Board Minutes, 1960-08

(1)

SUMMA.RY OF MINUTES MEETING OF BOARD OF TRUSTEES

!CtWANIS IN'l1ERNATIONAL July 29-August 1, 1960

A meeting of the International Board of Trustees was held at the General Office in Chicago., July 29-August 1, 1960. Those present: J.

o.

Tally, Jr., President;

I. R. Witthuhn., President ... Elect; Albert J. Tully., Immediate Past President;

C. L. Morris and J.C. Robertson., Vice-Presidents; Merle H. Tucker, Treasurer;

Ernest G. Bashor., Clum Bucher, Harold

o.

Danner,

w.

Clyde Glass, Edward C. Keefe, Edward B. Moylan, Jr., Don E, Muraford., Mel R. Osborne, Don I. Parker, R. Glenn Reed, Jr., Charles A. Swain, and Martin T. Wiegand, Trustees; O. E. Peterson, Secretary.

1. Welcoming Remarks of President

Opening remarks were made by President Tally.

2. Report of the Secretary

This is attached as Exhibit

#1.

Recommendation 1. That the Board Committee on Conventions consider a plan for honoring appropriately at Toronto one or more club presidents to

dramatize the importance of their office.

Referred to Board Committee on Convention and Council.

Recommendation 2. That the Board Committee on Conventions preview a dress

· rehearsal of the Main :B¹eature Entertainment for approval in advance of the actual performance and to enable any changes desired.

Referred to Board·committee on Convention and Council. (See Report of Board Committee}

Recommendation·3. That the Board Committee on Sponsored Youth Organizations approve the revocation.of 61 Key Club charters now inactive.

Referred to Board Committee on Sponsored Youth Organizations.

(See report of Committee)

Recommendation 4. That the Board Committee on Admj_nistration approve proposed procedure for handling magazine subscriptions for honorary members.

Referred to Board Committee on Administration. (See rel)ort of conuni ttee )

Recommendation

5.

That the Board Committee on Administration approve a triplicate one time carbon form for reporting individual membership changes by clubs.

Referred to Board Committee on Adnrlnistration. (See Report of Committee)

(2)

Recommendation

6.

That the Board Committee on Membership Development approve a plan for establishing five regional areas for the permanent ass:i.gnment of Field Service Representatives, to begin January 1,

1961.

Referred to Board Committee on Membership Development. (See Report of Committee)

Reconm~ndation

7.

That the Seventh Biennial Kiwanis Congressional Dinner be held in WasM.ngton, D.C. next February at a time and place to be recommended by the Board'Committee on Public Relations, and that the responsibility for developing the program be delegated to this commi'ttee.

Referred to Board Committee on Public Relatfons. (See repo1"t of Committee) Recommendation 8. That the Board Committee on Administration consider the need for a professional survey of our circulation and fulfillment operations to determine how these procedures may be improved and what savings can be effected by installing equipment to¹handle the mailing list work within this department.

Referred to Board Committee on Administration. (See Report of Committee) Recommendation 9. That the Finance Committee authorize a rental-purchase plan for the installation of an A.B. Dick Offset Duplicator and Xerox plate making unit, and that the Properties Committee approve the installation of a sink in the duplicating area; all under terms and conditions set forth in the body of this report.

Referred to Board Committee on Administration and Properties, with reference of reports of these Committees to Finance Committee. (See reports of such committees)

Recommendation 10. That the Board record its grateful acknowledgment to the Georgia District, the Texas-Oklahoma District, and the

1956

Past District Governors for their generous gifts to the Kiwanis International Building,

Voted, that this recommendation be unanimously adopted.

3. Message of the President

This is attached as Exhib:i.t

#-2.

Recommendation 1. There be continued the Special International Committee on Celebration of the F'iftieth Anniversary of Kiwanis International with membership composed as follows: Tucker, Chairman, and members, Crossman, Loheed, Rice, swain and Tully.

Voted, that this recommendation be approved.

Recommendation 2. There be created the Special International Committee on Kiwanis Organization and Administration, with functions as defined in the special message of the President upon the Special Committee, with membership as follows: Chairman, Hazen, and members, Chapman, Ryder and Steele.

~ , that this recommendation be approved.

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Recommendation 3, Each Board Committee, at this meeting of the Board, shall define its functions, and refer such definit:i.on • to the Board Comm.i. ttee on Laws, Policies and Structure for consideration and submission to the Board at its next meeting.

~ ' that this':recommendation be approved.

Recommendation

4.

The International Committee on Attendance and Membership be requested to adopt the ''Ten outstanding Men" project.

