 Bett ntto 7 m. 152,435 152,435 16.94
It should be noted that all road sub-projects have been subject to economic appraisal and have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. These were selected for inclusion and are subject to completion of environmental and social screening, to confirm that there is no land acquisition or resettlement requirements remain outstanding.
Final Engineering Designs, Engineer s Estimates and bidding documents have been completed for all projects proposed for WP-1.
Sub-projects to be included in WP-2 and WP-3 have also been determined as listed inTable 2.3.
Final Engineering Designs and Engineer s Estimates for all WP-2 and WP-3 proposed works require preparation or finalization. In the cases of some projects, preliminary Engineering Designs were prepared during Project preparation which will require review and possible amendment by the Design and Supervision Consultant prior to procurement.
The revised costs presented in Table 2.3 are planning estimates only, and the revised
implementation plan is based on the Revised Implementation Timeline Schedule of the civil works.
Table2.3: IBRD Loan WINRIP Civil Work WP-2 and WP-3
NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM) ENGINEER SESTIMATE (RP. MILL)
WIDTH (M)
REVISED IMPLEMENTATION PLAN START DURATION(MONTHS) WP-2
5. Sumut : Link No. 015.xx,Sp. Rampa Poriaha 11.10 152,870 6.0 Mar 2015 18
6. Bengkulu : Link No. 010.0,Ps. Pedati Kerkap 25.00 92,127 7.0 Apr 2015 15
7. Sumbar : Link No. 019.0,Indrapura Tapan 19.50 178,600 7.0 Jan 2016 21
8. Sumbar : Link No. 024.0,Bts. Pariaman Manggopoh 46.80 379,034 7.0 Jan 2016 24
9. Lampung : Link No. 026.1,Rantau Tijang - Kota Agung - - - - Cancelled
10. Sumbar : Link No. 034.1,Sp. Empat - Sp. Air Balam 61.70 515,842 7.0 Jan 2016 24
11. Bengkulu : Link No. 015.2,Bantal Mukomuko 50.10 246,500 6.0 Feb 2015 24
12. Sumbar : Link No. 017.2,Kambang Indrapura 55.20 451,810 7.0 Jan 2016 24
13. Bengkulu : Link No. 006.1,Simpang Rukis - Tanjung Kemuning 56.30 316,305 7.0 Jun 2015 24
WP-3
NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM) ENGINEER SESTIMATE (RP. MILL)
WIDTH (M)
REVISED IMPLEMENTATION PLAN START DURATION(MONTHS)
15. Sumut : Link No. 016.0,Sibolga - Bts. TapSel 36.00 376,479 7.0 Oct 2015 27
16. Bengkulu : Link No. 009.4,Seblat Ipuh, including Air Galang and Air Guntung Bridges
34.50
0.052 241,500 6.0 May 2016 21
17. Lampung : Link No. 061.1,Sp. Gunung Kemala - Pugung Tampak 36.80 255,269 6.0 Sep 2015 24
18. Bengkulu : Link No. 015.3,Mukomuko - Bts. Sumbar - - - - Cancelled
19. Bengkulu : Link No. 009.1,Lais Bintuan 11.60 35,886 7.0 Apr 2015 10
20. Sumbar : Link No. 002.0,
Lubuk Alung Sicincin 14.60 116.800 7.0 May 2016 18
21. Sumbar : Link No. 027.0Lubuk Alung Kuraitaji 16.80 65,788 7.0 May 2016 18
Project Component 2: Implementation Support
This component provides consulting services to support project management and implementation so as to ensure implementation efficiency and overall quality of the works. It also includes funds for a small amount of training of DGH staff and for incremental operating costs for the project. This will provide support to the MPW for the implementation of the civil works, including: (a) provision of Core Team Consultants (CTC), Design and Supervision Consultants (DSC) and road safety audits; (b) Project management support and technical audits. This is directly related to the implementation of the civil works and covers consulting services for design and supervision of the civil works in Component 1; management support and technical audits to help improve the quality of construction and support to governance improvements during procurement and implementation; and a series of systematic road safety audits of road designs for all project roads in Component 1. This is to ensure compliance with road safety standards and regulations, identify road hazards and undertake remedial treatments for safety improvements, (c) slope protection design and management. This is related to Technical Assistance and Support to Strengthen Disaster Risk Mitigation in the Road Sector mainly to deal with stabilizing and strengthening, in particular roadway side cut and high embankment slopes by providing appropriate slope protection structures. These activities initially is part of Component-3 : Road Sector Institutional Development, however, due to realocation or realignment of funds, the propose work, Design and Management of Slope Protection implementation has been realigned to Component-2 : Implementation Support. This activity covers consulting service for design and management of
slope protection. The revised Loan Category restructuring is presented in Table 2.4 and revised
Tabel 2.4
Project Management Core Team Consultants (CTC)
The CTC will provide support to the PMU and DGH in the management of the Project, based in Jakarta. Their tasks include financial and progress monitoring and reporting, information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants, implementation and monitoring of the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training
program to support project management and implementation. The CTC contract No.
