Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 1of 77
RSPO
Assessment Report
PUBLIC SUMMARY
PT. Gawi Bahandep Sawit Mekar,
Central Kalimantan, Indonesia
This public summary has been prepared in accordance with RSPO requirements and the information included is the result of a full RSPO assessment of the Mills and supply base as included in the scope of the certificate.
Prepared by: Tuti Suryani Sirait (Lead assessor). Certification decision made by :TriyanAidilfiitri
PT. SUCOFINDO (Sucofindo International Certification Services – SICS) GrahaSucofindo B1 Floor,
Jl.Raya Pasar Minggu Kav. 34, Jakarta 12780 Indonesia Contact Person :Tuti Suryani Sirait
List of Contents
Page
A. Scope of the Certification Assessment ... 4
A.1. National Interpretation Used ... 4
A.2. Assessment Type (Estate and Mill) ... 4
A.3. Location Map ... 4
A.3.1. Location Address of the Mill and Approximate Tonnages Certified (CPO and PK5) ... 6
A.4. Description of Supply Base ... 6
A.4.1. General Description ... 6
A.4.2. Location of Supply Base ... 7
A.4.3. Statistic of Supply Base ... 7
A.5. Organizational Information and Contact Person ... 8
A.5.1 Audit Against the Rules for Partial Certification ... 8
A.6. Date Certificate Issued and Scope of Certificate ... 9
B. Assessment Process ... 10
B.1. Certification Body ... 10
B.2. Qualifications of the Assesment Team ... 11
B.2.1. Qualifications of the Lead Assessor and Assessment Team ... 11
B.3. Assesment Methodology ... 12
B.3.1. General Overview ... 12
B.4. Stakeholder Consultation ... 14
B.4.1. Summary of How Stakeholder Consultation was Organized ... 14
B.4.2. List of Stakeholder Consulted ... 18
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 3of 77 C. Assessment Findings ... 19 C.1. Lead Assessor’s Summary and Recommendation for Certification ... 21 C.2. Summary of the Findings by Criteria ... 22 C.3. Non Conformity Register’s ... 60 D. Certified Organization’s Acknowledgement of Internal Responsibility... 64 D.1. Formal Sign-Off the Assessment Findings ... 64 D.2. Statement by the certifier Body on Behalf of PT. Sucofindo SBU-SICS………….65 List of Abbreviation ... 66 Appendix – Supply Chain ... 68
Attachment 1 - Map ... 72 Map of Gawi Bahandep
Map of River Map of HCV
A. Scope of the Certification Assessment
A. 1. National Interpretation Used
The management of the Palm Oil Mill(s) and associated suppliers of Fresh Fruit Bunches (FFB) were assessed for compliance against the International RSPO Principle & Criteria as interpreted and endorsed for Indonesian National Interpretation Working Group (RSPO INA-NIWG): May 2008. RSPO Certification Systems, dated 26 June 2007, RSPO Supply Chain Certification Systems and RSPO Supply Chain Certification Standard, dated 25 November 2011.
A. 2. Assessment Type (Estate And Mill)
Certification Unit: PT. Gawi Bahandep Sawit Mekar located at Desa Jahitan, Kecamatan. Seruyan Hilir, Kabupaten Seruyan– Kalimantan Tengah, INDONESIA
A.3. Location map
The details of estate maps of
Sucofindo ICS FRM 3.04 A. 3. 1. Location address of the mill and approximate tonnages certified (CPO and PK)
No Name of Mill Location
Address
GPS
Reference
Annual Output (mt)
2012
CPO PK
1. Gawi Bahandep Sawit Mekar
Desa Jahitan, Kec. Seruyan Hilir, Kab. Seruyan
Lattitude : 2˚ 57' 00" S
Langitude : 112˚ 20' 55" E
30,086.39 4,905
A.4. Description of Supply Base
A. 4. 1. General description
Raw materials for PT Gawi Bahandep Sawit Mekar POM are supplied from Gawi Bahandep Sawit Mekar estate. Gawi Bahandep Sawit Mekar POM also receives supply FFB from external parties such as from PT MIK-INTI, PT Salonok, PT SCC, and PT Kebun Gading and from people estates/agents. There is no plan to expand land area and therefore Principles 7 does not apply to this assesment.
Sucofindo ICS FRM 3.04
A. 5. Organizational Information and Contact Person
1 Company Name PT. Gawi Bahandep Sawit Mekar
2 Personal Contact Tjandra Karya Hermanto
3 Vice Management Dian Novita Putri
4 Company Address Jl. Sawit Raya 1 no 2. Rt 02 Rw 01 Mentawa Baru Ketapang, Kotawaringin Timur, Central Kalimantan Indonesia
5 Company Status Domestic Investment
6 Phone/Fax 021-57944939 / 021-57944745
7 E-mail tjandra.hermanto@tap-agri.com
8 Website www.tap-agri.com
9 RSPO membership number 1-0139-13-000-00
A. 5. 1. Audit against the Rules for Partial Certification (Not Applicable)
Explanation
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 11of 77 A.6. Date Certificate Issued and Scope of Certificate
Name of Client PT. Gawi Bahandep Sawit Mekar
Client Number RSPO 00008
Certificate Number RSPO 00008
Certification Decision Date
Issued by PT SUCOFINDO, SBU SICS
Address Graha Sucofindo, SBU SICS. Jl Raya Pasar Minggu
Kav .34 Jakarta 13640
Telephone /Fax 62-21-57944737 / 62-21-57944745
Email tuti@sucofindo.co.id
Website www.sucofindo.co.id
Scope :
Mill Gawi Bahandep Sawit Mekar POM
Estate Gawi Bahandep Sawit Mekar Estate
Projected mass balance CPO & PK CPO : 30,086.39 MT and PK : 4,905 MT Certification Registration Code SICS-0008
Type of Certification Single site
Certifier Triyan Aidilfitri
Sucofindo ICS FRM 3.04 B. Assessment Process
B. 1. Certification Body
SUCOFINDO INTERNATIONAL CERTIFICATION SERVICES (SUCOFINDO ICS), which was formed in 1994, is one of the strategic business unit that provides certification services for leading companies. Sucofindo Certification by International Certification Services is recognized nationally and international. Quality Management System Certification by SUCOFINDO ICS has obtained accreditation from National Accreditation Committee (KAN-Indonesia).
Lead Auditors and Auditors of SUCOFINDO ICS are trained professionals in the field of international standards, auditing and management systems and are registered in the IRCA (International Register of Certified Auditors) and IEMA (Institute of Environmental Management & Assessment), UK. SUCOFINDO ICS certification process is supported by experts at PT. SUCOFINDO who understand the industry sectors and services in Indonesia.
SUCOFINDO ICS Operational is supported by a network of branch and representative offices of PT. SUCOFINDO spread in 45 cities across Indonesia.
The services provided by International Certification Services Sucofindo are: Quality Management System Certification
Environmental Management System ISO 22000 :2005
OHSAS 18000 Certification
Hazard Analytical Critical and Control Point (HACCP) Certification Good Manufacturing Practice (GMP) Audit
Product Certification
Sustainable Forest Management Certification Products Organic Food Certification
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 13of 77 Certification of Integrated Management System Certification (SMT)
Training
B. 2. Qualifications of the Assessment Team
B. 2. 1. Qualifications of the Lead Assessor and Assessment Team
Tuti Suryani Sirait (Lead Auditor) :
Graduated from Institute Agriculure in Bogor (IPB), 1991. She has more than 10 years audit experiences in auditing HACCP, GMP, ISO 9001:2008, ISO 22000:2005, ISPO and RSPO. She has successfully completion training RSPO by Komisi RSPO, Jakarta, ISPO Lead Auditor Training by Komisi ISPO, Jakarta, SCC Sytem & Standard by David Ogg & Partner, Jakarta, Lead Auditor Training of ISO 9000/19011 organized by SICS – Sucofindo, ISO 22000 : 2005 FSMS Auditor / Lead Auditor by Moody International, Singapore ; Lead Assessor for Food Safety Management System (HACCP&GMP) by QAS Sydney, Australia ; Social Audit 8000 Lead Auditor Training Course in Turkey.
