Praise for the blessings and mercy of Almighty God, who has given the author health and opportunities so that he can complete practical work activities and complete practical work reports that the authors make on time at Immigration Office Class II Bengkalis Immigration Checkpoint, namely from February 15, 2021 until June 15, 2021. Hutomo Atman Maulana, M.Si as head of the International Business Administration Study Program and also as advisor of this internship report. All employees of Immigration Office Class II Bengkalis Immigration Checkpoint who already gave the writer guidance and a lot of experience during the work training.
INTRODUCTION
Background of the Apprenticeship
2 people can choose to submit the applicants to the Immigration Office Class II Bengkalis Immigration Checkpoint, they can come directly to the Immigration Office, or they can download the Passport Registration Online Application (APAPO) in PlayStore. Developed by the Directorate General of Immigration, the app aims to make it easier for the public to get passports with no queue time. The Online Application for Registration in the Passport Queue (APAPO) has been operational for the past year, the application developed by the Directorate General of Immigration has been rolled out across Indonesia.
Purposes of the Apprenticeship
The main goal is to make it easier for applicants to submit a time table to make it easier for the community, so people can choose to come directly or use the app (APAPO) and wait for the time table to come as per the notification. by admin (APAPO). Choosing Immigration Office Class II Bengkalis Immigration Checkpoint as a practical job because it is one of the agency companies in the field of making passports for citizens who want to go abroad. To know the obstacles and solutions in Immigration Office Class II Bengkalis Immigration Checkpoint.
Significances of the Apprenticeship
GENERAL DESCRIPTION OF THE COMPANY
- Company Profile
- Vision and Mission
- Vision
- Mission
- Kind of Business
- Organization Structure
- The Working Process
- Document Used for activity
So that the name of Immigration Office Class II Bengkalis changed to the Immigration Office Class II Bengkalis Immigration Checkpoint. Financial Affairs has the task of carrying out financial affairs of the Immigration Office in accordance with the policies determined by the Minister and based on the applicable laws. General Affairs is tasked with carrying out correspondence, equipment and household affairs at Immigration Office Class II Bengkalis immigration checkpoint.
SCOPE OF THE APPRENTICESHIP
Job Description
System and Procedure
Re-review of the data filled in by the applicant to ensure that the data filled in by the applicant is correct and in accordance with the procedure, so that there are no more errors when entering data. When entering the applicant's data, the author must be very careful to fill in the applicant's name, place of birth and date of birth, as well as address, so that the photo and interview officers do not have to change again if there are errors in the data and prevent the applicant's identity from being confused when the passport must be printed. The disposition sheet contains the code, date/number, origin, content of the summary and the date the letter was received.
The completed decision sheet is forwarded to the head of the agency so that decision and follow-up notes can be made immediately. The diary book for recording incoming letters contains the serial number, the sender's name, the date, the number and a summary of the contents of the letter. Meanwhile, for recording outgoing mail, it contains the serial number, date, intended address, a summary of the letter's contents and notes.
Official letters of travel are often used as proof of the official travel process to serve out of town for a predetermined period of time. The content of the official letter consists of the name of the assignor, the name of the assigned person, the place and time of the business trip and the purpose of the business trip. After the officers had gone on a business trip, the writer made a report of the business trip based on the work performed and gave an account of the tasks assigned by the head of the agency.
The purpose of the official travel report is to provide an explanation of detailed matters related to activities during the official travel and the official travel report can be used as evidence that the official travel assignment has been completed.
Place of Apprenticeship
Kind and Description of the Activity
From table 3.2 above, it can be seen that the second week of the Traffic and Immigration Residence Permit Department, from February 22, 2021 to February 26, 2021, the writer carried out the same activities as the first week from checking passport requirement documents before entry, data -import for passport applicants and scan the passport requirement document imported. From table 3.3 above, it can be seen that the third week of the Traffic and Immigration Residence Permit Department, from 01 March 2021 to 5 March 2021, the writer carried out the same activities as the second week from checking passport requirement documents before entry, data entry for passport applicants and scanned the passport requirement document that was imported. From table 3.4 above, it can be seen that the fourth week of the Traffic and Immigration Residence Permit Department, from March 8, 2021 to March 12, 2021, the author carried out the same activities as the third week from checking passport requirement documents before entry, data entry for passport applicants and scanned the passport requirement document that was imported.