06-20/CTC/TA/LN/8043/1112was signed on5 November 2012by bothDGHand a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co,Ltd, and PT. Epadascon Permata Engineering Consultant.
Design and Supervision Consultants (DSC)
A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional
Office (Balai II),and will be based in Padang, West Sumatera.
Category Original Amount ofthe Loan Allocated (expressed in USD)
Revised Amount of the Loan
Allocated (expressed in
USD)
Percentage of Expenditures to be financed (inclusive of
Taxes)
(1) Civil Works under Part 1 of the
Project WP-l 220,400,000 220,400,000 70%
(2) Goods, Non-consulting Services, Consultants Services and
Incremental Operating Costs* under Part 2 of the Project
16,000,000 17,000,000 100%
(3) Goods, Non-consulting services and Consultants' Services under Part 3
of the Project 1,000,000 Cancelled Cancelled
(4) Works, Goods, Non-Consulting Services, Consultants' Services and Incremental Operating Costs* under Part 4 of the Project
0 0 100%
(5) Unallocated 12,600,000 12,600,000 100%
Project Component 3: Road Sector Institutional Development
This component will provide technical assistance and support to strengthen disaster risk mitigation in the road sector, including capacity building support for the new environment/risk mitigation and road safety unit of DGH to conduct disaster risk assessments and planning, risk mapping of land-slides, coastal erosion, earthquake and floods, and analysis of alternative designs for road
segments that pass through critical environmental assets and vulnerable areas. In the meeting,
DGH and World Bank agreed upon that DGH will conduct analytical work of an alternative design for road segment that pass through critical environtmental assets and vulnerable areas especially on slope protection design and management. Due to deletion of the allocated funds for Category 3 of the loan agreement and reallocated to Category 2 to accommodate the implementation of slope protection design and management, into Component-2. The Proposal Loan Category
restructuring can be seen inTable 2.4 page 2-5.
Project Component 4: Contingency for Disaster Risk Response
This special component will provide preparedness and rapid response to disaster, emergency and/or catastrophic events as needed. This provisional zero dollar component will be added under this project to allow for rapid reallocation of loan proceeds from other components under streamlined procurement and disbursement procedures.
2.3 Project Objective
The main objective of the program will be to increase the effective use of selected sections of
3
CONSULTANCY SERVICES
3.1
CTC Consultants
3.1.1 Scope of Services
The CTC contract services originally were structured in its different project management elements.
• Inception Phase
A key activity during the inception phase will be to establish lines of communication with PMU-WINRIP and DSC s Team Leader as well as with all Provincial Project Managers (Satkers) where the first works are to be constructed under WP-1.
• Project Management and Support to PMU, including acting DSC until the DSC is established
The Terms of Reference (TOR) identify a number of sub-items to be performed by CTC. The key factor that will ensure success is that the CTC must work pro-actively and alongside PMU counterparts and with DSC team in a professional manner based on mutual respect and trust.
• Preparation of Work Programs
The tendering process for WP 1 sub-projects began as soon as procurement committees have been formed and received appropriate training in the procurement procedures required. The indicative work programs and cost estimates identified for WP-2 and WP-3 are subject to verification, and are likely to change following more detailed investigations. Further preparation for WP-2 and WP-3 will be managed by the PMU supported by the CTC.
• Financial Monitoring
It will be the role of the CTC to first assess the level of understanding of the financial management, monitoring and reporting procedures by the finance staff at the provincial and central level and subsequently devise an appropriate training program and assist the PMU in training delivery.
• Project Progress and Performance Monitoring
CTC will monitor the loan project progress and prepare the report in monthly basis. In the
meantime, GOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs)
to measure the project s performance in achieving its stated development objectives. CTC will therefore first concentrate on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.