She is actively participated in RSPO meeting to discuss RSPO P & C and also as a trainer in ISPO Lead auditor training.
Nuzwardi (Auditor)
Graduated from Institute Agriculture in Bogor (IPB) Faculty of Agricultural Technology and Engineering, Majoring in Biotechnology (S-1). Since 1997 as State appointed Lead auditor of National Occupationall Health Safety Management (SMK3 Government Regulation no. 12 2012), since 2007 as Lead Occupational Health Safety Assessment Series (OHSAS 18001). Lead Auditor Training RSPO by Proforest, Lead Auditor Training ISPO by Komisi ISPO and since 2013 as Auditor Quality Management System (ISO 9001), Auditor of RSPO/ISPO
Perigia Ariromas (Auditor)
Graduated from ITB. She has successfully completion Lead Auditor Training RSPO by Proforest, Lead Auditor Training ISPO by Komisi ISPO, Jakarta, Lead Auditor IRCA Training of ISO 9001:2008 and Lead Auditor Training IRCA ISO 14001: 2004.
Ronald E Butar-Butar (Auditor)
Sucofindo ICS FRM 3.04 Estates) in oil palm estates for 6 years. He has successfully completion Lead Auditor Training ISPO by Komisi ISPO. He has completion In House Training RSPO for 4 days.
B.3. Assessment Methodology
B. 3. 1. General Overview
The assessment was carrying out in conformity with the SBU SICS RSPO manual and procedures for auditor and certifier. The assessment was conducted by qualified auditors and referred to RSPO standard as endorsed for the Indonesia National interpretation. Partial certification audit conducted at site to check compliance with Final RSPO Certification System for partial certification.
The opening and closing meeting was conducted at the site office at Desa Jahitan, Kec. Seruyan Hilir, Kab. Seruyan and then continue in Mill’s and estate’s offices. Stakeholders meeting was conducted twice, firstly was held during main assessment.
At the opening meeting, the team audit confirm to conduct the audit at : Site Office at Desa Jahitan, Kec. Seruyan Hilir, Kab. Seruyan, include
Documentation review for transparencies CSR plan and policy
Internal Audit program & Management Review Meeting Land ownership and compensation mechanism
At estate, include :
Worker interviews: OSH. Sexual, religious, racial harassment. Payment scheme, contracts. Child labor. First aid. Awareness.
Chemical stores: Storage. MSDS leaflets. Herbicide mixing areas. PPE. Ventilation. Security.
Field inspections: Fertilizing operations. SOP’s., Herbicide application program. Harvesting sites and efficiency. Soil maps. Land preparation. Ground cover. IPM. First aiders and boxes. Soil erosion.
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 15of 77 Road maintenance: Program and progress of road improvement.
Social amenities: Social Impact Assessments.
Work shops: Oil traps. Safe working environment. PPE. Diesel tanks. Environmental waste management.
Line sites: Interviews with householders. Inspection of water discharge points. Water improvement plans. Waste disposal.
Local communities. Contributions made. Employment opportunities. Social impacts. Complaints procedures, Transparency.
At Mill include :
Mill and workshop inspections. Documentation.
Worker interviews. SOP’s. Safe working environment. Gen sets. Walk ways. Signs. EFB.
POME treatment. Emissions. Mass balance. Diesel tanks. PPE. Fire extinguishers. First aiders and boxes. Fuel and water usage.
OSH. Training. Management structure. First aiders.
Full document review. Completion of the checklist. Review and documentation of evidence. All aspects of RSPO P&C’s applicable.
Worker interviews. OSH. Sexual, religious, racial harassment. Payment scheme, contracts, union labor.
Implementation of SCC Standard
Actual Audit Programme
Date/Time Functions / areas / Department / activities (include related requirements)
Auditor(s)
09/09/ 13 Day 1st Audit
07.35 Departure from Jakarta – Sampit Team
13.00 Departure From Sampit to site Team
13.00 Break All
14.30 Opening Meeting at site All
14.00 Document Review of All RSPO Aspects Team
17.00 End of the day 1 10/09/ 13 Day 2nd Audit
08.00 Document Review of Environmental, Social, Best Practices Aspects, and SCC Standard
Team
12.00 Break All
13.00 Field visit Mill Gawi Bahandep Sawit Mekar Team
17.00 End of the day 2 11/09/ 13 Day 3rd Audit
PT Gawi Bahandep Sawit Mekar Estate (Blok B15 and A15)
08.00 Field visit at Estates, Meeting stakeholders at Desa Jahitan Team
12.00 Break All
13.00 Document review of environmental,HCV, Social and Best Practices Aspects, Partial audit certification
Reporting
Team
17.00 End of the day 3 12/09/ 13 Day 4th
08.00 Closing Meeting Team
10.00 End of closing Meeting All
10.00 Departure from Site to Sampit Team
15.30 Departure from Sampit to Jakarta
B. 4. Stakeholder Consultation
B.4.1. Summary of How Stakeholder Consultation was Organized
Stakeholders Consultation and Company Responses
Issue Company Responses Assessor Findings
Contractors : process, verification is now made when the work is
Social assistance should be enhanced. Jahitan Village asked for minibus to take junior and senior
regulations that prohibit the employment of child under of land claimed are not clear. Jahitan Village says that
The developments of settlement will be seen in the next surveillance
Sucofindo ICS FRM 3.04 claim that the land has been their family’s property since 1927. Land possession evidence is a Customary Land Certificate
Company together with local government will validate the authenticity of customary land certificate held. If the certificate is genuine then negotiation will be made about compensation.
The developments of settlement will be seen in the next
unknown yet. Land status is
The officer has just moved to the area. The police will
B.4.2 List of Stakeholders Consulted
No Name Position Address
1 Rusmanto AG Culture Leader Baung Village
2 Sapta Wijaya Community Leader Baung Village
3 Joyo Kades T.Pulang T. Pulang Village
4 A’al Supriadi BPD Head Kab. Seruyan
5 Nasar Tokoh Masyarakat Baung Village
6 Dian Community Baung Village
7 Mahadi Community Baung Village
8 Syarkawi Jahitan Teacher’s Jahitan Village
9 Sarita Community Jahitan Village
10 Mardjan Kades Jahitan Jahitan Village
11 Ilham BW Kusuma District Head of Sungai Hilir Sungai Hilir Village 12 Hendri Chief Police of Sungai Hilir Seruyan Regency
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 21of 77
14 Misransyah Sekdes Muara Tani Muara Tani Village
15 M Ahyar Sekdes Jahitan Jahitan Village
16 Umbin SDN-1 Jahitan Principal Jahitan Village
17 Tarsam Community Jahitan Village
18 AmbriAini Kades Muara Dua Muara Dua Village
19 Dedi Mikdad BPD T Pulang T. Pulang Village
20 Nurdiansyah BPD T Pulang T. Pulang Village
B. 5. Date of Next Surveillance Visit
One (1) year after certification Audit
C. Assessment Findings
C. 1. Lead Assessor’s Summary and Recommendation for Certification
Company (Mill and Estate) has a commitment to the implementation of RSPO NI-INA principles and criteria. Assessment has been conducted through the field,office, mill and estate visits. RSPO certification notice has been published in website 30 days before the audit certification to give opportunities to stakeholders to give their comments. There is no complaint or grievance accepted from the stakeholders during 30 days period of public consultation. Auditor team also has conducted a separate meeting with village chief, local community and government representative.
