4.1 Formal Sign-off of Assessment Findings
Hereunder sign by management representative from inspected company to acknowledge a field assessment and agree for all content explained in this assessment report, included of non-compliance findings.
Signed on behalf of:
PT MP Leidong West Indonesia Mutuagung Lestari
Management Representative Lead Auditor
Ismu Zulfikar Sandra Purba
Friday, 29 March 2019 Friday, 29 March 2019
RSPO – 4006a/1.0/27062018 Page 78 Prepared by Mutuagung Lestari for Leidong West POM – PT Maskapai Perkebunan Leidong West Indonesia (Subsidiary of Golden Agri Resources Ltd)
No Institution / NGO /
Community Address Phone/Email Form of
Communication
Date of Contact
Response Yes No 1 Representative of Ranggi
Asam village
Bangka Barat regent, province of Bangka Belitung
- Direct interview February
26 2019 v
2 Representative of Tumbak Petar village
Bangka Barat regent, province of Bangka Belitung
- Direct interview February
26 2019 v
3 Representative and ex-land owner of Terentang village
Bangka Barat regent, province of Bangka Belitung
- Direct interview February
26 2019 v
4 Representative and ex-land owner of Kacung Village
Bangka Barat regent, province of Bangka Belitung
- Direct interview February
26 2019 v
5 Manpower agency of Bangka Barat Regent
Bangka Barat regent, province of Bangka Belitung
- Direct interview February
26 2019 v
6 Agriculture agency of Bangka Barat Regent
Bangka Barat regent, province of Bangka Belitung
- Direct interview February
26 2019 v
7 Environmental agency of Bangka Barat Regent
Bangka Barat regent, province of Bangka Belitung
- Direct interview February
26 2019 v
8 Local contractor Bangka Barat regent, province of Bangka Belitung
- Direct interview February
25 2019 v
9 Leidong west utara Estate
Interview with FFB loader
Interview with harvester
Interview with pest and disease officer
Interview with chemical store officer
Bangka Barat regent, province of Bangka Belitung
- Direct interview 25-28 Feb 2019
v
10 Leidong West Palm Oil Mill
Interview with Warehouse officer
Interview Hazardous waste store officer
Interview WTP operator
Interview with WWTP operator
Interview with engine room operator
Interview with grading operators
Bangka Barat regent, province of Bangka Belitung
- Direct interview 25-28 Feb 2019
v Appendix 1. List of Stakeholder Contacted in the RSPO Certification Process
RSPO – 4006a/1.0/27062018 Page 79 Prepared by Mutuagung Lestari for Leidong West POM – PT Maskapai Perkebunan Leidong West Indonesia (Subsidiary of Golden Agri Resources Ltd)
Interview with boiler operators
Interview with loading ramp operators.
Interview with Security 11 Leidong West Selatan
Estate
Interview with harvester
Interview with spraying team
Interview with chemical store foreman
Interview with fertilizer storeman
Interview with daycare workers
Bangka Barat regent, province of Bangka Belitung
- Direct interview 25-28 Feb 2019
v
12 Bukit Intan Estate (BINE)
Interview with clinic workers
Interview with nursery workers
Interview with LA operators
Bangka Barat regent, province of Bangka Belitung
- Direct interview 25-28 Feb 2019
v
13 Bukit Mas Estate (BMSE)
Interview with harvester
Interview with spraying team
Interview with daycare workers
Interview with chemical storeman
Interview with workshop foreman
Bangka Barat regent, province of Bangka Belitung
- Direct interview 25-28 Feb 2019
v
14 SPSI board of PT MP LWI and PT BPL
Bangka Barat regent, province of Bangka Belitung
- Direct interview 25-28 Feb 2019
v
15 Gender committee of PT MP LWI and PT BPL (Committee Gender of LWUE, LWSE, BINE, BMSE, LWSM)
Bangka Barat regent, province of Bangka Belitung
- Direct interview 25-28 Feb 2019
v
16 NGO (Selaras, Sawitwatch, walhi, FFI (Flora & Fauna Indonesia) & WWF)
Jakarta, Indonesia - Email 18 Feb
2019
v
RSPO – 4006a/1.0/27062018 Page 80 Prepared by Mutuagung Lestari for Leidong West POM – PT Maskapai Perkebunan Leidong West Indonesia (Subsidiary of Golden Agri Resources Ltd)
DATE 25 Feb – 02 March 2019
PLANNED TIME ACTUAL
DURATION PROCESSES / CLAUSES TO BE AUDITED
AUDITOR Monday, 25 February 2019
06.00 – 07.00 08.00 – 09.30
10.00 – 11.00 12.00 – 15.00
JAKARTA Pangkal Pinang
Pangkal Pinang PT. Maskapai Perkebunan Leidong
West Indonesia SDP / NTA / YYT / SMM
10.00 – 11.00
11.00 – 12.00
15.00 – 16.00
16.00 – 17.00
Opening meeting
Auditee Speech (Introduction of PIC, Profile of Certified Management Unit)
Auditor Team Speech (Introduction, Audit Objective, Audit Scope, Audit Plan Discussion, Determine of Audit Sample, Transparency and Confidentiality Clarification)
Documents Review
Review of previous (Initial assessment) findings
Verification of Basic Information Mill and Estate
Confirmation of Time Bound Plan
Review of Partial Certification
SDP / NTA / SMM / YYT
SDP / NTA / SMM / YYT
12.00 – 14.00 12.00 – 14.00 Break
14.00 – 17.00 14.00 – 17.00 Field observation to Leidong West Mill:
Supply Chain verification (FFB Receiving, Weighbridge, Despatch CPO/PK)
FFB Sorting, Processing Activity, Occupational Health &
Safety Aspect
Inspection to Chemical Storage, Hazardous Waste Storage, Fire Control Simulation, POME Pond
Implementation of Employment Procedure and Mechanism Aspect
Interview with Gender Committee, Worker’s Union, Worker’s Cooperative (if any), Local Contractor (for Mill and Estate), Third Party Supplier
SDP
YYT
SMM
NTA Tuesday, 26 February 2019
08.00 – 12.00 08.00 – 12.00 Field Observation to Leidong West Utara Estate Aspect to be verified :
- Implementation of Legal Aspect (Land Ownership, Legal Boundaries) and HCV Area;
- Implementation of Agronomy Aspect (Harvesting &
Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application)
SMM
YYT Appendix 2. Assessment Program
RSPO – 4006a/1.0/27062018 Page 81 Prepared by Mutuagung Lestari for Leidong West POM – PT Maskapai Perkebunan Leidong West Indonesia (Subsidiary of Golden Agri Resources Ltd)
DATE 25 Feb – 02 March 2019
PLANNED TIME ACTUAL
DURATION PROCESSES / CLAUSES TO BE AUDITED
AUDITOR - Implementation of Environmental, Conservation/HCV
and Waste Management Aspect (Inspection to Chemical Storage, Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management)
- Implementation of Occupational Health & Safety Aspect
- Implementation of Employment Procedure and Mechanism Aspect
- Observation of Workers Facilities (Housing, School, Worship Place).
Stakeholder consultation to affected communities surrounding the plantations (will determined on site) Stakeholder Consultation to relevant agencies of Bangka Barat Regency (by phone)
SDP
YYT
SDP
NTA
12.00 – 14.00 12.00 – 14.00 Break
14.00 – 17.00 14.00 – 17.00 Verification of stakeholder consultation result and field visit.
Document review and completing audit checklist. SDP / NTA / SMM / YYT Wednesday, 27 February 2019
08.00 – 12.00 08.00 – 12.00 Field Observation to Leidong West Selatan Estate Aspect to be verified :
- Implementation of Legal Aspect (Land Ownership, Legal Boundaries);
- Implementation of Agronomy Aspect (Harvesting &
Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application)
- Implementation of Environmental, Conservation/HCV and Waste Management Aspect (Inspection to Chemical Storage, Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management)
- Implementation of Occupational Health & Safety Aspect
- Implementation of Employment Procedure and Mechanism Aspect
- Conservation area, Observation of Workers Facilities (Housing, School, Worship Place).
SDP
YYT
NTA
YYT
SMM 12.00 – 14.00 12.00 – 14.00 Break
14.00 – 17.00 14.00 – 17.00 Verification of stakeholder consultation result and field visit.
Document review and completing audit checklist. SDP / NTA / SMM / YYT Thursday, 28 February 2019
08.00 – 12.00 08.00 – 12.00 Field Observation to Bukit Intan Estate Aspect to be verified :
RSPO – 4006a/1.0/27062018 Page 82 Prepared by Mutuagung Lestari for Leidong West POM – PT Maskapai Perkebunan Leidong West Indonesia (Subsidiary of Golden Agri Resources Ltd)
PLANNED TIME ACTUAL
DURATION PROCESSES / CLAUSES TO BE AUDITED
AUDITOR - Implementation of Legal Aspect (Land Ownership,
Legal Boundaries);
- Implementation of Agronomy Aspect (Harvesting &
Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application)
- Implementation of Environmental, Conservation/HCV and Waste Management Aspect (Inspection to Chemical Storage, Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management)
- Implementation of Occupational Health & Safety Aspect
- Implementation of Employment Procedure and Mechanism Aspect
- Conservation area, Observation of Workers Facilities (Housing, School, Worship Place).
SDP
YYT
NTA
YYT
SMM 12.00 – 14.00 12.00 – 14.00 Break
14.00 – 17.00 14.00 – 17.00 Verification of stakeholder consultation result and field visit.
Document review and completing audit checklist. SDP / NTA / SMM / YYT Friday, 1 March 2019
08.00 – 12.00 08.00 – 12.00 Field Observation to Bukit Mas Estate Aspect to be verified :
- Implementation of Legal Aspect (Land Ownership, Legal Boundaries);
- Implementation of Agronomy Aspect (Harvesting &
Transportation, Manuring, Pesticides Application, Road Maintenance, Biological Control Monitoring, EFB Application)
- Implementation of Environmental, Conservation/HCV and Waste Management Aspect (Inspection to Chemical Storage, Fertilizer Storage, Hazardous Waste Storage, Fire Control Facilities, Waste Management)
- Implementation of Occupational Health & Safety Aspect
- Implementation of Employment Procedure and Mechanism Aspect
- Conservation area, Observation of Workers Facilities (Housing, School, Worship Place).
SDP
YYT
NTA
YYT
SMM
11.00 – 14.00 11.00 – 14.00 Break
14.00 – 16.00 14.00 – 16.00 Verification of stakeholder consultation result and field visit.
Document review and completing audit checklist. SDP / NTA / SMM / YYT Saturday, 2 March 2019