Jakarta. Defined period contract. 6 months

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Page 1 Commercial in Confidence © Abt Associates Version 1.7_22/07/2016

Information for Applicants – Short Term Consultant (KOMPAK)

Position Title: Ruang Desa Activity Coordinator

Position Location: Jakarta

Position Type: Defined period contract

Contract Duration: 6 months

Estimated Start Date: August 14, 2017 Application Closing Date: July 2, 2017

Overview

Thank you for your interest in the position of Ruang Desa Activity Coordinator with the KOMPAK Program, as managed by Abt Associates on behalf of the Australian Government. This document includes information on the following:

 Program Overview;

 Introduction to Abt Associates;  Application process;

 Terms of Reference; and  Key Selection Criteria.

Please read this document carefully as applications that vary from the specified requirements may not be accepted.

Program Overview

KOMPAK is an Australia-Indonesia government partnership supporting the Government of Indonesia’s efforts in reducing poverty through improvements in basic service delivery and creating opportunities for work. KOMPAK focuses its efforts on three result areas:

1 Improving access, quality and delivery of basic services in health, education and legal identity;

2 Strengthening village governance, community participation in governance as well as community-led development and;

3 Creation of opportunities for off-farm employment and economic development. Abt Associates – Who We Are

Abt Associates is a global development consulting firm with over 10 years’ experience operating within the health and social sectors in the Australian and Asia-Pacific region. We are a company that has a personal commitment to its staff and as such we value the long-term relationships that we build with the people who work with us. For more information about our company and what we do visit our website at www.abtassociates.com.au.

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Our Values Mission-Driven.

We are united by our mission to improve the lives of people worldwide. Global.

We are a global community, bringing diverse knowledge, expertise, and perspectives to the many challenges faced by today's world.

Committed to Excellence.

We strive to meet and exceed the highest professional standards. Collaborative.

We know that working collaboratively produces excellence. Accountable.

We take responsibility for what we do and how we do it. Balanced.

We sustain the energy and commitment we bring to our roles by promoting a healthy balance between our personal and professional lives.

Preparing Your Application

Please read the following information carefully as incomplete applications may not be accepted.

To submit an application:

1. Visit the Abt Associates website (www.abtassociates.com.au) and navigate to the ‘Careers’ section.

2. Locate the position you are applying for and select ‘Job Details’. 3. Click on the ‘Apply Online’ button and follow the prompts.

It should take between 10-20 minutes for you to complete the online application. Before submitting your application it is recommended that you have the following documentation prepared so that these can be readily uploaded during the application process:

1. An electronic version of your CV in MS Word or PDF format (less than 3MB);

2. A statement addressing the key selection criteria (maximum 3 pages). This document should clearly describe how your skills, experience and qualifications will enable you to meet the requirements of the position; and

3. Details of at least 3 professional referees (preferably your current supervisor and 2 previous supervisors).

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Other Points to Consider:

1. You will need to submit a separate application for each position that you apply for. 2. If you are successful in being short-listed or are selected for this position you may be

required to undertake a police check, psychometric test and/or a medical examination. 3. Only short-listed candidates will be contacted.

4. Capable women are encouraged to apply.

Lodging Your Application:

All applications should be submitted online through our website at: www.abtassociates.com.au.

Should you experience any difficulties with the submission process, or have any questions about this role then please contact:

Contact Name: KOMPAK HR Team Email: HR@kompak.or.id Closing Date: July 2, 2017

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Terms of Reference

The Services that the successful candidate is to provide include, but are not limited to, fulfilling the following Terms of Reference:

Terms of Reference Kerangka Acuan Kerja

Position Title: Ruang Desa Activity Coordinator

Nama Jabatan: Ruang Desa Activity Coordinator

Location: Jakarta Lokasi: Jakarta

Reporting to: IEC Lead Melapor Kepada: IEC Lead Duration of Assignment: 6 months, 20 days

per month

Jangka Waktu Penugasan: 6 bulan, 20 hari kerja per bulan

Abt Associates Values

The incumbent must demonstrate a high level of commitment to following values of Abt

Associates:

Mission-Driven.

