Verification 30 October 2019
3.6 Summary of Arising Issues from Public and Auditor Verification
Public Issues
(Institution/ NGO/Community) Auditor Verification Manpower and Transmigration Agency Musi Rawas District
Companies are still using PKB 2015 - 2017 referring to BKS PPS. There has been no PKB renewal by BKS PPS
There is no First Aid person in charge at the workplace
OHS Committee of Bukit Pinang Estate hasnt been ratified yet
Wages refer to the November 2018 Governor decision regarding the minimum wage of Musi Rawas Regency OHS Committee report has has been regularly reported every three months
PKB used by the company refers to the PPS BKS in the 2015-2017 period. As explained by the PKB authorities, it is stated that it is still valid until further updates.
The company shows the Decree of Assigning Check Box of First Aid Box on July 2, 2018 to Mr. Pujiono with the main task of checking the completeness and availability of boxes and contents of First Aid Box boxes in good condition.
There is a Decree of the Head of the South Sumatra Province Manpower and Transmigration Office Number: 04 / KPTS / NAKERTRANS / 2019 regarding the ratification of the management of occupational safety and health (OHS Committee) of PT Bina Sains Cemerlang Bukit Pinang Estate on July 22, 2019
Wages given by the company refer to South Sumatra Governor Decree Number 067 / KPTS / Disnakertrans / 2018 concerning Musi Rawas Regency Minimum Wage in 2019 on November 22, 2018. In the decree stated the minimum wage of Musi Rawas Regency is 2,944,681 Idr
OHS Committee quarterly reports are routinely carried out
Plantation Agency
The company has reported its business activities to the plantation agency routinely.
There are no issues related fires.
The company does not have new location permits.
There is no environmental issues related to company’s operational.
The company has adequate facilities and infrastructure of fire and functioning properly.
The Company has CSR program and partnered with local communities (Plantation Agency push the company to increase the CSR for community).
Fire facilities and infrastructure already owned
Penilaian Usaha Perkebunan (PUP) was carried out in 2018 and already approve by Bupati (Class II).
Report progress on the plantation business routinely reported per semester
Encourage companies to get ISPO certification.
The company has had all plantation permit and has been complied all obligation reports. It refer to indicator 1.1.1.
According to field observation, there are no environment pollution from estate and mill operational.
Company has realized the assisstance to local communities based on needs of society that explained in the criteria 6.11.
Environment Agency of Musi Rawas Regency
The company already has legality related to environmental issues such as environmental documents (EIA), land application permits, and hazardous waste warehouse
The Company has conducted regular reporting related to environmental management and waste management Quarterly Report has been explain at
RSPO – 4006a/1.0/26072018 Page 102 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang (Simedarby Plantation Bhd).
Public Issues
(Institution/ NGO/Community) Auditor Verification
The Company has conducted report of Environmental Management Plan – Environmental Monitoring Plan every semester, reports of liquid waste and hazardous waste management periodically.
There have been environmental issues from the community, but verification has been done by officers from Environmental Body. The issue of the community is not in accordance with the conditions in the field.
It is expected to follow up on the wide differences in Environmental Permits with Land Use Title owned by the company.
There is no environment pollution issues.
In accordance to Environment & Forestry Minister Regulation number 68 year of 2018, the company should have domestic water waste permit.
Hazardous waste store license has been extended by company.
criterion 5.1 and 5.3
The companies has planted of trees on the river banks and leave 50 meter from river bank did not replanting with palm oil tree and it has been explain criterion 4.4 and 5.2
Head of one stop investment and integrated services, Musi Rawas Regency number 503/05/LB3/DPM- PTSP/V/2019 dated 31 May 2019. Regarding:
extension of hazardous waste store permit of PT BSC.
Located at coordinate: S: 03o08’06.1” and E:
103o07’05.5”; type of waste: used battery, used oil filter, used diesel filter, used oil drum, contaminated gloves, used paint/thinner cans, used grease buckets, used oil, used Tubular Lamp, contaminated rags, used resins, used printer catridge, used jerry can, medical waste, used ink and use fertilizer sacks. There should be an alarm, fire fighting equipment, safety shower, eye washer, emergency response facilities and emergency SOP. The validity period is five years from this decision.
