PKO 0.00 PKO 0.00 PKE 0.00
4. PT. WILMAR NABATI INDONESIA
4.0 CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY
4.1 Formal Sign-off of Assessment Findings
Hereunder sign by management representative from inspected company to acknowledge a field assessment and agree for all content explained in this assessment report, included of non-compliance findings.
Signed on behalf of:
PT Prima Mitrajaya Mandiri &
PT Teguh Jaya Abadi
MP Evans Group PLC Mutuagung Lestari
Management Representative Lead Auditor
Arvind Devadasan Trismadi Nurbayuto
Friday, 16 August 2019 Friday, 16 August 2019
RSPO – 4006a/1.0/27062018 Page 97
No Institution/NGO/ Community Address Phone/
Form of Communicati
on
Date of Contact
Response Ye
s No 1 Plantation Agency Kutai Kartanegara Regency,
Kalimantan Timur Province
- Interview by Phone
17 May
2019 √
2 Enviroment Agency Kutai Kartanegara Regency, Kalimantan Timur Province
- Interview by Phone
17 May
2019 √
3 Manpower and Transmigration Kutai Kartanegara Regency, Kalimantan Timur Province
- Interview by Phone
17 May
2019 √
4 Wahana Lingkungan Hidup Indonesia (Walhi)
Jakarta, Indonesia informa si@wal hi.or.id
Email 2nd May
2019 √
5 WWF Jakarta, Indonesia - Email 2nd May
2019
√ 6 Aliansi Masyarakat Adat Nusantara
(AMAN)
Jakarta, Indonesia rumaha man@c bn.net.i d
Email 2nd May 2019
√
7 Sawit Watch Jakarta, Indonesia - Email 2nd May
2019
√ 8 Loleng Village Kutai Kartanegara Regency,
Kalimantan Timur Province
- Direct
Interview
14-15 May
2019 √
9 Bunga Jadi Village Kutai Kartanegara Regency, Kalimantan Timur Province
- Direct
Interview
14-15 May
2019 √
10 Muara Kaman Ilir Village Kutai Kartanegara Regency, Kalimantan Timur Province
- Direct
Interview
14-15 May
2019 √
11 Mitra Sawit Mandiri Cooperative. Kutai Kartanegara Regency, Kalimantan Timur Province
- Direct
Interview
14-15 May
2019 √
12 KSU Supervisor Mitra Sejahtera Abadi
Kutai Kartanegara Regency, Kalimantan Timur Province
- Direct
Interview
14-15 May
2019 √
13 Landowners Previous of Muara Kaman Hilir Village.
Kutai Kartanegara Regency, Kalimantan Timur Province
- Direct
Interview
14-15 May
2019 √
14 Landowners Previous of Loleng Village.
Kutai Kartanegara Regency, Kalimantan Timur Province
- Direct Interview
14-15 May 2019
√
15 Landowners Previous of Bunga Jadi Village.
Committee Gender
Kutai Kartanegara Regency, Kalimantan Timur Province
- Direct Interview
14-15 May 2019
√
16 Employees Cooperative of Etam Sukses Bersama
Kutai Kartanegara Regency, Kalimantan Timur Province
- Direct Interview
14-15 May 2019
√
17 Bipartite Cooperation Kutai Kartanegara Regency, Kalimantan Timur Province
- Direct Interview
14-15 May 2019
√ 18 Local contractor FFB. Kutai Kartanegara Regency,
Kalimantan Timur Province
- Direct Interview
14-15 May 2019
√
18 Bumi Permai Mill : Direct 16 May √
Appendix 1. List of Stakeholder Contacted in the RSPO Certification Process
RSPO – 4006a/1.0/27062018 Page 98 Prepared by Mutuagung Lestari for Bumi Permai POM – PT Prima Mitrajaya Abadi (M.P Evans PLC)
Sterilizer – 1 worker Engine Room – 1 workers Process (Press)– 1 workers Boiler – 1 workers
Kernel - 1 worker Biogas Plant – 1 worker Composting – 1 worker Land Application – 2 workers Workshop – 2 worker
Warehouse Complex – 1 worker Water Threatment Plan – 1 worker Temporary Hazardous Waste – 1 worker
Interview 2019
19 Prima Estate : Water Stick. - 1 Worker Subsidence Pole - 1 Worker Piezometer - 1 Worker Block F37 - 5 workers Harvesting - 2 harvesters HCV Operator – 1 worker Daycare – 3 workers
Warehouse Complex – 1 worker
Direct Interview
14 May 2019
√
20 Kahoi Estate : Manuring - 4 workers Harvesting - 1 harvester Water Stick. - 1 worker
Piezometer and Subsidence Pole - 1 worker
HCV Operator – 1 worker Daycare – 2 workers
Warehouse Complex – 1 worker Clinic – 2 worker
Direct Interview
15 May 2019
√
21 Mahakam Estate Spraying - 5 workers Harvesting – 4 harvester HCV Operator – 1 worker Daycare – 2 workers
Warehouse Complex – 1 worker
Direct Interview
16 May 2019
