5.06 Milestone Review Phase 4

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Milestone Review

Improvement Phase Complete

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Three Immediate Improvements

1. Require a reconciliation / comparison to the

General Ledger

2. Require training:

1. Invoices – Entering Expense Entries into the Project

Management System

2. Time Sheets – Entering Time Sheets into the

Project Management System

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Two Long Term Solutions

1. Automated comparison of invoices by invoice

number between GL and PMS

2. Automated Email notification to employees

who fail to submit time sheets

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Implementation Timeline

Ref

Solution

Implement

Complete

VS.1 Reconcile Vendor Invoices to General

Ledger System Request 2 to 4 months to complete VS.3 &

TS.2 Training – Invoice Entry Procedures_{Training – Submitting Time Sheets} 3/1/08_4/1/08 5/1/08_5/1/08

TS.1 Project Managers approve time sheets 5/1/08 6/1/08

VL.1 Automated Reconciliation Routine

between PMS and General Ledger System Request 10 to 14 months to complete TL.1 Automated Email Notifications when

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Two Phases to Immediate

Solutions

Lead

By

Example

All Remaining Projects:

15 Projects / 28% of Total Costs

Four Major Projects:

D001196QC02

D002743LB02

D008763VM01

D009441GS02

72% of Total Costs

Phase 1: March 2008 through May 2008 Phase 2: June 2008 through September 2008

Leverage on what we’ve already done with the four big projects and get them

compliant early. This will set a strong example for getting the remaining

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Monitor and Control

Final project phase will:

• Establish a Control Plan to monitor defect

rates per continuous sampling

• Set initial performance goals and revisit

performance goals once initial goals have

been met

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Project Status

• Project is essentially complete –

approximately 30 work products delivered

(Thought Process Map, Sample Plan,

Attribute MSA, Scatter Plots, Z Test, etc.)

• Major task ahead is to implement

solutions over the next six months

• Impact should be felt within three months

– higher quality of cost data

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Project Performance

The project is ahead of the current schedule. We originally expected to be completed the end of February 2008. Probably can move this up to early February 2008 with a final close out report in late February 2008.

Reason: Fairly straight forward now that we know what the solutions are.

The project should come in under-budget since once we got past the Analysis Phase, the final project steps were fairly straight forward.

Total costs incurred to date (as of December 6, 2007) . . . $ 282,000 (54% spent) Project Budget . . . $ 522,000

Remaining Budget . . . $ 240,000

Schedule Performance

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