SHIP CERTIFICATE INDEX
4. CLASS - CLASS RELATED CERTIFICATES 1 INSPECTION DATES 01 Cargo securing manual
(SOLAS 74 Ch. VI Reg. 5.6)
4.02 Class automation 5 years
Annual class automation (SOLAS 74 Ch. 11 - 1 Reg. 46) 4.03Classificationcertificates
A: Hull 5 years
special survey continuous survey intermediate survey annual survey
• Note: VaHdity and expiry dates ~ ... ry tJecommg 10 circumstances Figure 2.3.2 Sh1p certificate ",c/ex (contil'lU2d)
64 THE NAUTICAL INSTITUTE
REMARKS (INTERIM/
EXEMPTION) for current voyage
indefinitely valid
to be approved by administration yearly (mid-term) inspections
specify type of ship copy on board
between owenrs and present managers original to be on board
to be class/admin- istration approved
SHIP CERTIFICATE INDEX (continued)
(N ote: All certificates carried on board must be originals)
REMARKS
ISSUED VALIDI
*
(INTERIMICERTIFICATE DATE PLACE EXPIRYIDUE EXEMPTION)
B: Machinery 5 years
special survey continuous survey intermediate survey annual survey
C: Refrigeration machinery 5 years
special survey continuous survey intermediate survey annual survey
4.04Dry docking every 2 - 5 years
and 2x in 5 years
4.05 Exhaust gas boiler 2-5 years
4. 06In water survey only for intermediate
docking/mid-term/
class
4.07 Inert gas plant 5 years
Annual survey
(SOLAS 74 Ch. II - 1 Reg. 62)
4.08 Oil fired boiler 2-5 years
4.09 Tail shaft 5 years
4.10 Thickness determination (hull) every 5 years after
first 5 years (first survey after 10 years) 5. LSA - LIFE SAVING EQUIPMENT
5.01 EPIRB check MMSI no. or
Hydrostatic release 2 years country code and
Battery expiry callsign or country
(SOLAS 74 Ch. IV Reg. 4.1) code and serial
number
5.02 Immersion suit certificate (approved type)
(SOLAS 74 Ch. III Reg. 7-30-33)
5.03Lifejacket certificate (approved type)
(SOLAS 74 Ch. III Reg. 7-30-32)
5.04 T P A certificate (approved type)
(SOLAS 74 Ch. III Reg. 30-34)
5. 05Lifeboat certificate/rescue boat 5 yearly test
launching appliances
5. 06Lifeboat falls renewed 5 years
Port and starb oard side
*
Nole: Va6di~ "",1 expiry dales _y "ary "ccording to circumslJJnces Figure 2.3.2 Ship certijlcate index (continued)MOORING AND ANCHOR EQUIPMENT CHECKLIST
M. V: .. _ ... _ ... Dtlle: ... Port: ... _._. ___ ... .
Equipment
WINDLASSIWINCHES/CAPSTANS (ILO 134 Art. 4 §3g)
Winch bed structure/structural integrity Selftensioning devices
Wire/rope drums Drum ends and whelps
Protection guards over moving parts Platforms/operator stand
Platform/stand structure Brake linings
Swivels
.s
ecuring pins Adequafe lighting{SOLAS 74 Ch. II-IReg 40lILO 134 Art 4 §3a) For electro-hydraulic equipment
Piping arrangements Drip trays/save-ails Drip tray plugs
For steam driven equipment Piping arrangements
Pipe insulation
MOORlNG ROPESIWIRES {ILO 134 Art. 4 §3g)
Rope reels Ropes Wires
Wire ropes/nylon tail Insurance wire
Emergency towing wires Spare ropes
Spare wires Fairleads Old man rollers Panama leads
ANCHOR EQUIPMENT (ILO 134 Art. 4§3g) Bow anchors Stern anchor Spare anchor Anchor cables Shackle marks Securing chains Devil's claw
Cable stoppers
Smit type I)racket and mooring chain Hawse pipe covers
Bitter end release
Bridge indication of shackles paid out State last date oftestmg Wmdlass
Key:
1. Windlass (electro-hydraulic/steam) 2. Winch (electro-hydraulic/steam) 3. Capstan (electro-hydraulic/steam)
Fitted Condition
Provided Operational Good Fair Poor Remarks
Testmg due:
Testing due:
Winches Capstan
State date ofturning anchor chains end for end . Means of communication (talkback - portable VHF)
Testing due:
FIgure 2.6.1 Mooring and anchor equipl17£nt checldlSt 66 THE NAUTICAL INSTITUTE
STEERING FAILURE CHECKLIST
A B C
IMMEDIATE CONSIDER! REPORT TO
ACTION CARRY OUT OWNERS
01 Inform engine room 01 Steering gear room to be 01 Time/date ofincident (+ LT)
02 Inform master manned as per emergency 02 Exact position of sbip G
03 NUC lights/sbapes exhibited procedures 03 Current conditions G
04 Make appropriate sound signals G 02 Investigate situation G 04 Weather conditions & forecast G 05 Keep VHF watch 03 Record time, observations 05 Distance from coast/nearest
06 Follow switch over procedures and damage G land! nearest port G
and engage manual/emergency 04 Establish type of damage 06 Damaged machinery/equip·
steering as appropriate G (damage to steering gear ment(use proper terminology) G 07 Take way off sbip if necessary or loss/damage to rudder) G 07 State type of damage G
(inform engine room) 05 Inspect damaged items in 08 State extent of damage
08 Broadcast to other ships accordance with manu· 09 State cause of damage G 09 Pass vessel's position to facturer'sinstructions G 10 State if onboard repairs can be
RlO·Radio Room 06 State type of damage G carried out (makeshift or
10 Use bowthrusterfor course 07 State extent of damage G permanent) G
correcti ons G 08 Establish cause of damage 11 State if shore advice/assistance is
11 Check vessel's position at 09 Check if damaged i tern can required G
regular intervals & keep be repaired or is to be 12 State if spares are to be delivered
R/O·RIR informed replaced G onboard ::i
10 Check ifpermanent or 13 State if docking is required \J temporary repairs can be 14 State time necessary for
