Monthly Progress Report No. 46
Covering Project Activities During
PT. PERENTJANADJAJA insubconsultancywith • Yongma Engineering Co. Ltd and E'PT. Epadascon Pennata Engineering Consultant eTCOffice: JI. CiniruVIINo. 25, Kebayoran Baru, Jakarta 5elatan, 12180
Phone /Fax: (021) 7229823
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Co-Ce:
1. Direktur Jenderal Bina Marga
2. InspektoratJenderal, Kementerian PU-PERA 3. Direktur Transportasi - Bappenas
4. Direktur Pengelolaan Kas Negara (PKN), KementerianKeuangan 5. Direktur PengembanganJaringan Jalan, Dit.Jen Bina Marga
6. Direktur Jalan Bebas Hambatan, Perkof'aandan Fasilitasi Jalan Daerah, DitJen Bina Marga 7. Direktur PembangunanJalan, DitJen Bina.Marga
8. Direktur Preservasi Jalan, DitJen Bina Marga 9. Biro Perencanaan&KLN, Kementrian PU-PERA
10. Kepala Balai Besar PelaksanaanJalan Nasional IJ Medan 11. Kepala Balai Besar PelaksanaanJalan Nasional III Padang 12. Kepala Balai BesarPelaksanaan Jalan NasionalV Palembang 13. Kasubdit Keterpaduan Perencanaan& Sistem Jaringan, DPJJ - DJBM 14. Kasubdit Manajemen Konstruksi, DPJ - DJBM
15. Kepala Satker PembinaanAdministrasi dan Pelaksanaan PengendalianPHLN 16. PT. Perentjana Djaja .
17. Yongma Engineering Co, Ltd
18. PT. Epadascon Permata EngineeringConsultant
19. File ...
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This Report is reproduced in twenty (20) copies for distributionto all concerned authorities.
In compliance with the Terms of Reference of our Consultancy Contract, we submit herewith the Monthly Progress Report No.46 covering the month of October 2016.
Dear Sir,
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Subject : Submission of October 2016 Monthly Progress Report No.46; WINRIP Loan IBRO No.8043-tO
Attention: Ir. Agusta Ersada Sinulingga, MT Officer In Charge PMU WlNRIP Directorate General of Highways, MPWH JI. Patimura20 Kebayoran Baru
Jakarta Selatan Indonesia
Jakarta,November10,2016
: 03_02/JJS/O /M -10.2016
Our Ref.No.
Perentjana Ojaja
MINISTRY OF PUBLIC WORKS
It
HOUSING
DIRECTORATE GENERAL OF HIGHWAYS DIRECTORATE OF ROAD NETWORK DEVELOPMENT
Core Team Consultant for
Table of Contents
1 EXECUTIVE SUMMARY... 1-1
1.1 Current Implementation Situation...1-1
1.2 Disbursement...1-4
1.3 World Bank Implementation Review Mission and Site Visit...1-5
1.4 Procurement of Civil Works Contract Under Category 1 of the Loan Agreement...1-5
2 PROJECT DESCRIPTION ... 2-1
2.1 Background...2-1
2.2 Project Development...2-1
2.3 Project Objective ...2-6
3 CONSULTANCY SERVICES ... 3-1
3.1 CTC Consultants ...3-1
3.1.1 Scope of Services ... 3-1
3.1.2 CTC Manning ... 3-2
3.1.3 CTC Contract... 3-3
3.2 DSC Consultants...3-6
3.3 Technical Assistance for Development of Slope Stabilization, Design and Management...3-7
4 CIVIL WORKS... 4-1
4.1 Detailed Design Preparation...4-1
4.2 Procurements ...4-1
4.3 Civil Works Implementation ...4-1
4.4 Civil Works Progress...4-3
4.5 Quality Assurance...4-8
4.6 Environmental and Social Considerations...4-9
4.6.1 Current Overall Situation... 4-9
4.6.2 Environmental and Social Issues... 4-10
4.7 Anti Corruption Issues...4-25
4.7.1 Anti Corruption Action Plan (ACAP) ... 4-25
4.7.2 Community Representative Observers (CRO) ... 4-25
4.7.3 Publication / Disclosure ... 4-26
4.7.4 Complaints Handling Mechanism (CHS) ... 4-27
4.7.5 Third Party Monitoring (TPM)... 4-28
4.8 Road Safety Audit ...4-28
5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS... 5-1
5.1 Draw Downs and Future Costs...5-1
5.3. Management Information System ...5-1
6 PROJECT PERFORMANCE ... 6-1
6.1 World Bank and GOI Compliance ...6-1
6.1.1
World Bank Missions ... 6-1
6.1.2 Agreed Key Actions and Mission Plans during Recent World Bank Mission ... 6-1
6.1.3 Performance Indicators ... 6-3
6.2 Implementation Support Components...6-4
6.2.1 Core Team Consultant (CTC)... 6-4
6.2.2 Design and Supervision Consultant (DSC)... 6-4
6.2.3 Study on Development of Slope Stabilization Design and Management... 6-5
6.3 Anti Corruption Issues ...6-5
6.3.1 Anti-Corruption Action Plan (ACAP) ... 6-5
6.3.2 Community Representative Observers (CRO)... 6-6
6.3.3 Third Party Monitoring (TPM)... 6-6
6.3.4 Complaint Handling System (CHS)... 6-8
6.3.5 Public Disclosures / Publication ... 6-8
6.3.6 Action Plan for Next Months (October 2016)... 6-9
6.4 Road Safety Audit ...6-9
6.4.1 Activities during This Month (October 2016) ...6-
Error! Bookmark not defined.
