Selanjutnya

I

-.MEM)RANDUM OF UNDERSI'ANDJNG

BEl'WEEN

THE OOVERNMENl' OF THE REPUBLIC OF INIXNESIA

AND

THE OOVERNMENl' OF AUsrRALIA

OONCERNI.NG

AN lN-(X){]Nl'RY TRAlNING PRXRAM FOR srAFF TRAlNlNG OFFICERS

GENERAL

AIJI'IDRITIES

OORATION

1. THIS MEMORANOOM expresses the understandings of the Cbverrunent of the Reµililic of Indonesia and the Cbvemment of Australia oonceming the resp:>nsibilities and oontrihltions respectively of the tw:J Governments in re:Jard to implementation of a pJ'."0<3'ram of in-country oourses for staff

training officers in Indonesia (hereinafter ref erred

to as the Project) located in Indonesia which is intended to improve the perf o:rrnance of training staff in Indonesian Cbvernment de:partments and

agencies as further described and detailed in Annex 1 to this Merrorandum.

2. The Executing Autlx:>rities for this Project will be :

For the Indonesian Government : The National Institute of Mrninistration (IAN) •

For the Australian Cbvernment : The Australian Developnent Assistance Bureau of the Department of Foreign Affairs (ADAB).

The Australian Developnent Assistance B.lreau may naninate suitably qualified agents to urrlertake any part of its functions on its behalf.

3. This Merrorandum will take effect frcm the date of its signature and the Project will be deemed to have cx:mnenced fran that date.

Pro.JECT

OffiANISATIOO

2

-The Australian contril::ution to the Project and

all undertakings given herein will cease three years after the date of signature of this

Merrorandum or on such other date as may subsequently be arranged between the ｾ＠ Governments.

4. Resp:>nsibility for developnent and direction of the Project will be vested in the Training Developnent Crnuuittee, whose chainnan will be

appointed by the Indonesian Goverrurent fran arrong the staff of IAN. Membership of the Ccmnittee will include the Senior Australian Adviser who is to be appointed by the Australian Government and agreed by the Indonesian Government, and the Project Manager who will be appointed by the Chainnan of LAN. Manbers of the Training Developnent Ccmnittee for the Indonesian side will be app:>inted by the Indone-sian Government. The Training Developnent Ccmnittee will meet not less than twice each year.

5. Functions of the Training Developnent Canmittee will include :

(a) formulating the program p:>licy and making final decisions on the details of the curricula for the courses outlined in Annex l;

(b) co-ordinating the diSp:>sition of peroonnel attached to the project;

(c) selection of participants for the ca.irses outlined in Annex l;

(d) :reviewing and rep:>rting on project progress to the ｾ＠ Governments; and

(e) recx:mnen.ding to the ｾ＠ Governments changes in the program, b.ldget and future developnent •

.

.

.

//

...

-REsroNSIBILITY

a::Nl'RIBUI'IONS

JNAUJNrION

PERSONNEL

... 3

-6. overall resp::msibility for this Project will rest with the Government of Indonesia.

Resµ:>nsibility for day to day operation and direction of the Project will rest jointly with the Senior Australian Adviser and Project Manager as ootlined in Annex 3.

7 • The oontrihltions of the Indonesian and Australian Governments are detailed in Annex 2 and are estimated to value Rp. 97 million and A$. 608, 650 respectively. Disbursement of the Indonesian and Australian

Governments' contributions will be subject to the nonnal parliamentary approval of annual appropriat-ions.

8. An evaluation of progress of the Project may be made at times arranged between and mutually

oonvenient to, the Indonesian and Australian

Governments. SU ch an evaluation ｾｵｬ､＠ be undertaken by a joint investigation team app::iinted by the ｾ＠

Governments and independent of staff involvErl in

the Project.

9. For the p..lrp::>ses of this Project, the Indonesian Government will, in acooroance with its laws and regulations, facilitate the employment by the Australian Government or its agent of personnel as required for the Project and established between the ｾ＠ Governments by :

(a) granting exemption frcm incane or other taxes on project salaries and allowances;

(b) granting exemption fran im:i;:ort and other duties on personal and h:Juseh::>ld effects

subject to their re-ex:i;:ortation after cx:mpletion of the a ssignment;

...

//

...

-SUPPL IFS

LIABILITY

I

4

-(c) granting to Australian project personnel all rights and entitlanents accorde:i to the aid personnel of any other donor country; and

(d) expediting the issue of all doetnnentation require:i for the entry of, and perfonnance of w::>rk by, project personnel.

10. (a) The Indonesian Goverrnnent will, in accordance with existing laws and regulations either exempt f ran imp::>rt duties and other taxes or pay such duties on all goods supplie:i by

Australia for the Project as set out in Annex 2;

(b) The Indonesian Government will facilitate movement of project equipnent and supplies by providing appropriate custans and wharf age facilities in the p::>rt closest to the project site and will be resp:msible for the expeditious clearance and tranSp::>rt of such equipnnet and supplies to the site; and

(c) The Senior Australian Adviser in consultation with the Indonesian Project Manager shall exercise administrative control over _such supplies for the duration of the Project.

