3. Implementation of Certificate and Logo is not used on product X or√
3.4 Identification of Findings, Corrective Action, Observations, Opportunity for Improvement and Noteworthy Positive Components
3.4.1. Identification of Findings, Corrective Actions and Observations at ASA-1.1 + ASA-1.2
NCR No. : Issued by :
Date Issued : Time Limit :
NC Grade : Date of Closing :
Standard Ref. &
Requirement
: Evidence observed (filled by auditor):
There is No non-compliance was found in this RSPO ASA-1.1 + ASA-1.2 onsite audit activity.
Non-Conformance Description (filled by auditor):
Root Cause Analysis (filled by organization audited):
Correction (filled by organization audited):
Corrective Action (filled by organization audited):
Assessor Evaluation and Conclusion (filled by auditor):
Verified by :
3.4.2. Identification of Findings, Corrective Actions and Observations at ASA-1.3
NCR No. : Issued by :
Date Issued : Time Limit :
NC Grade : Date of Closing :
Standard Ref. &
Requirement
: Evidence observed (filled by auditor):
There is No non-compliance was found in this RSPO ASA-1.3 onsite audit activity.
Non-Conformance Description (filled by auditor):
Root Cause Analysis (filled by organization audited):
Correction (filled by organization audited):
Corrective Action (filled by organization audited):
Assessor Evaluation and Conclusion (filled by auditor):
Verified by :
3.4.3. Opportunity for Improvement
No Ref.
Std. Description
1 3.4.3 The social and environmental management and monitoring plan is implemented, monitored and updated periodically in a participatory manner
The company has carried out environmental management and monitoring as outlined in the RKL RPL document, for example for the period of semester 2 of 2021. Referring to KepmenLH 45 of 2005 concerning Reporting on the Implementation of Environmental Permits, where it is explained that in writing the report, there must be a match between the descriptions of the impacts being managed with the environmental component being monitored.
In the documents shown, the data presentation still cannot describe the actual and correct results of management and monitoring, in some of the period information and measurement results.
2 4.2.3 The unit of certification informs the parties of the progress of the complaint handling, including the agreed time frame, and the results are available and communicated to the relevant stakeholders.
Based on the results of interviews, the Sawit Bersama Cooperative has submitted a complaint in 2022 regarding the delay in payment of FFB sales to GKMM and MWHM. The company has shown the recording of complaints from stakeholders in the MWHE, GKME, and GKMM, and MHWM units for 2021-2022, but the complaints have not been listed. Companies are encouraged to ensure the recording and realization of complaints from stakeholders.
3 7.2.10 There is a record of the results of the annual special medical examination for pesticide operators and documented evidence of follow-up on the results of the examination.
The company has carried out regular health checks for all of its employees once a year for units of GKME, MWHE, and MWHM which were carried out in the period March 2022. The last special medical examination was carried out in 2019 and in accordance with the provisions conducted twice a year (6 months) for workers with high risk levels. In 2020-2021 the company does not carry out special health examination activities due to the COVID-19 Pandemic so that activities that cause large gatherings of people are limited. In 2022 the company has planned to implement it in early 2022, but it is constrained by the condition of the cholinesterase, spirometry and audiometry examination equipment that it owns has experienced problems because it has not been used for 2 years.
To overcome this, the company plans to submit the special medical examination to a third party in accordance with Letter No. 12/SPO-KT1/KALTIM 1/6/2022 dated 20 June 2022 regarding the Application for a Special Health Examination for PT Kresna Duta Agroindo. The letter was based on the submission of examination prices from 2 vendors (Berau Khatulistiwa Clinical Laboratory and Permata Melak Clinical Laboratory) which were submitted to the company on June 6, 2022.
Based on the results of interviews with management, it is known that the realization of the special medical examination activity is planned for July. 2022.
Companies are encouraged to ensure that these special health checks can be realized by 2022.
4 6.7.3 Workers use appropriate Personal Protective Equipment (PPE), and it is provided free of charge to all workers in the workplace, as protection in all operations that have potential hazards, such as pesticide application, machine operation, land preparation, and harvesting. Sanitation facilities are available for workers who use pesticides so that workers can remove PPE, clean themselves and put on their personal clothes.
No Ref.
