Clause (Module D) CPO Mills – Identity Preserved Requirements D1 Definition
D.1.1
A mill is deemed to be Identity Preserved (IP) if the FFB used by the mill are sourced from its own supply base certified to the RSPO Principles and Criteria (RSPO P&C). Certification for CPO mills is necessary to verify the volumes and sources of certified FFB entering the mill, the implementation of any processing controls (for example, if physical separation is used), and volume sales of RSPO certified products. A mill may be taking delivery of FFB from uncertified growers, in addition to those from its own certified land base. If a mill processes certified and uncertified FFB without physically separating the material then only Module E is applicable.
MTF facility has declared to implement Identity Preserved SCCS model because it only receive and process FFB from its own certified sources, which are Mustika Estate (MTE), KKPA2, KKPA3, KKPA5. To support this claim, facility provides evidence of monitoring of all verified incoming FFB to MTF facility.
Summary of FFB supply to MTF for current surveillance period (July 2015 – April 2016) is as follows:
1. Mustika Estate: 52.515,38 tons (31,2%) 2. KKPA 2 : 47.394,63 tons (28,2%) 3. KKPA 3 : 37.841,01 tons (22,5%
4. KKPA 5 : 30.463,00 tons (18,1%) Status: Comply
D.2 Explanation D.2.1
The estimated tonnage of CPO and PK products that could potentially be produced by the certified mill must be recorded by the CB in the public summary of the P&C certification report. This figure represents the total volume of certified palm oil product (CPO and PK) that the certified mill is allowed to deliver in a year. The actual tonnage produced should then be recorded in each subsequent annual surveillance report.
For this surveillance period, CB has recorded estimation of certified CPO and PK that can be produced by facility, based on actual CPO and PK production from previous period. The estimated amount of received FFB was 225.821 tons, while CPO production eas estimated 49,681 tons and kernel production 9.033 tons.
Actual incoming FFB and CPO production for current surveillance period (03 Juli 2015 - 30 April 2016) is:
- Incoming FFB : 168.214.020 tons - CPO production : 37.265.642 tons - Kernel production : 7.294.265 tons - OER average : 22,2
- KER average: 4,34 Status: Comply D.2.2
The mill must also meet all registration and reporting requirements for the appropriate supply chain through the RSPO supply chain managing organization (RSPO IT platform or book and claim).
MTF facility has fullfilled all registration and reporting requirements for the IP supply chain through the RSPO supply chain managing organization (e-trace). Active e-trace account available as well as summary of CPO and PO transaction during the period of Juli 2015 – April 2016.
Observed that summary of CPO transaction matchs with CPO and PK sales contract and delivery records from MTF facility.
Sales contract document completed with the supply chain code “ RSPO certified identity preserved”.
Status: Comply
D.3 Documented procedures D.3.1
The site shall have written procedures and/or work instructions to ensure the implementation of all the elements specified in these requirements. This shall include at minimum the following:
a. Complete and up to date procedures covering the implementation of all the elements in these requirements;
b. The name of the person having overall responsibility for and authority over the implementation of these requirements and compliance with all applicable requirements. This person shall be able to demonstrate awareness of the site procedures for the implementation of this standard.
To ensure the implementation of SCCS effectively, the facility has SOP regarding Identification implementation in the document number RSPO / 65 / SCPP / SHE regarding Product Identification and Tracibility of CPO and PK in Minamas Mills dated January 14, 2013.
SOP describes the whole SCCS process including checking the quality and origin of incoming FFB, quality inspection of CPO and PK product, the tracibility of the CPO and PK product, shipping from mill to bulking station, shipments to the Buyer according to contract, and shipping of CPO and PK.
Facility provided information on personnel responsible for the implementation of SCCS requirements:
Mill manager, responsible for SCCS implentation in facility.
Head of Administration: keep and maintain all documents and records of the use of all raw materials, auxiliary materials used in the production process and the end product quality, as well as delivery of CPO and PK.
Laboratory Assistant and PSQM: analyzing and testing the quality of raw materials and products at all stages of the production process.
Senior Assisstant oversees all work processes in the factory to comply with applicable SOP
Logistic & Distribution Manager is responsible for overseeing the transportation of CPO and PK PKS to bulking station and oversee sales, transport in the Bulking Area.
Status: Comply D.3.2
The site shall have documented procedures for receiving and processing certified and non-certified FFBs.
