Hikmah 2 Estate of PT Telaga Hikmah and Selapan Jaya Mill of PT Sampoerna Agro
3.4 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
3.4 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy
NCR No. : 2020.02 Issued by : Radytio Puspanjana Date Issued : 27 Nov 2020 Time Limit : Recertification
NC Grade : Minor Date of Closing : 5 January 2021
Standard Ref. &
Requirement : 7.12.7
The status of HCVs, HCS forests after 15 November 2018, other natural ecosystems, peatland conservation areas and RTE species is monitored. Outcomes of this monitoring are fed back into the management plan.
Evidence observed (filled by auditor):
The CH already has:
SOP for HCV monitoring which explains that monitoring of HCV area boundaries is carried out every 6 months
The HCV management and monitoring plan for the period 2020 - 2024, the monitoring activities consist of monitoring disturbance of HCV areas 12 times a year, monitoring the effectiveness of HCV management 12 times a year, monitoring rehabilitation and restoration activities on the riparian once a year, monitoring and evaluating the SOP applied once a year.
RTE species monitoring report of the KUD Permata Bunda, Jaya Makmur and Maju Lancar
The monitoring water quality testing report of the KUD.
The HCV monitoring and management report year 2019.
Non-Conformance Description (filled by auditor):
The CH has not been able to show evidence of monitoring of HCV area boundary markers in accordance with established procedures.
The CH has not yet demonstrated an evaluation of the implementation of HCV management and monitoring in 2019.
Root Cause Analysis (filled by organization audited):
Management and Monitoring Procedures for High Conservation Value Areas (HCV) SA - PLASMA - PP –KS– 12 are still not being implemented optimally by CH due to budget constraints for the KUD assisted in making HCV monitoring stakes.
Correction (filled by organization audited):
The calculated of the HCV buffer zone and boundary markers for riparian and swamp.
Corrective Action (filled by organization audited):
- The Socializing management and monitoring procedures for High Conservation Value Areas - HCV (SA - PLASMA - PP - KS - 12) to assisted KUDs, especially KUDs that have High Conservation Value Areas (HCV).
- The reviewed of the monitoring results of the management and monitoring of HCV in 2020 and making the 2021 management plan for the Assisted KUDs can be implemented in accordance with ensuring the SOP for the management and monitoring of High Conservation Value Areas (SA - PLASMA - PP - KS - 12).
Assessor Evaluation and Conclusion (filled by auditor):
Auditor verification date 5 January 2021 The company shown a evidence consist of:
‐ Minutes of letter of the checked the HCV mark boundary at KUD Sumber Sentosa dated December 15, 2020, attached documentation the activities photo.
‐ Minutes of letter of the checked the HCV mark boundary at KUD Serba Usaha dated December 16, 2020, attached documentation the activities photo.
‐ Minutes of letter of the checked the HCV mark boundary at KUD Sedia Mukti (riparian Tonjong river and riparian Ijo river) dated December 12-14, 2020, attached documentation the activities photo.
‐ Minutes of letter of the checked the HCV mark boundary at KUD Permata Bunda (riparian Kemang river, riparian dabuk river and swamp) dated December 8, 2020, attached documentation the activities photo.
‐ Minutes of letter of the checked the HCV mark boundary at KUD Marga Mulya (swamp) dated December 16, 2020, attached documentation the activities photo.
‐ Minutes of letter of the checked the HCV mark boundary at KUD Maju Lancar (riparian Ijo river) dated December 9, 2020, attached documentation the activities photo.
‐ Minutes of letter of the checked the HCV mark boundary at KUD Jaya Makmur dated December 9, 2020, attached documentation the activities photo.
‐ The HCV management review 2020 minutes date December 10, 2020 for scope of KUD.
‐ The Report of socialization of HCV management and monitoring SOPs on December 10, 2020 to representatives of KUD management.
‐ The inventory data of the HCV boundaries on riparian KUD areas (Permata Bunda, Jaya Makmur, Maju Lancar, Sedia Mukti, Sumber Sentosa, Serba Usaha and Marga Mulya) period 2020.
Base on the evidence submitted to auditor, the nonconformity number 2020.02 has been comply and will be observed on next audit.