There are 4 minor NCR’s and 11 observations found during certification audit implementation. Company has a commitment to make corrective actions and continual improvement and plan for social and environmental enhancement. Audit team also found that PT Gawi Bahandep Sawit Mekar (Mill and Estate) complies with RSPO P&C approved for Indonesia. Therefore, Lead Auditor recommends that RSPO Certificate is given to PT Gawi Bahandep Sawit Mekar (Mill and Estate).
Tuti Suryani Sirait
C. 2. Summary Of The Findings by Criteria
1 COMMITMENT TO TRANSPARENCY
1.1 Oil palm growers and millers provide adequate information to other stakeholders on environmental, social and legal issues relevant to RSPO Criteria, in appropriate languages & forms to allow for effective participation in decision making.
Company has arranged the mechanism of responding to information requests and authorized parties give approval and response through internal memo (MI. No. 007/MD/SUS/XII/2012). There is a list of open and confidential information.
Information requests and response procedure ensures that document has been archived and request for response has been fulfilled and registered in relevant log book.
Information request through a letter has been registered in the Letter Monitoring log book. Direct information request to the office will be recorded in the Response to Information Request Log book. Any complaint is recorded in Stakeholder Complaint Log book.
Sampling is conducted on a letter no. 12 dated 4 March regarding apprentice application. Company has responded to it by a letter no. 08/SK/GBSM/III/2013 to the applicant. The procedure states that response to information request must be done within 14 working days. All letters must be retained for a minimum of 3 years or longer according to their level of importance.
Compliance Status : Compliance
1.2 Management documents are publicly available except where this is prevented by commercial confidentiality or where disclosure of information would result in negative environmental or social outcomes
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 23of 77 method of information requests (directly to the site/through a letter, etc.), classification of information and their corresponding PIC. Incoming letters and response to stakeholders coming to the site have been recorded. In the SOP MI.007/MD/SUST/XII/2012 stated the kind of information that can be accessed by relevant stakeholders. In the SOP also mention the personal in the company responsible to deliver such information. All of information can be obtained as long as there is relevant. For example: information regarding HCV, SIA, AMDAL/EIA can be obtained by approval of Mill Manager/Estate Manager/Senior Estate Manager/General Manager/CEO Region.
For stakeholders that come directly to the site, the site security officer will record and forward them to the KTU (administration staff) and then they are referred to the area top leader i.e. the Area Senior Estate Manager (SEM). From the Area SEM they will be referred to a relevant unit.
List of information that can be accessed by stakeholders is found in MI007/MD/SUST/XII/2012.
Compliance Status : Compliance
2 COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
2.1 There is compliance with all applicable local, national and ratified international laws and regulations.
Company has had SOP of internal Memo that contains Implementation & Compliance with Applicable Laws and Regulations. Company has grouped regulations by type, for example, Manpower, Environment, etc. Sampling was made of Overtime regulations of Decree of the Minister of Manpower and Transmigration No 102 / 2004 concerning overtime hours and overtime pay. Company has established Company Regulation that regulates Overtime (Article 14 of Company Regulation). Company has stipulated overtime hours and its payment method (SOP of Overtime Hours /TAP-PR/HRD-GN/0.35—710.0)
The company does not has permit of using /approval of conveyor and rail transport. It is raised as an observation.
Organization, in general has fullfilled requirement regarding equipment certification. The list of equipment and their certification number are as follows :
Estate:
Excavator certificate no. 566/03/disnakertranspar/ii/2013 buldozer certificate no.566/02/disnakertranspar/ii/2013,
back hoe loader certificate no.566/04/disnakertranspar/ii/2013, farm tractor certificate no.566/05&06/disnakertranspar/ii/2013, motor grader certificate no.566/07/disnakertranspar/ii/2013, Electric generator certificate no. 566/09/disnakertranspar/ii/2013.
Palm oil mill :
Steam turbin certificate no. 566/572/naktrans/iv/2011 :riksaj uji pada 30/08/2013, sterilizer certificate no. 18/kab/H.0053 A 05/03/2011,
Steam separator certificate no. 0055 A 05/03/2011,
Boiler certificate no. 0050 A 05/03/2011 riksa uji pada 04/09/2013, BPV certificate no. 0051 A 05/03/2011,
sterilizer certificate no. 0052 A 05/03/2013,
Lighting conductor has gone through legal inspection by on 30 August 2013, Electrical instalation, certificate no. 566/574/natrans/iv/2011
wheel loader certificate no.566/13//natrans/iv/2011, excavator certificate no.566/11//natrans/iv/2011
Compliance Status : Observation No.15
2.2 The right to use the land can be demonstrated, and is not legitimately contested by local communities with demonstrable rights
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 25of 77 Site permit :
1. Decree of the Regent of Seruyan No. 147/2004 concerning site permit granting of 20,000 ha, with changes :
2. Decree No. 46/2005 dated 07 March 2005 concerning site permit granting of 22,000 ha 3. Decree No. 288/2006 concerning site permit granting of 19,647.98 ha for oil palm development purposes in the name of PT Gawi Bahandep Sawit Mekar in Empa, Tanjung Sari, Jahitan and Muara Dua villages, Seruyan Hilir District, Seruyan Regency.
Forested area release permit
Decree of the Minister of Forestry No. SK. 507/Menhut-II/2006 dated 22 November 2006 EIA Report
Approved by the Governor of Central Kalimantan No. 288.44/224/2009 dated 07 August 2009
Plantation Business Permit (IUP)
Letter of Permit of Seruyan Regent No. 525/460/Ek/XII/2006 concerning Plantation Business Permit (IUP) of PT Gawi Bahandep Sawit Mekar with a total of 19,647.98 ha, dated 4 December 2006.
HGU/Land Utilization Permit
Decree of Head of National Land Agency No. 10–HGU– BPN RI – 2008 for a land of 19,594.22 ha.
HGU/Land Utilization Permit Certificate No. 23/2008 and expires 21 April 2043.
So far there are still claims from surrounding communities to the land under company’s HGU/ Land Utilization Permit. Claims not yet resolved are:
- Claims made by Mr. Nasar.
Made against PT GBSM early in September 2013. Land total area, location and status claimed is not clear. Jahitan Village Leader says that company has given compensation to Jahitan Village for the land claimed so that Mr. Nasar should have made claims against the Jahitan Village people instead of against the company.
- Land claims by Yusuf Effendi & Rahmat Tajudin Nor
- Land claims by Mr. Oneng and Mr. Arkani
Claims were made in 2010 to 3.25 and 2.51 Ha at Afd ON Block B38 & B39. Company has cultivated their land but they have not received compensation.
-
Claims by Mr. Tasrun and others
Claims were made early in April 2013 with total area unknown yet. Land status is state-owned and not a cultivation land. Company is seeking negotiation over the claim and proofing land owner authenticity.
Company should ensure resolution over the claim through deliberation and consensus and immediately as possible to prevent conflicts with concerned parties.
Compliance Status : Observation No.8
2.3 Use of land for oil palm does not diminish the legal rights, or customary rights, of other users, without their free, prior and informed consent.