Voted, that this recommendation be referred to the Board Connnittee on Mem- bership Development. (See Report of Committee)

Recommendation

5.

The International Committee on New Club Building be requested to adopt the "Five Most Likely Clubs" project.

Vote~, that this recommendation be referred to the Board Committee on Membership Development, (See Report of Committee)

Recommendation

6.

The Board Committee on Adminstration be requested to draft a new form for reports for counselors to districts and International committees with more emphasis on narration.

Voted, that this recommendation be referred to the Board Committee on Administration.

Recommendation

7.

The Board Committees on Laws, Policies and Structure and Membership Development consider and report upon the proposition of no exclusive territorial limits in metropolitan areas.

Voted, that this recommendation be referred to the Board Commi'ctees on Laws"; ~olicies and Structure and Membership Development. (See Reports of Committees}

Recommendation 8. The Board Committee on Laws, Policies and Structure report at this meeting of the Board upon the matter of the abolition of the Interna- tional Committee on Inter-Club Relations.

Referred to Board Committee on Laws, Policies and Structure- (See Report of Committee)

Recommendation 9. The Board Committee on International Relations consider and report upon approval of foreign extension by the principle of affiliation.

Voted, that this recommendation be referred to the Board Committee on International Relations. (See Report of Committee)

Recommenda·tion 10. Chairmen of International Committees., only, be brought to Chicago for training, except in the case of the Committees on Achievement

Reports and Resolutions, the full membership of which are traditionally brought to Chicago, and except for the following Committees all members of which be sent to Chicago: Attendance and Membership, New Club Building, Public and Business Affairs-Canada, Public and Business Affairs-United States.

Voted, that this principle be approved, and that it be referred to the Finance Committee.

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4. Discussj_on

5.

Approval of Minutes of Board Meetings H_Qd June

24-25

and June

30.

Voted, that the minutes of the Board Meetings held June

24•25

and June

30

at Miami be approved.

6. Appoj,ntments by President ... Designate

President Tally called attention to the appointments made of Counselors to International Committees, and also the

1961

International Committees.

7.

De1:_egation of Authority to Executive Committee

Voted, that the following resolution be adopted, giving to the Executive Com- mittee authority to act in the interim between Board Meetings:

RESOLVED, that in any interim between meetings of the Board of Trustees, the administrative authorities of this Board be and her$by are delegated to the Executive Committee, and the action of said Executive Committee under such delegation shall have the force and effect of action by the Board of Trustees until subsequently approved or disapproved by vote of the Board of Trustees, and

BE IT FURTHER RESOLVED, that ·the above de scribed delegation of power in administrative matters shall continue from year to year un'til revoked by the Board of Trustees in any year.

8.

Consideration and Action of General Office Activities

Voted, that the action of the General Office in approving the following be confirmed:

Change of Territorial Limits of Established Clubs Multiple Memberships Allowed in Established Clubs

Elimination of Not-Meeting Club from Active Membership Files Organization of New Clubs, including Territorial Limits, Charter

Memberships, and Multiple Memberships Additional Key Clubs Completed

Incorporation oi' Kiwanis Clubs Completed Kiwanis Foundations Completed

9. Duties of Interna·tional Representatives at District Conventions

Immediate Past President Tully reviewed the duties of the International Representative at district conventions, Attached as Exhibit

#3

^{is an}

outline of How to Execute Duties of Official Representative.

10. Appraisal of International Convention in Miami Beach

Trustee Moylan reviewed the International Convention in Miami. He stated that he felt the division of duties among the members of the Board Commit- tee had. worked out well and suggested that this division of res]?onsibility be continued. He commented on the efforts of the host clubs and Divisions

16

and 17, which were important to the successful operation of the convention. One of the im]?ortant features was the reception work of the Ladies

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Committee. As to registrations, he felt the quotas accepted by the District Governors at the time of the Council had been realistic as evidenced by the registrations from those districts. It was his opinion that emphasis should be placed in the future on having as many clubs in International registered as possible; that it ~as necessary for the dis•

trict in which the convention is being held to have a large registration;

and that the Kiwanians in the convention area must take part in the convention for it to be successful. Out of 152 clubs in ·the Florida District, 142 had registered delegates. The panel conferences and work shops were well attended and successful~

Trustee Moylan commented further on the entertainment, assistant secretaries•

conference, the physical facilities for hoJ~ding the convention, transporta ...

tion, district dinners, and hotels.

11.

Resolutions Adopted by C~nvention {Previously cared for)

12. Report of Treasurer as of June 30,

1960 ·

Treasurer Merle H. Tucker presented the report of the Treasurer. This is attached as Exhibit

1/4.