• Support for the Implementation of the ACAP
And for revising the Project Management Manual on an annual basis to incorporate necessary improvements to processes and procedure.
• ESAMP and LARAP Implementation Monitoring
CTC will closely work with BLH and DSC and will monitor and report the action of the Environmental Management Plan on a periodical basis and/or as required.
• Training to Support Project Implementation
CTC is responsible for preparation and management of all training program required under WINRIP.
• Reporting
CTC is responsible for all reports required under the contract agreement with standardize forms, charts and tables.
3.1.2 CTC Manning
CTC professional staffs involved in the project as of end ofApril 2016are listed inTable 3.1.
The International Staff ( Senior Highway Engineer, Senior Road Safety Audit Engineer and Senior Procurement Specialist) have completed their respective engagements and man-months have demoblized on March 31, 2014 and May 31, 2015, respectively.
The task of conducting final Road Safety Audit during post-construction phase which is supposed to be conducted by the Senior Road Safety Audit Engineer will be performed by the local Road Safety Audit Engineer with man-months for the task to be covered by Amendement No.4 of the Consultancy Contract.
Table 3.1
40.00 - - Mahbub ur
Rahman - - - - A
- 35.25 12.25 12.25 12.25 Per Weiss
Pedersen Apr-2013 Mar-2014 12,25 0,00 B
- - 23.00 23.00 44,83 C.T. Arenas Apr-2014 - 20,31 24,52
Senior Highway
Engineer 8.00 12.50 14.00 14.00 14,00
Moon, Sung
Hyung Mar-2013 Mar-2014 14,00 0,00 C
Senior Road
Safety Audit 6.00 11.00 13.00 13.00 11,00 Cho, Woo Sung Jun-2013 Mar-2014 11,00 0,00 C
18.00 - - Wasim ur
Rahman - - - - A
- 16.00 16.00 16.00 16,00 Sanjeev Kumar
Agarwal Jan-2014 May-2015 16,00 0,00 C
40.00 9,67 9,67 9.67 9,67 Besar Awiat
Bowo Nov-2012 Sep-2013 9.67 0,00 B
- 30,33 6,66 6.66 6,66 Agus Setiawan Sep-2013 Mar-2014 6,66 0,00 B
- - 23.67 23.67 45,50 Julius J. Sohilait Apr-2014 - 25,00 20,50
36.00 7,37 7,37 7.37 7,37 Whiliyanto Nov-2012 Jun-2013 7.37 0,00 B
- 28.40 28,63 32.13 38,96 Lebiyartono Jul-2013 - 33,97 4,99
Quality Assurance
Engineer
30.00 30.00 30.00 32.00 53,83 Uray Abdul
Manaf Jul-2013 - 33,97 19,86
36.00 10.37 10.37 10.37 10,37 Uus Martawijaya Nov-2012 Oct-2013 10,37 0,00 B
- 25,63 25,63 29.13 50,96 YD Tarwanto Oct-2013 - 30,97 19,99
Environmental
Specialist 30.00 30.00 30.00 38.50 60,33 Leti Hermawati Dec-2012 - 40,43 19,90
36.00 9,37 9.37 9.37 9,37 M. Sutopo Nov-2012 Oct-2013 9,37 0,00 B
- 26,63 26,63 30.13 39,96 Witono Sep-2013 - 31,93 8,03
12.00 - - Darmansiri - - - - A
- 12.00 12.00 Muhdi - - - - A
- - 12.00 7.00 7,00 Mardiansyah Jul-2014 Mar-2015 7,00 0,00 B
12.00 - 4.10 4.10 4,10 Rudi Rungkat Nov-2012 Mar-2015 4.10 0,00 B
- 24.00 24.00 35.40 40,23 M. Edhi Fachri Mar-2013 - 37,00 3,23
30 - - Agung Lukito - - - - A
- 25.00 25.00 34.00 55,83 Sony Thamrin May-2013 - 35,97 19,86
Community Development Officer
36.00 36.00 36.00 38.00 59,83 Yakobus Jan-2013 - 39,90 19,92
Road Safety
Audit Engineer 25.00 25.00 19.00 21.00 42,83
Aditya Moraza
Alwi Jun-2014 - 23,00 19,83
Bridge Engineer 5.00 5.00 5.00 5.00 5,00 Harimurti
Suprihantoro Apr-2013 Aug-2013 5.00 0.00 C
Training
Specialist - 12.00 12.00 25.00 30,83 Roedjitarjo Jan-2014 - 26,00 4,83
Traffic Engineer - - - 1,00 7,00 Harianto Parman Mar-2015 - 1,00 6,00 D
Remarks
A - Not able to mobilizied due to poor health or personal reasons B - Resigned due to personal reasons or poor health C - Task assigment completed
D - Intermittent assignment to update AADT
Financial Management Specialist Social Impact Specialist Procurement Specialist-2 Management Information Specialist Procurement Specialist-1 Original Contract Amend No.1 Amend No.2 Highway Engineer POSITION Team Leader Senior Procurement Specialist Assistant Team Leader
Man - Months Duration
Remarks Amend
No.3
Mobilized Demob-ilized
Man - Month Used as of end of
April 2016
Man - Month Remaining Name
3.1.3 CTC Contract
The CTC contract for Western Indonesia National Roads Improvement Project (Contract No.06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. The contract is between the Government of Indonesia represented by Directorate General of Highways in the Ministry of Public Works and PT. Perentjana Djaja in joint venture with Yongma Engineering Co.Ltd. and PT. Epadascon Permata Engineering Consultant.