Company has SOP of Stakeholder Complaint Acknowledgement and Settlement No. 106899/TAP/PRO-CSR-HO/VI/13 that ensure deliberation is sought as a step to resolve conflict. Sampling was conducted of Bpk. Jamhuri’s claims to 10.89 HA land in the GBSM area. Company has made a conflict resolution dated 10 May 2013 by giving a compensation of Rp. 190 millions. Documentation has been completed by creating a map provided with coordinates and signed by both parties.
Compliance Status : Compliance
3 COMMITMENT TO LONG-TERM ECONOMIC AND FINANCIAL VIABILITY
3.1 There is an implemented management plan that aims to achieve long-term economic and financial viability
Company has a long-term plan in the form of Financial Long Term Projection 2010 – 2020. The document projects the following things:
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 27of 77 - CPO & Kernel production
- CPO & Kernel yield
- Estate & Mill production costs, where cost/ton of FFB has been calculated.
Company short-term plan sets forth annual budget. Budget 2013 document is available for mills & estates. Quarterly review is conducted of the target set to see if it still matches the realization.
Company reports the realized operation on a monthly basis and annually corporately. Replanting program has been set for each afdeling i.e. in 2031 – 2036.
Compliance Status : Compliance
4 USE OF APPROPRIATE BEST PRACTICES BY GROWERS AND MILLERS
4.1 Operating procedures are appropriately documented and consistently implemented and monitored
There is Estate SOP, from estate opening to fruit transportation, i.e. Agronomy Standard Operating Procedure doc. no. GSM/SOP/1.1/1.0, which is prepared by TAP (Triputra Agro Persada) Agronomy team on 30 July 2010 and approved by CEO of PT TAP Mr. Arif Rahmat.
There are land opening records available from 2005 to the present. The records contain land opening time, location, extent of area opened, vegetation/cover crop type (secondary forest, shrub, alang-alang, garden, etc.), and clearing methods (mechanical). Planted area is as follows :
- 2006 : 1,812.69 ha - 2007 : 3,780.71 ha - 2008 : 765.28 ha - 2010 : 2,908.86 ha - 2011 : 3,098.71 ha - 2012 : 1,185.12 ha
The total of planted area is 13,551.37 ha
Sucofindo ICS FRM 3.04 Bahandep Sawit Mekar internal audit from 18 to 21 June 2013 by Sustainability Division. There are internal audit finding corrective actions taken, the last was corrected on 30 August 2013. Internal audit team is totaled 3 personnel namely Lead Auditor, Auditor and sustainability that are acknowledged by Senior Estate Manager and mill manager.
Company has operational record in the document of PT GBSM-ESTATE as follows: 1. GSM/OP/1.1/3.3 for EWS
2. GSM/OP/1.1/3.4 for water management 3. GSM/OP/1.1/3.5 for soil analysis report 4. GSM/OP/1.1/3.6 for leaf analysis report 5. GSM/OP/1.1/3.7 for Fertilizer application 6. GSM/OP/1.1/3.9 for BCC census
7. GSM/OP/1.1/4.0 for nursery report 8. GSM/OP/1.1/4.2 for seed selection report 9. GSM/OP/1.1/5.0 for monthly production report 10. GSM/OP/1.1/6.0 for road maintenance
Company has Standard Operating Procedures for CPO processing and CPO quality monitoring and measurement as follows:
SOP of FFB grading manual (POM-SOP/A) SOP of Laboratory (POM-SOP of/B)
SOP of General and security (POM-SOP of/C) SOP of Weighing bridge (POM-SOP of/01) SOP of Loading ramp (POM-SOP of/02) SOP of Sterilization Station (POM-SOP of/03) SOP of Thressing Station (POM-SOP of/04) SOP of Pressing station (POM-SOP of/05) SOP of Clarification (POM-SOP of/06) SOP of Depericarping (POM-SOP of/07)
SOP of Kernel recovery station (POM-SOP of/08) SOP of Boiler house (POM-SOP of/09)
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 29of 77 SOP of Water treatment plant (POM-SOP of/11)
SOP of Waste and LA treatment (POM-SOP of/12) SOP of Empty Fruit Bunch Utilization (POM-SOP of/13) SOP of Workshop (POM-SOP of/14)
SOP of Electrical system (POM-SOP of/15) SOP of Quality (POM-SOP of/16)
SOP of Storage and delivery CPO/PK (POM-SOP of/17) SOP of Laboratory (POM-SOP of/18)
SOP of Producing low CPO FFA (POM-SOP/19)
Inspection and monitoring activities have been carried out periodically, for example for instrument calibration and maintenance. There is a list of instruments used in the laboratory, such as analytical balance. The balance is calibrated internally using calibration weight. But, external calibration period for calibration weights needs to be specified.
Company’s weighing bridge was calibrated by the Palangka Raya Department of Trade and Industry on 24 May 2013 and is valid until 22 May 2014.
CPO quality is monitored on an hourly basis and data is recorded on oil product analysis logsheet. Inspection is carried out daily. The quality of boiler feed water is also performed daily.
Maintenance
Organization has established one-year equipment maintenance schedule, comprising preventive maintenance, annual service, breakdown maintenance and major maintenance. The schedule is divided into weekly maintenance.
Electrical panels are inspected monthly, and electro motor is maintained weekly.
The operation of each phase of production is recorded consistently. Each phase of CPO processing is detailed below.
Mill Information
Sucofindo ICS FRM 3.04 Processed raw materials in 2012 is 259,079.04 MT with following details:
Own estates: 114,877.67 MT (44.34%) External : 144,201.37 MT (55.66%)
The quality of produced CPO in 2012 is as follows: Moisture (water content) = 0.20
Impurities = 0.022 FFA = 4.56 %
The quality of produced PK in 2012 is as follows: Moisture (water content) = 6.23
Dirt (impurities) = 7.10 OER : 26.18 %
KER : 4,25%
Implementation of processing are recorded on daily report. Quality control for CPO and PK is recorded in a log sheet. Production data for February 2013 shows processed with a total of 27,846.58 ton, CPO output = 7,004.61 tons and PK = 1,186.15 tons. PKS mill utility in February 2013 was 96.69%.
a. Product/process parameters
To ensure that the product meets the specification and the process runs properly, sampling and analysis are conducted as follows :
Boiling and thressing
3 peak boiling is used, the first peak is at 1.5 bar, the second at 2.5 bar and the third at 2.8 – 3 bar of graphic sterilizer for approximately 30 minutes.
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 31of 77 quantity of fruits unstripped. Oil content of empty bunch is analyzed after thressing with standard maximum of 1.8 percent. This is to ensure that condensate removal process takes place properly, otherwise there will be filled with condensate. Condensate is currently not sampled because it is reused as dilution water.
Extraction
Cake (palm fiber mixed with nut after pressing) sample is also collected. Parameter measured is fiber dry base oil with standard not exceeding 7 %, nut oil loss with standard not exceeding 1 %, as well as broken nut with standard of 14%. Both are aimed to see whether pressing pressure has been optimum. Pressing with too low pressure will result in high fiber oil content, while too high pressure will produce broken nut in considerable extent. The current pressure norm is 50 psi.
Purification
Samples are also taken at vibrating screen to ensure that correct ratio of oil to water composition that serves as basis for dilution to facilitate oil and water separation at CST (continous settling tank). Parameters analyzed are water content that is maintained at 20 – 30%, and oil that is maintained at 40 %.
Samples are also taken in the underflow, the content of oil should be < 10% to ensure that more sludge is to be separated later at sludge separator.
