CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY

4.1 Formal Sign-off of Assessment Findings

Hereunder sign by management representative from inspected company to acknowledge a field assessment and agree for all content explained in this assessment report, included of non-compliance findings.

Signed on behalf of:

PT Ivo Mas Tunggal Mutuagung Lestari

Management Representative Lead Auditor

Yahya Mustakim Moh. Arif Yusni

Friday, 30 August 2019 Friday, 30 August 2019

RSPO – 4006a/1.0/27062018 Page 76 No Institution/NGO/Community Address Phone/Email Form of

Communication Date of Contact Response Yes No 1 Peatland NGO _ Jaringan

Masyarakat Gambut Riau Pekanbaru jmgriau@gm

ail.com Via Email 8 August 2019 

Women Development NGO - Pengembangan Sumberdaya Wanita Sumatera

Pekanbaru

ppswsumater [email protected]

Via Email 8 August 2019 

3 Environmental Agency Siak Regency - Direct Interview 26 August 2019 

4 Plantation Agency Siak Regency - Direct Interview 26 August 2019 

5 National Land Agency Siak Regency - Direct Interview 26 August 2019 

6 Manpower and Transmigration

Agency Siak Regency - Direct Interview 26 August 2019 

7 Head of Cinta Damai Cooperative Sub District of

Kandis - Direct Interview 27 August 2019 

8 Head of Bangun Desa Cooperative Sub District of

Kandis - Direct Interview 27 August 2019 

9 Head of Karya Tani Cooperative Sub District of

Kandis - Direct Interview 27 August 2019 

10 Local Contractor of FFB Transport

(personal) Kandis Sub-District - Direct Interview 26 August 2019 

11 FFB Supplier of CV Siboru Tua Kandis Sub-District - Direct Interview 26 August 2019  12 Labor Union – SPSI Kandis of PT

Ivo Mas Tunggal Kandis Sub-District - Direct Interview 26 August 2019 

Labor Union - SPPI (Serikat Pekerja Perjuangan Indonesia) of Libo Mill

Libo Mill - Direct Interview 26 August 2019 

14 Worker Cooperative PT Ivo Mas Tunggal - Direct Interview 26 August 2019 

15 Gender Committee PT Ivo Mas Tunggal - Direct Interview 26 August 2019 

16 Head of Sam Sam Village Kandis Sub-District - Direct Interview 26 August 2019  17 Head of Jambai Makmur Village Kandis Sub-District - Direct Interview 26 August 2019  18 Head of Simpang Belutu Village Kandis Sub-District - Direct Interview 26 August 2019  19

Previous Land Owner - unable to identify the previous land owner who still exists and lives around the plantation

Kandis Sub-District - Direct Interview 26 August 2019 

Libo Mill

 2 security

 1 weighbridge operator

 2 grading worker

 12 process stations worker

 1 engine room operator

 2 boiler worker

 3 workshop worker

 1 WWTP operator

 2 biogas operator

PT Ivo Mas Tunggal - Field observation

and direct interview 26 August 2019 

Libo Estate

 3 harvester

 2 FFB transport worker

 5 POME LA worker



PT Ivo Mas Tunggal - Field observation

and direct interview 26 August 2019  22 Sei Rokan Estate PT Ivo Mas Tunggal - Field observation 28 August 2019  Appendix 1. List of Stakeholder Contacted in the RSPO Certification Process

 3 residens of housing

 4 harvester

 2 FFB transport worker

 8 manual weeding worker

 5 spraying worker

 3 harvester

 2 warehouse worker

 1 worker of hazardous temporary warehouse

 4 mechanic at workshop

and direct interview

Nenggala Estate

 5 spraying worker

 1 worker of HGU monitoring

 6 harvester

 2 workers of daycare

 9 workers family

 1 warehouse officer

 1 hazardous waste warehouse officer

PT Ivo Mas Tunggal - Field observation

and direct interview 27 August 2019 

Sungai Tapung Plasma – Tunas Makmur Cooperative

 30 smallholder

 12 harvester

 7 manual weeding worker

PT Ramajaya

Pramukti - Field observation

and direct interview 29 August 2019 

Sungai Tapung Plasma – Berkat Lestari Cooperative

 12 smallholders

 3 harvesting worker

PT Ramajaya

Pramukti - Field observation

and direct interview 29 August 2019 

RSPO – 4006a/1.0/27062018 Page 78

DATE 19, 26, 27, 28, 29, 30 August 2019

PLANNED

TIME PROCESSES / CLAUSES TO BE AUDITED AUDITOR

Monday, 19 August 2019 08.00 – 10.00

11.30 – 13.30

JAKARTA  PEKANBARU

PEKANBARU  PT IVO MAS TUNGGAL All Auditor

14.30 – 16.00 Opening meeting

 Auditee Speech (Introduction of PIC, Profile of Certified Management Unit)

