June 13, 2012 - VOLUME 1 CONCEPTS AND PROCEDURES

DEPUTY ASSISTANT SECRETARY OF DEFENSE (SUPPLY CHAIN INTEGRATION)

WASHINGTON, DC 20301-3000 SUSTAINMENT

DLM 4000.25, Volume 2, November 26, 2019 Change 13 DEFENSE LOGISTICS MANAGEMENT STANDARDS

VOLUME 2, SUPPLY STANDARDS AND PROCEDURES CHANGE 13

symbols that have changed are updated (e.g., ODASD(Logistics)). The name of the Material Safety Data Sheet (MSDS) is updated to Safety Data Sheet (SDS). Abbreviations such as etc., e.g., and i.e. are incorporated inside the parentheses. Occurrences of “shall” are changed to “will” per the current style guide for DoD issuances. References to “(DLA) Transaction Services” are changed to “Defense Automatic Addressing System (DAAS)” and “DLA Logistics Information Services” to “Logistics Information Services”. In addition, minor typographical and similar editing errors in previous versions have been corrected.

II. This change includes Approved Defense Logistics Management Standards (DLMS) Change (ADC) published by Enterprise Business Standards Office memorandum:

A. ADC 1066B dated March 21, 2019. Updates DoD WebSDR processing to limit changes to input made to the Owner/Manager/Source of Supply data entered on the original SDR submissions. Revises Chapter 17 Supply Discrepancy Reporting and Appendix 7.28 Supply Discrepancy Report Relevant Data Elements.

B. ADC 1227B dated February 12, 2019. Revises the DLMS 832N

implementation convention (IC) to clarify when Air Force CICPs should use certain data elements. Revises DLMS IC 832N; No changes to the DLMS manual.

C. ADC 1236 May 16, 2019. Revises reconsideration request procedures in Chapter 17 and replaces the term “customer” with “submitter” to support all SDR document types. Updates the DLMS 842A/W implementation convention (IC) to reflect the correct term and clarify it can be used for all SDR Document Type Codes. Implements new edit for WebSDR direct online application input and SDR transactions to reject any SDR using Reply Code 504 for other than SDR Document Type Code 7 or R or in conjunction with any other reply code. Removes business rules regarding Air Force Security Assistance Command (AFSAC) historical SDR procedures. Revises Chapter 17, Supply Discrepancy Reporting and Appendix 7.28, Supply Discrepancy Report Relevant Data Elements. Revises the DLMS IC 842A/W IC.

LCMC/Army Working Capital Fund (AWCF) materiel stored in DLA Distribution Centers in support of Army Total Package Fielding (TPF). Supports the Army/DLA coordinated

agreement to synchronize inventory between DLA DSS and Army LMP during FY18. The transition of this inventory to the appropriate owner RIC occurred in February 2019. Revises Chapter 17, Supply Discrepancy Reporting.

E. ADC 1323 dated May 3, 2019. Updates DLA Disposition Services and Component procedures to authorize use of the receipt reversals process in response to an incorrect receipt or in support of a supply discrepancy report (SDR) after receipt. Appendix 7.32 identifies the authorized reasons for reversal codes. The reason for reversal codes will also provide an audit trail for the resolution of discrepant receipts when using reversal codes.

Revises Appendix 7.32 Reason for Reversal Codes, and Chapter 16 Disposition Services.

F. ADC 1326 dated March 25, 2019. Revises DLMS 947I Inventory Adjustment IC to authorize use of purpose code in a dual inventory adjustment when changing the condition of an item. Allows Army to segregate materiel by purpose code. No changes to the DLMS manual; Revises DLMS IC 947I Inventory Adjustment IC.

G. ADC 1330 dated March 22, 2019. Revises the MRA Report to include an option to download the complete list of transactions by Component (all DoDAACs) where an MRA was not received (CONUS/OCONUS). This applies to the MRA type 02 Direct

Vendor Delivery, MRA type 36 Stock Shipment, and MRA type 37 Direct Vendor Delivery and Stock Shipment Reports. Revises Chapter 10 Materiel Receipt Acknowledgement.

H. ADC 1345 dated March 21, 2019. Converts four Federal EDI Implementation Conventions (ICs) to DLMS ICs and reposts them to the DLMS IC section of the EBSO Website. Revises Federal ICs: 856 Advance Ship Notice, 857 Shipment and Billing Notice, 861 Acceptance Report, and 997 Functional acknowledgement. No Changes to the DLMS manual.