To ensure that sludge centrifuge work properly, sludge samples are taken after sludge centrifuge. Sludge oil content after centrifuge should be less than 12 %, meaning that the equipment works properly in separating oil from sludge.
Sample is taken after vacum drier for FFA to know the quality of oil product. Water content before and after vacum drier is examined to ensure normal vacuum drying process.
CPO final quality is known from FFA, water content and impurities parameters. Samples are taken from Oil storage tank 2 and 3.
Nut processing
Sucofindo ICS FRM 3.04 measured. This is intended to know or adjust ripple mill tightness; if it is too close together then there will be more broken nut and broken kernel resulted, but if it is too loose there will be more whole nut.
Nuts that have been broken into shell and kernel are then separated at winower (LTDS); shells will be sucked, whereas kernel will pass through it. Because there are shells still carried with kernel, separation is once again performed using hydro cyclone. Samples are taken after hydro cyclone and before entering kernel silo. In the hydro shell sample is taken for broken kernel, with a standard of not higher than 1 percent. This is to know the extent of broken kernel carried with shells.
b. Utility
Power plant
Electricity is produced by 1 unit of 1400 KVA steam turbine. The turbine operates at 5208 rpm. The temperature of reduction gear bearings is measured and recorded periodically. During the audit it can be seen that generated electricity has good quality with its voltage at 380 V, frequency at 50 Hz and cos phi at 0.9 – 0.93.
Steam boiler
There is 1 steam boiler with a capacity of 35 ton steam per hour. Steam boiler is operated at 20 kg/cm2 pressure. This still complies with steam boiler permit, which is at 21 kg/cm2. Soot blowing is conducted periodically and recorded. During the audit, Indomarine steam boiler was frequently seen to emit soot. According to information from the organization this is due to a problem in a rotary feeder.
Based on records the quality of steam boiler water is checked routinely every 3 hours. For this purpose, water boiler is sampled. Parameters measured include ph that should be at 10.5 – 11.5 (standard) and Conductivity at 3000. Evidence shows that boiler is operated in a safe manner. Based on boiler operator’s records the boiler combustion chamber is operated at a pressure of minus 2 up to minus 5.
BPV (Back pressure vessel)
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 33of 77 particularly for boiling.
Compliance status: Compliance
4.2 Practices maintain soil fertility at, or where possible improve soil fertility toa level that ensures optimal and sustained yield
Company conducted soil analysis on 5-17 December 2012 where the results will serve as a basic guidance in preparing fertilizing recommendation for 2013. Sampling was conducted on soil located between palm trees with 0-15 cm and 15-45 cm deep. Sample for soil analysis was taken from 3 blocks, namely block C53, D58 and G35. Soil analysis result was issued by Pekan Baru Chemical and Research Laboratory of PT SARANA INTI PRATAMA on 23 April 2013. Examples of soil analysis results at block C53 are: Ph 4.5, N total 0.04%, P-available 0.68ppm, K 0.08, Ca 0.20 and Mg 0.07 me/100g.
Company has conducted leaf analysis to determine one-year fertilizer requirement. There is a record of analysis result of leaves sent to the chemical lab. – Research Department of PT SARANA INTI PRATAMA on 27 June 2013 and completed on 15 July 2013 with Doc. No. 106423/GBSM/SKR-RDE-HO/VI/2013 totaled 125 samples.
Company has fertilizing recommendation as estate reference in applying fertilizer. But, data of block A15 shows that afd OA Estate 1 has applied 4000 kg fertilizer with fertilizer type of Tap Com2 and dose 1.5 kg/pkk; based on block A15 fertilizing recommendation the dose for that block should have been 1.75 kg/pkk with total fertilizer of 6746.25 kg.
Company has planted legume cover crop (LCC) with a total of 1812.69 ha in 2006; 3780.72 hain 2007; 765.28 hain 2008; 2939.59 hain 2010; 3146.93 hain 2011; 1243.79 ha in 2012; and 580.24 ha in 2013 until August.
Company conducts soil fertility improvement through the application of empty fruit bunches particularly on sandy soil. In January Company applied empty fruit bunches with a total of 24.2 tons on 1.19 ha land, in February it was 72.92 tons with total area of 3.61 ha, in July it was 171.6 tons with total area of 8.58 ha. Dose of empty fruit bunch application is 40 ton/ha. Compliance status: Minor - NCR No.1
4.3 Practices minimize and control erosion and degradation of soils.
1. Mineral area = 7034.99 ha 2. Peat area = 4685.72 ha 3. Sand area = 6872.71 ha
Estate area has a flat topography, as indicated in the topographical map. Yet, Company has established a slope planting mechanism in Agronomy SOP (GSM/SOP/1.1/1.0).
Company has road maintenance plan and realization for 2013, where it performed road maintenance of 57.730 meter out of the planned 58.826 meter in January, 7.600 meter out of the planned 73.085 meter in February, 5.500 meter out of the planned 7.2848 meter in March, 65.200 out of the planned 77.700 meter in April, 75.003 out of the planned 86.600 meter in May, 109.800 meter out of the planned 137.300 meter in June, 54.350 meter out of the planned 62.700 meter in July and 40.300 meter out of the planned 63.600 meter in August.
Company has built a water gate to maintain water level at 40-60 cm from the ground. There is a monitoring piezometer that is useful for knowing water level in the block; piezometer is installed in Pasar Tengah block. For estate 2 it is conducted or monitored directly by assistant R&D i.e. Mr. Deni. The record includes equipment no., block, planting year, date, water level, condition of area and water level recommendation. 27 August 2013 monitoring shows the level of water was 95cm from the ground and recommended to raise the level by 20-30 cm.
Marginal land, like sandy soil, is managed through empty fruit bunch application and LCC planting.
Compliance status: Compliance
4.4 Practices maintain the quality and availability of surface and groundwater
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 35of 77 are the installation of signboard warning and prohibiting tree felling in watershed area. The signboard is installed at location I-50. Other protected wetlands/marshlands where signboards have been installed are location E34 – E35.
River water management program includes monitoring of river water quality, water flow rate and waste as specified in EIA document. Test parameters for river water measurement are TSS, TDS, pH, BOD, COD, DO, NH3, NO2, NO3, Fe, Cd, Pb, and Zn. The result of water quality measurement for semester II / 2012 shows compliance with the quality standard except for pH value of BakungHulu and BakungHilir rivers that is below 6, but this corresponds with initial condition in the EIA document. For Kelua river, pH value reduction occurred due to peat land clearing activity conducted by other companies that causes drops in the river’s pH value. The latest river water quality measurement was conducted on 28 August 2013. The result is awaiting the analysis of PT Unilab testing laboratory. Water discharge measurement is planned to be conducted in the environmental monitoring of semester II.
In managing PKS liquid waste, Company builds a WWTP with a capacity of 83,611.89 m3. There is no waste discharged into water bodies or soil because it is used for land application. Permit to utilize liquidwaste for land application has been issued by the local government of Seruyan Regency through the DecisionLetter No. 66/2013 dated 13 February 2013. Wastequality monitoring is carried out on a monthly basis through external laboratory of PT UnilabPerdana with sampling points at pond 5 and 5A. Testing parameters are BOD, COD, pH, oil-fat, Pb, Cu, Cd, Zn that refer to the Decree of the Minister of Environment No. 28/2003. The result of January – July 2013 test shows that BOD & pH values comply with the quality standard.
Sucofindo ICS FRM 3.04 been recorded on a daily basis for mill use and residential use. Data of mill’s water use in August 2013 is 7,600.00 m3 for processing 9,426.00 tons of FFB so that the efficiency is 0.81 ton/FFB.
