Verification 20 June 2019
3.4.3. Identification of Findings, Corrective Actions and Observations at Onsite Audit Recertification
NCR No. : 2021.01 Issued by : Radytio Puspanjana
Date Issued : 8 August 2021 Time Limit : Next Assessment
NC Grade : Minor Date of Closing :
Standard Ref. &
Requirement : 3.4.2
For the unit of certification, a SEIA is available and social and environmental management and monitoring plans have been developed with participation of affected stakeholders.
Evidence observed (filled by auditor):
As a form of social management, the company has developed/compiled by involving independent parties in conducting social impact assessments related to the company's operational activities. The first social impact assessment was carried out in 2013 by Lingkar Komunitas Sawit (LINKS) as a follow-up to the results of the assessment, there are several recommendations for the company, including:
- Create a Social Management Strategic Plan.
- The Social Management Activity Plan as an elaboration of the RENSTRA document consists of: Social impacts and priority issues, management activity plans, timelines, and resource allocation (human, time and budget).
- Dynamic social change, so it is necessary to strengthen the social documentation system.
As one of the efforts to improve and focus attention to the latest situation in 2019, the company collaborated with Aksenta to carry out the Social Impact Review and Update which was carried out in 2013 where this was due to the dynamic social situation and the seriousness of the company to build and maintain the company's sustainability, especially in social aspects, then this study was carried out again. In the recommendation section, it is explained that a social impact study is carried out so that the management of social impacts can mitigate, minimize or eliminate negative impacts (mitigating adverse effects) and increase positive impacts (advancing benefits) in order to achieve the company's social goals. The proposed recommendations refer to the principle of balance between the management of the social, environmental and economic aspects of the company.
In a follow-up effort to the 2019 SIA recommendation, the company has developed a social management and monitoring plan that is set out in the Action Plan document on the findings of PT Brahma Binabakti's social impact assessment, however, in the process of compiling the document, it was discovered that:
- External stakeholders involved in the preparation of the management plan and social monitoring are still limited to the Village Heads around the company Awin Jaya Village, Bukit Beling Village Head, Tanjung Lanjut Village Head, Suak Putat Village Head) and KUD Akso Dano, not representative attention to the parties involved broadly affected, for example, women, migrants, local residents, youth leaders, contractors, and other affected parties
- Internal stakeholders have not been directly involved in the management plan and social monitoring.
So that with the limited number of parties involved in the preparation of the management plan and social monitoring, there are several issues that have not been identified that have been monitored and managed in a comprehensive and integrated manner, for example:
- Particular attention is paid to the indirect impacts caused by the company, for example, the dynamics of plasma areas that have an impact on operational activities and company image
- Decreased income of plasma farmers when replanting.
- Attention related to employment issues, for example with the potential loss of income for harvest employees when replanting and Pandemic of the Covid-19
- Potential social issues caused by disturbance of animal livestock in the company's operational area.
Non-Conformance Description (filled by auditor):
a social impact management and monitoring plan hasn’t been developed with the participation of widely affected stakeholders so that there are several unidentified issues that have been monitored and managed in a comprehensive and integrated manner.
Root Cause Analysis (filled by organization audited):
Correction (filled by organization audited):
Corrective Action (filled by organization audited):
Assessor Evaluation and Conclusion (filled by auditor):
Verified by :
NCR No. : 2021.02 Issued by : Mohamad Amarullah
Date Issued : 06 August 2021 Time Limit : Next assessment
NC Grade : Minor Date of Closing :
Standard Ref. &
Requirement
: 6.7.2.
Accident and emergency procedures in Indonesian language are in place and clearly understood by all workers. Assigned operatives trained in first aid are present in both field and other operations. First aid equipment is available at worksites. Records of all accidents are kept and periodically reviewed.
Evidence observed (filled by auditor):
Based on field observation to nursery area in Block H19, it was identified several situations, noted as follows:
There was a semi-permanent building that used for fertilizer store. However, information on potential emergency and hazard are not available. MSDS of fertilizer stored were also not available.
First aid kit item for nursery area is less than 21 items, as required by the company.
During time of audit, unit certification shows several correction evidence such as official letter of pallet installation, hazardous symbols and other OSH symbols on the Store, completeness on first aid kit, etc. However, the auditor team considers that the clarification evidence has not shown effective and comprehensive actions related to efforts to prevent emergencies including work accidents in the company's operational areas as part of efforts to OSH implementation.
Non-Conformance Description (filled by auditor):
The company is not be able to shows that emergency procedure and work accident, included first aid in working areas has properly available and periodically monitored
Root Cause Analysis (filled by organization audited):
Correction (filled by organization audited):
Corrective Action (filled by organization audited):
Assessor Evaluation and Conclusion (filled by auditor):
Verified by :