Automated Acquisitions Discussion Group

(1)

Vendor MARC Records

for E-Content

ALCTS Automated Acquisitions

In-Process Control Systems

Discussion Group

(2)

Marsha Garman

(3)

Purchasing e-content

(4)

Background

Why this topic?

 Shelf-ready pilots – little consistency across

vendors for acquisitions info in MARC records or in workflows

 Now e-book ordering from vendor online

(5)

Ordering Online

 Can funds, locs, and notes (# of simultaneous users)

information be added by selectors/acq staff in order to populate the MARC records?

 Are titles deduped against print titles ordered from the

vendor?

 Can titles be deduped against local catalog?

 Can titles be checked for overlapping with large

e-resources databases owned by the library to avoid

(6)

Licensing

 Is there a standard license for singltitle

e-book purchases?

 Can license information be embedded in the

MARC Record?

(7)

Perpetuity?

Sometimes a selector may want to duplicate a title already held in a large e-resources

database to assure it will be held in

(8)

Where did it go?

 What happens if the publisher removes the

title, moves it to an archive server, or changes the URL?

 Who is responsible for notifying the library?

(9)

MARC Records

 Standardization in 9xx tags for vendor/acquisitions

information?

 Are full MARC records available for export? One record load?

(10)

Invoicing

 Is EDI ordering/invoicing available?

(11)

Sharon Marshall

(12)

(13)

The University of Alberta Libraries

 35,000 students

 Collections budget $15

million

 450,000+ e-books

(14)

Record Requirements

Must integrate into an existing catalogue

 Standard  Consistent

(15)

Cataloguing standards

 full LC level

 AACR  LCSH

 LC/DDC classification

 authority controlled headings

 MARC21

 source and quality assurance

 treatment of reproductions, sets, serials

 level/granularity of work catalogued: book, volume,

(16)

Local and consortia needs

 Local data

 site-specific URLs  call numbers

 fund numbers  notes

 holdings

 Consortia purchases

(17)

Easy to manage records

 unique record numbers

 separate files for each purchasable collection  records match content purchased

 deduping

(18)

Other Considerations

Good links

 URLs link directly to book described

 OpenURL

 stable

Timely delivery

 Records available as soon as e-books are

accessible

(19)

Gary Charbonneau

Systems Librarian

Indiana University

(20)

(21)

Components:

• BIBCO (monographs, etc.) • CONSER (serials)

(22)

Committees:

• Standing Committee on Standards

• Standing Committee on Training

(23)

(24)

http://www.loc.gov/catdir/pcc/sca/agdatatgfinal.html

Charged “to create and test a mechanism by

which separate electronic version records might

be machine generated from existing records

(25)

Report describes what macro does.

(26)

Primary audience: “The community of

publishers and vendors who make

(27)

Until now, “sharing records” has generally meant contributing records to a bibliographic utility, to be downloaded by individual libraries into their local ILS’s. What’s in the ILS is what the user sees.

WorldCat Local model is different: What’s in OCLC is what the user sees. Will this be the model of the future?

(28)

Ann-Marie Breaux

(29)

eBook Cataloging

and Monographic Vendors

(30)

Vendor Cataloging Considerations

Reliability

Predictability

Speed

Revenue

Standards

Local Variation*

(31)

Types of eBook Sales

 Individual Monographs/MRWs

 One-time Purchase

 Each Item Invoiced Individually  Mimics pBook Workflow

 Additional Content May Appear Over Time

 Collections/Packages

 Items Invoiced as a Group

 Items Often Added to Collection Over Time (and Sometimes Deleted!)

 Standing Orders

 Items May Be Invoiced as a Group (subscription?) or Individually

(traditional monographic standing order?)

(32)

Cataloging Record Implications

 Individual Monographs/MRWs

 One Cataloging Record

 Delivered at Point of Invoicing

 Collections/Packages

 Multiple Cataloging Records  Delivered Over Time

 What About Deletions?

 Standing Orders

 One or Multiple Cataloging Records

(33)

Our Rulebook

PCC’s MARC Record Guide for

Monograph Aggregator Vendors

(34)

 Output local data as shown:

935 $a Purchase order number (if supplied) 940 $l es001 (e, s, zero, zero, one)

960 $r invoice date 981 $d YBP order key 980 $a invoice date 980 $f invoice number

980 $g number of copies on invoice line 980 $b list price (no decimal)

980 $e net price (no decimal) 981 $b fund code

 Output the following constant data for location:

910 $a YBP ebook 981 $c ESB

 Add the following to the 856 field in each record:

$z Click here to view online version; access limited to Generic University users.

 Copy the contents of the 050/090 to the 990 field.

Include delimiters.

Sample Customer A eBook

Cataloging Instructions

(35)

Sample Customer B eBook

Cataloging Instructions

 Output the YBP order key to the 001 field prefixed by a lower

case y.