The Notice To Proceed was issued by letter dated 6 November 2012 from the PPK, and the official starting date of the contract was set at 6 November 2012.
Likewise, Amendment No. 1 to the original contract was signed on 25 October 2013 to cover all requirements of the CTC are summarized below.
• Replacement of the Senior Procurement Specialist
• Extending the assignment of the Senior Highway Engineer.
• Extending the assignment of the Senior Road Safety Audit Engineer.
• Extending the assignment of the Procurement Specialist 2 and replacement of the
Procurement Specialist 1.
• Adding the new position of Bridge Engineer.
• Adding the new position of Training Specialist, and
• Adding the new position of Road Safety Engineer.
Amendment No. 2 to the Original Contract and Amendment No. 1 was signed on September 3, 2014 to cover requirements of CTC are enumerated as follows :
• Additional / Modification to Terms of Reference (TOR)
• Amendment to the Team Composition and Staffing Schedule
• Replacement of Foreign and Local Consultants
• Adjustments of Remuneration paid in foreign currency and local currency
• Adjustment inputs of personnel
• Modification to various reimbursable and provisional sum to match the actual requirement
Amendment No.3 to the current CTC Contract (Original Contract and Amendments 1 and 2 was signed on November 30, 2015 which is in line with the Updated Timeline Bar Schedule taking into consideration the current and look ahead situations of the WINRIP program.
Based on the current progress of the Project, the services of several local professional and sub-professional staff have been extended beyond the end of the respective dates of completion assignments under Amendment No. 2.
Amendment No.3 covers the requirements of CTC are as follows :
• Amendment to the team composition and staffing schedule
• Adjustment of inputs of personnel
• Adjustment of remuneration paid in local currency
• Adding the new position of Traffic Engineer
• Modification to various reimbursable to match the actual requirements.
Amendment No. 4 to the current CTC Contract (Original Contract and Amendements 1, 2 and 3) was signed on March 4, 2016 and to expire or completed on December 31, 2017, the some date as the expiry/closing date of the loan agreement.
Based on the current progress of the Project, services of professional international and local staff as well as local sub-professional staff have been extended beyond their respective dates of assignment engagement covered by Amendment No. 3.
Amendment No.4 covers the requirements of CTC are as follows :
• Consultancy services time extension
• Additional/Modification to TOR/Terms of Reference
• Adjustment of input schedule for Professional Staff, Sub Professional and Supporting Staff
• Amendment to the Team Composition
• Amendment of the Staffing Schedule
• Modification to the Provisional Sums
• Adjustment of Remuneration paid in foreign currency and local currency
• Adjustment to the reimbursable expenses
• Amendment to Clause 6.1(b) of the Special Condition of Contract
[image:22.595.72.498.505.755.2]Presented inTable 3.2is the current status of CTC contract.