Compliance status: Compliance
4.5 Pests, diseases, weeds and invasive introduced species are effectively managed using appropriate Integrated
Company has implemented IPM Program in the form of traning and census.
Company has conducted spraying training (SA15 & RB 15) for staff, foremen and employees working as a sprayer. The training was held on Friday, 14 June 2013 at PT GBSM Training Center Building and attended by 86 participants. In addition, Company has conducted pest and plant disease training, which was executed by R &D Division with 82 participants on 04 October 2012.
There is SOP on OPT monitoring and control
- There are Early Warning System/EWS records by monthly periodic monitoring of OPT of pest such as termites, Oryctes beetle, rodents, ulat api, ulat kantong, Tirataba. The result is always below the economical threshold limit.
- There is control facility according to SOP or work instructions (hand sprayer, power sprayer, protective clothing in the form of mask, goggles, hat, boots, trousers and long sleeve dress, hand gloves)
- There is a warehouse for OPT control equipment and materials
- There is trained pest and plant disease control teams, with training carried out internally by assistants and foremen.
Level of attacts is still below economical threshold limit (remain < 4 %). Frequent attacks are from mushroom species such as Curvularia sp, Helmintosporium and Fusarium sp. Level of attacts is still below economical threshold limit (remain < 5 %).
Company has conducted monthly pesticide toxicity monitoring, and since June 2013 it has no longer used paraquatdichlorida.
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 37of 77 4.6 Agrochemicals are used in a way that does not endanger health or the
environment. There is no prophylactic use of pesticides, except in specific situations identified in national Best Practice guidelines. Where agrochemicals are used that are categorised as World Health Organisation Type 1A or 1B, or are listed by the Stockholm or Rotterdam Conventions, growers are actively seeking to identify alternatives, and this is documented
Company has established agrochemical handling procedures i.e. Agrochemical Handling SOP. There is a list of agrochemicals used by Company with brand, active substance, WHO classification, and distribution license details. Monthly use of pesticide has been recorded on toxicity monitoring report. Agrochemical use has been recorded on a logbook covering application area, amount of use per ha and application rotation. During field visit at block B-15 of Afdeling A, Glyphosat and Metaprima was being applied. Dose was in accordance with the recommendation.
Restricted pesticide such as paraquat remains in use but Company has a policy to stop ordering and reduce paraquat herbicide application as addressed in the Internal Memo (001/TAP/MIN-EST-HO/II/2013). The trend of paraquat use has declined from 2012 to 2013 (up to August 2013). In March and April 2013 reports there is a use of Furadan (carbofuran), which comes into category of 1A type for exterminating kumbangtanduk
(Oryctes rhinoceros). But now its use has been stopped and the method of handling
kumbangtanduk pest is replaced with biological methods using feromonas. This is evidenced by the record of agrochemical inventory stock per 10 September 2013 in which carbofuran is not listed.
Used pesticide container management has been regulated in Agrochemical Handling Procedure (SHE SOP, Chapter VI Environment, VI.5 Agrochemical Handling, No. TAP/SOP/120-SHE/0001). Containers are washed 3 times in a dedicated facility and sent to Hazardous Waste temporary collection site (TPS) for transfer to licensed third party.
Sprayer training was conducted on 19 June 2013 by Estate Manager to spraying personnel. There is evidence of training in the form of attendee list, minutes and photos.
Sucofindo ICS FRM 3.04 examination in January 2013. Nevertheless, the implementation of cholinesterase examination has not made a reference to laws where special health examination must be performed twice a year.
Compliance status: Minor NCR No.10
4.7 An occupational health and safety plan is documented, effectively communicated and implemented
Company has established PT. GBSM SHE Policy. The points are: (1) commitment to SHE by allocating budget, quality personnel, and other facilities, (2) prevent accident and work-related disease, (3) environmentally responsible, (4) comply with laws and regulations, (5) perform CSR, and (6) efficient energy use. The policy was signed on 2 January 2012 by President Director Mr. Tjandra Karya Hermanto. It is disseminated by displaying it in work areas, class dissemination for staff level and above, and dissemination to each worker through distribution of a brochure containing: SHE Policy and points of RSPO, ISPO, and PUP (Estate Business Assessment).
Related to safety target, Company has set forth as target a program to prevent occupational accident and work-related disease, by referring to Presidential Decision No. 22/1993 pertaining Disease Arising out of Work Relation. The target of accident prevention is: (1). Zero fatality, (2). FR < 4.5, and (3). SR < 4.5.
Company has set Activity Plan 2013, prepared by SHE-Section Head, and approved by Mill and Estate Manager. KPI (measurement, unit, target), weight (%), due date, PIC, and Schedule (month) have been incorporated.
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 39of 77 Chapter 7 (Review), glossary of terms, and list of attachments.
The report of workplace physical factor measurement carried out on 27 August includes the following factors: noise, lighting, vibration, ambient and emission air quality, and ISBB (heat stress), but for estate ISBB (heat stress) physical factor has not been measured.
Company set a policy that each worker with permanent employment status (KT) is included as a participant in Jamsostek social security scheme. The given program is JHT, JKK, and JK.
Company has jamsostek related policy as regulated in Jamsostek Policy document No. Doc. TAP-PR/HRD-GN/055-1112-0 issued 1 November 2011, which is approved by CEO of PT. Triputra Agro Persada, as parent company. Point D.1.1 states that Company will include the workers in Jamsostek Program on package A only, i.e. Work Accident Insurance (JKK), Life Insurance (JK), and Old Age Insurance (JHT). On point D.1.5 it is stated that all workers will be included as participant in Jamsostek from the time they pass the probation period into Permanent worker (KT) or after working 3 (three) months for contract workers. Further, point D.1.6 says that workers under probation period and Casual Workers (KL) are not included in the jamsostek program; however, Company is still responsible in the case of accident at work or death. Company manages its own old age pension insurance (JPH). There is evidence in the form of Worker (Jamsostek) Premium Payment slip for Estate and Mill in February 2013.
By corporate both Mill and Estate structure has SHE function where its officials are assigned to Assistant level. It is this function that is responsible for the aspects of Occupational Safety and Health, Environment, including emergency response.
Sucofindo ICS FRM 3.04 Health check is carried out on any fresh worker upon employment. Workers who have been working for years do not have periodic examination because there is no policy. But monthly examination is conducted by internal clinic doctor exclusively for spraying and fertilizing personnel that cover age, tension, pregnancy, and pulse aspects. Blood cholinesteration checks are planned to be conducted every six months. When audited, Company had carried out blood cholinesteration check for 50 workers: fertilizer applicator, sprayer, laboratory employee, and hazardous material handler on 22 January 2013 in collaboration with Prodia Laboratory. This mid 2013, however, the organization did not perform special examination according to the regulation of the Minister of Manpower No. 03/MEN/1986. Also with audiometry test for Mill workers in areas of high noise level, such as: sterilizer station, boiler, processing machine, and power plant (genset), including Estate genset area.
Company has a clinic with 1 hyperkes-certified doctor, 2 midwives, and 2 paramedics (1 of them is hyperkes-certified). Also, it is provided with 1 ambulance unit. But, this clinic is located 12 km from the Afdeling Alfa Central Office. A new and permanent clinic is planned to be built in Central Office area in July 2013. The permit for permanent clinic is currently in process.