We are united by our mission to improve the lives of people worldwide.

Global.

We are a global community, bringing diverse knowledge, expertise, and perspectives to the many challenges faced by today's world. Committed to Excellence.

We strive to meet and exceed the highest professional standards.

Collaborative.

We know that working collaboratively produces excellence.

Accountable.

We take responsibility for what we do and how we do it.

Balanced.

We sustain the energy and commitment we bring to our roles by promoting a healthy

balance between our personal and professional lives.

Nilai-Nilai Abt Associates

Pihak yang menjabat harus menunjukkan tingkat komitmen yang tinggi terhadap nilai-nilai Abt Associates berikut:

Digerakkan oleh Misi.

Kami disatukan oleh misi kami memperbaiki kehidupan orang-orang di seluruh dunia. Global.

Kami merupakan sebuah masyarakat global, yang menghadirkan pengetahuan, keahlian, dan perspektif yang beragam terhadap banyak tantangan yang dihadapi oleh dunia saat ini. Berkomitmen terhadap Keunggulan. Kami berupaya memenuhi dan melampaui standar profesional tertinggi.

Kolaboratif.

Kami tahu bahwa bekerja secara kolaboratif akan menghasilkan keunggulan.

Akuntabel.

Kami bertanggung jawab dengan apa yang kami lakukan dan bagaimana cara kami

melakukannya. Seimbang.

Kami mempertahankan energi dan komitmen yang kami bawa pada peran kami dengan mempromosikan keseimbangan yang sehat antara kehidupan pribadi dan kehidupan profesional kami.

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Project Summary:

KOMPAK is an Australia-Indonesia government partnership supporting the Government of Indonesia’s efforts in reducing poverty through improvements in basic service delivery and creating opportunities for work. KOMPAK focuses its efforts on three result areas:

1. Improving access, quality and delivery of basic services in health, education and legal identity;

2. Strengthening village governance, community participation in governance as well as community-led development and; 3. Creation of opportunities for off-farm

employment and economic development.

Ringkasan Proyek:

KOMPAK adalah kemitraan Pemerintah Australia dan Indonesia yang mendukung Pemerintah Indonesia untuk mengurangi kemiskinan melalui peningkatan pelayanan dasar dan menciptakan kesempatan ekonomi yang lebih besar. KOMPAK akan memfokuskan kegiatannya pada tiga area:

1. Peningkatan akses, kualitas pelayanan dasar di bidang kesehatan, pendidikan dan identitas hukum;

2. Penguatan tata kelola pemerintah desa, partisipasi masyarakat dalam tata kelola pemerintahan dan pembangunan berbasis masyarakat;

3. Penciptaan peluang-peluang ekonomi di sektor non-pertanian dan pembangunan ekonomi.

Purpose

The Ruang Desa Activity Coordinator will be responsible for implementation, coordination and quality assurance of Ruang Desa pilot activities, specifically: day to day oversight of TA engaged in application development and maintenance with Ministry of Villages; day to day coordination of TA supporting MOV to analyse application data for policy and program improvement; and oversight to the development and implementation of the app socialization strategy.

Tujuan

Ruang Desa Activity Coordinator akan bertanggungjawab untuk melaksanakan, koordinasi dan penjaminan kualitas kegiatan-kegiatan percontohan Ruang Desa, khususnya: pengawasan sehari-hari terhadap TA yang dilibatkan di dalam pengembangan dan pemeliharaan aplikasi di Kementerian Desa; koordinasi sehari-hari terhadap TA yang membantu Kemendesa untuk menganalisa aplikasi data untuk perbaikan kebijakan dan program; dan mengawasi pengembangan serta pelaksanaan strategi sosialisasi aplikasi.

Specific Duties and responsibilities The Ruang Desa Activity Coordinator will:

1. Develop a detailed work plan together with MOV for implementation of Pilot Phase II.

2. Day to day management of technical advisors to ensure quality development and full operations of the application dashboard (and IoS-friendly summary version) that include national and provincial login/authority for tailored interfaces.