Table 3.2
Description USD IDR
Original Contractincluding 10% VAT 1,404,370 23,556,940,000
Amendment No.1including 10% VAT 1,447,517 24,668,792,500
Variance Against Original Contract +3,07% +4,72%
Combine Variance Against Original Contract +4.12%
Amendment No. 2including 10% VAT 1,509,117 24,704,544,150
Variance Against Original Contract +7,46% +4,87%
Combine Variance Against Original Contract +5.81%
Amendment No.3including 10% VAT 1,473,917 26,328,054,500
Variance Against Original Contract +4.95% +11.76%
Combine Variance Against Original Contract +9.29%
Amendment No. 4including 10% VAT 1,918,158 40,878,169,529
Variance Against Original Contract +36.58% +73.53%
Combine Variance Against Original Contract +60.12%
3.2
DSC Consultants
The Design and Supervision Consultant (DSC) is responsible to design of WP-2 and WP-3 civil works and supervision of all civil works. They will assume the role of Engineer under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC is also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team is being contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and is being based in Padang, West Sumatera.
DSC has been established in Balai II Padang following the contract signing on 11 June 2013 between Balai II and Renardet SA in joint venture with PT. Cipta Strada, PT. Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya. The Notice To Proceed was issued by the Balai II on 19 June 2013.
[image:23.595.81.498.384.457.2]Shown inTable 3.3is the present status of the Design Supervision Consultant (DSC) contract.
Table 3.3
Description USD IDR
Original Contract plus 10% VAT 902.660 57,000,575,500
Addendum No.1 plus 10% VAT *868.340 *62,436,542,901
Variance Against Original Contract *-3.80% *+9.54%
Note :
1) Draft Addendum No.1 is still subject to approval by DGH with World Bank concurrence and issuance of No Objection Letter (NOL).
2) Figures with asterisk (*) are tentative pending approval of Addendum No.1
3.3
Technical Assistance for Capacity Building for Disaster Risks Reduction
To be cancelled and replaced by Technical Assistance for Study on Slope Stabilization Design and Management (under Loan Cat-2) with funds for implementation to be taken from the reallocated funds from Category 3 of the Loan Agreement.
3.4
Technical Assistance for Capacity Building for Environmental Management
Cancelled
3.5
Technical Assistance for Capacity Building for Road Safety
4
CIVIL WORKS
4.1 Detailed Design Preparation
Final Engineering Designs, Engineer s Estimates and bidding documents have been completed for all projects proposed for WP-1, WP-2, WP-3.
A brief status of the nineteen (19) sub-projects relative to the procurement of Civil works contracts
and implementation can be found in Implementation Status table on Page 1-1 of thisReport.
While progress of road safety audit are shown inAppendix B.
4.2 Procurements
Procurement shall be conducted under the Bank s Procurement Procedures as mentioned in the Loan Agreement. The International Competitive Bidding (ICB) based on the Bank letter Ref. WINRIP/136 will apply to the packages with the construction estimated cost of more than US$ 25 Million to comply with the new Bank s threshold for ICB. According to the GOI regulation, a prequalification shall be applied for the packages with the construction estimated cost more than IDR 10 Billion. Review from previous procurement process, the World Bank in the Aide Memoire requested to GOI, for next 4 ICB subprojects qualification still used Pre-Qualification and for remaining sub-project must be process with Post Qualification. As well as for all NCB the World Bank also requested to follow Post Qualification in procurement process.
As of this reporting month (April 2016), a more detailed current updates are fully indicated in
Sub-Chapter 1.4 Procurement of Civil Works Contract Under Category 1onPage 1-5of thisReport. Under Category 3 of Loan Agreement the three (3) consultancy packages (capacity building for disaster risk reduction, environmental management and road safety) has been cancelled. As a result of the cancellation of the three (3) Technical Assistance, the Technical Assistance for Study on Stabilization Design and Management has been included as replacement, but to be part of the Loan Category-2 ;
Procurement update of the new consultancy package can be found inSub-Chapter 1.5 Procurement of
Three (3) Consultancy Packages Under Category 3onPage 1-8of thisReport.
The WINRIP updated Procurement Plan and Progress are shown inAppendix F.
4.3 Civil Works Implementation
As of end of this reporting month (April 2016), the four (4) contract packages scheduled under
AWP-1 had been completed with the issuance of Taking Over Certificates (TOC) and are now currently under defects liability period for twenty four (24) months effective on the day the TOC were issued.
Currently, nine (9) contract packages covered by AWP-2 and AWP-3 schedules are under construction implementation.