6.5 Management Information System ...6-10
6.6 Quality Assurance...6-15
6.7 Project Risks and Mitigation Measures...6-15
6.7.1 Risks Related to Delays ... 6-15
6.7.2 Financial Risks... 6-15
6.7.3 Risks Related to Quality ... 6-15
6.8 Training to Support Project Implementation...6-16
7 ISSUES and RECOMMENDATIONS ... 7-1
7.1 Current Situation ...7-1
7.2 Actions Required...7-1
ABBREVIATIONS AND ACRONYMS
ACAP : Anti Corruption Action Plan
AER : Application Evaluation Report
AIP : Australian Indonesia Partnership
AMDAL : Environmental Management (Analisis Mengenai Dampak
Lingkungan)
ANDAS : Analisis Dampak Sosial
AWPs : Annual Work Programs
Balai : Regional Office for National Roads Implementation
BAPPENAS : Badan Perencanaan Pembangunan Nasional (National
Development Planning Agency of GOI) Bappedalda : Regional Environmental Impact Agencies
BBPJN : Balai Besar Pelaksanaan Jalan Nasional (Regional Office for National Roads Implementation)
BER : Bid Evaluation Report
BLH : Badan Lingkungan Hidup
BPK : Badan Pemeriksaan Keuangan (Audit Board of the Government
of Indonesia)
CAD : Computer Aided Design
CHS : Complaint Handling System
CTC : Core Team Consultant
CHU : Complaint Handling Unit
CRO : Community Representative Observer ( = WPM)
DIA : Directorate of Implementing Affairs
DOP : Directorate of Planning
DGH : Directorate General of Highways
DMS : Document Management System
DTA : Directorate of Technical Affairs
DMS : Document Management System
DSC : Design and Supervision Consultants
EA : Executing Agency
EINRIP : Eastern Indonesian National Roads Improvement Project
EIRTP-1 : Eastern Indonesia Regional Transport Project First Project
ESAMP : Environmental and Social Assessment Plan
ESS : Environmental and Social Safeguards
FMIS : Financial Management Information System
FMIS : Financial Management Information System
GIS : Geographic Information System
GOI : Government of Indonesia
IA : Implementation Agency
IBRD : International Bank for Reconstruction and Development
IFR : Interim Financial Report
IRMS : Integrated Road Management System
Kabupaten : Regency
KPIs : Key Performance Indicators
KPPN : Kantor Pelayanan Perbendaharaan Negara (Indonesian: State
Treasury Service Office)
LAN : Local Area Network
LARAP : Land Acquisition and Resettlement (Rencana Tindak Pengadaan
Tanah dan Pemukiman Kembali)
MIS : Management Information System
MOF : Ministry of Finance
MPW : Ministry of Public Work
MPRs : Monthly Progress Reports
P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional
PDF : Portable Document Format
PMU : Project Management Unit
PAPs : Project Affected Peoples
PMM : Project Management Manual
PMU : Project Management Unit (WINRIP)
POKJA : Bina Marga Project Managers and Procurement Committes
PPC : Project Preparation Consultants
PP3 : Pemantau Pihak ke 3
PPK : Sub Project Manager
PPR : Project Progress Report
QPRs : Quarterly Progress Reports
RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan
RS : Road Safety
Satker : Satuan Kerja (Work Unit for Road Project Implementation)
SPPL : Surat Pernyataan Pengelolaan Lingkungan
SRIP : Strategic Road Infrastructure Project
TOR : Terms of Reference
UKL/UPL : Upaya Pengelolaan Lingkungan / Upaya Pemantauan Lingkungan
(Site Specific Environmental and Monitoring Plan)
WINRIP : Western Indonesia Roads Improvement Project
WB : World Bank
WP : Work Program
WPs : Works Programs
WPM : Wakil Pengamat dari Masyarakat (or Community Representative
APPENDICES
Appendix A
:
Overall Loan Progress
Appendix B
:
Road Safety Audit Progress
Appendix C
:
Financial Progress
Appendix D
:
Quality Assurance Progress
Appendix E
:
Environmental and Social Progress
Appendix F
:
Procurement Plan and Progress
Appendix G
:
WINRIP Website Progress
Appendix H
:
ACAP Training/Dissemination Progress
Appendix I
:
Performance Indicator
Appendix J
:
Correspondences
ANNEXES
Annex P-1
:
Package No. 1
Annex P-2
:
Package No. 2
Annex P-3
:
Package No. 3
Annex P-4
:
Package No. 4
Annex P-5
:
Package No. 5
Annex P-6
:
Package No. 6
Annex P-7
:
Package No. 7
Annex P-8
:
Package No. 8
Annex P-11
:
Package No. 11
Annex P-12
:
Package No. 12
Annex P-13
:
Package No. 13
Annex P-14
:
Package No. 14
Annex P-15
:
Package No. 15
Annex P-17
:
Package No. 17
Annex P-19
:
Package No. 19
Annex P-20
:
Package No. 20
Annex P-21
:
Package No. 21
ATTACHMENT
1
EXECUTIVE SUMMARY
1.1 Current Implementation Situation
Civil Works
Implementation of the WINRIP Project is scheduled to be implemented into three (3) Annual Work Programs (AWP s). The implementation starts with the preparation of tender documents (detailed design drawings including associated bidding documents), tendering stage (procurement of works) and the actual civil works construction implementation.
The original implementation schedules of the three (3) Annual Work Programs (AWPs) are scheduled in three (3) phases namely ; AWP-1 to start in mid-2011 and to be completed on the last quarter of 2014, AWP-2 is expected to begin in mid 2012 with target date of completion by mid-2016 and AWP-3 is expected to start during the early part of 2013 and to be completed during the middle part of 2017.
However, due to some unavoidable circumstances the original implementation schedules did not materialized.
Based on the present status of the program implementation progress, a revised implementation schedule, the Project Implementation Timeline (as shown onPage 1-2) is to be implemented in order to accommodate the originally delayed schedule into the remaining time frame of the WINRIP Program until the expiry date of the loan agreement by the end ofDecember 2017. Shown on Page 1-3 is the current actual status of the implementation relative to the Project Implementation Timeline .
Implementation Status as of October 31, 2016.
Pack
Package Name Contract Under Under Defect LiabilityPeriod
No. Sign Construct
1 Krui - Biha √ Completed √
2 Padang Sawah - Sp.Empat √ Completed √
3 Manggopoh - Padang Sawah √ Completed √
4 Ipuh - Bantal √ Completed √
5 Sp. Rampa - Poriaha √ √
6 Ps. Pedati - Kerkap √ √
7 Indrapura - Tapan √ √
8 Bts.Pariaman - Manggopoh √ √
10 Sp. Empat - Sp. Air Balam Proposed to be Cancelled
11 Bantal - Mukomuko √ √
12 Kambang - Indrapura √ √
13 Sp. Rukis - Tj.Kemuning √ √
14 Painan - Kambang √ √
15 Sibolga - Bts.Tap Sel √ √
16 Seblat - Ipuh
17 Sp.Gn.Kemala - Pg.Tampak √ √
19 Lais - Bintunan √ Completed √
20 Lubuk Alung - Sicincin √ √
21 Lubuk Alung - Kuraijati √ √
T O T A L : 18 12 5
Western I ndonesia National Roads I mprovement Project
Project Implementation Timeline Schedule
Length C'tion
Km Period J N D J F M A M J J A S O N D J F M AM J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D 1 Krui - Biha 25,00 21 mth
2 Padang Sawah - Sp.Em pat 40,90 24 mth
3 Manggopoh - Padang Sawah 32,00 24 mth
4 Ipuh - Bantal 42,40 24 mth
5 SI MPANG RAMPA - PORI AHA 11,10 18 mth
11 BANTAL - MUKOMUKO 50,10 24 mth
13 SP RUKIS - TJ KEMUNING 56,30 24 mth
17 Sp.Gn.KEMALA - Pg. TAMPAK 36,80 24 mth
6 PS. PEDATI - KERKAP 25,00 15 mth
19 LAI S - BI NTUNAN 11,60 10 mth
15 SI BOLGA - BATAS TAPSEL 36,00 27 mth
7 I NDRAPURA - TAPAN 19,50 21 mth