~ ' that the report of the Treasurer be received.

13. Report of the Committee on Finance This is attached as Exhibit

#5.

Recommendation 1. That the office of Assistant Director of Key Clubs be created and the budget be adjusted in the amount of

$666

for the remainder of this calendar year.

~ , that this recommendation be adopted.

Recommendation 2. That the Board Committee on Administration and Staff prepare aJob Evaluation Report.

Voted, that this recommendation be adopted.

Recommendation 3. That the Staff engage a firm of system engineers for magazine circulation system and office machinery studies at a cost of approximately $2,000.

Recommendation

4.

That the Board approve the training program for two additional Field Service Representatives beginning October,

1960,

at a cost of approximately $3,000.

Recommendation 5, That the Board approve one-half of the cost incurred in producing market study brochure be deferred to

1961.

Vo·ted, that this recommendation be adopted,

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Recommendation 6. That the Assistant; Comptroller be directed to contact the Insurance Agency, concerning the Worklnen's Compensation Policy, to define the coverage for accredited representatives.

~ ' that this recommendation be adopted.

Recommendation 7. That the following equipment be purchased by way of the Pu1rchase-Rental plan until February, 1961: A. B. D:ick Offset Duplicator, Xerox Equipnent; and that a sink be installed i.n the area. where this equip- meu:t wj,11 be located at a cost not to exceed $688 •

.Y.2.,ted, that this recommendation be adopted.

Recommendation

8.

That the Olivetti Printing Calculator be purchased out- right in 1960 at a cost of

$955,44.

Recommendation

9.

That the budget adjustment covering increase in expendi- tures for Inte1"Uational Committees in the amount of

$4,ooo

be approved.

Recommendation 10. That each and every bank resolution, whether as to an account of funds, or as to a safe deposit box, or otherwise, which authorizes signature by the Comptroller, shall be amended

so

as to further provide authority for signature by the Assistant Cc,mptroller; and that such resolutions be and they are hereby re-adopted as so amended.

§u)?,Plem~ntary Recommendation l. That a $2,000 adjustment be made in the budget to cover expenses of a Special Committee on Organization and Administration.

Supplementary Recommendation 2. That the recommendation of the Property and Supplies Comn1ittee that the driveway be widened at an expense of not to exceed

$350 be approved.

~ ' that this recommendation be adopted, The report was received without objection.

Voted, that·the Report of the Committee on Finance be placed toward the last

ont'he

agenda of future Board Meetings.

14.

Reports of Other Board Committees Administration

Chairman Moylan submitted the report of the Committee. This is attached as Exhibit =/;!fJ.

Recommendation l. That the present scope of the Functions of the Board Connnittee on Administration, as outlined in the body of this report, be referred to the Board Committee on Laws, Policies and Structure.

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Recommendation 2. That the revised Quarterly Confidential Appraisal of International Committee be approved.

Voted, that this form be ap:proved and the recommer,.da:tiion adopted.

Recommendation 3. That the Quarterly Report to Counselors to Districts be developed by the General Office so that its content will reflect the cur- rently important information needed by counselors.

Y.2k~,

^that^thisrecommendation be adopted.

Recommendation 1+. That the Board authorize the General Office to proceed In""i,reparing a form suitable for club secretaries to use in submitting annual subscriptions of $1,50 for honorary members, which foi"!ll may also be used for non-member subscriptions.

Voted, that this recommendation be adopted, this form to be submitted to the Conm1i ttee for final approval.

Recommendation

5.

Tha'li a triplicate one-time carbon form for club secretaries' use in re:porting membership changes be approved, and that the General Office be authorized to proceed with the design and purchase thereof,

Voted, that this recommendation be adopted, this form to be submitted to the Committee for final approvalo

Recommendation

6.

That the Board authorize an impartial professional survey of offj.ce equipment and fulfillment operations be undertaken immediate- ly, if finances in the amount of $2,000.00 are available for it.

Voted, that this recommendation be referred to the Finance Committee~

{See re:port of Finance Committee)

Without objection,the report was received.

Advertising

Chairman Tucker presented the report of the Committee. This is attached as Exhibit

#7•

Recommendation 1. Definition of functions: to stimulate the increase of advertising revenue from The Kiwanis Magazine, the Official Kiwanis Direc- tory, and other areas where advertising may be appropriate; to recommend to the Board of Trustees policies covering the acceptance of advertising, with the view that such revisions as may be necessary or :possibly new policies from time to time may be considered; to stimulate the interest of Kiwanians in securing prestige advertising for The Kiwanis Magazine and the Official Kiwanis Directory; and to counsel with the Advertising Director of The Kiwanis Magazine and to aid him in developing new sources of advertising revenue.