Verified by : Radytio Puspanjana
3.4.2. Identification of Findings, Corrective Actions and Observations at Re-Certification Assessment
NCR No. : 2021.01 Issued by : Bayu Yogatama
Date Issued : 20 November 2021 Time Limit : ASA 1.1
NC Grade : Minor Date of Closing :
Standard Ref. &
Requirement : 2.3.2 Non-critical
For all indirectly sourced FFB, the unit of certification obtains from the collection centres, agents or other intermediaries, the evidence as listed in indicator 2.3.1.
Evidence observed (filled by auditor):
The company shows a list of FFB suppliers for the 2020-2021 period, from the document it is known that the company gets FFB supplies from traders (traders), including CV Bermuda Agro Mandiri, CV Bintang Sarana Abadi, CV Berkat Sentosa Abadi. Based on the Basic Info study, it is known that the three FFB suppliers are actively sending FFB to Selapan Jaya POM, while FFB data enters Selapan Jaya POM from 3 Traders during the Last 12 Months (November 2020 – October 2021) as follows:
CV Bermuda Bintang Agro Mandiri as much as 4,316 tons
CV Bintang Sarana Abadi as much as 3,167 tons
CV Berkat Sentosa Abadi as much as 877 tons
In accordance with the SOP, the company has contracts with all FFB suppliers (traders/collectors) which are valid from January 2, 2021 – December 31, 2021, including:
002/SA/SPK/I/2021 with CV Bermuda Bintang Agro Mandiri
003/SA/SPK/I/2021 with CV Bintang Sarana Abadi
004/SA/SPK/I/2021 with CV Berkat Sentosa Abadi
In accordance with the SOP, the company has contracts with all FFB suppliers (traders/collectors) which are valid from January 2, 2021 – December 31, 2021, including:
002/SA/SPK/I/2021 with CV Bermuda Bintang Agro Mandiri
003/SA/SPK/I/2021 with CV Bintang Sarana Abadi
004/SA/SPK/I/2021 with CV Berkat Sentosa Abadi
Referring to the FFB Supply Cooperation Agreement which is owned in article 3 (Prerequisites as a Supplier) point 6, it is explained several obligations that need to be fulfilled by the supplier which reads. The first party has submitted to the second party the following information and information documents (hereinafter referred to as “Prerequisite Documents”).
Complete identity which is at least in the form of name, address, name of management/director and Commissioner, NPWP, SIUP, TDP of the plantation company or in the form of name, address, copy of ID card of the planter/farmer who owns the plantation from whom the first party buys or obtains FFB, which subsequently it sends to a Third Party.
Map of the location of the plantation block from where the FFB supplied by the first party comes from.
The area of the plantation from which FFB is obtained, which will be supplied by the first party.
Type and origin of FFB seeds to be supplied by the first party.
Details regarding the year of planting per block of FFB to be supplied by the first party.
Non-Conformance Description (filled by auditor):
The company has not been able to show FFB source information obtained indirectly from FFB suppliers such as geolocation of FFB origin, proof of land ownership status by planters/farmers, valid planting/operational/trading permits.
Root Cause Analysis (filled by organization audited):
The mill has not made a list of FFB source information in accordance with the information required by the certification unit from the FFB supplier, as required in the related Indicators.
Correction (filled by organization audited):
The POM and Commercial sections will complete information on FFB sources obtained indirectly from FFB suppliers in accordance with the information required by the certification unit from FFB suppliers, at a minimum:
FFB supplier geolocation coordinates data. Especially for FFB originating from the yard, the coordinates of the village office or cooperative can be used.
Proof of land rights: Certificate of Land (SKT)/Certificate of Customary Land (SKTA)/Certificate of Ownership (SHM), Hak Guna Usaha (HGU) or other proof of ownership that can be recognized by the authorities.
Plantation operational permit in the form of Plantation Business Permit (IUP) or its equivalent (SPUP/ITUBP, etc.).
Corrective Action (filled by organization audited):
Coordinate with commercial parties in order to convey information on FFB sources obtained indirectly from FFB suppliers in accordance with the information required by the certification unit from FFB suppliers, with the minimum data obtained as described in the Corrective Action column.
Assessor Evaluation and Conclusion (filled by auditor):