In addition to SOP of SCCS implementation in SOP number RSPO/65/SCPP/SHE as described in D.31 above, the facility also has mechanism (SOP) in SOP No. MTF / SOP.PBR June 22, 2010 regarding verification mechanism of all incoming FFB.
SOP specifically set the task of every party involved in the reception TBS and verification TBS certified and non-certified Status: Comply
D.4 Purchasing and goods in D.4.1
The site shall verify and document the volumes of certified and non-certified FFBs received.
Observation in MTF facility shows that the facility has impelented verification and documentation for all incoming FFB. At the time of the audit ASA-03, it have been examined FFB delivery records and FFB verification within last one week 2 - May 7, 2016:
1. FFB delivery note that contain information: estate name, department, date of delivery, note serial number, vehicle number, trip number, time off, hours of arriving at the plant, bunch category, date of harvest, centrifuge pieces of fruit, the planting, section , block, estimates of BJR, tonnage, signature of FFB clerks, security, and transporters, stamp "RSPO Certified."
2. Weigh Tickets: ticket number, supplier, transporter, products, vehicle number, driver name, number DO, Description (RSPO certified), delivery date, delivery time, initial weight, final weight, and the net weight, Division, Field, date harvest, the number of FFB, signature of weighbridge operator.
3. Summary of daily production that contains: incoming and processed fruit, CPO output, product quality, delivery of palm oil and kernel.
Status: Comply D.4.2
The site shall inform the CB immediately if there is a projected overproduction of certified tonnage.
Observed in document verification that there is no overproduction of CPO and PK compared to projected certified tonnage.
Nevertheless, the SOP has mentioned that site has to inform the CB immediately if there is a projected overproduction of certified tonnage. As previpiusly mentioned, the estimated amount of received FFB was 225.821 tons, while CPO production eas estimated 49,681 tons and kernel production 9.033 tons.
Actual incoming FFB and CPO production for current surveillance period (Juli 2015 - 30 April 2016) is:
- Incoming FFB : 168.214.020 tons - CPO production : 37.265.642 tons - Kernel production : 7.294.265 tons - OER average : 22,2
- KER average: 4,34 Status: Comply D.5 Record keeping D.5.1
The site shall record and balance all receipts of RSPO certified FFB and deliveries of RSPO certified CPO and PK on a three-monthly basis.
MTF Facility has recorded all incoming certified FFB, CPO and PK shipping on a daily basis. Based on the daily data, MTF has compiled a recap of each month and balance between revenue and stock in a quarterly basis. Available records are:
- Daily production reports that show footage of FFB, CPO and PK, and shipment of CPO and PK.
- Balancing the stock with a quarterly basis to ensure consistency of incoming FFB data, CPO production and shipments.
Examples of balancing with quarterly basis for the period July 2015 - 30 April 2016 are as follows:
TBS CPO production Delivery Stock
Certified Non
certified Certified Non
certified Certified Non
certified Certified
July – Sept 45.995,2 - 10.329,3 - 9.755,89 - 2.480,5
October – Dec 72.498,1 - 15.672,6 - 15.077,6 - 6.012,5
Jan – March 42.654,5 - 9.867,5 - 10.577,2 - 3.734,6
Annual production report based on quarterly report Status: Comply
D.6 Processing D.6.1
The site shall assure and verify through documented procedures and record keeping that the RSPO certified oil palm product is kept segregated from non-certified material including during transport and storage
MTF facility observation and verification of documents shows that MTF can maintain the separation between certified material and non-certified material through the restriction of acceptance of fruit only from a certified source.
There is SCCS SOP in the document number RSPO / 65 / SCPP / SHE, and the declaration of a commitment not to receive the fruits of sources bersertifkat.
Available records show keteripasahan material, among others:
- Verification of pieces that go through the examination and issuance of ticket SPB weigh - Daily reports that show a recap of the incoming material
Status: Comply D.6.2
The objective is for 100 % segregated material to be reached
Restrictions on non certified incoming FFB indicates the achievement of 100% separation between the material of certified
and non certified. Recordings that support the situation are:
Records of incoming TBS for one year showed TBS restriction sign has been reached that is only from certified sources.
SOP of Supply Chain in PT Sajang Heulang Minamas Plantation and declaration of the application of the IP SCCS in PT.
SHE
Status: Comply