carried out G onboard repair G
11 Check if required spare parts 15 Will vessel be able to proceed are on board or fill out a store/ after repairs + ETA at port of spare part order form G refuge or destination) G 12 Use correct and appropriate 16 Is vessel able to complete
terminology in accordance with current voyage? G manufacturers instruction 17 Is towage/salvage assistance
manual. Make reference to required? G
page, section, # 18 State actual condition and keep 13 Ascertain whether repairs can be owner informed about progress G
carried out by ships crew or if 19 State iffurther problems are
shore assistance is required to be expected G
14 Check if other problems are to 20 List materials used for repairs G be expected G 21 State coast station for radio 15 Consider all safety aspects prior contact or other means of
to carrying out repairs G communication G
16 Keep damaged parts onboard for future reference G
17 Take photographs G
18 Make protest letter
Ftg;;.re 2.11.2 Steertng fatlure checklist
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PREPARING FOR HELICOPlER ASSISTANCE/OPERATIONS 01 Define whether helicopter hook handling or landing operations
will be involved G
02 Select the most appropriate hook handling/landing area (keep
deck strength in mind) G 03 Remove obstructions/secure
loose objects and equipment G 04 Hoist pennant/windsock in
conspicuous position G 05 Establish communication between
landing area and bridge G 06 Establish communication between
ship and helicopter G 07 Confirm when landing area is
ready for landing G
08 Ensure appropriate firefighting equipment is readily available G 09 Keep firefighting squad ready for
intervention G
10 Pressurise fire main and keep
fire pumps running G
11 Prepare medical assistance team and arrange hospital to receive
injured persons G
12 Prepare a rescue room G 13 Prepare rescue boat (ready for
launching) G
14 Ensure emergency equipment is readily available (crowbar, wire cutters, red emergency signal/
torch, marshalling batons) G 15 Arrange for proper illumination
of deck area G
16 Only allow necessary crew on deck/at landing area G 17 Consider ship's course/speed G
HELICOPTER OPERA nONS CHECKLIST
18 Consider weather conditions G 19 Discuss most appropriate heading
/speed with helicopter pilot G 20 Prepare rope messengers for
helicopter securing G 21 Avoid intermittent discharge
from pipelines/manifolds G 22 (Gas tankers) Avoid emission of
gas/vapours on deck (when no
IGS is fitted) G
23 (Tankers) Release pressure from cargo tanks (30 minutes before helicopter operations) G 24 (Tankers) Reduce IG pressure
in cargo tanks G
25 (Tankers) Secure tank openings followingventingoperations G 26 (Bulk carriers) Cease all surface
ventilation to dry bulk cargoes and batten down hatch covers
and access lids G
B
LANDING PROCEDURES 01 Advise crew at landing area about
time/moment of landing 02 Avoid shipping seas/sprays on
deck during landing manoeuvre 03 Inform deck crew to keep clear
of rotors and exhausts
04 Give proper and clear signs to pilot during landing manoeuvre 05 Ask pilot whether helicopter
should be secured
06 Keep detailed records of data time/course/speed! commun-
ications/anding time/reason for helicopter operations/any
G G G G G
anomalies G
C
T~OFFPROCEDURES
01 Agree take-off procedures with
helicopter pilot G
02 Tune radio equipment and establish racio contact deck-bridge and
ship/helicopter G
03 Undo lashings and store them well away from the take-off area G 04 Observe same precautions/
guidelines as during landing
operations G
05 Record date and time oftake-off and confirm operation successfully
completed G
D
REPORT TO OWNERS 01 Reason for helicopter assistance G 02 Date and time of helicopter
landing and take-off G 03 Any anomalies during helicopter
operati ons, such as dam age or
injuries G
04 Whether operations was
compl eted successfully G 05 Delays encountered on account
of helicopter operations G
SHIP SAFETY MEETING MINUTE FORMAT/ GUIDELINES M.V: ... _~ ... ... Date: ... Pori:. ... u • • • • • • • • • • • • • • • • • • • • •
Persons attending the meeting:
Rank Name Signature
Master First Officer Chief Engineer Second Officer
Other Other
Safety meeting started at: ... hrs. and was completed at: ... hrs.
Meeting Agenda
01. Review previous minutes.
02. Discussion of outstanding items.
03. Trading/current trade safetylhealth hazards.
(cargo, ballast, bunker, stowage/lashing and securing operations) precautionary measures.
04. Deficiencies/damages to safety equipment and corrective action.
0,5. Discuss accident, hazardous occurrences, danger situations.
06. Safety information communicated to company.
07. Safety information received from company.
08. Planning of next drills and consideration of scenarios.
09. Discuss on board training issues.
10. Welfare and recreation items.
11. Safety related items proposed/introduced by non-team members.
12. Safety of riding crew, shore labourers, visitors.
13. Corrective actions to be taken.
Note:
File original minute as appropriate in ship's file G
Send copy to office/company G
Display copy on crew messroom notice board G Display copy on notice board in officer's messroom G
Figure 2.12.16 Ship ,afry meenng mmuteJarmat/gwde/ines