8 BTS.Kt PARI AMAN-MANGGOPOH 46,80 24 mth 10 SI MPANG EMPAT - SP.AI R BALAM 61,70 24 mth
12 KAMBANG - I NDRAPURA 55,20 24 mth
14 PAI NAN KAMBANG 31,50 21 mth
16 SEBLAT I PUH 34,50 21 mth
20 LUBUK ALUNG SI CI NCI N 14,60 18 mth 21 LUBUK ALUNG KURAI TAJI 16,80 18 mth
9 RANTAU TI JANG-KOTA AGUNG 42,00 The Road has been constructed by MPW within 2011-2013. Road condition is good. Proposed to be deleted from the list of WINRIP's work program 18 MUKOMUKO-BTS SUMBAR 25,80 The Road has been constructed by MPW within 2011-2013. Road condition is good. Proposed to be deleted from the list of WINRIP's work program
Original target : 715,60 km ENVIRONMENT & SOCIAL SAFEGUARD
Revised target : 640,00 km Prequalification Detail Eng Design LARAP Study
Road Safety Owner's Estimate Appraisal & Public Consultation Procurement & Sign Contr Bid Document LARAP Implementation Preparation for Commencement of Work
Standard Biding Document
COW PROC COW PROC COW PROC CONSTRUCTION CONSTRUCTION PROC COW PROC COW PROC COW PROC COW CONSTRUCTION CONSTRUCTION CONSTRUCTION CONSTRUCTION CONSTRUCTION Pack
# PACKAGE NAME
2012 2013 2014 2015 2016 2017 2018
OE & BD
DED RSA & REVISED DED OE & BD
CONSTRUCTION
PROC COW
Review DED & RS
Review DED & RS
Review DED & RS Review DED & RS
Review DED & RS PQ
CONSTRUCTION
Review DED & RS PQ PROC COW
Review DED & RS PQ
CONSTRUCTION COW CONSTRUCTION PROC CONSTRUCTION PQ RS Proc COW SBD CONSTRUCTION CONSTRUCTION CONSTRUCTION
DED RSA & REVISED DED OE & BD DED RSA & REVISED DED OE & BD
OE
BD DED
SBD & OE + BD
Rev-DED RS DED Rev-DED RS
Rev-DED RS
DED
COW
PROC
COW CONSTRUCTION
OE & BD DED Rev-DED RS OE & BD
OE & BD
DED OE & BD
COW
CONSTRUCTION SBD & OE + BD
SBD & OE + BD
PQ PROC
PROC
CONSTRUCTION CONSTRUCTION
DED RSA & REVISED DED
Western I ndonesia National Roads I mprovement Project
Revised : 4 Nov 2016
Length C'ti on
Km Peri od J N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D
Core Team Consultant (CTC) 40 mth IMPLEMENTATION Time extension for sevices
Design & Supervision Cslt (DSC) 42 mth IMPLEMENTATION Time extension for sevices
TA for Dev.of Sl ope Sta bi l i za ti on, Desi gn & M a na gement
1 Krui - Biha 25,00 21 mth 8 Jan'14
2 Padang Sawah - Sp.Empat 40,90 24 mth 6 Jan'14
3 M anggopoh - Padang Sawah 32,00 24 mth 6 Jan'14
4 Ipuh - Bantal 42,40 24 mth 10 Jan'14
5 SIMPANG RAMPA - PORIAHA 11,10 18 mth 18 Jun'15 8 Dec'16
11 BANTAL - MUKOMUKO 50,10 24 mth 23 Feb'15 11 Feb'17
13 SP RUKIS - TJ KEMUNING 56,30 24 mth 11 Feb'17
17 Sp.Gn.KEMALA - Pg. TAMPAK 36,80 24 mth 04 Sep'15 23 Agt'17
6 PS. PEDATI - KERKAP 25,00 15 mth 11 Mar'15 31 Aug'16
19 LAIS - BINTUNAN 11,60 10 mth 11 Mar'15 CONSTRUCTION 300+125+53 days 30 Jun '16
15 SIBOLGA - BATAS TAPSEL 36,00 27 mth 20 Nov'15
7 INDRAPURA - TAPAN 19,50 21 mth 10 Dec'15 30 Agt'17
8 BTS.Kt PARIAMAN-MANGGOPOH 46,80 24 mth PROC 23 Mar'16
10 SIMPANG EMPAT - SP.AIR BALAM 61,70 24 mth
12 KAMBANG - INDRAPURA 55,20 24 mth
14 PAINAN KAMBANG 31,50 21 mth PROC 13 Aug'16
16 SEBLAT IPUH 34,50 21 mth CONSTRUCTION
20 LUBUK ALUNG SICINCIN 14,60 18 mth 1 Sep'16
21 LUBUK ALUNG KURAITAJI 16,80 18 mth 1 Sep'16
Original target : 715,60 km ENVIRONMENT & SOCIAL SAFEGUARD
1st Revised target : 640,00 km Prequalification Detail Eng Design LARAP Study
Road Safety Owner's Estimate Appraisal & Public Consultation Procurement & Sign Contr Bid Document LARAP Implementation Preparation for Commencement of Work
Standard Biding Document
Review DED & RS PQ Review DED & RS PQ PQ
Review DED & RS Review DED & RS
PROC
CONSTRUCTION 720 days CONSTRUCTION 720 days
22-Jul-15 PQ PROC ICB ICB ICB ICB ICB ######### CONSTRUCTION 640 + 93 days
14-Apr-16
PROC
17-Mar-16
CONSTRUCTION 540 days CONSTRUCTION 730 + 105 days
CONSTRUCTION 730 + 75 days
CONSTRUCTION 730 + 90 days 31-Mei-16
Pack
# PACKAGE NAME
2012 2013 2014 2015 2016 2017 2018
PQ RS Proc COW SBD DED OE BD DED NCB NCB DED NCB NCB NCB
Review DED & RS
Review DED & RS SBD & OE + BD
RSA & REVISED DED OE & BD DED RSA & REVISED DED OE & BD
SBD & OE + BD DED RSA & REVISED DED OE & BD DED
ICB RSA & REVISED DED OE & BD Review DED & RS
SBD & OE + BD 6-Nov-12 19-Jun-13 PROC PROC DED Rev-DED RS ICB ICB NCB NCB DED PROC
CONSTRUCTION 720 days ICB
ICB
ICB
ICB
PROC
CONSTRUCTION 810 - 37 days
DED
CONSTRUCTION 630 days
23-Mei-16 CONSTRUCTION 720 - 132 days
30-Des-17 30-Des-17
PROC PROC
to be canceled CONSTRUCTION 720 - 71 days
Rev-DED RS Rev-DED RS Rev-DED RS 31-Des-17 30-Des-17 PROCUREMENT IMPLEMENTATION 31-Des-17 31-Des-17 31-Des-17 CONSTRUCTION 450+90 days
31-Des-17 CONSTRUCTION 540 - 53 days
31-Des-17
1.2 Disbursement
Loan Allocation and Percent (%) Disbursement To Date
#REF! 1.25
0.00 10.00 20.00 30.00 40.00 50.00 60.00 70.00 80.00 90.00 100.00
Month
%
Co
m
pl
et
e
Actual Expenditure USD 78.31 mil (31.33 %)
WINRIP ACTUAL PROGRESS UP TO OCTOBER 2016 AND FORECAST UP TO JUNE 2018
ACTUAL Oct 2016 Original Forecast
Forecast Expenditure RevUSD58.18 mil (23.27%)
Forecast Oct 2016
Deviation = + 8.06 %
The total disbursement summary from the loan by The World Bank to the end of October
2016 was USD 78,314,016.61 equivalent to approximately 31.33% of the loan funds. The
following table summarizes the individual disbursements as calculated by CTCbut retaining the total disbursement from Client Connection at the end of October 2016. Appendix A
shows the Overall Loan Progress Status.
Category Description
Loan Restructuring
Amount US$
Disbursement This Period
Previous Disbursement
Totals Disbursed to End October
2016 in US$
% Disbursed
1
Part 1Betterment and Capacity Expansion of
National Roads.
220,400,000.00 2,720,412.34 68,803,498.44 71,523,910.78 32.45
2 Part 2
Implementation Support 17,000,000.00 1,206,225.00 5,583,880.83 6,790,105.83 39.94
3
Part 3
Road Sector Institutional Development
0 0 0 0 0
4
Part 4
Contingency for Disaster Risk Response
0 0 0 0 0
Unallocated 12,600,000.00 0 0 0 0
Original Loan
Amount 250,000,000.00 3,926,637.34 74,387,379.27 78,314,016.61 31.33
Breakdown of amount disbursed during the period (October 2016) are for Statement of Work Accomplished for the following civil works contract packages :
• Package No.15 : IPC Nos. 01 - 03 USD 588,747.08
• Package No.13 : IPC Nos. 04 USD 781,760.62
• Package No.12 : IPC Nos. 06 USD 195,309.92
• Package No.07 : IPC Nos. 02 USD 476,266.80
• Package No.08 : IPC Nos. 04 USD 678,327.92
1.3 World Bank Implementation Review Mission and Site Visit
The Technical and Financial Audit Consultant mission bank took place on October 3, 2016 until October 6, 2016 with site visit inspection on Package 17.
1.4 Procurement of Civil Works Contract Under Category 1 of the Loan Agreement
As of end this reporting month, eighteen (18) out of the nineteen (19) contract packages are already procured and are either completed, under construction and awaiting the issuance of Notice To Proceed (NTP) to commence the Works. The remaining one (1) package is still under final procurement stages.
The current status of Contract Package which is under final procurement stage is:
1. Package No.10 (Sp. Empat Sp. Air Balam) AWP-2
This sub-project is under implementation schedule AWP-2. The project roadline is located in the Province of Sumatera Barat having an approximate length of 61.70 kilometers.