3. Oversight of technical staff to ensure final refinements to the Android application in preparation for scaling in Pilot Phase II,

Tugas dan Tanggungjawab

Ruang Desa Activity Coordinator akan melakukan:

1. Mengembangkan rencana kerja terperinci bersama dengan Kemendesa untuk pelaksanaan dalam Pilot Fase II.

2. Pengaturan sehari-hari penasehat teknis guna memastikan pengembangan kualitas dan aplikasi dasbor bekerja secara penuh (dan versi ringkas yang ramah IoS) yang mencakup login/otorisasi nasional dan provinsi untuk antarmuka yang sesuai. 3. Pengawasan terhadap staf teknis untuk

memastikan penyempurnaan akhir terhadap aplikasi Android dalam persiapan untuk peningkatan skala dalam Pilot Fase II,

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including incorporating key requests from MOV.

4. Oversight of the implementation of the on-the-job mentoring support for skills transfer and effective mentoring provided by KOMPAK TA to MOV (Pusdatin, PMD and HUMAS) as per the capacity assessment and plan developed in July. This includes regular engagement to obtain feedback from MOV and adjustment, refinement of support and strategy as required.

5. Work with KOMPAK communications team, MOV and support engagement with DFAT for preparation and effective implementation of the MOV Ruang Desa Launch in August.

6. Coordination support to the planning and effective implementation of the MOV Training of Trainers (ToT) for provincial staff and facilitators as relevant for socialization of the application and provincial use of the dashboard including support for development of the agenda, coordination for session facilitation and training sessions on the application. 7. Support the IEC Lead and Village

Governance Coordinator in engagement and reporting to MOV SekJen as the head of the SATGAS on periodic progress to seek guidance and feedback as appropriate particularly around sustainability and finalizing plans for APBN 2018.

8. Support Village Strengthening Coordinator in ongoing engagement and support to the SATGAS (representing Pusdatin, PMD and Humas) to support their leadership in delivery and sustainability of the pilot.

9. Working with the KOMPAK team to develop a strategy for provincial roll out including coordination with KOMPAK program delivery teams on leveraging existing sub-national facilitation networks, forums and opportunities.

10. Working with KOMPAK’s Performance Results and Evaluation (PRE) team on refinement and effective implementation of the Ruang Desa monitoring framework to ensure key information and results are

termasuk menggabungkan pertanyaan-pertanyaan kunci dari Kemendesa. 4. Pengawasan terhadap pelaksanaan

dukungan pendampingan kerja-magang untuk alih keterampilan dan pendampingan yang efektif yang diberikan oleh TA

KOMPAK kepada Kemendes (Pusdatin, PMD dan HUMAS) sesuai penilaian

kapasitas dan rencana yang dikembangkan pada bulan Juli. Dalam hal ini termasuk keterlibatan secara reguler untuk

mendapatkan umpan balik dari Kemendesa serta penyesuaian, penyempurnaan

dukungan dan strategi yang diperlukan. 5. Bekerjasama dengan tim komunikasi

KOMPAK, Kemendesa dan mendukung keterlibatan dengan DFAT untuk persiapan dan pelaksanaan Peluncuran Ruang Desa Kemendesa yang efektif pada bulan Agustus.

6. Memberikan dukungan koordinasi terhadap perencanaan dan pelaksanaan yang efektif atas Pelatihan untuk Pelatih (ToT) staf provinsi dan pendamping yang relevan untuk sosialisasi aplikasi dan penggunaan dasbor di provinsi termasuk dukungan untuk

mengembangkana agenda, koordinasi untuk sesi pendampingan dan sesi pelatihan mengenai aplikasi tersebut.

7. Memberikan dukungan kepada IEC Lead and Village Governance Coordinator dalam melaksanakan dan membuat laporan kepada Sekjen Kemendesa sebagai kepala Satgas mengenai kemajuan berkala untuk

mendapatkan panduan dan umpan balik yang sesuai terutama mengenai rencana keberlanjutan dan penyempurnaan untuk APBN 2018.