Anyar Village
The company existence had made a positive contribution to the community with the opening of transportation access, information, employment opportunities and business opportunities such as EFB applications.
Land acquisition has following the national regulation or land acquisition procedure and also witnessed by the local government.
The company has been helped the local community through the CSR program.
There is no environment pollution issues.
There is no issue of land disputes issues.
There is no fire case issues.
As written in criteria 6.11
As written in criteria 2.2 and 2.3 As written in criteria 6.11
Muara Rengas Village
Communication between the company and the village has been better than in previous years.
There is local people has been work at PT BSC.
CSR provided by the company include the, mosques operational charity and food aid, road maintenance.
Assistance is generally given after the submission of proposals from the village.
There is no issue of land disputes issues.
The Company has been socialized as related to the management of HCV in the areas of the company. And zero burning.
There is no environment pollution issues.
Scheme smallholders is on process, the company was
CSR program has been explain at criterion 6.11 no issue of land disputes and has explain 2.2
RSPO – 4006a/1.0/26072018 Page 103 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang (Simedarby Plantation Bhd).
Public Issues
(Institution/ NGO/Community) Auditor Verification identified the land. Agreement system is still negotiate.
PT Mitra Karya Jaya Perdana
The contractor collaborated with the company for 1.5 years for replanting activities at PT BSC and continues for the next 2 years (3.5 years of collaboration). The number of employees is 26 people, 6 have the status of probation employees (Newly entered work in the middle of June) so that the inssurance of labor & health is in the management stage. PPE is provided by contractors in the form of helmets, vests and safety shoes.
Housing is provided by PT BSC, available 5 doors with 1 door containing 6 people. Electricity and water are provided by PT BSC.
Payment of the contractor is done every month, with BAPP then asked to Jakarta to be paid. Payment of replating activities has been paid on time. Copies of the cooperation have also been kept by each party, both the company and the contractor.
Code of ethics policy socialization has been socialized to PT MKJP and from the company manager. Cooperation relationships with contractors are well established.
Cooperation between the Company and the Contractor is well established.
The company has empowered contractors around the company.
Gender committee of PT BSC
So far there has never been a report related to sexual harassment. Employees have been notified of reporting procedures in the event of such a case. In each division, a gender committee member has been provided so that if there is a report, it can be through the member.
Gender committee socialization activities have been carried out routinely by the gender committee in collaboration with the medical authorities. Female employees get H1 leave (2 days) if they are menstruating and H2 leave (1 ½ months before and after giving birth) if they are pregnant.
The company has socialized handling of sexual harassment. Employees already know about the reporting mechanism if there are complaints.
Head of labor union of Sungai Pinang Mill (Grading worker) Based on interviews with the union leaders, there are still 3 contract employees (PKWT) as helper at the process station who have not been appointed as permanent employees and have worked for 7 years. The contract extension is carried out every 6 months and the contract is terminated for 1 month and extended again. The chairman of the union has conveyed this to the Mill management representative but during now the employee company explanation is still in contract status.
This has been discussed with companies and labor unions. Because there is a break for 1 month and the contract is not renewed in succession, this does not violate company rules.
Transporter CPO & PK (CV Semanggus Indah Ekspress).
Based on interviews with the Director of CV Semanggus Indah The cooperative relationship between the company &
RSPO – 4006a/1.0/26072018 Page 104 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang (Simedarby Plantation Bhd).
Public Issues
(Institution/ NGO/Community) Auditor Verification Ekspress is known there is cooperation agreement with a period
of once a year and can be extended and revised up to 1 year.
Cooperation relationships are well established and payments are carried out by the Jakarta Office. OHS and PPE socialization have been carried out by the company to the contractor.
transporters is well established. The company has made regular payments to contractors.
RSPO – 4006a/1.0/27062018 Page 105 Prepared by Mutuagung Lestari for Sungai Pinang POM – PT Bina Sains Cemerlang (Simedarby Plantation Bhd).