I. ADC 1346 dated June 18, 2019. (Administrative Change) Part of a series of DLMS changes to align DLM 4000.25.1, MILSTRIP and DLM 4000.25-2, MILSTRAP, with the companion procedures in DLM 4000.25, supporting the ongoing effort to sunset the MILSTRIP and MILSTRAP manuals. Moves MILSTRAP Appendices 1, 2, and 3 to DLMS Appendices 1, 2, and 3, and moves MILSTRIP Appendices 1, 2, and 3 to DLMS Appendices 6, 7, and 8.

Added or Replaced Files Added or Replaced Files Change History Page Appendix 7 (all files) Table of Contents Appendix 8 (all files) Appendix 1 (all files) Chapter 10

Appendix 2 (all files) Chapter 16 Appendix 3 (all files Chapter 17 Appendix 6 (all files)

IV. This change is incorporated into the on-line DLM 4000.25 series of manuals and the PDF files containing the entire set of change files on the publications page of the Enterprise Business Standards Office Website: www.dla.mil/does/dlms-pubs

WASHINGTON, DC 20301-3000 SUSTAINMENT

DLM 4000.25, Volume 2, April 2, 2019 Change 12 DEFENSE LOGISTICS MANAGEMENT STANDARDS

VOLUME 2, SUPPLY STANDARDS AND PROCEDURES CHANGE 12

I. This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2, June 13, 2012, is published by direction of the Deputy Assistant Secretary of Defense for Logistics under the authority of DoD Instruction (DoDI) 4140.01, “DoD Supply Chain Materiel Management Policy,” December 14, 2011. Unless otherwise noted, revised text in the manual is identified by bold, italicized print. Exceptions are when an entire chapter or appendix is replaced, a new one added, or an administrative update is made. Administrative updates in Change 12 include, but are not limited to, the following: Office names and symbols that have changed are updated (e.g., ODASD(Logistics)). Abbreviations such as etc., e.g., and i.e. are incorporated inside the parentheses. Occurrences of “shall” are changed to “will” per the current style guide for DoD issuances. References to “(DLA) Transaction Services” are changed to “Defense Automatic Addressing System (DAAS)” and “DLA Logistics Information Services” to “Logistics Information Services”. In addition, minor typographical and similar editing errors in previous versions have been corrected.

II. This change includes Approved Defense Logistics Management Standards (DLMS) Change (ADC) published by Enterprise Business Standards Office memorandum:

A. ADC 1156A dated November 26, 2018. Adds two new data elements to the DLMS 511R Requisition transaction to allow DLA Disposition Services to transmit the Special Programs Hold Override Indicator and the Freeze Code. Adds a data element to the DLMS 940R Materiel Release transaction to enable transmission of FMS costs for DLA Disposition Services and revises DLMS 856S Shipment Status transaction to identify the FMS Security Corporation Case Designator Code. Revises Chapter 16; Revises DLMS 511R, DLMS 856S (4030), and DLMS 940R (4030).

B. ADC 1188 dated December 26, 2018. Aligns DoD code names in the Type of Pack and Transportation Method/Type Code conversion guides with the USTRANSCOM Reference Data Management (TRDM) registry code names, and maps the TRDM to X12 code names. It also adds a new mapping for Tank Car to the Type of Pack conversion guide.

This change updates the Unit of Materiel Measure (Unit of Issue/Purchase Unit) conversion guide to ensure DoD codes, other than those represented in the Federal Logistics Information System (FLIS) as documented in Cataloging Data and Transaction Standards, Volume 10, Tables 53 and 81, have the name assigned by X12. Additional updates correct some erroneous mappings for DoD Codes. Revises Chapter 1.

(CICPs) to identify the moving average cost (MAC) and latest acquisition cost (LAC) in the same receipt. Revises DLMS 527R IC.

D. ADC 1280 dated December 26, 2018. Adds content from DLM 4000.25-1, MILSTRIP and DLM 4000.25-2, MILSTRAP, Chapter 1 “General Information” to appropriate areas in the DLMS Manual. Also adds content from MILSTRAP Chapter 2

“MILSTRAP Features” to the DLMS Manual. Revises Chapter 1.

E. ADC 1287 dated September 26, 2018. Increases the maximum length of the elements that convey the identifiers qualified by FQ Form Stock Number in the REF segment, and MF Manufacturer’s Part Number in the N9 segment. Removes an unused planned DLMS enhancement that identified a Plant Equipment Number. Also, includes administrative updates to remove several Federal notes from DLMS ICs affected by this change. Updates DLMS ICs: 180M, 511M, 511R, 517G, 517M, 527D, 527R, 536L, 810L, 812L, 812R, 830R, 830W, 824R, 846A, 846I, 846P, 846R, 856N (4010 & 4030), 856R (4010

& 4030), 856S, 867D, 867I, 869A, 869C, 869F, 888A, 888I, 940R, 945A (4010 & 4030), and 947I (4010 & 4030).

