D. Subproject Resettlement Principles
XII. MONITORING AND REPORTING
No Activities Timeline
the losses by LAIT Before the Project
Implementation 6 Valuation on lost assets/income by independent and qualified replacement cost
appraisers September 2023
7 Consultation with the AHs on the DMS and RCS results, entitlements on
compensation and assistance, GRM, LRP, implementation schedule, etc. September 2023 8 Updating the LARP based on the results of the DMS, RCS, and consultations
with APs November 2023
9 Submission of the updated LARP to ADB and ADB’s approval December 2023 10 Disclosure of the agreed updated LARP on the websites of the project and ADB
and distribution of the final PIB to the APs and stakeholders. January 2024 C Compensation Payment and Livelihood Restoration Program
11 Continued consultation on the compensation January 2024
12 Delivery of compensation payment January 2024
13 Implementation of the LRP Quarter 1 of 2024 –
Quarter 3 of 2024 D Monitoring Report
14 Internal monitoring and semi-annual reporting
Starting Quarter 3 2023 (continuing in every six months during subproject implementation until the project
completion)
15 External monitoring Starting Q1 2024
Source: TRTA Consultants.
(i) Transfer of rights (payment of compensation) including entitlements granted, compared to the amount and category of loss specified in the entitlement matrix.
(ii) Coordination of completion of land acquisition activities.
(iii) Public consultation and awareness on compensation policies. Consultations are held as scheduled including general meetings, focus group discussions, etc.
(iv) The use of the complaint handling mechanism by AH includes information on the settlement of complaints, the number of complaints received, the number of new grievances for the reporting period, number of grievances resolved, number of grievances proceeded to next level, nature of grievances, etc.
(v) Progress of LRP implementation (actual time of the LRP implementation compared to the schedule in the final LARP, the number of LRP eligible AHs provided with the LRP supports, types of training and number of participants in each training, number of AHs who have restored their income and livelihood patterns, number of APs who have been employed by the subproject assessment of the efficiency of the LRP, degree of satisfaction of the AHs with the received supports, etc.
(vi) Institutional arrangements: actual deployment of safeguards-related staff within CPMU, PIU vis-à-vis proposed safeguards staff outline in the LARP, actual capacity development training provided—number of trainings, number of staff trained via-à-vis planned trainings in the LARP.
(vii) Availability of budget for land acquisition and LRP implementation.
(viii) Resolution of issues raised in the previous monitoring report.
(ix) Changes in scope of LAR impacts (if any).
(x) Temporary impacts during civil works (quantities, number of AHs, location, types, etc.) and status of restoring temporarily affected assets.
(xi) Changes in occupations, income, cost of living of AHs compared to the pre-project levels.
(xii) Impacts caused due to land acquisition for disposal areas and progress of compensation for the affected lands, structures, crops, and trees (if any).
148. Data presented in the monitoring reports will be provided in disaggregated by gender where applicable. During subsequent monitoring periods, the PIU will look into whether or not corrective actions agreed to address resettlement issues in the past monitoring period have been resolved.
149. During the implementation process, trends in living standards will be observed and surveyed. Any potential problems in restoring the standard of living will be reported. Other potential monitoring indicators can be used as described in the LARP.
Table 34: Monitoring Indicators for Internal Monitoring
Monitoring parameters Suggested Internal Monitoring Indicators Institutional arrangements • Update/confirm institutional arrangements set out in the LARP.
• Actual deployment of safeguards-related staff within PIU, CPMU vis-à-vis proposed safeguards staff in LARP.
• Actual capacity development training provided: number of trainings, number of staff trained (disaggregated by gender) vis-à-vis planned trainings in LARP Progress in LARP
implementation with respect to land clearance and handing over of land for civil works
• Acquisition of land
o Area of productive land acquired.
o Area of residential land acquired.
o Area of [other types] land acquired.
• Acquisition of structures
o Number, type and size of private houses/structures acquired.
o Number, type and size of community buildings acquired.