8. Memberikan dukungan kepada Village Strengthening Coordinator dalam keterlibatan dan dukungan yang

berkelanjutan terhadap Satgas (mewakili Pusdatin, PMD, dan Humas) untuk

mendukung kepemimpinan mereka dalam menyelenggarakan dan kesinambungan pilot percontohan.

9. Bekerjasama dengan tim KOMPAK untuk mengembangkan sebuah strategi untuk peluncuran di provinsi termasuk koordinasi dengan tim penyelenggaraan program KOMPAK dalam memanfaatkan jaringan

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captured, reported on, and used for project improvement.

11. Support engagement with KOMPAK sub-national teams (mainly Community Empowerment Coordinators) for effective implementation of the scaling strategy in KOMPAK locations, providing support to the Village Development Coordinator, including monitoring and field visits. 12. Support to MOV SATGAS to plan and

implement a Learning Forum for sharing of good practice, analysis of application data and reflection on the facilitation structure and capacity as well as overall implementation of Village Law based on application learning and information.

fasilitasi, forum dan peluang-peluang yang sudah ada di tingkat sub-nasional.

10. Bekerjasama dengan Tim Hasil Kinerja dan Evaluasi (PRE) dalam hal penyempurnaan dan pelaksanaan yang efektif kerangka kerja pemantauan Ruang Desa guna memastikan bahwa informasi dan hasil-hasil kunci tertangkap, dilaporkan dan kemudian dipergunakan untuk peningkatan proyek. 11. Mendukung keterlibatan dengan tim

sub-nasional KOMPAK (utamanya Community Empowerment Coordinator) untuk

pelaksanaan yang efektif dari strategi

peningkatan skala di lokasi-lokasi KOMPAK, dengan memberikan dukungan kepada Village Development Coordinator termasuk pemantauan dan kunjungan ke lapangan. 12. Memberikan dukungan kepada Satgas

Kemendesa untuk merencanalan dan melaksanakan Forum Pembelajaran untuk berbagi praktik-praktif baik, analisa data aplikasi dan pencerminan struktur dan kapasitas pendampingan serta keseluruhan pelaksanaan Undang-undang Desa yang berbasis aplikasi pembelajaran dan informasi.

Deliverables

Outputs for this assignment are:

1. 6 month Work Plan (update periodically) for implementation of the Pilot Phase II Ruang Desa Activity (due mid-August).

2. Strategy developed for on-the-job mentoring for MOV (Pusdatin, PMD and Humas) drawing on information and results from the capacity assessment conducted in Pusdatin and Humas by KOMPAK consultants (due mid-August).

3. Agenda and relevant materials prepared for the effective implementation of the ToT of provincial governments (due September). 4. Learning Forum Report (end November). 5. Meeting notes and documentation from

various events and meetings with MOV SATGAS, field notes from field monitoring and provincial activities (monthly - August, September, October, November, December).

6. Drafting and contribution to various reports, presentations and papers related to strategy,

Capaian

Keluaran khusus/spesifik dalam pekerjaan ini adalah:

1. Rencana Kerja 6 bulan (diperbaharui secara berkala) untuk pelaksanaan Pilot Fase II Kegiatan Ruang Desa (Augutus).

2. Strategi yang dikembangkan untuk pendampingan kerja-magang bagi Kemendesa (Pusdatin, PMD dan Humas) dengan memanfaatkan informasi dan hasil-hasil dari penilaian kapasitas yang dilakukan di Pusdatin dan Humas oleh konsultan KOMPAK (Augutus).

3. Agenda dan materi yang relevan disiapkan untuk pelaksanaan ToT pemerintahan provinsi yang efektif (akhir September). 4. Laporan Forum Pembelajaran (November). 5. Membuat notulen rapat dan dokumentasi dari

berbagai acara dan pertemuan dengan Satgas Kemendesa, catatan hasil pemantauan lapangan dan kegiatan-kegiatan di provinsi (bulanan - August, September, October, November, December).