Hazard Identification and Risk Assessment / Environmental Aspect Identification & Environmental Impact Evaluation (IBPR) has been developed and established (TAP/FO/120-SHE/0001-12, rev. 0), for Estate and Mill. It has been signed by SHE Secretary and Estate and Mill Manager. IBPR covers all existing Estate and Mill activities. Related to work accident, Accident and Incident Report & Investigation SOP has been established (SHE SOP, Chapter IV.5). Accident/Incident Investigation and Improvement Recommendation form has been established (GSM/FO/120-SHE/0001-26, rev.0). Any incident or accident at work has been reported and investigated, improvement recommendation been defined, and its effectiveness monitored.
Company has established SOP pertaining SHE (GSM/SOP/120-SHE/0001) and signed by Managing Director as per 22/3/2012. Fire mitigation SOP is included in:
Sub III.8. “Wildfire Emergency Preparedness & Response”, which is intended specifically for
land and forest fire.
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 41of 77 covers: fire, pollution, riots, earthquake, floods and others. It is valid at mill and estate. The implementing agency is TKTD.
It has been distributed up to staff level both at estate and mill. (Approximately 50 copies). SHE SOP dissemination is carried out through the issuance of Internal Memo No.
MI-001/MD/SUST/IX/2012, from Sustainability Division, approved by CEO Mr. Arif Rachmat, and enforced throughout the Triputra Group.
PT. Gawi-Estate TKTD has been established, signed by Estate Manager and General Manager. It consists of: Admin Head, Maintenance Head, and Pres A/B Head. It comprises: Emergency Mitigation, Communication, Rescuer, Security, Paramedic, Investigation, and Repair & Restore units. Their jobdesc has been established.
Company has provided fire mitigation facilities and infrastructure both for Estate and Mill. It can be described as follows:
For Estate, Light Fire Extinguishers are provided and placed for the entire estate area, 1 unit each, including: GSBM1, Gasoline Warehouse, Diesel Fuel Warehouse, Office, workshop (GSMB5), Genset Room (GSBM6), and Clinic (GSBM7). There are fire towers in 3 locations i.e. B-21, I-22, and D-51. There are portable fire extinguishers of 2 mobile tanks and 4 sets of portable pump with a capacity of 5000 liter each.
For Mill, Evacuation Route, Light Extinguisher Layout, Hose Rail & Hydrant have been set forth. There are 35 light fire extinguishers, 7 points of hydrant pillar, and 5 points of hose rail in the field. There is a manual siren that can be heard from 500 meter radius. Muster point has been determined in front of mill at Mill office and at Estate office, and there are evacuation direction arrows in areas where workers are found.
There is Emergency Response Maintenance Program (Fire) that covers: Electric Pump, Diesel pump, and all hydrant facilities. Light fire extinguishers are inspected monthly and the evidence is recorded on Light fire extinguisher Checklist card. Likewise for hydrant, there is a card in each hydrant box on which routine inspection results are recorded. Light fire extinguishers are adequately pressurized, and have been labeled with refilling date. Hydrant hoses are still in good condition because of recent replenishment.
14 Dec 2012, for members of TKTD Paramedic, by Clinic doctor. The First Aid officers have obtained safety license from the manpower department on 23/05/2013 (2). Fire Extinguishing on 25/01/2012 and 12/12/2012, with training materials of Light fire extinguisher Operation. The trainer is Fire Safety Expert (Class A). (3) Introduction to Fire and APAR Use Training on 29/06/2012 (13 personnel).
Company has conducted fire emergency simulation, both in Estate and Mill area. For Estate area it was carried out during the audit on 11 September 2013, while for Mill area it was on 31/08/2013. Simulation has been provided with a scenario and evaluation of its effectiveness. Some conclusions from evaluation have been followed up either directly or incorporated into SHE Dept. program.
It should be noted that Company do not have a TKTD officer according to the Decree of the Minister of Manpower No. 186/1999 for Mill area as stipulated in Attachment 1 and 3. Company is currently has just 1 Fire Safety Expert.
First Aid Kit has been available in mill and estate location. First aid kit in estate should be provided with pincers and book to record its use.
The organization has appointed first aiders in mills in corresponding with Mill emergency response organizational structure, while in estates the foremen are appointed as first aider. Compliance status: Minor NCR No.12 & Observation No.9, No.11, No.13, No.14
4.8 All staff, workers, smallholders and contractors are appropriately trained.
Company established training program 2013 for mill and estate personnel based on training need analysis. Training need analysis takes into consideration job types and personnel position. There is training implementation evidence of attendee list, photos and training materials. Sample of training realized at mill location is: Grading Training on 27 February 2013 and QCC, QCP and SS Training on 28 April 2013.
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 43of 77 April 2013 with 8 participants; there is evidence of records of activity.
Company has Contractor Selection SOP (Memo Internal No.: MI-011/MD/PROC/VI/2013) that incorporates company profile and reference requirements to ensure contractor competencies. Where a candidate contractor company is questionable, its competence and legality will be verified. Sample contractor whose competence has been assessed is PT MajuBersama Perkasa as LC Contractor.
Compliance status: Compliance
5 ENVIRONMENTAL RESPONSIBILITY AND CONSERVATION OF NATURAL RESOURCES AND BIODIVERSITY
5.1 Aspects of plantation and mill management, including replanting, that have environmental impacts are identified, and plans to mitigate the negative impacts and promote the positive ones are made, implemented and monitored, to demonstrate
There is impact analysis documentation in EIA report approved by Governor of Central Kalimantan No. 188.44/224/2009 dated 07 August 2009. EIA document is prepared by CV. Cipta Nusantara Indah Konsultan located in Palangka Raya from September 2008 to January 2009. The document still conforms to mill area and capacity.
Environmental monitoring program has been established according to RKL/RPL. But measurement period should be confirmed against government regulations, for example emission and ambient air measurement. RKL/RPL report semester I – 2013 contains as follows:
- Liquid waste quality monitoring: records of liquid waste test result in January – June 2013. Measurement results comply with the quality standard stipulated in the regulations.
- Hazardous waste monitoring: records of hazardous waste balance and manifest - Solid waste monitoring: records of empty fruit bunch, shell and fiber utilization.
- Air quality monitoring: records of emission and ambient air test result in June 2013. Measurement results comply with quality standard set by regulations.
- Monitoring of impact affecting flora and fauna: monitoring program every 6 months and signboard installation.
Sucofindo ICS FRM 3.04 - Monitoring of community anxiety impact: records of CSR realization.
Environmental and workplace measurement was just conducted in August 2013 and currently in the process of analysis in the testing laboratory of PT Unilab. Delay in environmental parameter measurementS is due to testing laboratory time restriction. RKL/RPL report semester I - 2013 was submitted to Seruyan Regency BLH on 28 August 2012 and Provincial BLH on 9 September 2013. Consistency need to be improved with respect to timely reporting i.e. every 6 months according to applicable regulations.
Compliance status: Compliance
5.2 The status of rare, threatened or endangered species and high conservation value habitats, if any, that exist in the plantation or that could be affected by plantation or mill management, shall be identified and their conservation taken into account in management plans and operations
The concession area is geographically located at longitude 112o18’ 18’ 19’ – 112 o 26’12’’E” east and Latitude at -2 o 51’24-3’08’10’’S until - 3 o 8’ 6.00”, latitude between 0 – 30 above sea level. The type of land use this concession area previously is grass land and bush vegetation (secondary swamp forest). The types of soils are sandy loam, mineral and shallow peat. The erosion level of this area is classified as low and at low level of erosion risk.