Monitoring parameters Suggested Internal Monitoring Indicators o Number, type and size of government assets affected.
o Number, type and size of secondary structures affected/acquired.
• Acquisition of trees and crops
o Number and type of private trees acquired.
o Number and type of government/community trees acquired.
o Number and type of crops acquired.
o Crops destroyed by area, type and number of owners.
o Number of seedlings supplied by type.
• No. AHs provided with full compensation (computed at rates and
procedures as provided in the agreed LARP), allowances, and assistance (including resettlement assistance) by location/project component.
• No. of AHs who relocated to other places.
• No. of relocation AHs whose standards of living has been
maintained/increased/decreased compared to the pre-subproject level.
• Actual funds disbursement schedule/planned disbursement schedule (as per agreed LARP) by location.
• Total budget disbursed to AHs as of this monitoring period.
• Issues affecting timely land clearance.
o Grievances (including non-agreement to compensation) – number of grievances resolved/number of grievances received.
o Unresolved encumbrances o Funding constraints o Other
• Projected and actual date of award of civil works contract(s) Information Disclosure,
Consultation and Participation
• Disclosure of the final LARP (implementation of agreed disclosure measures)
• Number of public consultation meetings with number of participants disaggregated by gender and ethnic group.
• Number of meetings exclusively with customary communities.
• Percentage of women out of total participants.
• Number of meetings exclusively with women.
• Number of meetings exclusively with vulnerable groups.
• Number of meetings between hosts and the APs.
• Level of participation in meetings (of customary communities, women, men, and other vulnerable groups).
• Level and adequacy of information communicated.
• Documentation of issues raised by the meeting participants and how these have been/will be addressed.
• Translation of information disclosed in the local languages.
Delivery of Entitlements • Entitlements disbursed, compared with number and category of losses set out in the entitlement matrix.
• Disbursements against timelines.
• Identification of APs losing land temporarily, e.g., through soil disposal, borrow pits, contractors’ camps, have been included.
• Timely disbursements of the agreed transport costs, income substitution support, and any resettlement allowances, according to schedule.
• Progress on income and livelihood restoration activities being implemented as set out in the livelihood restoration plan.
• Affected businesses receiving entitlements, including transfer and payments for net losses resulting from lost business.
Budget and Time Frame • Social safeguards staff appointed and mobilized on schedule for field and office work.
• Capacity building and training activities completed on schedule.
• Achieving resettlement and customary community implementation activities against the agreed implementation plan.
• Funds allocation for resettlement-to-resettlement agencies on time.
• Receipt of scheduled funds by resettlement offices.
• Funds disbursement according to the LARP
• Social preparation phase as per schedule.
• Land acquisition and occupation in time for implementation.
Monitoring parameters Suggested Internal Monitoring Indicators Operation of GRM • Number of new grievance cases for reporting period
• Number of cases received
• Number of cases resolved/# cases by location/date.
• Number of cases progressed to next level.
• Average time to resolve cases by location/project component.
• Number of cases where land/property compulsorily acquired.
• Percentage of cases where compensation is placed in escrow account for the above)
• Summary of type of grievance issue/location Livelihood Restoration • Number of LRP eligible households
• Income restoration measures/activities by type and location (types of training provided, number of participants per training disaggregated by gender, number of APs placed in jobs)
• Institutional arrangements and resource requirements
Implementation schedule: actual implementation of LRP activities vis-à-vis planned implementation (as per the final LARP)
Benefit Monitoring • Noticeable changes in patterns of occupation, production, and resource use compared to the pre-project situation.
• Noticeable changes in income and expenditure patterns compared to the pre- project situation.
• Changes in cost of living compared to the pre-project situation.
• Changes in key social and cultural parameters relating to living standards.
• Changes occurred on customary communities and other vulnerable groups benefiting from the project.
Special issues • Resolution of issues raised in the previous report.
• Changes in scope of impacts
• Temporary impacts during civil works (quantities, number of AHs, location, types, etc.) and status of restoring temporarily affected assets)
Source: TRTA Consultants.