F. ADC 1302 dated November 5, 2018. Aligns DLM 4000.25-2 MILSTRAP, Appendix 2 code lists containing record positions in the code definitions with the corresponding DLMS Supply transactions. Incorporates user-friendly cross references between legacy MILSTRAP and DLMS that will help DOD Components during their transition to become DLMS compliant.

G. ADC 1316 dated November 15, 2018. Adds Purpose and Ownership Codes to the DLMS 180M Materiel Returns Reporting Implementation Convention (IC) to support a Navy requirement for inclusion of this information for Security Risk Category (SRC) I and II requirements. Revises DLMS 180M IC.

H. ADC 1318 dated November 15, 2018. Adds the project code data element to the DLMS 846R Location Reconciliation Request transaction to provide stratification of

inventory during reconciliation for Program Manager (PM)-owned stock maintained at DLA DSS Unit Materiel Fielding Points (UMFP) and Global Combat Support System (GCSS) Army (Fielding Site) TPF locations. This change is primarily for intra-Army use and for third party vendors who do business with the Army. Revises DLMS 846R IC.

I. ADC 1322 dated December 26, 2018. Aligns DLM 4000.25-1 with the companion procedures in DLM 4000.25 Volume 2 to support the retirement of the DLM 4000.25-1. Revises Chapter 4, Chapter 5, Chapter 8, and Chapter 11. Adds new Chapter 29.

Added or Replaced Files Added or Replaced Files Change History Page Chapter 8

Table of Contents Chapter 11

Chapter 1 Chapter 16

Chapter 4 Chapter 29

Chapter 5

WASHINGTON, DC 20301-3000 SUSTAINMENT

DLM 4000.25, Volume 2, October 9, 2018 Change 11 DEFENSE LOGISTICS MANAGEMENT STANDARDS

VOLUME 2, SUPPLY STANDARDS AND PROCEDURES CHANGE 11

I. This change to DLM 4000.25, Defense Logistics Management Standards, Volume 2, June 13, 2012, is published by direction of the Deputy Assistant Secretary of Defense for Logistics under the authority of DoD Instruction (DoDI) 4140.01, “DoD Supply Chain Materiel Management Policy,” December 14, 2011. Unless otherwise noted, revised text in the manual is identified by bold, italicized print. Exceptions are when an entire chapter or appendix is replaced, a new one added, or an administrative update is made. Administrative updates in Change 12 include the following: Abbreviations such as etc., e.g., and i.e. are incorporated inside the parentheses. Occurrences of “shall” are changed to “will” per the current style guide for DoD issuances. References to “(DLA) Transaction Services” are changed to “Defense Automatic Addressing System (DAAS)” and “DLA Logistics

Information Services” to “Logistics Information Services”. In addition, minor typographical and similar editing errors in previous versions, including changes previously approved in ADCs 328 and ADC 1260 that had been inadvertently omitted, and an administrative update related to the Withdrawal of ADC 33 have been corrected.

II. This change includes Approved Defense Logistics Management Standards (DLMS) Change (ADC) published by Enterprise Business Standards Office memorandum:

A. ADC 1161B dated June 6, 2018. Updates the DLMS 536L Logistics

Reassignment Management Data to enable identification of the PIID associated with the base contract number on Logistics Reassignment – Contract History Data transactions. Enables a capability removed during the transition to PIID numbering under ADC 1161A. Including the base contract number and the PIID call/order number(s) will help associate both data elements for a complete contract history for an item being logistically reassigned. Revises DLMS 536L.

B. ADC 1181B dated April 6, 2018. Documents functional enhancements and adds required functionality to the existing SDR vendor noncompliance system exchange and business rules between WebSDR and Supplier Performance Risk System (SPRS). Revises Chapter 17, and Appendices 7.28 and 8.56.

C. ADC 1224A dated April 4, 2018. Makes additional changes to the

implementation convention tables not initially documented as intended under ADC 1224.

All existing requirements documented in ADC 1224 will remain unchanged and implementation efforts must take place accordingly. No change to the DLM manuals.

Revises DLMS ICs 527R, 846P, 846R, 867I, 945A, and 947I.

the calculations at the time of receipt. No changes to the DLM 4000.25 manuals. Revises DLMS IC 832N Catalog Data Support.