There are 3 river zones: WS Seruyan, Bakung and Kalua. This zona biographically is not counted as important birds area and endemic birds area
There are three village around concession i.e Desa Baung, Desa Jahitan dan Desa Muara. The prominent local tribes are MelajoeBandjar and Dayak Ot Datum. The local people live mainly from fishing and farming. Their fishing area located at Seruyan River which connected to the lake of Danau Sembuluh outside of HGU. Based on interview result with the local people there is a decline of their fishing.
There is SOP No. TAP/SOP/120-HCV/002 i.e. Identification of Flora and Fauna Protection in plantation environment.
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 45of 77 who has expertise in wild live conservation. The organization has established list of fauna and in the surrounding area of planted zone before and after the establishment of plantation. From 26 species of fauna found before establishment of plantation there are only 10 of them found recently and 21 hew species. Reference was taken from local conservation authority (BKSDA) and government regulation No. 7 / 1999 about protected flora and fauna.
There is the result of identification of high conservation value area conducted internally by HCV Department. Based on identification, data obtained is 1. Water catchment area; 2. Riparian zone; 3. Reservoir area; 4. Local Refugia area. The total area is 470.07 Ha
The result of assessment as per HCV can be concluded as follows HCV 1 :
For HCV 1 there only HCV 1.2 and 1.3 identified in the planted or surrounding border area. The HCV 1.2 identifed are three critically endangered species i.e shore arugosa, shorea platycarpa, shorea balangeran and three vulnerable species such as nephentes sp, combreto carpusrotundatus, gonystylus bancanus. Identified as well wild animals consist of 3 species of mammals, 42 species of birds, and 3 species of reptile, but none of them categorized as endangered species. The HCV 1.2 is located at swamp area and along side area of Bakung river, The HCV 1.3 identified is swamp area which are inhabited by species explained in HCV 1.2
HCV 2.
The forest area in the organization plantation concession is 395.15 ha, the proportion of forest area is 0.00097% compared to the total remaining forest area 30,449,8000 ha in Kalimantan at 2008, there HCV 2.1 assumed as not applicable. In this low land forest area there is no area identified as transition ecosystem (HCV 2.2).
There are no HCV 2.3 as there no area in the concession inhabited by population of natural survived species.
HCV 4.1 Identified in the concession is boundaries of Bakung and Kalua river and secondary peat swamp located at block F 34-35, while there are no important area for erosion prevention identified (HCV 4.2).
In the location there area secondary swamp peat which functioned as natural separator to prevent escalation of forest and land fire (The HCV 4.3 )
HCV 5 and 6 is not found the location of concession.
Planning for managing and monitoring identified endangered species was written in “Activity planning for managing and monitoring HCV year 2013”
Several measures to preserve identified HCV 1.2 which have taken are placing sign board in th e HCV 1.2 location and socialization the local community at DesaJahitan.
Organization has conducted six monthly monitoring to identified HCV, this monitoring is only quantitative monitoring to check the present of those HCV, not a kind of quantitative one to check the quantity of those HCV 1.2.
There is a result of high conservation value area identification carried out internally by HCV Department. Data obtained from the identification are 1. Water catchment area; 2. Riparian zone; 3. Dam surrounding area; 4. Local refugee area. The total area is 470.07 Ha.
Evaluation to the monitoring and managing HCV is conducted yearly, this year the evaluation was conducted at 07 September 2013.
To preserve HCV 1.3 and HCV 3, organization has conducted fire prone area mapping, established patroli route and build 3 observation towers. According to record there were no fire and hunting case found from January until August 2013.
Compliance status: Compliance
5.3 Waste is reduced, recycled, re-used and disposed of in an environmentally and socially responsible manner
Sucofindo ICS FRM 3.04 Issue 04 Rev. 6 47of 77 Waste management programs have been established such as water & air quality monitoring program, routine vehicle maintenance program and hazardous waste disposal to a licensed party. Waste reuse has been implemented by company i.e. the utilization of fiber & shell for boiler fuels, and utilization of empty fruit bunch for organic fertilizer.
Hazardous waste management is regulated and refers to SHE procedures Chapter VI Environment, Subchapter VI Hazardous Material (B3) Handling. The procedure defines methods of hazardous waste storage, label & symbol placement, storage area and reporting. To handle spills and outflows there is Hazardous Waste Warehouse work instruction (No. IKA-11/GBSM/2012). Used pesticide container management is regulated in Agrochemical Handling Procedure (SHE SOP, Chapter VI Environment, VI.5 Agrochemical Handling, No. TAP/SOP/120-SHE/0001). Containers are washed 3 times in a dedicated place and sent to Hazardous Waste temporary collection site (TPS) for transfer to licensed third party.
Company has Hazardous Waste Temporary Storage Permit i.e. Decree of the Regent of Seruyan No. 383/2012 dated 08 October 2012. Hazardous waste transporter and collector company is PT Nazar based on Decree of the State Minister of Environment No. 122/2010. Permit of Special cargo transportation to transport hazardous materials by PT Nazar is from the Directorate General of Land Transportation No. SK4532/AJ309/DJPD/203, which is valid until 23 August 2013. The latest hazardous waste transportation was carried out on 1 July 2013; record of activity is hazardous waste manifest No. MI0002454, MI0002455, MI0002456. Inspection of hazardous temporary storage warehouse is carried out periodically and record is available. Hazardous waste transfer was conducted on 17 December 2012 and 01 July 2013. Viewed from hazardous waste balance and hazardous waste manifest evidence, hazardous waste storage has exceeded 90 days. The company has to ensure that disposal is according to applicable permit i.e. 90 days and if required additional time request of 90 days can be submitted.
Hazardous waste balance and hazardous waste manifest have been reported every 3 months. The second quarterly report (May – August 2013) was submitted in September 2013.
Sucofindo ICS FRM 3.04 Environment of RI Attn. Deputy for Hazardous Material and Waste Division (4 August 2013), Governor of Kalimantan Tengah Attn. KBLHD of Kalimantan Tengah Province (10 September 2013), Seruyan Regent Attn. Seruyan Regency BLH Head (22 August 2013), and Kalimantan Ecoregion KPPLH (20 March 2013). Reporting should be more consistent according to applicable regulations and timely.
Measurement and analysis of liquid waste, emission air and ambient air have been conducted periodically. Waste quality monitoring is conducted on a monthly basis to the external laboratory of PT. Unilab Perdana with sampling points at pond 5 and 5A. Testing parameters are BOD, COD, pH, oil-fat, Pb, Cu, Cd, Zn that refer to the Decree of the Minister of Environment No. 28/2003. The result of test in January – July 2013 shows that BOD & pH comply with the quality standard.
The measurement of emission air of boiler and genset shows results that are below the quality standard of the Decree of the Minister of Environment KEP-13/MENLH/3/2005. The result of ambient air measurement complies with Government Regulation No. 41/1999. The latest emission and ambient air measurement was conducted on 28 June 2013.
Compliance status: Observation No.3
5.4 Efficiency of energy use and use of renewable energy is maximized
Solid, boiler ash & empty fruit bunch application in 2013 has been recorded but the application should be clear in terms of completion and more accurate in its realization. Records of monthly use of renewable energy of shell and fiber are in the form of Turbine Generator kWh recapitulation. The recapitulation contains total quantity of processed and used shell and fiber. Data of kWh/FFB for July is 8.23 and for August is 4.23.
For monitoring, monthly use of fossil fuel including estimation for external contractor is evaluated. Chart of the efficiency of fossil fuel use in 2013 (up to August 2013) shows that the lowest use occurred in April and the highest in July and then decline in August. A rise in July is due to a drop in fruit production that results in less fuel.
Compliance status: Compliance