150. External Monitoring. Although this subproject has no significant impacts, however the overall project (FMNJP) is classified category A for IR, then external monitoring for this subproject LARP implementation is required.
151. The CPMU will hire an independent organization or organizations to carry out external monitoring of the LARP implementation and post-implementation evaluation. The external monitoring agency (EMA) will conduct periodic monitoring and submit semi-annual monitoring reports to the DGWR and ADB. The EMA will also conduct an evaluation study of the post- resettlement implementation six months after land acquisition, compensation, assistance and relocation of APs are fully completed by the subproject. The monitoring reports will be made available to the APs and posted on the project and ADB’ websites. These monitoring reports will closely follow the involuntary resettlement monitoring indicators.
152. Objectives of the external monitoring include:
(i) Monitor the compliance of the land acquisition, compensation, and assistance with the relevant laws and regulations governing land acquisition, compensation, livelihood restoration, and resettlement, ADB SPS (2009) and the approved LARP.
(ii) Verify the ongoing monitoring information of the LARP implementation.
(iii) Identify and address any problems or issues related to social safeguards that arise during the implementation of the project; and
(iv) Provide recommendations for improvement to the CPMU and other relevant stakeholders, based on the findings of the monitoring activities.
153. External monitoring agencies have the following specific tasks to perform:
(i) To verify the results of internal monitoring reports.
(ii) To verify whether the overall subproject objectives are being met in accordance with the LARP, and if not suggest corrective actions.
(iii) To assess the extent to which implementation of the LARP complies with ADB’s SPS.
(iv) To identify problems or potential problems.
(v) To identify methods of responding immediately to mitigate problems and advise the EA and IA accordingly.
(vi) To verify if the livelihoods and the standard of living of APs, including those of non- titled APs, are restored or improved; and
(vii) To verify resettlement compliance and required action to meet the compliance if any compliance issues identified.
(viii) To prepare monitoring reports and post-resettlement evaluation report in a format agreed by DGWR and ADB.
154. External monitoring of the LARP implementation, including the LRP uses the indicators presented in Table 35. Before the commencement of the external monitoring, the EMA should finalize the monitoring indicators in consultation with the CPMU, PIU and concerned stakeholders.
Table 35: Monitoring Indicators for External Monitoring
Issues External Monitoring Indicators
Basic information on affected people’s households (gender disaggregated data essential for all aspects)
• Location of the subproject.
• Composition and structure, ages, educational, and skill levels
• Gender of household head.
• Ethnic group.
• Access to health, education, utilities, and other social services.
• Housing type.
• Land and other resource-owning and resource-using patterns.
• Occupations and employment patterns.
• Income sources and levels.
• Agricultural production data (for rural households).
• Participation in neighborhood or community groups.
• Valuation of all assets.
Scope of land acquisition and resettlement (LAR) impacts
• Comparison between the scope of LAR impacts as per the agreed LARP and actual LAR impacts
Delivery of Entitlements to AHs
• Entitlements as envisaged in the entitlement matrix provided to the AHs.
• No. AHs provided full compensation (computed at rates and procedures as provided in the agreed LARP), allowances, and assistance (including resettlement assistance) by location/project component.
• Actual funds disbursement schedule/planned disbursement schedule (as per agreed LARP) by location.
• Total budget disbursed to AHs as of this monitoring period.
• Issues affecting timely land clearance.
o Grievances (including non-agreement to compensation) – number of grievances resolved/number of grievances received.
o Unresolved encumbrances o Funding constraints o Other
• Projected and actual date of award of civil works contract(s) Disclosure, Consultation &
Participation
• Disclosure of the agree LARP [implementation of agreed disclosure measures]
o Dissemination and posting of translated final LARP by location/date.
o Project Information Booklets (PIBs) translated into Indonesia Bahasa and disseminated to AHs by location/date.
Issues External Monitoring Indicators
o Public consultation meetings/location/date, with number of participants disaggregated by sex and ethnic group, (not including project staff)
o Documentation of issues raised by public consultation participants and how these have been/will be addressed by the project team.
o Public consultation minutes maintained by PMU.