Voted, that this recommendation be referred to the Board Committee on Laws, Policies and Structure as the functions of the Committee on Advertising.

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Recommendation 2. Present conrrnitments with Vi tasafe be fulfilled> :Lf advertising copy is carefully screened.

VotedJ that this recommendation be adopted.

Recommendation 3, The $5,600.00 market study cost, should be amortized over a two-year period, subject to approval by the Finance Connnittee.

Voted) that this recommendation be referred to the Finance Committee.

rsee

·report of Committee)

Voted, that the report of the Committee be received.

Convention and Counc:iJ:.

Chairman Wiegand presented the report of the Committee. This is attached as Exhibit

f f-8 •

Recommendation 1. The Board Comm:i.ttee on Laws, Policies and Structure approve the duties of the Board Committee on Convention and Council as stated in the body of this report.

Voted, that this recommendation be referred to the Board Committee on Laws, Policies and Structure,

Recommendation 2. That the Board give authorization to this Committee to review a dress rehearsal of the feature entertainment and make any changes they may deem necessary.

Recommendation 3. That the introduction or appearance of each candidate proposed for election) under conditions to be later recommended, shall be authorized.

Voted) that this recommendation be adopted.

Recommendation

4.

That there be put upon the agenda and discussed by all of us in our several capacities at the Council and as Counselors to Dis- tricts the problem of absenteeism of delegates at the convention., and we help as much as we can to prevent that situation.

Voted., that this recommendation be adopted.

Recommendation 5~ The registration fee be set at $10 for men, $5 for women, and $5 for ^yom1gadults.

~ , that this recommendation be referred to the Finance Committee.

Recommendation 6. The budget figure be set on an attendance of 10,700 - 6,500 men, 4,000 women, and 200 young adults.

Voted, that this recommendation be referred to the Finance Committee,

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Recommendation

7.

The Board approve the housing procedure be by allocation rather than be preference of the i.ndi via.ual merribel-)s.

Voted,: that this recommendation be adopted.

Recommendation

8.

The International Family Headquarters Hotel be the Royal York.

Voted, that thj_s recommendation be adopted.

Recommendation 9. The Board approve the Board Committee Meet:tng in Toronto for the dates of December 2,

3,

and

4

pending the approval of President Joe Tally,

Voted, tha~ this recommendation be adopted.

RecommendaUon 10, The Board approve a survey of Detroit, Michigan, for the·1965 convention,

,Y:£~, that this recommendation be adopted.

Reconnnendatj_on 11. The Board approve the 1965 CouncH at the Sheraton Towers, October 24-28.

~ ' that the Report of the Committee be received,

The Committee was asked to consider the suggestion of eliminating the receiving line at the President's Reception and Ball at the Toronto Conven- tion, and in place thereof to have divans located at points around the Ball Room, with standards showing the names of those who would normally be in the receiving line, where their friends could come to greet them.

The Committee was also asked to take under advisement the suggestion of having a professional advisor in connection with the staging and produc- tion of the entire convention.

International Relations

Chairman Robertson presented the report of the Conun:i.ttee. This is attached as Exhibit

/f9.

Recommendation 1. There shall be established an International Committee on International Relations with the corresponding district and club committees and that the necessary steps be taken to implement this recommendation.

This recommendation was discussed and the opinion was expressed that the time was not appropriate from the standpoint of established activities to warrant the creation of International, District, and Club Committees on International Relations, but tha·t the Board Committee has considerable preliminary and preparatory work to do before such committees are proposed. It was suggested that the Committee keep this under advisement.

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Recommendation 2. It is recommended that the contents of the Resolution on

"Democracy vs. Communism" be referred to the Board Connnittee on Kiwanis Foundation for fur'ther study as to their possible application to the work of that committee.

Recommendation 3. It is recommended that no action be taken on the proposed resolution on the Laubach Literacy and Mission Fund.

Recommendation

4.

It is recommended that the staff develop appropriate guide lines ·toassist exchange students in forming organiza'tions similar in character and purpose to Key Clubs when they return to their own countries.

It was stated that what was intended was to make available information to students who had been exchange students in this country who would like to form organizations somewhat like Key Clubs in their own countries; such organizations would not be a part of Key Club International or affiliated with it. It would simply authorize that the information be made available to them, when they ask for it.

Voted, that this recommendation be referred to the Board Committee on Sponsored Youth Organizations for its report.