Table 3.5 above shows that in the fifth week of the Traffic and Immigration Residence Permits section, starting from March 15, 2021 to March 19, 2021, the author performed the same activities as in the fourth week of checking passport requirements before checking documents. entry, data entry for passport applicants and scanned the passport requirements document entered. Table 3.7 above shows that in the seventh week of General Affairs, starting from March 29, 2021 to April 01, 2021, the author carried out the same activities as the sixth week of incoming and outgoing mail planning, including the disposition sheet and archive decision sheet. Table 3.8 above shows that in the eighth week of General Affairs, starting from April 05, 2021 to April 09, 2021, the author carried out the same activities as the seventh week of incoming and outgoing mail planning, including the disposition sheet and archive decision sheet.
From table 3.9 above, it can be seen that the eighth week of General Affairs, starting from April 12, 2021 to April 16, 2021, the author performed the same activities as the seventh week of the incoming and outgoing mail program, completing the sheet disposition and archive disposition sheet. From table 3.10 above, it can be seen that the tenth week of the Traffic and Immigration Residence Permit section, starting from April 19, 2021 to April 23, 2021. From table 3.15 above, it can be seen that the fifteenth week of Personnel jobs, starting from May 24, 2021 to May 28, 2021 the author has developed the same activities as the fourteenth week.
From table 3.16 above it can be seen that the sixteenth week of the Personnel Affairs, from 31 May 2021 to 04 June 2021, the author carried out the same activities as the fifteenth week.
Obstacles and Solution
- Obstacles
- Solution
From table 3.18 above, it can be seen that the eighteenth week of personnel matters, starting from June 14, 2021 to June 15, 2021, the author performed the same activities as the sixteenth week, namely to make absences for information, to plan the entry and outgoing mail, make a business travel letter and make a business trip report. The solution is to try to create a wifi account so that they do not use too much Wi-Fi and limited usage capacity so that the office work is not hindered by the internet network. Re-read the information that is not clear and match it with the requirements that have been attached by the passport applicant.
The type of work the writer does during the practical work in the service section of the Immigration Office Class II Bengkalis Immigration Checkpoint is checking passport applicant's requirements, entering passport applicant data, scanning passport requirements, filling out outline sheets, scheduling incoming and outgoing letters, filing outline sheets, making official travel letters, make official travel reports. During practical work, the writer is placed in the Data Entry Services Section, General Affairs and Personnel Relations Section. Immigration Office Class II Bengkalis Immigration Checkpoint work schedule starts from Monday to Friday from 07:30 WIB to 16:00 WIB.
This aims to distinguish between the types of work and how to solve them so that there are no errors in the work process when people want to make passports. The writer finds it difficult to enter the passport applicant's data due to the lack of clarity in the passport applicant's handwriting when filling in the form, so it is difficult to read it when entering the applicant's data. The counter must re-check the passport applicant's claim and must be more careful so that the claims submitted by the applicant are complete.
We recommend that employees and the Honorary Aliens Office Class II Bengkali's Immigration Control Center can be more confident in the work rules for the employees so that they can work according to the working time rules set and have a sense of responsibility for their duties.
CONCLUSION AND SUGGESTION
Conclusion
Where a passport is one of the documents used as a condition of entry and exit into a country. When carrying out practical work, all work procedures carried out have been established by the company.
Suggestion
Alur proses pembuatan paspor, https://bengkalis.immigration.go.id/jasa-wni/alur-besar-buat-paspor/?lang=en.
Letter of Statement Apprenticeship
Apprenticeship Sertificate
List of Attendance
Company Appraisal Sheet
Daily Activities
Revision List