22 Rahayu Bulking : Direct
Interview
16 May
2019 √
RSPO – 4006a/1.0/27062018 Page 99
DATE 13 – 18 May 2019
PLANNED TIME
ACTUAL
DURATION PROCESSES / CLAUSES TO BE AUDITED AUDITOR
Monday, 13 May 2019 06.55 – 10.35 11.00 – 14.00
Jakarta Samarinda (Garuda GA 580) Samarinda PT Prima Mitrajaya Mandiri
All Auditor 15.00– 16.00
16.00– 17.00
Opening meeting
Auditee Speech (Introduction of PIC, Profile of Certified Management Unit)
Auditor Team Speech (Introduction, Audit Objective, Audit Scope, Audit Plan Discussion, Determine of Audit Sample, Transparency and Confidentiality Clarification)
Documents Review
Review of previous (Initial assessment) findings
Verification of Basic Information Mill and Estate
Confirmation of Time Bound Plan
Review of Partial Certification
All Auditor
All Auditor
Tuesday, 14 May 2019
08.00 – 12.00 Stakeholder Consultation with affected village, cooperative of smallholder, previous land owners, and local contractor
Stakeholder Consultation with relevant agencies in Kutai Kartanegara Regency by telephone
Field Observation of Prima Estate
Observation of Agronomy Aspect (Harvesting & Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application
Observation of Chemical Storage, Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management
Observation of Workers Facilities (Housing, School, Worship Place, etc..
Implementation of Legal Aspect (Land Ownership, Legal Boundaries).
Implementation of conservation area /HCV, POME LA.
BRP
BRP
HRK SAP
SAP
TNB TNB
12.00 – 14.00 Break All Auditor
14.00 – 17.00 Verification of stakeholder consultation result and field observation.
Document review and completing audit checklist.
All Auditor
Wednesday, 15 May 2019
08.00 – 12.00 Field Observation of Kahoi Estate (Own Estate & KUD Mitra Sawit Mandiri)
Observation of Agronomy Aspect (Harvesting & Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application
HRK Appendix 2. Assessment Program
RSPO – 4006a/1.0/27062018 Page 100 Prepared by Mutuagung Lestari for Bumi Permai POM – PT Prima Mitrajaya Abadi (M.P Evans PLC)
DATE 13 – 18 May 2019
PLANNED TIME
ACTUAL
DURATION PROCESSES / CLAUSES TO BE AUDITED AUDITOR
Observation of Chemical Storage, Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management
Observation of Workers Facilities (Housing, School, Worship Place, etc..
Implementation of Legal Aspect (Land Ownership, Legal Boundaries).
Implementation of conservation area /HCV
Stakeholder Consultation with gender committee, Bipartite Cooperation, worker cooperative
SAP SAP
TNB
TNB BRP
12.00 – 14.00 Break All Auditor
14.00 – 17.00
Verification of stakeholder consultation result and field observation.
Document review and completing audit checklist.
All Auditor
All Auditor Thursday, 16 May 2019
08.00 – 12.00 Field Observation of Mahakam Estate (Own Estate & KUD Mitra Sejahtera Abadi)
Observation of Agronomy Aspect (Harvesting & Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application
Observation of Chemical Storage, Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management
Observation of Workers Facilities (Housing, School, Worship Place, etc..
Implementation of Legal Aspect (Land Ownership, Legal Boundaries).
Implementation of conservation area /HCV
HRK/SAP
BRP BRP TNB TNB
12.00 – 14.00 Break All Auditor
14.00 – 17.00 Field Observation of Bumi Permai Mill
SCCS verification
Supply Chain verification (FFB Receiving, Weighbridge, FFB Sorting, Processing Activity, Despatch CPO)
Observation of Chemical Storage, Hazardous Waste Storage, Fire Control Facilitie
Observation of Effluent Pond, Composting, Water Intake
BRP HRK SAP TNB Friday, 17 May 2019
08.00 – 12.00 Document review and completing audit checklist. All Auditor
12.00 – 15.00 Break and internal discussion by auditor team preparing for Closing Meeting
All Auditor
15.00 – 17.00 Closing Meeting:
Presentation of audit findings (Noteworthy Positive Component, Non Conformities, OFI, Timelie of CAR’s, Conclusion)/
Comments, Responses and Questions
All Auditor