The Contract Package is procured thru the post qualification and International Competitive Bidding (ICB) procurement method using the Full e-Procurement System.
As mentioned in previous reports, the revised Bid Evaluation Report (BER) has been issued No Objection Letter (NOL) by the World Bank to award the contract to the joint operation of PT. Lancarjaya Mandiri Abadi and PT. Cahaya Tunggal Abadi in the amount of Rp.424,285,260,782.50 with 720 calendar days time completion.
The revised Bid Evaluation Report (BER) and contract award recommendation is still being thoroughly evaluated by the Ministry before rendering decision whether to accept and confirm POKJA s evaluation report.
1.5
Procurement of Consultancy Package Under Category 2 of the Revised Loan Agreement Reallocation.Technical Assistance for Development of Slope Stabilization, Design and Management
The Technical Assistance for Disaster Risk Reduction was canceled based on the results of meeting between DGH and the WB on October 12, 2015. It was decided to cancel the Technical Assistance and replaced by a Technical Assistance for Development of Slope Stabilization, Design and Management (under Loan Category-2).
As mentioned in previous Monthly Report, eight (8) interested consultants met the deadline for submission of Expression of Interest . After POKJA s evaluation, six (6) consulting firms made the shortlist, four (4) international and two (2) local companies.
2
PROJECT DESCRIPTION
2.1
Background
The Government of Indonesia wishes to continue strengthening of the National Road system in Indonesia while the Eastern Indonesia National Roads Improvement Project (EINRIP which is assisted by AusAID through the Australian Indonesia Partnership or AIP), is providing support program of National road and bridge improvement works in Eastern Indonesia. The Western Indonesia National Road Improvement Project (WINRIP) will provide similar support for National road and bridge in the Sumatera region of Indonesia. The focus of WINRIP will be roads administered directly by the National Government, including those currently classified as Provincial, Kabupaten (District) or non-status roads which are in process of being reclassified as National roads. In addition, provision will be made for major bridge repair works, rehabilitation, duplication and replacement as necessary to complement road betterment works.
2.2
Project Development
The loan effectiveness date for the WINRIP is 12 March 2012 and key project data is shown in the following detail.
Key Project Data WINRIP Loan No. 8043-ID
Project Cost US$350 million
Original Loan Amount US$250 million
Revised Loan Amount N/A
Board Approval Date 26 May 2011
Loan Signing Date 14 December 2011
Effectiveness Date 12 March 2012
Disbursement (as of October 31, 2016) US$ 78,314,016.61 million (31.33%)
Original Closing Date 31 December 2017
Environmental Category B-Partial Assessment
The IBRD loan amount is US$250 million. The Project is intended to finance a part of the DGH investment program for national roads with a particular focus on the Western corridor of Sumatera. The corridor is one of the three main corridors in Sumatera and connects the city of Padang (with a population of around one million) to major towns along the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects through connector roads on the West coast to Medan in the northeast and to Pekanbaru in the centre of the island. The project has four components:
Project Component 1: Betterment and Capacity Expansion of National Roads
Table 2.1 Proposed Physical Works by DGH Program
Type of Works AWP-1 AWP-2 AWP-3
Km USD Million Km USD Million Km USD Million
Road Betterment - - 53.10 22.77 -
-Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58
Bridge works 0.100 1.94 - - 0.08 2.06
TOTAL
(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65
The batches of projects are termed Annual Work Programs (AWPs) in line with terminology used in other Bina Marga projects. They are not in fact annual programs as such but rather a series of multi-year programs, each commencing in consecutive years. Hence, hereinafter it will call as just Work Programs (WPs). It is expected that implementation of the first Works Program (WP-1) will commence in the third quarter of 2013 and be completed by third quarter or late 2015. The second Work Program (WP-2) is expected to commence in early 2014 and be completed by late 2015 or middle 2016. The third Work Program (WP-3) is expected to commence in early 2015 and be completed by mid-2017. The loan will be closed onDecember 2017.
[image:16.595.81.526.490.783.2]Table 2.2 presents details of the First Works Program (WP-1). The four packages in this group should have been free from any land acquisition issues, but in fact two packages (Krui Biha and Manggopoh Padang Sawah) had land issues which were solved by the DGH properly. Thus, there are no foreseeable impediments to implementation.
Table2.2 IBRD Assisted WINRIP Civil Work WP-1
No Province Link No. Link Name C la ss R o ad T yp e
Road Works Bridge Works Total Cost
Fr
o
m
To Len
gt h Tr e at m e n t C o st ( 2 0 1 0 ) No Le n gt h C o st ( 2 0 1 0 ) 2 0 1 0 P ri ce s Eq u iv al e n t
Km Km Km Rp mill m Rp mill Rp mill US$ mill 1 Lampung 053.0 Krui
Biha K1 IU 221.5 246.5 25.0 Bett nt
to 7 m. 148,668 148,668 16.52
2 West Sumatera 047.2 PadangSa wa SimpangE mpat
K1 IU 0.0 40.9 40.9Bett nt
to 7 m. 189,810 189,810 21.09
2a West
Sumatera 34.1
AirGadan
gBridge K1 IU
New
Bridge 1 100 17.580 17,580 1.95
3 West Sumatera 047.1 Manggop oh PadangSa wah
K1 IU 102.2 134.2 32.0Bett nt
to 7 m. 152,435 152,435 16.94
4 Bengkulu 015.3 Ipuh
-Bantal K1 IU 0.0 42.40 42.40 Bett nt
It should be noted that all road sub-projects have been subject to economic appraisal and have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. These were selected for inclusion and are subject to completion of environmental and social screening, to confirm that there is no land acquisition or resettlement requirements remain outstanding.
Final Engineering Designs, Engineer s Estimates and bidding documents have been completed for all projects proposed for WP-1.
Sub-projects to be included in WP-2 and WP-3 have also been determined as listed inTable 2.3. Final Engineering Designs and Engineer s Estimates for all WP-2 and WP-3 proposed works require preparation or finalization. In the cases of some projects, preliminary Engineering Designs were prepared during Project preparation which will require review and possible amendment by the Design and Supervision Consultant prior to procurement.
The revised costs presented in Table 2.3 are planning estimates only, and the revised implementation plan is based on the Revised Implementation Timeline Schedule of the civil works.
Table2.3: IBRD Loan WINRIP Civil Work WP-2 and WP-3
NO. SUBPROJECT LINK NO. AND NAME LENGTH (KM)
ENGINEER S ESTIMATE (RP. MILL)
WIDTH (M)
REVISED IMPLEMENTATION PLAN
START DURATION
(MONTHS)
WP-2
5. Sumut : Link No. 015.xx,
Sp. Rampa Poriaha 11.10 152,870 6.0 Mar 2015 18
6. Bengkulu : Link No. 010.0,
Ps. Pedati Kerkap 25.00 92,127 7.0 Mar 2015 15
7. Sumbar : Link No. 019.0,
Indrapura Tapan 19.50 178,600 7.0 Jan 2016 21
8. Sumbar : Link No. 024.0,
Bts. Pariaman Manggopoh 46.80 379,034 7.0 Jan 2016 24
9. Lampung : Link No. 026.1,
Rantau Tijang - Kota Agung - - - - Cancelled
10. Sumbar : Link No. 034.1,
Sp. Empat - Sp. Air Balam 61.70 515,842 7.0
-Proposed to be Cancelled
11. Bengkulu : Link No. 015.2,
Bantal Mukomuko 50.10 246,500 6.0 Feb 2015 24
12. Sumbar : Link No. 017.2,
Kambang Indrapura 55.20 451,810 7.0 Jan 2016 24
13. Bengkulu : Link No. 006.1,
Simpang Rukis - Tanjung Kemuning 56.30 316,305 7.0 Jun 2015 24
WP-3
14.