• Consultation activities
o [as against consultation & participation plan in the agreed LARP]
o Other meetings/other consultation methods (e.g., FGDs; key informant interviews; dedicated meetings with women, and other vulnerable groups, etc.)
o Quantification and disaggregation (by sex and ethnicity of APs) of participation
• Stakeholder participation (iteration, roles of CBOs/mass organizations) Relocation • Number and percentage of AHs with houses and/or independent stores
fully affected by location.
• Number and percentage of AHs that can rebuild on remaining land vs Number and percentage of AHs requiring relocation.
• Number and percentage of AHs opting for self-relocation vs Number and percentage of AHs opting for replacement land or other relocation assistance from the subproject.
• Number of land titles/certificate and land survey certificates issued per type of land.
• Places where the AHs self-relocate.
• Number of households with affected business who continue their business in new places after relocation.
• Number of households with affected business who cannot continue their business in new places after relocation and reasons for not continuing their business.
• Issues identified with proposed and completed remedial measures Restoration of living
standards
• Were house compensation payments made free of depreciation, fees, or transfer costs to the APs?
• Have APs achieved replacement of key social and cultural elements?
Livelihood Restoration • No. of eligible AHs, how many are vulnerable households and how many are severely affected households.
• Income restoration measures/activities by type and location o Types of trainings/activities provided.
o Number of participants per training/activity disaggregated by gender and ethnic group.
o Number of APs placed in jobs (disaggregated by gender) o Others
• Number and percentage of participating households/AHs eligible
• Narrative of process/actions taken to prepare the livelihood restoration program (LRP)
• Degree of effectiveness of each training/activity (income of eligible AHs, skills of participating households, etc.)
• Institutional arrangements and resource requirements
• Implementation schedule: actual implementation of LRP activities vis-à- vis planned implementation (as per the agreed LRP)
• Engagement of service provider(s)
• Level of income restoration, and livelihood development of the AHs after land acquisition and compensation/resettlement.
• Any problems that AHs are facing on restoring the affected income and livelihoods, standards of living, and suggestions on how to address these issues.
Operation of GRM • Number of new grievance cases for reporting period
• Number of cases received.
• Number of cases resolved/Number of cases by location/date.
Issues External Monitoring Indicators
• Number of cases progressed to next level.
• Average time to resolve cases by location/project component.
• Number of cases where land/property compulsorily acquired.
• Summary of type of grievance issue/location Vulnerable APs • Number of VAHs by type and location
• Specific actions planned as per agreed LRP.
• Specific measures implemented as of this monitoring period (including number and percentage of VAHs assisted)
o Number of vulnerable APs (disaggregated by gender and ethnic group) employed for project-related jobs.
o Others
Special Issues • Resolution of issues raised in the previous report.
• Resource/funding constraints
• Changes in scope of impacts
• Temporary impacts during civil works (quantities, number of AHs, location, types, etc.) and status of restoring temporarily affected assets Gender issues • Impacts of land acquisition and resettlement on women’s livelihoods.
• Number and percentage of women participating in various land acquisition and resettlement activities and LRP; and
• Outstanding gender-related issues during LARP implementation.
Level of AHs’ satisfaction • How much do the APs know about resettlement procedures and entitlements?
• Do the APs know their entitlements?
• Do the APs whether these have been met?
• How do the APs assess the extent to which their own living standards and livelihoods have been restored?
How much do the APs know about grievance procedures and conflict resolution procedures?
Effectiveness of resettlement planning
• Were the APs and their assets correctly enumerated?
• Was the timeframe and budget sufficient to meet objectives, were there institutional constraints?
• Were entitlements too generous?
• Were vulnerable groups identified and assisted?
• How did resettlement implementers deal with unforeseen problems?
Source: TRTA Consultants.
155. Both internal and external monitoring reports will be uploaded on the ADB website and MPWH’s website for disclosure and made available at the Subproject office or contractor offices, for public access upon request.