 Auditor Team Speech (Introduction, Audit Objective, Audit Scope, Audit Plan Discussion, Determine of Audit Sample, Transparency and Confidentiality Clarification)

All Auditor

16.00 – 17.00 Review of previous (Initial assessment) findings Verification of Basic Information Mill and Estate

Confirmation of Time Bound Plan All Auditor

Monday, 26 August 2019 08.00 – 12.00

Stakeholders consultation to government agencies of Siak Regency

 Stakeholder consultation to affected communities as well as previous land owners surrounding the plantations

 Interview with Gender Committee, Worker’s Union, Worker’s Cooperative, Local Contractor (for Mill and Estate), Third Party Supplier

Tio

Dwi 08.00 – 12.00 Field observation to LIBO ESTATE:

 Implementation of Agronomy Aspect (Harvesting & Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application, Peat Management)

 Implementation of Environmental, Conservation and Waste Management Aspect (Inspection to Chemical Storage, Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management, HCV Area)

 Implementation of Occupational Health & Safety Aspect

 Implementation of Employment Procedure and Mechanism Aspect

 Implementation of Legal Aspect (Land Ownership, Legal Boundaries)

Arif, Faisal

12.00 – 14.00 Break All Auditor

14.00 – 17.00 Field observation to LIBO MILL :

 Supply Chain verification (FFB Receiving, Weighbridge, FFB Sorting, Processing Activity, Despatch CPO)

 Occupational Health & Safety Aspect (Inspection to Chemical Storage, Hazardous Waste Storage, Fire Control Simulation, POME Pond)

Arif, Faisal, Dwi

Tuesday, 27 August 2019

08.00 – 12.00 Field observation to NENGGALA ESTATE:

 Implementation of Agronomy Aspect (Harvesting & Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application, Peat Management)

 Implementation of Occupational Health & Safety Aspect

All Auditor Appendix 2. Assessment Program

DATE 19, 26, 27, 28, 29, 30 August 2019 PLANNED

TIME PROCESSES / CLAUSES TO BE AUDITED AUDITOR

 Implementation of Employment Procedure and Mechanism Aspect

 Implementation of Legal Aspect (Land Ownership, Legal Boundaries)



12.00 – 14.00 Break All Auditor

14.00 – 17.00  Verification of stakeholder consultation result and field visit.

 Document review and completing audit checklist. All Auditor

Wednesday, 28 August 2019

08.00 – 12.00 Field observation to SEI ROKAN ESTATE:

 Implementation of Agronomy Aspect (Harvesting & Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application, Peat Management)

 Implementation of Occupational Health & Safety Aspect

 Implementation of Employment Procedure and Mechanism Aspect

 Implementation of Legal Aspect (Land Ownership, Legal Boundaries)

All Auditor

12.00 – 14.00 Break All Auditor

14.00 – 17.00  Verification of stakeholder consultation result and field visit.

 Document review and completing audit checklist. All Auditor

Thrusday, 29 August 2019

08.00 – 12.00 Field observation to SUNGAI TAPUNG PLASMA

 Implementation of Agronomy Aspect (Harvesting & Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application, Peat Management)

 Implementation of Occupational Health & Safety Aspect

 Implementation of Employment Procedure and Mechanism Aspect

 Implementation of Legal Aspect (Land Ownership, Legal Boundaries)

All Auditor

12.00 – 14.00 Break All Auditor

14.00 – 17.00  Verification of stakeholder consultation result and field visit.

 Document review and completing audit checklist. All Auditor

Friday, 30 August 2019

08.00 – 09.30 Internal discussion by auditor team preparing for Closing Meeting All Auditor

09.30 – 11.00

Closing Meeting:

 Presentation of audit findings (Noteworthy Positive Component, Non Conformities, OFI, Timelie of CAR’s, Conclusion)/

 Comments, Responses and Questions

All Auditor

Dalam dokumen Roundtable on Sustainable Palm Oil Certification R S P O (Halaman 77-82)