Recommenclation 5. It is recommended that foreign extension by the principle of affiliation be approved as indicated in the proposed Constitu- tional amendment to Article XV, Section 1, in which an auxiliary division of Kiwanis International be created to be known as World Centers of Kiwanis

F¹ellowsh:i.p, and it is further recommended that detailed procedures be established to implement the proposed Board Policies which are related to this suggested Constitutional Amendment and that these details be presented and approved by the Board.

This recommendation was discussed and the opinion was expressed that it would be well to tM.nk in terms of principle. The question is not pr¹i-

marily whether Kiwanis shall organize and support clubs in other countries, but whether or not Kiwanis will permit others to organize and develop similar type service organizations in other countries. There could be a policy established later which would simply permit the organization of other type Kiwanis clubs in other countries under controls which Kiwanis would establish.

Voted, that the following principles be adopted:

(a) That Artfole IV, Section 1, ot the Constitution be amended so as to insert following the words "Kiwanis Clubs,¹¹ the further words.,

11organized and existing in the United States and Canada."

(b) That Article XV, Section 1, of the Constitution be amended in such fashion as may be appropriate to permit the establishment of clubs in other countries, which clubs may be organized as or within bodies auxiliary to this organization.

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... l l ...

(c) That this Board through its proper conmdttee or committees shall further promulgate such constitutional amendments and policies as may be necessary or useful to the implementation of the principles approved by the adoption of this action, which policies shall prov-:i.de all safeguards required to maintain in full character and vigor the practices, procedures, programs, and organization of Kiwanis Inter- national.

{Trustees Reed and Keefe requested that they be recorded as being opposed to parts {b) and (c) of the above motion.)

Voted, that the· report of the Commi-bt,ee be received. · Kiwanis Foundation

Chairman Danner presented the report of the Coln!llittee, This is attached as Exhibit 5~i10.

Recommendation 1. That the Board of Trustees of Kiwanis Foundation, Inc.

adopt a polfoyunder which the Foundation could accept funds given for a specific purpose or for a memorial, and that the Foundation will employ such funds solely for the purpose for which given.

Recommendation 2. That the statement of the functions of the Committee be referred to the Board Committee on LawsJ Policies and Structure.

Voted, that the report of the committee be received.

LawsJolicies and Structure

Chairman Tully presented the report of the Committee. This is a·ttached as Exhibit /fll.

Recommendation l. That all matters of Board policy and procedure shall be contained in three titles to be prepared, and which should be: Title I - Board Policies; Title II - Board Procedures; Title III - ~inance Policies and Procedures.

Voted, ·that this recommendation be adopted,

Recommendation-2. That Exhibit A of this report, being a tentatively proposed Title I on general Board Policies, shall be referred to every other committee of the Board for study and for report by each committee to the next meeting of this Board,

yoted, that this recommendation be adoptedt

Recommendation

3.

That the enabling motion and the amendments to the Inter- national Bylaws, appearing as Exhibit B of this report, be approved for

submission to the next meeting of the International Council.

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Recommendation

4.

That the committee's interpreta•tion of the provisions of the first sentence of Section 11, Article IX, of the International Bylaws, as such interpretation is stated in the body of this report, be adopted by

the Board as its own interpretation of such provision.

Report received withou'l:; objection.

Lead.er ship

Chairman Witthulm presented the report of the Committee. This is attached as Exhibit 12.

Recommendation 1. The matter of a leadership training package for Circle K presidents be referred to the Board Committee on Sponsored Youth Organiza- tions.

Referred to Board Committee on Sponsored Youth Organizations.

l

Recommendatj,011 2. That the Public Relations Department, under the approval of the Secretary, send interim instructions between now and ·the Council to districts and other Kiwanis officials about the reception of International representatives a·.s .so.on· as .possi'ble ahead of the visit.

~ ' that this recommendation be ad.opted.

Recommenc!.ation 3. That the Manual for Club Presidents include a new section

on

the subject of Effective Presiding at Board of Directors Meetings.

Referred to Board Committee on Membership Development. (See Recommen- dation

10

of Board Committee on Membership Development)

Recommendation

4.

That the dates for the several Leadership Training Conferences be: a. Training of District Officers - (1) Governor's Con- ference, November

5-15, 1960.

(2) Combined District Conference, November 19-29,

1960,

b. Lieutenant Governor's Conference, November 19-29,

1960.

c. Club President's Conference, December 2•11, 1960.

Vote~, that this recommendation be adopted.

Chairman Witthuhn called attention to the proposed program for the Council Meeting and suggested each member of the Board review the program with the thought in mind of taking into considera;tion that which comes before and after each members's assignment, so as to make each presentation the most effective that it can be.

Report of the Committee received without objection.