Table 4.1
Program ContractPackage
# Contractor Name of Road Province
Contract Signed
Commence ment of
Work
Original
Time Extension
Revised
Contract
Amount ContractTime CompletionDate Contract Amount ContractTime CompletionDate
AWP-1
1 PT. Jaya KonstruksiManggala Pratama Tbk Biha - Krui Lampung Nov 25,2013 Jan 8, 2014 134,909,211,000 640 CD Oct 9, 2015 93 CD 154,073,015,000 733 CD Jan 10, 2016
2 PT.Jaya Konstruksi ManggalaPratama Tbk Padang SawahSp. Empat including Air Gadang
West
Sumatera Dec 6, 2013 Jan 6, 2014 197,936,699,000 730 CD Jan 5, 2016 105 CD 249,348,931,000 835 CD Apr 19,2016
3 PT. Jaya KonstruksiManggala Pratama Tbk ManggopohPadang Sawah SumateraWest Dec 6, 2013 Jan 6, 2014 143,688,963,000 730 CD Jan 5, 2016 75 CD 183,940,872,000 805 CD Mar 20,2016
4 PT. Waskita Karya and PT.Mulya Turangga (JO) Ipuh - Bantal Bengkulu Nov 14,2013 Jan 13, 2014 186,936,750,000 730 CD Jan 12, 2016 90 CD 196,438,084,000 820 CD Apr 11,2015
AWP-2
5 PT. Nusa KonstruksiEnjiniring Tbk. Sp. Rampa -Poriaha SumateraNorth March 17,2015 June 18,2015 107,321,260,310 540 CD Dec 8, 2016 - -
-6 PT. Waskita Karya (Persero)Tbk. Ps. Pedati - Kerkap Bengkulu Feb 27,2015 Mar 11,2015 86,517,470,000 450 CD Jun 2, 2016 - -
-7 PT. Adhi Karya Indrapura Tapan SumateraWest Nov 26,2015 Dec 10,2015 129,699,900,000 630 CD Aug 30,2017 - -
-8 PT. PP/PT. Statika MitraSarana J.O Bts. Kota Pariaman- Manggopoh SumateraWest Jan 28, 2016 Mar 23,2016 355,500,000,000 720 CD Mar 12,2018 - -
-11 PT. Hutama Karya/PT. DayaMulya J.O. BantalMukomuko Bengkulu Dec 18,2014 Feb 23,2015 228,899,717,000 720 CD Feb 11,2017 - 262,611,303,000 -
-12 PT. Lancar Jaya/PT. CahayaT.A. J.O KambangIndrapura SumateraWest Jan 28, 2016 Still to beissued 358,650,400,000 720 CD determinedStill to be - -
-13 PT. Waskita Karya (Persero)Tbk. Sp. Rukis TJ.Kemuning Bengkulu Dec 18,2014 July 22,2015 292,700,000,000 720 CD July 10,2017 - -
-AWP-3
15 PT. PembangunanPerumahan (Persero) Sibolga Bts.Tapsel SumateraNorth July 13,2015 Nov 20,2015 260,100,000,000 810 CD Feb 6, 2018 - -
-17 PT. Jaya KonstruksiManggala Pratama Tbk Sp. Gunung KemalaPugung Tampak Lampung Nov 17,2014 Sept 4, 2015 199,551,000,000 720 CD Aug 23,2017 - -
4.4 Civil Works Progress
Activities done during this month were repair and restoration of deteriorated existing pavements, roadway excavation, embankment formation, spreading of granular pavement for roadway widening, asphalt paving, structural works, construction of stone masonry side ditches, stockpiling of raw material, production of crush aggregates, other minor works, bridge construction and finalization of Field Engineering surveys. The four (4) contract packages under implementation program AWP-1 were not completed on the original target dates of completion, however, time extensions ranging from 75 to 105 calendar days were granted extending the completion dates at the earliest on January 10, 2016 and the latest on April 19, 2016.
Previously, two (2) of the contract packages has already been fully completed and recently handed and taken over by the Client, another one (1) package has been completed this period, while the remaining other contract package under AWP-1 failed to be handed over on the target of completion.
Under the implementation program AWP-2 and AWP-3, there are currently nine (9) contract packages that are on-going construction implementation. Physical progress of three (3) of the packages are lagging far behind schedule with negative slippages tanging from -17.56% to -62.71% while progress for the other six (6) packages are still slightly on or behind schedule.
Generally, with the exception of the three (3) contract packages with huge negative slippages, the civil works implementation is fairly in the right direction.