Sumbar : Link No. 017.1,
NO. SUBPROJECT LINK NO. AND NAME LENGTH (KM)
ENGINEER S ESTIMATE (RP. MILL)
WIDTH (M)
REVISED IMPLEMENTATION PLAN
START DURATION
(MONTHS)
15. Sumut : Link No. 016.0,
Sibolga - Bts. TapSel 36.00 376,479 7.0 Oct 2015 27
16.
Bengkulu : Link No. 009.4,
Seblat Ipuh, including Air Galang and Air Guntung Bridges
34.50
0.052 241,500 6.0 May 2016 21
17. Lampung : Link No. 061.1,
Sp. Gunung Kemala - Pugung Tampak 36.80 255,269 6.0 May 2015 24
18. Bengkulu : Link No. 015.3,
Mukomuko - Bts. Sumbar - - - - Cancelled
19. Bengkulu : Link No. 009.1,
Lais Bintuan 11.60 35,886 7.0 Feb 2015 10
20. Sumbar : Link No. 002.0,
Lubuk Alung Sicincin 14.60 116.800 7.0 May 2016 18
21. Sumbar : Link No. 027.0
Lubuk Alung Kuraitaji 16.80 65,788 7.0 May 2016 18
Project Component 2: Implementation Support
Tabel 2.4
Project Management Core Team Consultants (CTC)
The CTC will provide support to the PMU and DGH in the management of the Project, based in Jakarta. Their tasks include financial and progress monitoring and reporting, information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants, implementation and monitoring of the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation. The CTC contract No. 06-20/CTC/TA/LN/8043/1112was signed on5 November 2012by bothDGHand a Joint Venture of
PT. Perentjana Djaja, Yongma Engineering Co,Ltd, and PT. Epadascon Permata Engineering Consultant.
Design and Supervision Consultants (DSC)
A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II),and will be based in Padang, West Sumatera.
Category
Original Amount of the Loan Allocated (expressed in USD)
Revised Amount of the Loan
Allocated (expressed in
USD)
Percentage of Expenditures to be financed (inclusive of
Taxes)
(1) Civil Works under Part 1 of the
Project WP-l 220,400,000 220,400,000 70%
(2) Goods, Non-consulting Services, Consultants Services and
Incremental Operating Costs* under Part 2 of the Project
16,000,000 17,000,000 100%
(3) Goods, Non-consulting services and Consultants' Services under Part 3 of the Project
1,000,000 Cancelled Cancelled
(4) Works, Goods, Non-Consulting
Services, Consultants' Services and
Incremental Operating Costs* under
Part 4 of the Project
0 0 0%
(5) Unallocated 12,600,000 12,600,000 100%
Project Component 3: Road Sector Institutional Development
This component which is originally intended to provide technical assistance and support to strengthen disaster risk mitigation in the road sector, including capacity building support for the new environment/risk mitigation and road safety unit of DGH has been cancelled due to revision of the loan allocation. In the meeting, DGH and World Bank agreed upon that DGH will conduct analytical work of an alternative design for road segment that pass through critical environmental assets and vulnerable areas especially on slope protection design and management. Due to deletion of the allocated funds for Category 3 of the loan agreement and reallocated to Category 2 to accommodate the implementation of Technical Assistance for Development of Slope Stabilization, Design and Management, into Component-2. The Loan Category restructuring can be seen inTable 2.4 page 2-5.
Project Component 4: Contingency for Disaster Risk Response
This special component will provide preparedness and rapid response to disaster, emergency and/or catastrophic events as needed. This provisional zero dollar component will be added under this project to allow for rapid reallocation of loan proceeds from other components under streamlined procurement and disbursement procedures.
2.3 Project Objective
3
CONSULTANCY SERVICES
3.1
CTC Consultants
3.1.1 Scope of Services
The CTC contract services originally were structured in its different project management elements.
* Inception Phase
A key activity during the inception phase will be to establish lines of communication with PMU-WINRIP and DSC s Team Leader as well as with all Provincial Project Managers (Satkers) where the first works are to be constructed under WP-1.
* Project Management and Support to PMU, including acting DSC until the DSC is established
The Terms of Reference (TOR) identify a number of sub-items to be performed by CTC. The key factor that will ensure success is that the CTC must work pro-actively and alongside PMU counterparts and with DSC team in a professional manner based on mutual respect and trust.
* Preparation of Work Programs
The tendering process for WP 1 sub-projects began as soon as procurement committees have been formed and received appropriate training in the procurement procedures required. The indicative work programs and cost estimates identified for WP-2 and WP-3 are subject to verification, and are likely to change following more detailed investigations. Further preparation for WP-2 and WP-3 will be managed by the PMU supported by the CTC.
* Financial Monitoring
It will be the role of the CTC to first assess the level of understanding of the financial management, monitoring and reporting procedures by the finance staff at the provincial and central level and subsequently devise an appropriate training program and assist the PMU in training delivery.
* Project Progress and Performance Monitoring
CTC will monitor the loan project progress and prepare the report in monthly basis. In the meantime, GOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs) to measure the project s performance in achieving its stated development objectives. CTC will therefore first concentrate on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.
* Support for the Implementation of the ACAP
* ESAMP and LARAP Implementation Monitoring
CTC will closely work with BLH and DSC and will monitor and report the action of the Environmental Management Plan on a periodical basis and/or as required.
* Training to Support Project Implementation
CTC is responsible for preparation and management of all training program required under WINRIP.
* Reporting
CTC is responsible for all reports required under the contract agreement with standardize forms, charts and tables.
3.1.2 CTC Manning
CTC professional staffs involved in the project as of end of September 2016are listed inTable 3.1.
The International Staff (Senior Highway Engineer, Senior Road Safety Audit Engineer and Senior Procurement Specialist) have completed their respective engagements and man-months have demoblized on March 31, 2014 and May 31, 2015, respectively.
The task of conducting final Road Safety Audit during post-construction phase which is supposed to be conducted by the Senior Road Safety Audit Engineer will be performed by the local Road Safety Audit Engineer with man-months for the task to be covered by Amendment No.4 of the Consultancy Contract.