Membership Development

Chairman Glenn Reed presented the report of the Committee. This is attached as Exhibit

#13.

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Recommendation L That the following is a definition· of the duties of the Board Committee on Membership Development:

To study membership trends. To consider the proper classification of club members and to make recommendaM.ons thereon to the Board of Trustees" To cooperate with the International Committees on Attendance and Membership, New Club Building., and Kiwanis Education and Fellowship. To make recornmen- dations for increasing membership, attendance, and the building of new Kiwanis clubs. To make recommendations to the Board of Trustees with reference to all matters pertaining to field service, building and charter- ing of new clubs., the broadening of Kiwanis membership, and the increasing of attendance by individual Kiwauians. From time to time,to recommend such changes as the Committee deems desirable in the Official Attendance Rules. To study and promote all nm.tters pertaining to Kiwanis Education and Fellowship,

Voted., that this :t'ecommendation be referred to the Board Committee on Laws, Policies and Structure.

Recommendation 2. The.t a plan be approved and recommended to the Achieve-- ment Reports Committee whereby recognition can be given a club, similar to

that of building a new club, that takes acM.on resulting in the preservation and activating of a club which is in danger of becoming dormant. At the beginning of each year the Governor, after consultation with his predecessor and as needed thereafter in his opinion., shall certify to the I11ternational Office a list of clubs :tr.. jeopardy. The criteria for deter•

mining that a club has been reactivate(l is {l) The club restore its member- sM.p to at least 25 members and maintain that figure. ( 2) The club maintain a better than 75% attendance. ( 3) The club maintain a. high s·tandard of club meeting programs.

(4)

In the opinion of the Lieutenant Governor and Governor,the club develop an adequate activity program.

Voted, that this recommendation be referred to the International Com- mittee on Achievement Re~orts and the Board Committee on Laws, Policies and Structure.

Recommendation 3, That five zones be established at the discretion of Secretary Peterson and that a Field Representative be employed or assigned

to each zone. These men should be of the highest possible quality; a salary to secure such men sho-uld be established; and they should reside :i.n the zone where they are assigned.

Voted, that this recommendation be adopted and referred to the Committee on Finance. (See Re~ort of Committee)

· Recommendation 4. That the "Ten Outstanding Men" project be approved.

Recommendation·5. That the "Five Most Likely Clubs'* project be approved.

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... 14 ...

Recommendation

6.

That Sections 31 and 3j be deleted from the Official Attendance Rules.

Voted., that th:ts be retained by the Committee for further study and report after the district conventions have been held and after we have had an op:portunity to weigh the feeling.

Recommendation

7.

That the following rule be added to the Official Atten- dance Rules as Section 3i: "Credit shall be allowed for attending a Key Club or Circle K Meeting. This type of credit shall be limited to one meeting per month (total) • "

Voted, that this be retained by the Committee for further study and

·~ort after the district conventions have been held and there has been opportunity to weigh the feeling.

Recommendation 8. That a Special Administrative Committee on Sports be suggested to the clubs with a goal of producing better fellowship.

Voted, that thj.s recommendation be referred to the 1961 International c'onmiittee 011 Kiwanis Education and Fellowship.

Recommendation

9.

That every club be strongly urged to publish a club bulletin.

Voted, that this recommendation be ac":.opted.

Recommendation 10. That an outline for club officers entitled "Decorum of Club Meetings" be produced.

Recommendatj_on 11. That the Club Officer's Bulletin be incocyorated in toto in the Magazine.

Voted, that this recommendation be referred to the Board Committee on PubTica-tions.

Report of Committee received.

Programs

Chairman Bucher indicated that his report would be presented in two parts - (l) The Theme and Program for 1961; (2) That having to do with activity.

Theme and Program

It was stated that it was the hope that the six Objects of Kiwanis would govern and lead in the activities for 1961. With that in mind it was suggested that a folder be developed that would contain the Theme, the Objects of Kiwanis with a philosophical statement under each Object, and then a terse statement of Programs of Service as interpretations in activity of the Objects of Kiwanis,

Voted, that the Theme for 1961 be: "Build Responsible Citizenship."·

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... 15 ...

Voted., that the following philosophical stateme11ts., as related to the Objects of Kiwanis, be adopted:

Object: To give primacy to the human and spiritual, rather than to the material values of life. Statement: Our m:i.llions of boys and girls, our increasing millions ofolder men and women, our people in mid-career are our fellow-men whom we would serve, each individual and group

according to opportunity and need, But the upward view of all such service is that man is spiritual and men are brothers. Until ma,n has a sacred view of the inviolable worth of all men, other values are mean- ingless.