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implementation and progress of Pilot Phase II Ruang Guru for a range of audiences including MOV and DFAT (monthly - August, September, October, November, December).

6. Menyusun dan memberikan kontribusi terhadap berbagai laporan, presentasi dan makalah yang berkaitan dengan strategi dan pemantauan serta kemajuan Pilot Fase I Ruang Guru untuk berbagai khalayak termasuk Kemendesa dan DFAT (bulanan - August, September, October November, December).

Other tasks

 Immediately report any suspected fraudulent or corrupt activities to your KOMPAK supervisor or relevant Director.  Proactively identify and report risks, and

manage risks within your level of accountability.

 Undertake other duties as required by your supervisor.

 Comply with Abt Associates and Program’s policies on gender, disability, fraud and anticorruption, HIV and AIDS, child protection and the environment.

Tugas-tugas Lainnya

 Segera melaporkan kepada atasan anda atau Direktur yang relevan setiap ada kecurigaan adanya kegiatan-kegiatan kecurangan atau korupsi.

 Secara proaktif mengenali dan melaporkan resiko, dan mengatasi resiko sebatas tingkat akuntabilitas anda.  Melakukan tugas-tugas lain yang

diperlukan oleh atasan anda.

 Mematuhi semua kebijakan-kebijakan Abt Associates dan Program mengenai jender, keterbatasan gerak, kecurangan dan anti korupsi, HIV and AIDS,

perlindungan anak dan lingkungannya. Core Competencies

 Delivers Results

 Builds Internal and External Customer Satisfaction and Loyalty

 Develops People  Communicates

 Sets Vision and Direction

 Demonstrates Sound Financial and Business-Related Practices

 Builds Teams and Cooperation

 Promotes Technical Excellence and Quality

 Promotes Diversity  Acts as a Role Model

Kompetensi Utama  Memberikan Hasil

 Membangun Loyalitas dan Kepuasan Pelanggan Internal dan Eksternal

 Mengembangkan Orang  Melakukan komunikasi  Menetapkan Visi dan Arah

 Menunjukkan Praktek Keuangan dan Praktek Terkait Bisnis yang Baik

 Membangun Tim dan Kerjasama

 Mempromosikan Mutu dan Keunggulan Teknis

 Mempromosikan Keragaman  Bertindak sebagai Panutan

Key Selection Criteria

For your application to be considered by the panel, interested applicants must submit a response to each of the following Key Selection Criteria:

KSC 1. At minimum, a Bachelor Degree in relevant field related to policy, community based development, economics, international relations, public policy and so on.

Paling tidak, mempunyai gelar Sarjana dalam bidang yang berkaitan dengan kebijakan, pembangunan berbasis masyarakat, ekonomi,

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hubungan internasional, kebijakan punlik dan lainnya.

KSC 2. Minimum of 5 years relevant project and/ or activity management, experience in Indonesia preferably working with Indonesian national or local government.

Minimum mempunyai pengalaman bekerja selama 5 tahun di Indonesia dalam proyek dan/atau kegiaan yang relevan. Lebih disukai yang pernah bekerja dengan pemerintahan Indonesia baik di tingkat nasional maupun daerah.

KSC 3. Strong analytical skills and written communication skills.

Mempunyai kecakapan yang kuat dalam analitis dan komunikasi tertulis. KSC 4. Excellent time management skills and

ability to multi-task and manage tight deadlines.

Mempunyai kecakapan pengaturan waktu yang prima dan kemampuan untuk melakukan multi tugas serta memenuhi tenggat waktu yang ketat. KSC 5. Experience in team management of

activities.

Mempunyai pengalaman dalam pengelolaan tim kegiatan

KSC 6. Excellent interpersonal skills and

verbal communication skills Hubungan antar pribadi yang prima _{dan kecakapan melakukan} komunikasi lisan yang kuat.

If no response to the above Key Selection Criteria is made, applications will not be considered further.

KOMPAK is a child safe organisation and promotes the safety, wellbeing and inclusion of all children