Table 3.1
40.00 - - Mahbub ur
Rahman - - - - A
- 35.25 12.25 12.25 12.25 Per Weiss
Pedersen Apr-2013 Mar-2014 12,25 0,00 B
- - 23.00 23.00 44,83 C.T. Arenas Apr-2014 Oct-2016 30,13 14,75 B
Senior Highway
Engineer 8.00 12.50 14.00 14.00 14,00
Moon, Sung
Hy ung Mar-2013 Mar-2014 14,00 0,00 C
Senior Road
Safety Audit 6.00 11.00 13.00 13.00 11,00 Cho, Woo Sung Jun-2013 Mar-2014 11,00 0,00 C
18.00 - - Wasim ur
Rahman - - - - A
- 16.00 16.00 16.00 16,00 Sanjeev Kumar
Agarwal Jan-2014 May -2015 16,00 0,00 C
40.00 9,67 9,67 9.67 9,67 Besar Awiat
Bowo Nov -2012 Sep-2013 9.67 0,00 B
- 30,33 6,66 6.66 6,66 Agus Setiawan Sep-2013 Mar-2014 6,66 0,00 B
- - 23.67 23.67 45,50 Julius J. Sohilait Apr-2014 - 31,00 14,50
36.00 7,37 7,37 7.37 7,37 Whiliy anto Nov -2012 Jun-2013 7.37 0,00 B
- 28.40 28,63 32.13 38,96 Lebiy artono Jul-2013 - 38,97 0,00 F
Quality Assurance
Engineer
30.00 30.00 30.00 32.00 53,83 Uray Abdul
Manaf Jul-2013 - 40,00 13,83
36.00 10.37 10.37 10.37 10,37 Uus Martawijay a Nov -2012 Oct-2013 10,37 0,00 B
- 25,63 25,63 29.13 50,96 YD Tarwanto Oct-2013 - 37,00 13,96
Environmental
Specialist 30.00 30.00 30.00 38.50 60,33 Leti Hermawati Dec-2012 - 46,47 13,86
36.00 9,37 9.37 9.37 9,37 M. Sutopo Nov -2012 Oct-2013 9,37 0,00 B
- 26,63 26,63 30.13 39,96 Witono Sep-2013 - 38,00 2,00
12.00 - - Darmansiri - - - - A
- 12.00 12.00 Muhdi - - - - A
- - 12.00 7.00 7,00 Mardiansy ah Jul-2014 Mar-2015 7,00 0,00 B
12.00 - 4.10 4.10 4,10 Rudi Rungkat Nov -2012 Mar-2015 4.10 0,00 B
- 24.00 24.00 35.40 40,23 M. Edhi Fachri Mar-2013 - 42,00 - F
30 - - Agung Lukito - - - - A
- 25.00 25.00 34.00 55,83 Sony Thamrin May -2013 - 42,00 13,83
Community Development
Officer
36.00 36.00 36.00 38.00 59,83 Yakobus Jan-2013 - 45,93 13,90
Road Safety
Audit Engineer 25.00 25.00 19.00 21.00 42,83
Adity a Moraza
Alwi Jun-2014 - 28,97 13,86
Bridge Engineer 5.00 5.00 5.00 5.00 5,00 Harimurti
Suprihantoro Apr-2013 Aug-2013 5.00 0.00 C
Training
Specialist - 12.00 12.00 25.00 30,83 Roedjitarjo Jan-2014 Aug-2016 30,83 0,00 C Traffic Engineer - - - 1,00 7,00 Harianto Parman Mar-2015 - 1,00 6,00 D
Remarks
A - Not able to mobilizied due to poor health or personal reasons B - Resigned due to personal reasons or poor health C - Task assigment completed
D - Intermittent assignment to update AADT
E - Man-months until December 31, 2016 to be cov ered Amendment No.5 F- Proposed to be ex tended
Financial Management Specialist Social Impact Specialist Procurement Specialist-2 Management Information Specialist Procurement Specialist-1 Original Contract Amend No.1 Amend No.2 Highway Engineer POSITION Team Leader Senior Procurement Specialist Assistant Team Leader
Man - Months Duration
Remarks Amend
No.3
Mobilized Demob-ilized
Man - Month Used as of end of
October 2016
Man - Month Remaining Name
3.1.3 CTC Contract
The CTC contract for Western Indonesia National Roads Improvement Project (Contract No.06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. The contract is between the Government of Indonesia represented by Directorate General of Highways in the Ministry of Public Works and PT. Perentjana Djaja in joint venture with Yongma Engineering Co.Ltd. and PT. Epadascon Permata Engineering Consultant.
The Notice To Proceed was issued by letter dated 6 November 2012 from the PPK, and the official starting date of the contract was set at 6 November 2012.
Likewise, Amendment No. 1 to the original contract was signed on 25 October 2013 to cover all requirements of the CTC are summarized below.
* Replacement of the Senior Procurement Specialist
* Extending the assignment of the Senior Highway Engineer.
* Extending the assignment of the Senior Road Safety Audit Engineer.
* Extending the assignment of the Procurement Specialist 2 and replacement of the Procurement Specialist 1.
* Adding the new position of Bridge Engineer. * Adding the new position of Training Specialist, and * Adding the new position of Road Safety Engineer.
Amendment No. 2 to the Original Contract and Amendment No. 1 was signed on September 3, 2014 to cover requirements of CTC are enumerated as follows :
* Additional / Modification to Terms of Reference (TOR) * Amendment to the Team Composition and Staffing Schedule * Replacement of Foreign and Local Consultants
* Adjustments of Remuneration paid in foreign currency and local currency * Adjustment inputs of personnel
* Modification to various reimbursable and provisional sum to match the actual requirement
Amendment No.3 to the current CTC Contract (Original Contract and Amendments 1 and 2 was signed on November 30, 2015 which is in line with the Updated Timeline Bar Schedule taking into consideration the current and look ahead situations of the WINRIP program.
Based on the current progress of the Project, the services of several local professional and sub-professional staff have been extended beyond the end of the respective dates of completion assignments under Amendment No. 2.
Amendment No.3 covers the requirements of CTC are as follows :
* Amendment to the team composition and staffing schedule * Adjustment of inputs of personnel
* Adjustment of remuneration paid in local currency * Adding the new position of Traffic Engineer
* Modification to various reimbursable to match the actual requirements.
Amendment No. 4 to the current CTC Contract (Original Contract and Amendements 1, 2 and 3) was signed on March 4, 2016 and to expire or completed on December 31, 2017, the same date as the expiry/closing date of the loan agreement.
Based on the current progress of the Project, services of professional international and local staff as well as local sub-professional staff have been extended beyond their respective dates of assignment engagement covered by Amendment No. 3.
Amendment No.4 covers the requirements of CTC are as follows :
* Consultancy services time extension
* Additional/Modification to TOR/Terms of Reference
* Adjustment of input schedule for Professional Staff, Sub Professional and Supporting Staff * Amendment to the Team Composition
* Amendment of the Staffing Schedule * Modification to the Provisional Sums
* Adjustment of Remuneration paid in foreign currency and local currency * Adjustment to the reimbursable expenses
* Amendment to Clause 6.1(b) of the Special Condition of Contract
Proposed Amendment No.5 to the current CTC Contract will cover the following requirements of CTC :
* Adjustment of input schedule for professional staff, sub-professional and supporting staff. * Amendment of Staffing schedule.
* Adjustment of remuneration covered by Special Conditions of the Contract, Clause 6.2 (a). * Adjustment of cost estimates for foreign and local curriencies.
[image:25.595.79.511.621.773.2]Presented inTable 3.2is the current status of CTC contract.
Table 3.2
Description USD IDR
Original Contractincluding 10% VAT 1,404,370 23,556,940,000
Amendment No.1including 10% VAT 1,447,517 24,668,792,500
Variance Against Original Contract +3,07% +4,72%
Combine Variance Against Original Contract +4.12%
Amendment No. 2including 10% VAT 1,509,117 24,704,544,150
Variance Against Original Contract +7,46% +4,87%
Description USD IDR
Amendment No.3including 10% VAT 1,473,917 26,328,054,500
Variance Against Original Contract +4.95% +11.76%
Combine Variance Against Original Contract +9.29%
Amendment No. 4including 10% VAT 1,918,158 40,878,169,529
Variance Against Original Contract +36.58% +73.53%
Combine Variance Against Original Contract +60.12%
Amendment No. 5including 10% VAT *1,914,495 *41,215,451,529
Variance Against Original Contract *36.32% *73.84%
Combine Variance Against Original Contract *60.22% * Tentative, pending approval of Amendment No. 5.
Note :Combine variance (USD+IDR) is based on 1 USD = Rp. 9,558 exchange rate used during the time of signing the original Contract Agreement.
3.2
DSC Consultants
The Design and Supervision Consultant (DSC) is responsible to design of WP-2 and WP-3 civil works and supervision of all civil works. They will assume the role of Engineer under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC is also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team is being contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and is being based in Padang, West Sumatera.
DSC has been established in Balai II Padang following the contract signing on 11 June 2013 between Balai II and Renardet SA in joint venture with PT. Cipta Strada, PT. Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya. The Notice To Proceed was issued by the Balai II on 19 June 2013.
[image:26.595.77.497.47.226.2]Shown inTable 3.3is the present status of the Design Supervision Consultant (DSC) contract.
Table 3.3
Description USD IDR
Original Contract plus 10% VAT 902.660 57,000,575,500
Addendum No.1 plus 10% VAT *1,147,190 *60,541,139,347
Variance Against Original Contract *+27.09% *+6.21%
Note :
1) Addendum No.1 is still subject to approval by DGH with World Bank concurrence and issuance of No Objection Letter (NOL).