Progress status of the on-going civil works contracts as of this reporting period are shown inTable 4.2.
Following are brief status of the on-going construction contract packages : Package No. 1 : Biha Krui
The contract package is substantially completed on January 20, 2016 and provisionally handed over to the Employeer.
Currently under Defects Notification Period until after two (2) years reckoned from the issuance of the TOC.
A more detailed previous status during the whole duration of the contract implementation of this Package is
presented inANNEX P-I Executive Summary Report.
Package No. 2 : Padang Sawah Sp. Empat (Including Air Gadang Bridge)
The contract package is substantially completed on April 19, 2016 and provisionally handed over to the Employeer.
Currently under Defects Notification Period until after two (2) years reckoned from the issuance of the TOC.
Table 4.2
Program ContractPackage
# Contractor Name of Road
Target Progress Schedule Ending
April 2016
Actual Progress
Accomplished Slippage ElapsedTime RemainingTime Remarks
AWP-1
1 PT. Jaya KonstruksiManggala Pratama Tbk Biha - Krui * - - - - PHO : Jan 20, 2016Completed
2 PT. Jaya KonstruksiManggala Pratama Tbk Sp.Empat incl.AirPadang Sawah
Gadang * - -- -
-Completed PHO : April 19, 2016
3 PT. Jaya KonstruksiManggala Pratama Tbk Padang SawahManggopoh * - - - - PHO : Mar 17, 2016Completed
4 PT. Waskita Karya and PT.Mulya Turangga (JO) Ipuh - Bantal 100% 94.53% -5.47% 101.71% - Contractor failed tocomplete the Works on completion date
AWP-2
5 PT. Nusa KonstruksiEnjiniring Sp. Rampa - Poriaha 56.28% 16.66% `-39.63% 57.88% 227CD Based on original contracttime and schedule
6 PT. Waskita Karya Tbk Ps. Pedati - Kerkap 95.41% 32.70% -62.71% 76.25% 128 CD Based on original contracttime and schedule
7 PT. Adhi Karya Indrapura - Tapan 1.21% 0.80% -0.41% 21.78% 492 CD Based on original contracttime and schedule
8 PT. PP/PT. Statika MitraJ.O ManggopohBts. Kota Pariaman 0.09% 0.27% +0.18% 4.59% 686 CD Schedule still to beprepared
11 PT. Hutama Karya/ PT.DMT Mukomuko - Bantal 51.45% 44.59% -6.86% 59.39% 292CD Based on original contracttime and schedule
13 PT. Waskita Karya(Persero) Tbk KemuningSp. Rukis Tj. 33.58% 16.02% -17.56% 38.66% 441 CD Based on original contracttime and schedule
AWP-3
15 PT. PembangunanPerumahan (Persero) Sibolga Bts. Tapsel 8.98% 2.34% -6.64% 19.41% 652 CD Based on original contracttime and schedule
17 PT. Jaya KonstruksiManggala Pratama Tbk TampakSp. Gn Kemala Pg. 10.09% 9.54% -0.55% 32.55% 485 CD Based on original contracttime and schedule
19 PT. Rodatekindo Purajaya Lais - Bintunan 98.93% 97.14% -1.79% 96.93% 13 CD Based on revised scheduledue to approved time
Package No. 3 : Manggopoh Padang Sawah
The contract packages is substantially completed some few days before the target date of completion on March 20, 2016 and provisionally handed over to the Employeer on March 17, 2016.
Currently under Defects Notification Period until after two (2) years reckoned from the issuance of the TOC.
A more detailed status of the project progress during the whole duration of the contract implementation
are shown inANNEX P-3 Executive Summary Report .
Package No. 4 : Ipuh Bantal
Although the Contractor has been granted time extension of completion from January 9, 2016 to April 11, 2016, the Contractor still failed to complete or handed over the contract to the Employer on the target date of completion April 11, 2016.
During this period (April 2016), the actual overall progress is 94.53% with still 5.47% of the work still to be completed before issuance of Taking Over Certificate (TOC).
Shown inANNEX P-4 Executive Summary Report showing the details and status of the project.
Package No. 5 : Sp. Rampa Poriaha
To date, since the commencement of works started ten (10) and half months ago, the actual physical work progress is only 16.66% against scheduled work progress of 56.28%. The delayed works further accumulated to -39.63% at the end of this month.