Std. Description
Based on the results of field observations at MWHM, it is known that there are several workers who work in one station using different PPE for foot protection, namely Safety Shoes and Boots (regular). In the SOP for Personal Protective Equipment Management (No. SOP/SMART/HESS- EHSD/SADV/010/005 dated July 01, 2014) in the PPE Requirements Standard section which explains that for workers working at sorting stations, loading ramps, sterilizers, presses and boiler stations, the shoes that must be used can be in the form of Safety Boots (Boots with toe caps/finger protectors) or Safety Shoes. However, according to the observations above, the shoes used are ordinary boots without toe caps/finger protection. In addition, the MWHM HIRAC document explains that the controls specified for the hazard sources that exist in each of these stations are procedures (IK), warnings and PPE.
Based on the results of interviews from the workers mentioned above, it is known that all of these workers have received PPE in the form of Safety Shoes every year by the company for free and are still in good condition to use, but when working the workers are more comfortable using ordinary boots compared to standard PPE. (Safety Boots (Boots with toe caps/finger protection) and Safety Shoes). For the last 3 months (March-May 2022) the company has always carried out OHS inspections which function as control over the implementation of OHS in the plantations and factories. From the inspection results, there were no violations related to the use of PPE that occurred at MWHM. In addition, in the recapitulation of work accidents for the past year (June 2021 – May 2022) there has never been a work accident in the factory environment.
Companies are encouraged to monitor compliance with the use of appropriate PPE in the factory operational area (MWHM).
5 7.3.1 There is a waste management plan that is documented and implemented in accordance with applicable laws and regulations, including reduction, recycling, reuse, and disposal, based on the characteristics of toxicity (toxicity) and other hazards.
Based on the results of field visits to the MWHM and MWHE housing areas, there are traces of burning waste in which there is residual plastic waste. In addition, there is garbage piled up in the Blok C10/11 MWHE area and behind the Pondok 2 MWHE house. The company has solid, liquid and air waste management procedures in the Waste Management SOP with No. The SOP/SMART/LEMS-EHSD/SADV/I/002 dated July 2, 2014 which was approved by the Head of Upstream explained the identification and management of waste generated from the company's operational activities, such as:
• Waste management in point 2.2.4 (b), namely, “Waste management is carried out in accordance with the internal provisions of the Sinar Mas Plantation and applicable laws and regulations referring to the clean production mechanism approach that applies several principles, including:
(1) Reduce, Reuse and Recycle (3R), (2) Zero burning or no burning, and (3) Disposal or hoarding.”
• The management of domestic solid waste in the form of household waste is explained in point 2.2.4 (i.3) namely, “Inorganic waste is collected in the trash cans/bins that have been provided for further transport by garbage trucks to the Final Waste Disposal Site (TPSA). in the estate area to be stockpiled, or managed according to the 3R (Reduce, Reuse, Recycle) principle.”
In addition, the company has shown evidence of domestic waste management documents as follows:
• Documentation of garbage cleaning on 23 June 2022 in the MWHM housing area and Block C10/11 MWHE.
• Minutes of socialization on housing cleanliness, waste separation, no burning of garbage, prohibition of using LB3 containers in cottages on 22 June 2022 to 34 people at MWHM and
No Ref.
Std. Description
GKMM.
• Environmental patrol program in housing which is planned once every 1 year in 2022.
Thus, companies are encouraged to carry out waste management that is documented and implemented.
6 7.12.2 HCV and HCS forests, and other conservation areas are identified as follows:
a. For existing plantations, which have carried out an HCV assessment by an RSPO approved assessor and have not cleared any new land after 15 November 2018, the existing HCV assessment is still valid.
b. Clearing of new land (on existing plantations or new plantings) after 15 November 2018 is preceded by an HCV-HCSA assessment using the HCSA Toolkit and the latest HCV-HCSA Assessment Manual in effect at the time of the assessment. This includes stakeholder consultation and considering the wider landscape.
The company has conducted initial HCV identification in 2013, with the designation of the Elang River Border area of 159.47 ha. In 2021 the company conducted a review which resulted in a change in the area to 42.08 ha
From interviews with management, this is due to the consideration of differences in the position of river flows that are not suitable for the flow of the Elang River where some of the river boundaries in question are not natural but water flows that are designed for agronomic purposes in order to facilitate circulation.
Companies are encouraged to ensure that the determination of the HCV area is in accordance with the actual documented conditions.
3.4.4. Noteworthy Positive Components
No Description
1 The company has ISCC certified.
2 Good relationship with surrounding communities
3.5 Summary of Arising Issues from Public and Auditor Verification