3.3
Technical Assistance for Development of Slope Stabilization, Design and
Management
The TA s objective is to provide technical support to DGH in improving their capacity for road slope/embankment protection and management. It will include identification and inventory of the existing slope and embankment conditions, assesment of future potential land slide /road erosion problems, development of risk maps, prioritization of high problem/high risk areas, and development of the Detail Engineering Design for a limited amount of areas in the Western corridor of Sumatra. It will also include the review (and revision) of the National Standard and Manual (NSPM) related to the slope protection, and capacity building.
4
CIVIL WORKS
4.1
Detailed Design Preparation
Final Engineering Designs, Engineer s Estimates and bidding documents have been completed for all projects proposed for WP-1, WP-2, WP-3.
A brief status of the nineteen (19) sub-projects relative to the procurement of Civil works contracts and implementation can be found in Implementation Status table onPage 1-1 of thisReport. While progress of road safety audit at detailed design stage are shown inAppendix B.
4.2 Procurements
Procurement shall be conducted under the Bank s Procurement Procedures as mentioned in the Loan Agreement. The International Competitive Bidding (ICB) based on the Bank letter Ref. WINRIP/136 will apply to the packages with the construction estimated cost of more than US$ 25 Million to comply with the new Bank s threshold for ICB. According to the GOI regulation, a prequalification shall be applied for the packages with the construction estimated cost more than IDR 10 Billion. Review from previous procurement process, the World Bank in the Aide Memoire requested to GOI, for next 4 ICB subprojects qualification still used Pre-Qualification and for remaining sub-project must be process with Post Qualification. As well as for all NCB the World Bank also requested to follow Post Qualification in procurement process.
As of this reporting month (October 2016), a more detailed current updates are fully indicated in
Sub-Chapter 1.4 Procurement of Civil Works Contract Under Category 1onPage 1-5of thisReport.
Under Category 3 of Loan Agreement the three (3) consultancy packages (capacity building for disaster risk reduction, environmental management and road safety) has been cancelled. As a result of the cancellation of the three (3) Technical Assistance, the Technical Assistance for Development of Slope Stabilization, Design and Management has been included as replacement, but to be part of the Loan Category-2 ;
Procurement update of the new consultancy package can be found inSub-Chapter 1.5 Procurement of Consultancy Package Under Category 2onPage 1-5of thisReport.
The WINRIP updated Procurement Plan and Progress are shown inAppendix F.
4.3 Civil Works Implementation
As of end of this reporting month (October 2016), five (5) of contract packages were previously completed and currently under defects liability period for twenty four (24) months effective on the day the TOCs were issued and twelve (12) packages are currently under construction.
Table 4.1
Program
Contract Package
#
Contractor Name of Road Province Contract
Signed Commence ment of Work Original Time Extension Revised Contract Amount Contract Time Completion
Date Contract Amount
Contract Time
Completion Date
AWP-1
1 PT. Jaya KonstruksiManggala Pratama Tbk Biha - Krui Lampung Nov 25,
2013 Jan 8, 2014 134,909,211,000 640 CD Oct 9, 2015 93 CD 140,255,020,000 733 CD Jan 20, 2016
2
PT.Jaya Konstruksi Manggala Pratama Tbk
Padang Sawah Sp. Empat including Air Gadang
West
Sumatera Dec 6, 2013 Jan 6, 2014 197,936,699,000 730 CD Jan 5, 2016 105 CD 249,348,931,000 835 CD
Apr 14, 2016
3 PT. Jaya Konstruksi
Manggala Pratama Tbk
Manggopoh Padang Sawah
West
Sumatera Dec 6, 2013 Jan 6, 2014 143,688,963,000 730 CD Jan 5, 2016 75 CD 183,940,872,000 805 CD
Mar 17, 2016
4 PT. Waskita Karya and PT.
Mulya Turangga (JO) Ipuh - Bantal Bengkulu
Nov 14,
2013 Jan 13, 2014 186,936,750,000 730 CD Jan 12, 2016 90 CD 194,902,179,000 820 CD
May 31, 2016
AWP-2
5 PT. Nusa Konstruksi
Enjiniring Tbk.
Sp. Rampa -Poriaha North Sumatera March 17, 2015 June 18,
2015 107,321,260,310 540 CD Dec 8, 2016 - -
-6 PT. Waskita Karya (Persero)
Tbk. Ps. Pedati - Kerkap Bengkulu
Feb 27, 2015
Mar 11,
2015 86,517,470,000 450 CD Jun 2, 2016 240 CD 118,444,156,000 690 CD Jan 28, 2017
7 PT. Adhi Karya Indrapura Tapan West
Sumatera
Nov 26, 2015
Dec 10,
2015 129,699,900,000 630 CD
Aug 30,
2017 - -
-8 PT. PP/PT. Statika MitraSarana J.O Bts. Kota Pariaman- Manggopoh SumateraWest Jan 28, 2016 Mar 23, 2016
355,500,000,000 720 CD Mar 12,
2018 - 71 CD 649 CD
Dec 31, 2017
11 PT. Hutama Karya/PT. Daya
Mulya J.O. Bantal Mukomuko Bengkulu Dec 18, 2014 Feb 23, 2015
228,899,717,000 720 CD Feb 11,
2017
-262,611,303,000 -
-12 PT. Lancar Jaya/PT. Cahaya T.A. J.O
Kambang Indrapura
West
Sumatera Jan 28, 2016
May 23, 2016
358,650,400,000
720 CD May 12,
2018 -116 CD 604 CD Jan 16, 2018
13 PT. Waskita Karya (Persero) Tbk.
Sp. Rukis TJ.
Kemuning Bengkulu
Dec 18, 2014
July 22,
2015 292,700,000,000 720 CD
July 10,
2017 - -
-AWP-3
14 PT. Yasa Patria
Perkasa/Conbloc, JO Painan Kambang
West
Sumatera Jun 1, 2016 Aug 3, 2016 214,327,429,680 630CD
Apr 12,
2018 -114 CD - 516 CD
Dec 31, 2017
15 PT. Pembangunan
Perumahan (Persero) Sibolga Bts. Tapsel North Sumatera July 13, 2015 Nov 20,
2015 260,100,000,000 810 CD Feb 6, 2018 - 37 CD 773 CD
Dec 31, 2017
17 PT. Jaya Konstruksi
Manggala Pratama Tbk
Sp. Gunung Kemala
Pugung Tampak Lampung
Nov 17,
2014 Sept 4, 2015 199,551,000,000 720 CD
Aug 23,
2017 - -
-19 PT. Roda Tekindo Purajaya Bintunan - Lais Bengkulu Feb 27,
2015
Mar 11,
2015 33,689,452,000 300 CD Jan 4, 2016 125CD 44,419,760.000 425CD
June 30, 2016
20 PT. Nindya Karya Lubuk AlungSicincin SumateraWest Jun 1, 2016 Sept 1, 2016 113,818,300,000 540CD Feb 22,2018 - 54 CD - 486 CD Dec 31,2017
4.4 Civil Works Progress
Activities done during this month on the on-going construction packages were repair and restoration of deteriorated existing pavements, roadway excavation, embankment formation, spreading of granular pavement for roadway widening, asphalt paving, structural works, construction of stone masonry side ditches, stockpiling of raw material, production of crush aggregates, other minor works, bridge construction, finalization of Field Engineering surveys and mobilization of resources of the newly started contract package.
The four (4) contract packages under implementation program AWP-1 were already completed and now under defects liability period for two (2) years since the issuance of TOCs.
Under the implementation program AWP-2 and AWP-3, there are currently twelve (12) contract packages that are on-going construction implementation and one (1) package on AWP-3 is already completed. Physical progress of two (2) of the packages are lagging far behind schedule with negative slippages of -61.59% and -44.34% while progress for the other seven (7) packages are still slightly on or behind schedule and the other three (3) packages are on schedule.