 Delete all 050/090 fields. Add an 050 as follows: 050 $a See

URL

 Output the following local data in all records:

949 $b YBP OrderKey

949 $w LC (output LC as constant data) 980 $a Invoice date (yymmdd)

980 $b List price (nn.nn) 980 $e Net price (nn.nn) 980 $f Invoice number 980 $g Quantity

981 $b Fund code

981 $c Location code in order

 Prefix all fund codes with 113900051640.  Output additional local data as follows:

Location code in order: E-BOOK Item type(949 $t): E-BOOK

(36)

Sample eBook

Cataloging Record

=LDR 01579nam 22004213a 4500

=001 y973400 =003 NhCcYBP

=005 20070928141845.7

=006 m\\\\\\\\d\\\\\\\\ =007 cr\cnu---unuuu

=008 070731s2007\\\\gw\a\\\\sb\\\\001\0\eng\d

=020 \\$a9783540366898 (electronic bk.) =020 \\$a354036689X (electronic bk.) =040 \\$aN{dollar}T$dNhCcYBP

=050 \4$aQL801$b.E67 vol. 189 =060 14$aW1$bAD433K v.189 2007 =060 14$aWL 307$bM612g 2007 =082 04$a612.825$222

=100 1\$aMeyer, Gundela.

=245 10$aGenetic control of neuronal migrations in human cortical development $h[electronic resource] /$cGundela Meyer.

(37)

Sample eBook

Cataloging Record

=490 1\$aAdvances in anatomy, embryology, and cell biology, $x0301-5556 ;$v189

=504 \\$aIncludes bibliographical references (p. [84]-111) and index. =533 \\$aElectronic reproduction.$bPalo Alto, Calif.

$nAvailable via World Wide Web.

=650 12$aCerebral Cortex$xgrowth & development. =650 22$aNeurobiology.

=650 \0$aCerebral cortex$xGrowth. =650 \0$aDevelopmental neurobiology. =650 \0$aGenetic regulation.

=655 \7$aElectronic books.$2local =710 2\$aebrary, Inc.

=776

1\$cOriginal$z9783540366881$z3540366881$w(OCoLC)76 949336

=830 \0$aAdvances in anatomy, embryology, and cell biology ;$vv. 189.

=856 40$uhttp://site.ebrary.com/libraryid/Top?id=101754 =949 \\$i99817604120

(38)

Vendor eBook

Cataloging Challenges



Increased Original Cataloging



More Complex Local Data

Requirements



Delivery of Records over Time



Deletions



Multiple eBook Records for the Same

(39)

eBook Cataloging

and Monographic Vendors

Ann-Marie Breaux

VP, Academic Service Integration

[email protected]

Jim Shetler

VP, Library Technical Services

[email protected]

(40)

Cynthia M. Whitacre

Manager of the WorldCat Quality & Partner

Content Department

(41)

Cynthia M. Whitacre

Manager, WorldCat Quality & Partner Content Dept.

OCLC

Vendor MARC Records for E-Content

Materials in WorldCat

Vendor MARC Records for E-Content

Materials in WorldCat

(42)

OCLC’s Vendor Record Contribution Program

E-content records contributed

through this program by:

•

Gale: Gale Virtual Reference

Library

•

Wiley: Wiley Interscience titles

http://www.oclc.org/partnerships/material/contribut ion/technical/default.htm

(43)

OCLC’s Vendor Record Contribution Program

E-content records contributed

through this program by:

•

Gale: Gale Virtual Reference

Library

•

Wiley: Wiley Interscience titles

http://www.oclc.org/partnerships/material/contribut ion/technical/default.htm

(44)

Specific agreements with Gale

Loading records and setting holdings for:

MOML: Making of the Modern Law

MOMW: Making of the Modern World (aka Making of the Modern Economy)

19th Century US Newspapers Online

(45)

NetLibrary Records

Records for NetLibrary titles are

created in-house at OCLC by OCLC’s Contract Cataloging staff.

(46)

Contract Cataloging services

OCLC has agreements with other e-content

vendors to create MARC records in WorldCat on their behalf. These include:

• Ebook Library

• Knovel

• Naxos Music Library

• Overdrive, Inc.

(47)

eSerials holdings service

eSerials holdings service

This is a free service. For libraries that subscribe, OCLC receives holdings files from serials

management provider partners, sets holdings for an initial load, then receives regular updates.

Holdings are set on eSerial records. When this

project began, OCLC created many eSerial records in WorldCat using our own Contract Cataloging

staff. OCLC staff continue to create records as needed.

See:

(48)

WorldCat Selection

If your vendor is providing eContent as part of their notifications slips, those are

included in the titles they send for the WorldCat Selection service.

(49)

WorldCat Selection

WorldCat Selection

If your vendor is providing eContent as part of their notifications slips, those are

included in the titles they send for the WorldCat Selection service.

(50)

Questions?

Comments?