E. ADC 1230A dated February 22, 2018. Include the DLMS 867I Issue Transaction and Associated Procedures for Air Force Government Furnished Property

Accountability use. Extends the capability for Air Force Contractor Inventory Control Points (CICPs) to use a batch number, serial number, and unique item identifier (UII) in DLMS 867I transmitted to the Air Force Property System of Record (APSR) as required for bearer, walk-through scenarios. Revises DLMS IC 867I.

F. ADC 1241 dated December 7, 2017. Clarifies the procedures and

responsibilities of all parties to resolve nonreceipt SDRs for shipments through DLA CCPs.

Overarching procedures are applicable to all Components; however, unique business rules applicable to General Services Administration (GSA)-directed shipments are included.

Revises Chapter 17 and Appendix 7.28.

G. ADC 1244 dated June 7, 2018. Defines procedures and establish a coordinated implementation to exchange item unique identification (IUID) and serialization data in accordance with DODM 4140.01. Adds DLMS procedures to include serialization data in all DLMS balance-affecting transactions and selected additional transactions for UIT programs.

Adds a new chapter titled “Procedures for Serially Managed Materiel Requiring Owner Visibility”, and allows for expansion to other areas as ODASD Logistics and the DoD IUID Working group identify additional IUID requirements for serially managed materiel requiring owner visibility while physically located at DLA Distribution Centers. Revises Chapters 4, 5, 6, 7, 11, 13, and 17. Deletes Chapter 19 and marks it "Reserved". Adds new Chapter 30.

Revises Appendix 7.28. Revises DLMS ICs 527D, 527R, 842A/W, 842P, 842S/Q, 846P, 846R, 856R, 856S, 945A (version 4030), and 947I (version 4030).

H. ADC 1249 dated December 22, 2017. Revises business rules for document number assignment for directed return of materiel stored in DLA Distribution Centers.

Current procedures state that the original owner/manager providing SDR disposition for return of discrepant materiel must direct the customer to use the original shipment document number.

Revises Chapters 11, 17, and 24. Revises DLMS ICs 527D, 527R, 842A/R, and 856R.

I. ADC 1250, dated March 1, 2018. Mandates synchronization of all Component SDR systems for identification of a duplicate SDR. This requirement applies to DOD WebSDR and Component systems generating and receiving SDR transactions. Revises Chapter 17.

J. ADC 1262 dated January 22, 2017. Allows storage sites to utilize various physical counts and formal inventories to satisfy the location survey requirement in combination with targeted complete annual location surveys. The change will also add the flexibility to apply resources to target critical inventories while maintaining a high inventory accuracy rate. Revises Chapter 6.

GDP between DoD Components. Authorizes DoD Components to use Legacy Document Identifier Code (DIC) CDD as an alternative until they can fully implement use of the DLMS 830D. Also revises DLMS 830D DDE projected supply plan procedures, authorizes

submission of 60 month plan periods using a 0 (zero) for those months with no plan data, and allows two (2) decimal positions in all quantity fields to include zeros at the end. Revises Chapter 2 and Appendix 7. Adds new AP 7.33. Revises DLMS IC 830D.

L. ADC 1268 dated December 14, 2017. Updates WebSDR processing of contract information on SDRs to improve data retrieval from EDA. Provides capability to query by base contract number and provides visibility of the base contract number in SDR

management reports. Clarification and expanded edits applicable to the contract number will support contractor performance evaluation. Also provides guidance and updates DLMS Implementation Conventions (ICs) to create PMRs, Receipts, and SDRs associated with commercial returns shipped on a contract number with a secondary document number.

Revises Chapter 17. Revises DLMS ICs, 527D, 527R, 842A/R, and 842A/W.

M. ADC 1273 dated April 23, 2018. Updates DLA Distribution and Component procedures to authorize use of the SDR process to request a receipt reversal in response to a receipt and associated SDR submitted to the wrong owner. This process only applies to SDRs identifying that no matching prepositioned materiel receipt (PMR) was available for the shipment and, as a result, the receiving activity inadvertently receipted the materiel to the wrong owner account in the DLA Distribution Standard System (DSS). The SDR reply will provide an audit trail to resolve the discrepant receipt using receipt reversal and reprocessing of the receipt and SDR to the correct owner under DLMS/MILSTRAP and SDR procedures.

Revises Chapters 13, 17, and Appendices 7.28 and 7.32. Revises DLMS IC 527R.

N. ADC 1274 dated June 4, 2018. On April 18, 2017, the SCESC agreed to transfer chairmanship of the JSA/LWCG from the Enterprise Business Standards Office to the Army.