With only 42% or seven (7) months of contract time are left and a huge deficit of still unfinish work of 83% to be done, the target of completion on December 8, 2016 may never be attained unless drastic actions from the part of the Contractor will be enforced.
Other problem that hampered the slow progress of the works which shall be addressed immediately by the concerned authorities is the unexpected ROW problems wherein some improvements such as trees and other obstructions exist along the alignment.
Considering that the current problems are resolved anytime soon and in order for the Contractor to catch-up with the schedule to meet the completion date, at least 12% progress per month have to be achieved.
ANNEX P-5 Executive Summary Report shows the Contractor s Progress Schedule. Package No. 6 : Kerkap Ps. Pedati
Based on the original progress schedule ending April 2016, the actual overall physical work accomplished is 32.70% out of 95.41% schedule or -62.71% negative slippage. Works during the month were very minimal and were mainly focused on Asphalt Pavement, Drainage, Earthworks and Routine Maintenance Work items.
As the period ended, 67% of the works still remain to be done while 76% of the contract time have already elapsed and based on the Contractor s performance and average progress per month during the past 14 months, completion date on June 2, 2016 is not possible, unless time extension is granted.
However, in the event that the recently concluded Field Engineering results with proposed 90 calendar days time extension will be formally approved, the completion date will be moved forward to August 31, 2016.
ANNEX P-6 Executive Summary Report shows the complete details of the contract package. Package No. 7: Indrapura Tapan
During the period from the issuance of Notice To Proceed (NTP) until end of this month, Contractor concentrated on the preparation for mobilization at site and finalization of the Field Engineering.
During the period only small percentages of the General, Structure and Routine Maintenance works have been done accumulating to just 0.80% progress since the issuance of Notice To Proceed on December 10, 2015.
ANNEX P-7 Executive Summary Report shows the complete details of the contract package. Package No. 8 : Bts. Kota Pariaman - Manggopoh
Notice To Proceed (NTP) to commence the works has been issued on March 23, 2016.
Pre-construction meeting was held on April 6, 2016 by formal ceremonies the following day, April 7, 2016. During the month, the Contractor s concentrations were preparation of mobilizing manpower and equipment.
As the month ended, the actual physical/work progress achieved is 0,27%, which at the moment the progress is ahead of schedule by 0.18%.
Package No. 11 : Bantal - Mukomuko
Based on the revised schedule due to approval of the results of Field Engineering , the actual overall progress attained by the Contractor up to end of this period is 44.59% against 51.45%.
At the end of the 14thmonth of the contract period, Contractor s performance with respect to their work
progress seem to be satisfactory as the negative slippage have been minimized to a single digit which is easily manageable. In other words, the Contractor have no difficulty in completing the works on or before the target date completion February 11, 2017.
For more details of the Contract Package, refer toANNEX P-11 Executive Summary Report .
Package No. 13 : Sp. Rukis Tj. Kemuning
The current work progress showed sign of slowing down for the past four (4) months as only 1.40% progress has been achieved during this period.
At the end of the month, the overall work accomplished is 16.02% of the 33.58% schedule at month s end. The negative slippage farther dropped from -12.32% in the preceeding month to -17.56% this month. The negative slippage is still manageable at the moment, provided the Contractor will take immediate actions on problems that are hampering the work progress. Barring any unforseen circumstances that will disrupt or interrupt the construction implementation, it is expected that the project can still be completed within the remaining 15 months of the contract period.
Package No. 15: Sibolga Bts. Tapsel
At the end of this reporting month (April 29, 2016) actual overall progress achieved is 2.34% of the 8.98% schedule for the end of the month. During the month, the Contractor mainly concentrated on Earthworks, Granular Pavement, Structures and Reinstatement and Minor Works.
Detailed and work progress of the contract package are shown in ANNEX P-15 Executive Summary
Report .
Package No. 17 : Sp. Gunung Kemal Pg. Tampak
The current status of the sub-project is fairly being implemented as evidenced by the minimal negative slippage since the Contractor commenced works way back in September 4, 2015.
Overall progress to date is 9.54% against 10.09% schedule, or the progress is slighty behind of schedule by -0.55%.
If Contractor can maintain the trend of their monthly progress, there is no reason that the works could not be completed on or before the target date of completion on August 23, 2017.
ANNEX P-17 Executive Summary Report shows the complete details and work progress of the project. Package No. 19 : Lais Bintunan
Based on corrected revised progress schedule by incorporating the results Field Engineering and