11. The Indonesian GDvernment will be reSp::>nsible for dealing with any claims which may be brought by

third parties against Australia and its experts, agents or Australian personnel and will hold hannless Australia and its experts, agents and personnel in case of any claims or liabilities resulting fran operations under this Mercorandum. This provision will not relieve any person f ran

liability for any criminal, grossly negligent or fraudulent act.

. ..

//

...

-SEXlJRITY

SE1'1'LEMENI' OF

DIFFERENCES

AMENr:MENI'S

5

-12. The Indonesian Government will arrange for any protection deaned necessary to ensure the safety of Australian personnel, project and personnel equipnent l::x:>th at the project location, in transit and on any other official representational activity in Indonesia. The Australian Government will take reasonable precautions to ensure that Australian personnel have due regard for local traditions and custans.

13. Pmy disµites arising out of the interpretation or irnplenentation of the Me.Irorandum shall be settled amicably by oonsultation or negotiation between the two Govemnents.

14. Arrerrlments to this Memorandum may be made at any time by an Exchange of letters between the two Govern:nents.

ANNEXES 1, 2 and 3 to this Marorandum fonn an integral part of it.

SIGNED at Jakarta, in duplicate, this January 1982.

FOR THE G<NERNMENI' OF

ｾｉｃ＠ OF INIDIBSIA

Signed

POOF. DR. SJNDANG PAIAN SIN;IAN

CHAIRMAN OF NATIONAL INSTI'IUTE OF AI:MINISI'RATION

twenty seventh day of

FOR THE 00\lERNMENI' OF

AUSI'RALIA

Signed

F.RAWDON DALRYMPLE

ANNEX 1

PIAN OF OPERATICN

The overall goal of the program is to improve the perfonnance of training staff in the civil service training agencies in Indonesia in order to strengthen their institutional long tenn capacity.

The_ primary objective, therefore, is to increase the skills and knowledge of training staff to provide for better planning, organisation, management and procedures as well as improve the training curricula and materials.

SCHEDUIB

This objective will be achieved through the implenentation of a 3 year training program which will be based on the four nodules as outlined below.

M)DlJLE 1

INSTRUCI'ICN/LEARNING TOCHNIQJE

AIM

IXJRATICN

PRE-REQJISTIIES

To intrcrluce participants to the basic principles of off-the-job training/instruction/learning. To give participants an opi:ortunity to improve their effective-ness as instructors by practising these techniques under supervision.

40 OOurS

None

*

The nature of training and its aims

*

The instructor and his job

M')Il.JLE 2

2

-*

Occupational and job analysis and their role in programme design

*

The adult leam.ing process and how to make it m::>re effective

*

Principles of carrnunication and learning

*

Off-the-job methods of instruction and learning

*

Preparation of lesson plans and their use

*

Presentation techniques

*

Training aids - OHP, tape/slide, film

*

Use of evaluation tests and examinations.

:METIDoor..cx;y FOR SKILL TRAINING

AIM

IlJRATION

PRE-REgJISITES

To provide participants with a basic understanding of the nature of skill and its effective acquisition.

The role of the training manager in managing the acquisition of skill - theory and practice.

40 hour

M:xiule 1

*

The Training Officer's place in an organisation function/role/relationships

*

The nature of skill and how it is acquired ooth fonnally and infonnally

*

Techniques of skill analysis

*

Ccrnpilation of procErlures manuals and other means of reoording tasks and skills requirErl for their perf onnance

*

Planning, designing and achieving prograrmnes

...

//

...

IDOOLE 3

AIM

[(]RATION

PRE-REW I SITES

I

3

-*

Organising and managing a training system -facilities, finance records and statistics,

protocol, dealing with problE!IlS, providing guidance and assistance to trainers and trainees.

To present the major techniques and processes available for the training and developnent of administrators and managers and to provide

opp:>rtunities for participants to practice the use of these techniques.

40 lnlrs

M:xiules l and 2

*

The responsibility for manager developnent lx>th individual and organisational

*

The role of the training function in manager developnent

*

Manager developnent needs analysis

*

Internal meth:xls of manager developnent lx>th on-the-job and off-the-job. Progranrne design and implementation

*

Manager developnent techniques, role plays, management games, case studies, incidents,

in-ba.sket exercises, projects and field sb.ldies

*

Organisational Developnent methcxis

*

Establishment of resource and inf onnation centres

*

Metlms of organising, running and evaluating prograrmnes and follow-up activities.

.

..

//

...

.. 4

-TRAINING DEVELOFMENI' MANAGEMENI'

IXJF.ATION

PRE-RECPISITES

PIDJECT

To enable :p3.rt.icipa.nts to analyse the training and developnent function in order to understand the

difficulty and canplexity of linproving organisational

and job perfonnance.

With the understanding gained in the a.l::xJve, to be:Jin to develop a managerial attitude to the function of training and developnent and to fonnulate and practice the skills required to supµ:>rt this attitude.