Progress status of the on-going civil works contracts as of this reporting period are shown inTable 4.2.
Following are brief status of the on-going construction contract packages :
Package No. 1 : Biha Krui
The contract package is completed on January 20, 2016 and provisionally handed over to the Employeer and currently under Defects Notification Period until after two (2) years reckoned from the issuance of the TOC.
A more detailed previous status during the whole duration of the contract implementation of this Package is presented inANNEX P-I Executive Summary Report.
Package No. 2 : Padang Sawah Sp. Empat (Including Air Gadang Bridge)
The contract package is completed on April 14, 2016 and provisionally handed over to the Employeer and currently under Defects Notification Period until after two (2) years reckoned from the issuance of the TOC.
ANNEX P-2 Executive Summary Reportpresent a more detailed status during the whole duration of the contract implementation of the Contract Package.
Package No. 3 : Manggopoh Padang Sawah
The contract package is completed on March 17, 2016 and provisionally handed over to the Employeer on March 17, 2016 and currently under Defects Notification Period until after two (2) years reckoned from the issuance of the TOC.
A more detailed status of the project progress during the whole duration of the contract implementation are shown inANNEX P-3 Executive Summary Report .
Package No. 4 : Ipuh Bantal
The contract package is completed on May 31, 2016 and provisionally handed over to the Employeer on May 31, 2016 and currently under Defects Notification Period until after two (2) years reckoned from the issuance of the TOC.
Table 4.2
Program
Contract Package
#
Contractor Name of Road
Target Progress Schedule Ending October 2016
Actual Progress
Accomplished Slippage Time Elapsed
Remaining
Time Remarks
AWP-1
1 PT. Jaya Konstruksi Manggala
Pratama Tbk Biha - Krui * - - -
-Completed PHO : Jan 20, 2016
2
PT. Jaya Konstruksi Manggala
Pratama Tbk Padang Sawah
Sp.Empat incl.Air Gadang * - -- -
-Completed PHO : April 14, 2016
3 PT. Jaya Konstruksi Manggala Pratama Tbk
Manggopoh Padang
Sawah * - - -
-Completed PHO : Mar 17, 2016 4 PT. Waskita Karya and PT.
Mulya Turangga (JO) Ipuh - Bantal * - - -
-Completed PHO : May 31, 2016
AWP-2
5 PT. Nusa Konstruksi Enjiniring Sp. Rampa - Poriaha 96.82% 35.23% -61.59% 92.95% 38 CD Based on original contract time and schedule
6 PT. Waskita Karya Tbk Ps. Pedati Kerkap 79.80% 74.87% -4.93% 87.08% 89 CD Based on 2nd revised contract time and schedule
7 PT. Adhi Karya Indrapura - Tapan 24.44% 23.49% -0.95% 51.83% 303 CD Based on original contract
time and schedule 8 PT. PP/PT. Statika Mitra J.O Bts. Kota Pariaman
Manggopoh 13.22% 18.79% 5.57% 34.26% 426 CD
Based on original contract time and schedule 11 PT. Hutama Karya/ PT. DMT Mukomuko - Bantal 89.39% 74.78% -14.61% 85.67% 103 CD Based on original contract
time and revised schedule 12 PT. Lancarjaya/PT. Cahaya
T.A. JO Kambang Indrapura 2.34% 1.97% -2.14% 27.43% 426 CD
Based on original contract time and revised schedule 13 PT. Waskita Karya (Persero)
Tbk Sp. Rukis Tj. Kemuning 63.60% 19.25% -44.34% 64.95% 252 CD
Based on original contract time and schedule
AWP-3
14 PT. Yasa PT. Conbloc (JO) Painan Kambang 0.72% 2.65% 1.92% 17.28% 426 CD Based on revised contracttime and schedule 15 PT. Pembangunan
Perumahan (Persero) Sibolga Bts. Tapsel 30.08% 12.04% -18.04% 44.82% 426 CD
Based on revised contract time and schedule 17 PT. Jaya Konstruksi Manggala
Pratama Tbk
Sp. Gn Kemala Pg.
Tampak 39.79% 33.32% -6.47% 58.83% 296 CD
Based on original contract time and schedule
19 PT. Rodatekindo Purajaya Lais - Bintunan 100% 100% - - - Completed
Package No. 5 : Sp. Rampa Poriaha
As of end of this period, the actual physical work progress is only 35.23% of the scheduled work progress of 96.82%. The delayed works relative to the program schedule farther dropped down to -61.59%.
Based on the original schedule, barely one (1) month of contract time are left and a huge deficit of still unfinish work of almost 70% to be done which is impossible for the Contractor to finish the remaining works in such short period of time.
However, it is anticipated, that the original contract time maybe extended due to pending finalization of the field engineering results and technical justifications.
ANNEX P-5 Executive Summary Report shows the Contractor s Progress Schedule.
Package No. 6 : Kerkap Ps. Pedati
Based on the 2ndrevised progress schedule, the actual overall physical work accomplished is 74.87% which is still behind schedule by -4.93%.
Basically the only remaining major work item to be completed is the asphalt pavement which is 70% component of the whole contract and the end of this period, 44% of the work item is already completed with still 26% to be done.
For the Contractor to catch-up with the revised completion date on January 28, 2017, at least a minimum of 8.4% progress must be attained per month during the remaining three (3) months of the revised contract time.
ANNEX P-6 Executive Summary Report shows the complete details of the contract package.
Package No. 7: Indrapura Tapan
During the month, the Contractor speed up the work as of 6.79% progress had been achieved as compared with 3.83% progress in the preceeding month, however the actual overall progress is still less on schedule by 0.95%.
Barring any unforeseen circumstances that will interupt or disrupt the execution of the works, the target date of completion on August 30, 2017 can be easily achieved, provided the Contractor shall produce at least minimum 7% progress every month during the remaining contract time of ten (10) months.
ANNEX P-7 Executive Summary Report shows the complete details of the contract package.
Package No. 8 : Bts. Kota Pariaman - Manggopoh
As the month ended, the overall actual physical/work progress achieved is 18.79% which is ahead of schedule by +5.57% relative to the progress schedule of 13.22%.
At the rate the Contractor implement the works, there is no reason that the project cannot be completed on time.
Based on simple analysis, at least a monthly progress of 5.5% shall be attained by the Contractor to met the target date of completion on December 31, 2017.
ANNEX P-8 Executive Summary Report shows the complete details of the contract package.
Package No. 11 : Bantal - Mukomuko
progress attained by the Contractor up to end of this period is 74.78% against 89.39%.
At the end of the 20thmonth of the contract period, Contractor s performance with respect to their work progress drastically slowed down as the negative slippage further dropped down to -14.61% as compared with -13.01% the previous month. Based on the schedule, there are only 3,5 months remaining contract time with 25.22% of the works still to be done. Considering the Contractor s performance in the previous months, the target date of completion is still attainable by achieving at least 7.2% per month progress.
For more details of the Contract Package, refer toANNEX P-11 Executive Summary Report .
Package No. 12 : Kambang - Indrapura
Work done during the month were mainly mobilization of equipment, manpower and other necessary resources.
Structure and reinstatement & minor works has also been done during the month but the progress attained is very minimal with a combine total of only 0.34% for the whole month.
After five (5) months, since the Contractor commenced the Works, the overall total progress as of end of this period is only 1.97% and still behind schedule by -2.14%
Details of the Contract Package are shown inANNEX P-12 Executive Summary Report .
Package No. 13 : Sp. Rukis Tj. Kemuning
During the period, it was still the same situation as in previous month as the Contractor almost did nothing to improve the work progress with only 1.28% of progress to show for the whole period.
At the end of the month, the overall work accomplished is 20.53% and negative slippage farther dropped from -44.34% in the preceeding month to -47.75% this month.
To date, th