· Object: To encourage the daily living of the Golden Rule in all human relationships. Statement: It is the essence of civilization tha:t men should do for others as for themselves, The Golden Rule is the golden way of serv:i.ce. With hearts fixed on this ideal, we join hands to serve our communities, our countries, and our world in true Kiwanis fellowship.

Object: To promote the adoption and the application of higher soc:i.al, business., and :professional standards. Statement: Because the eyes of

the world are upon those who lead in business and in the professions, we must maintain the ideal. of J;)erfect service, so that others emu1ating our eJcam1:>le will raise the standards of the vocations in which we are engaged., Our way of life is reflected in the acts of those men who espouse that way of life.

Object: To develop., by precept and example, a more intel11.gent, aggres- sive;-and serviceable citizenship. Statement: Today's society needs a dedication to active citizenship. Men of Kiwanis should encourage the acceptance of a greater responsibility on the part of youth and adults by demonstrating through their actions their adherence to basic beliefs.

Objects: To provide through Kiwanis clubs a practical means to form en- durine; fi"iend.ships, to render altruistic service, and to build better communities. Statement: The highest distinction is service to others.

To deny this opportunity to our fellowmenreduces ·bhe beat that is possible for all.

We

are challenged to share what we have experienced because we have found it to be good ... good for us as individuals and

good for our world.

Object: To cooperate in creating and maintaining that sound J;)ublic opinion and high idealism which make possible the increase of righteous.- ne ss, justice, patriotism, and good will. Statement: Today we are beset with grave problems of community, country, and world~ If we meet these problems with man's material resources only, we shall be overwhelmed.

If we bring hatred to the conference table or force to decision, our differences will annihilate us. In community, in club, and in individual conscience we seek the way of service.

Voted, that the following Programs of Service be adopted:

Live by the Golden Rule and demonstrate support of religious and spiritual values.

Encourage youth, by precept and example, to become responsible leaders and citizens.

(16)

... 16 -

Support our Key Clubs and Circle K Clubs through constant adult association, counsel., and guidance.

Help youth in physical, mental and moral development., and in choice of vocatfon., to grow to ma·burity and excellence.

Foster more effective farm-city relations and promote sound conservau tion programs.

Use the CQ Program to increase participation in responsible self- goverrunent; promote international good will as exemplifj.ed by Canada-United States relations; and advance peace through the rule of law'in world affairs.

Build strong clubs through positive, effective, and continuing programs of education and the fostering of good fellowship in every Kiwanis experience.

Increase Kiwanis service by expanding our membership through personal sponsorship, the building of new clubs, and diversified programs and music.

Maintain a high quality of service by continuous evaluation of clubs and district accomplishments.

Activity Re~ort Form This report is attached as Exhibit

#14.

Recommendation 1. That the principle of recognition of Kiwanians be accepted but that the use of a star worn with the lapel button as a method or recognition be not adopted.

Recommendation 2. That there be added to the achievement report form another sheet which will provide the statistics necessary for the produc- tion of the

1961

edition of Kiwanis in Action.

Recommendation 3. That the invitation to participate in the White House Conference on Aging be accepted and that the President select the dele-

gates including one representative from the Staff.

Recommendation

4.

That every ICiwanis publication be utilized to educate the Kiwanis clubs and Kiwanians that full credit on the Achievement Report Form is given for

91%

attendance or above, thus backing up the principle of emphasizing "good" attendance rather than "perfect" attendance.

(17)

... 17 ...

Recommendation ·5. That our youth committees be encouraged to expand the better reading program by providing libraries with a book shelf of standard titles from lists supplied by librarians in the local communities. These books are available in paper back editions.

Voted that this recommendation be adopted.

_ ,

Reconnnenda/cion

6.

That the CQ program be continued and expanded during the re st of the year 1960 and throughout 1961,new pl~1ni1ig to include the concept of local community forums.

Becormnendation 7, That your committee, in cooperation with the staff, continue its-full study of the WGN Forum proposal and that every means possible be employed to make possible a firm recommendation to the Executive Committee at its September meeting.

~ , that this reconnnendation be adopted.

Recommendation 8. That the functions of the committee, as given in the body of the report, be referred to the Board Committee on Laws, Policies and Structui"e ,

~~' that this recommendation be adopted.

~ . , that the report of the Commit-tee be received.

Properties and Supplies

Chairman swain presented the report of the Committee. This is attached as Exhibit 1/=15.

Recommendation l. That the Board express its thanks to the New England District for their gift offer of something in granite for the building, and suggest to them an appropriate design for the patio area, perhaps a sun dial on a granite stand.