Revises Chapter 18.

O. ADC 1279 dated April 4, 2018. Establishes procedures for the DLA Distribution Standard System (DSS) to provide supply status transactions (DLMS

870S/legacy MILSTRIP Document Identifier Code (DIC) AE8 when Material Processing Centers (MPCs) transship materiel to other MPCs. Revises Chapter 5. Revises DLMS IC 870S.

P. ADC 1281 dated July 12, 2018. Administratively aligns DLM 4000.25, Volume 2, Chapter 10, Materiel Receipt Acknowledgement with its companion chapter in DLM 4000.25-2, MILSTRAP, Chapter 6, Materiel Receipt Acknowledgement. Marks MILSTRAP MRA Chapter 6 and associated appendices as “Reserved” with pointer to DLM 4000.25, DLMS Manual. There are no changes to the MRA procedures. Revises Chapter 10. Revises DLMS IC 527R.

Q. ADC 1282 dated January 12, 2018. Aligns DLM 4000.25-2 Military Standard Transaction Reporting and Accountability Procedures (MILSTRAP) Appendix 2 code lists

R. ADC 1290 dated April 23, 2018. Allows shippers to include the full exception address in the DLMS 945A Materiel Release Confirmation. Requires Air Force Contractor Inventory Control Points to provide the full exception address to the Air Force Accountable Property System of Record. Revises Chapter 4. Revises DLMS IC 945A.

S. ADC 1305 dated April 4, 2018. Updates the title of DLM 4000.25 Volume 2, Chapter 12 and replaces the term “advance receipt information” (ARI) with the more common term “pre-positioned materiel receipt” (PMR). This is a global change in the chapter and global change throughout the DLM 4000.25 Manuals to update any remaining occurrences of ARI to PMR. Revises, Chapter 12 and the Table of Contents.

T. ADC 1306 dated June 6, 2018. Authorizes DLA to send shipment information to FEMA using the Defense Transportation Electronic Business (DTEB) 856F Advance Ship Notice (ASN). This transaction will allow FEMA to quickly process inbound shipments from DLA at its forward-staging sites during disaster relief operations. Revises DLMS ICs to include data FEMA needs in the 856F. No changes to the DLM 4000.25 manuals.

Revises DLMS 511R, 511M, 869F and 940R.

U. ADC 1307 dated June 28, 2018. Adds the identifiers to the DLMS 511R, DLMS 511M, DLMS 869F, and DLMS 940R ICs: GTIN-13 (formerly EAN-13); GTIN-14

(formerly UCC-14); GTIN-12 (formerly UCC-12) to provide required data to populate the DTEB 856F Shipment transaction for NEXCOM. No changes to the DLM 4000.25 manuals.

Revises the DLMS 511R, DLMS 511M, DLMS 869F, and DLMS 940R.

V. ADC 1310 dated July 9, 2018. . Replaces ADC 282A in its entirety, with the exception of the removal of the restriction to suppress outbound replies to the submitter originally documented in ADC 282A for Consolidation and Containerization Points (CCP)- Originated SDRs including Noncompliant WPM discrepancies in DLM 4000.25 Volume 2 Chapter 17. All other changes approved in ADC 282A remain unchanged. Revises Chapter 17. Revises DLMS ICs 842A/W and 842A/R.

W. ADC 1319 dated July 11, 2018. Aligns DLM 4000.25-2, MILSTRAP, with the companion procedures in DLM 4000.25 to support the ongoing effort to cancel the DLM 4000.25-2 MILSTRAP manual. Documents administrative changes that are necessary for this effort. The change does not modify or alter the underlying procedures identified in MILSTRAP Chapters. Revises DLMS Volume 2 comparable chapters. Revises Chapter 2, Chapter 3, Chapter 6, Chapter 7, Chapter 9, Chapter 12, Chapter 13, Chapter 14, and Chapter 22.

Added or Replaced Files Added or Replaced Files Change History Page Chapter 14

Chapter 2 Chapter 17

Chapter 3 Chapter 18

Chapter 4 Chapter 19

Chapter 5 Chapter 22

Chapter 6 Chapter 24

Chapter 7 Chapter 30

Chapter 9 Appendix 7

Chapter 10 Appendix 7.28

Chapter 11 Appendix 7.32

Chapter 12 Appendix 7.33

Chapter 13 Appendix 8.56

Table of Contents

IV. This change is incorporated into the on-line DLM 4000.25 series of manuals and the PDF files containing the entire set of change files on the publications page of the Defense Logistics Managements Standards Website: www.dla.mil/does/dlms-pubs

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