PROJECT LOCATION MAP AT ANDAMUI VILLAGE, KUNINGAN DISTRICT
AFFECTED LAND OF CISANGGARUNG FRM SUBPROJECT
COORDINATION MEETING WITH RBO REGARDING LARP CISANGGARUNG FRM PREPARATION, AUGUST–SEPTEMBER 2022
Coordination Meeting with Cimanuk Cisanggarung RBO regarding LARP Preparation on Cimanuk-Cisanggarung River Basin FRM, 23 August 2022
Coordination Meeting with Cimanuk Cisanggarung RBO regarding LARP Preparation on Cimanuk-Cisanggarung River Basin FRM, 9 September 2022
PROJECT INFORMATION BOOKLET This version of PIB has been distributed during consultation meetings
1). Apa itu Proyek Penanganan Resiko Banjir Sungai Cisanggarung (Cisanggarung Flood Risk Management /FRM ) ?
Proyek penanganan resiko banjir sungai Cisanggarung merupakan bagian dari proyek Penanganan Banjir dan Perlindungan Pesisir Pulau Jawa Utara yang akan didanai dari pinjaman Asian Development Bank (ADB) melalui Direktorat Jenderal Sumber Daya Air (DJSDA)-Kementerian Pekerjaan Umum dan Perumahan Rakyat dan BBWS Cimanuk Cisanggarung
2). Apa Tujuan Proyek Penanganan Banjir Sungai Cisanggarung (Cisanggarung Flood Risk Management ) ?
Proyek bertujuan untuk mengurangi resiko bajir dan meningkatkan pengelolan sungai secara lebih baik melalui pembangunan infrastruktur perlindungan banjir diantarnya perbaikan tanggul dan Pembuatan bangunan pelindung di sisi sungai Cisanggarung 3). Dumana Lokasi Proyek ?
Proyek Cisanggarung FRM berada di sisi kanan kiri tanggul sungai Cisanggarung dimana tingkat kerusakan tanggul sudah parah dan menjadi penyebab bencana banjir selama ini. Lokasi berada di bebearapa desa yang berada di wilayah admisntative Kabupaten Kuningan, Brebes dan Cirebon.
4). Apa saja Kegiatan Persiapan proyek ? Salah satu kegiatan penting adalah Pengadaan Lahan . Pengadaan lahan yaitu kegiatan menggunakan tanah warga untuk lokasi proyek dan akan diganti dengan kompensasi yang disetujui pemilik lahan sesuai dengan peraturan yang berlaku. Yang berhak mendapat kompensasi adalah semua warga/ instansi yang tanahnya terdampak dan memiliki status kepemilikian yang jelas dan bersedia melakukan proses pengadaan lahan sesuai peraturan berlaku.
5). Apa tujuan pendataan aset , survey sosial ekonomi dan pertemuan konsultasi masyarakat (PKM)
Pendataan bertujuan mendata aset yang terkena dampak untuk memperkirakan jumlah kompensasai yang akan diberikan pada pemilik lahan terdampak.
Survey sosial ekonomi bertujuan mengetahui kondisi keluarga terdampak. Adapun pertemuan konsultasi masyarakat untuk menjelaskan tujuan, kegiatan dan informasi terkait pengadaan lahan
3). Kapan Proyek Akan Dilakukan ?
Persipan proyek telah dimulai sejak tahun 2019 sampai dengan saat ini. Kompensasi tanah /aset terdampak akan dilakukan sebelum pelaksanaan pembangunan fisik. Direncanakan pembangunan fisik dilakukan pada tahun 2023.
Alamat Kontak Proyek BBWS Cimanuk Cisanggarung Jl. Pemuda No. 40, Kel. Sunyaragi, Kec.
Kesambi, Kota Cirebon 45132 (0231) 206657
Proyek Penanganan Banjir Sungai Cisanggarung
[Cisanggarung Flood Risk Management Sub Project) Edisi Agustus 2022