40 h::>urs

M:>dules 1,2 and 3

*

The characteristics of organisations, their inter-relationship and their effect up:>n over-all

perf onnance

*

Performance indicators, future plans, needs analysis, rnanp:>wer planning, career planning and the various means available to management to satisfy the needs

which have been identified.

On canpletion of this roodule, :p3.rt.icipants will be

-ANNEX 2

CDNTRIBlJI'IOO OF THE COVERNMENI' OF AUSI'RALIA

AL'ID THE OOVERNMENI' OF 'THE REPUBLIC 'OF INOONESIA

A. Under this Project, the Australian Goverrnnent will provide the funds

necessary for the following activities :

1. Services of Senior Australian l'rlviser For 36M;iN 2. Services of Nine Consultants for 18M;)N

3 • Project Training

4. Exploratory and Planning Visits

5. Course Reviews 6. Vehicle

7. Miscellaneous

8. l'drninistrative Expenses

T o t a l

Cost ($A)

274,450

86,200

70,700

33,100

33,200

7,000

15,000

89,000

608,650

B. Under this Project the Indonesian Government will provide the funds necessary for the following activities :

Cost (Rupiah)

(in -millions)

1. Services of a Project Manager for 3 CM/N 12

2. Services of four supp:>rt staff for 36M/ _{N 27}

3. Services of secretary to Australian adviser

for 3

6.M/JN

5

4. Ebnoraria for staff to assist with oourses

and other local expenses 25

5. Estimated value of overheads (training roans

office acccmrodation, furniture, teleprone) 5

6. a.i;:erating expenses for car and salary of driver 3. 5

7 • Printing of oourse materials and other requiranents 8 8. Salaries of people participating in project training 1.5

9. Transp:>rtation and other oosts for p;rrsons attending training activities

T o t a l

-10.0

ANNEX 3

ｐｾ＠ STAFFING SENIOR AUS.I'RALIAN AINISER

Q.lalif ications and :Experience

The Adviser will have appropriate qualifications in the areas of education and p.lblic administration and have extensive experience in training and the management of training in the p.lblic sector.

IDcation

The Adviser will be danicilerl in Jakarta, rut sane travel to

other cities in Indonesia will be necessary. Off ice aa:mrodation will be providerl by the National Institute of Administration (LAN) or other

G:>verrunent Deparbnents or Agency. IDcal transp::>rtation will be providerl.

App?intment :

The Adviser will be ap:p::>interl initially for one year with the :p::>ssibility of extension to three years.

Cu ties

1. Plan, in conjunction with the Training Developnent Ccrrmittee and the Project Manager, a program of training activities for Managers, Training Officers and Trainers, involving approximately 100 weeks of training and other learning experiences.

2. 'lb organise in ronsultation with the Project Manager and in

asoociation with Indonesian staff, a program of training courses.

3. Conduct the training courses referrerl to arove with the assistance of smrt tenn specialists fran Australia and Indonesian staff.

4. Provide consulting services to Indonesian Government Departments and Agencies on Training Activities.

2

-ANNEX 3

5. Arrange, in oonjunction with Indonesian and Australian auth:>rities, project training in Australia for Indonesian naninees to investigate training meth:xis and ma.naganent.

6. Prepare oourse materials required for the training program and

undertake sane evaluation and follow up studies.

7. l£l.vise and assist in the developnent of the Indonesian Professional Institute for Training and Developnent.

App:?intment :

SIDRI' TER-1 SPECIALisrs (AUsrRALIAN)

Specialists will be apfOinte:i for a pericd of approximately

ｾ＠ m:mths each.

I.ocation

Specialists will be headquartere:i in Jakarta, rut travel and

mrk in other cities may be involved.

Qlalif ications and EXperience :

Appropriate qualifications and exi;:erience in e:iucation and training. They will have a broad background in general methcds and

principles of training, but they may have specific interest and knowledge of training in a specialised area of governnent activities (e.g. mining, engineering, agriculture, health).

The first specialist will be knowleJ.geable in the area of English language teaching and will be involve:i in a oourse of .Administrative English for trainers .

3

-ANNEX 3

D.lties :

1. Assist the Senior Australian Adviser, in conducting courses for

managers of training, training officers and trainers.

2. By arrangenent with IAN and the Senior Australian Adviser provide consulting services to one or nore Government Deparbnents according

to area of ex:p=rtise.

3 • Prepare course materials for the training programs.

Pro:JECT ｾ＠

(INOONESIAN)

QJ.alif ications and ｾｩ･ｮ｣･＠ :

Appropriate qualifications in education and p.iblic a&ninistration. Extensive ex:p=rience in administration within the p.lblic service.

D.lties

1. Co-ordinate the day to day managene.nt of the project in co-operation

with the Senior Australian Adviser.

2. Accept primary resp::msibility for the local organisation of the courses, including arrangenents for participants and preparation

of course facilitates.

3. Present sessions on courses as required and assist with obtaining

other Indonesian session leaders.

4. Manage jointly with the Senior Australian Adviser in consultative