Recommendation 2. The driveway of Rush Street be widened by three feet on both sides from the street to the rear gate and fence, the cost to be approximately $350.00.

Voted, that this recommendation be referred to the Finance Committee.

Recommendation 3. The duties of the Board Committee on Property and Sup- plies be as outlined in paragraph six, page two, of our report.

Voted, that this recommendation be referred to the Board Committee on Laws, Policies and Structure.

Recommendation

4.

The following new items be added to the Kiwanis Catalog line: A. Cuff Links, Tie Clasp, and Tie Tac set - $125.00 inventory to be carried. B. Key Club Advisor Lapel Button .. $100.00 :i.nventory to· be carried.

Key Club Briefolios - $100.00 inventory to be carried.

Voted, that this recommendation be adopted, Report received without objection.

(18)

... 18 ..

~licatio11s

Chairman Parker presented the report of the Committee. This is attached as Exhibit

1/:16"

Recommendation 1. The Statement of Policy as set forth in the body of report be referred to the Board Committee on Laws, Policies and Structure.

Voted., ·that this recommendation be adopted.

Recomrnendation 2. The Finance Committee be requested to consider budget- ing all revenue, within a level to be determined, received in connection with The Kiwanis Magazine for the direct use of the Magazine.

Recommendation 3. The specifications for letter press and offset printing

of

the Magazine for a two-year contract to begin with the February

1,1961,

issue be sent to 24 printers who have expressed the desire to print the Magazine, and that the procedures outlined in the body of the report be followed by the Conunittee.

Recommendation

4.

The committee continue the study of the Editorial aontentoft1ieMagazine and the readership surveys.

Committee has privilege to do this. No action taken.

Recommendation

5.

All other publications be studied by this Committee and that further recommendations in this regard be retained until the October meeting.

Conuni ttee has :privilege to do this • No action taken.

Voted, that the report of the Committee be received.

Public Relations

Chairman Mumford presented the report of the Committee. This is attached as Exhibit J17.

Recommendation l. The Board Committee on Finance consider making available funds for an expanded public relations department; such funds to provide f'or an assistant to the current Public Relations Director, a second secretary in the de:partment as needed, and an expanded travel budget for the Director of Public Relations. The Public Relations Director should, following the establishment of the International President's travel schedule, set ^upwhen funds are available certa:i.n trips with the President where these are considered to contribute to the public relations value of the President's appearances, the assistance of host groups, and the publicity which may be achieved.

~ ' that this recommendation be referred to the Finance Committee.

(19)

... 19 ...

Recommendation 2 • .An International Committee on Public Relations not be created at the present because of the function of the Board Commit-tee on Public Relations which is to assist the rest of the organization in its administration and in its community service. The Board Committee recom- mends instead that the Board Committee on Laws, Policies and Structure consider amending the Board policy on page

15

of the section on Board policies to read that: "The Chairman of the Board Committee on Public Relations shall be responsible for dealing di:t,ec'lily with the District Public Relations Chairmen for the furtherance of better public relations throughout the organization."

Recommendation

3.

The Board Committee on Magazine be asked to exhaust every effort to develop a series of magazine covers that will inspire, enth1J.se, interest, and educate Kiwanians and that will create reader interest and in turn create better internal public relations for the organization.

Recommendation ~.. That the section entitled "Visits of International Presidents, International Officers and District Officers," appearing on pages 18 and 19 of the Hankboolc for Kiwanis Public Relations Chairmen, be amplified with this statement: "International and district officers do not have expense accounts available to them to defray the cost of trips to club and district functions except where they are specifically assigned by the Kiwanis Interna,tional Board, in the case of Jnternational officers and trustees, or the District, in the case of district officers.

Consideration of this fact should enter into planning when these individuals are invited to participate and financial arrangements should be made as appropriate." This section, then., with the above amendment should be placed in an appropriate position in the District Officer's Manual.

Voted, that this recommendation be referred to the Board Committee oii'"Laws, Policies and Structure.

Recommendation

5.

That District Public Relations Chairmen, through their Governors, be encouraged to develop data now for district histories while members are still living who can provide background and historical

material.

Voted, that this recommendation be adopted,

Recommendation 6. That the Kiwanis Congressional Dinner be held on the evening of Thursday, February 23, 1961, in Washington; that a Board Meet•

ing be held at approximately the same time in the city of Washington; and that the Board Committee on Public Relations recomniend at the next Execu~

tive Committee or Board Meeting which hotel should be selected as the site for the dinner. Also, that Kiwanis International should bear the expense of the Board at the dinner, the head table guests, and printing, exclusive of tickets printed for sale by the Washington Club and badges to be worn by paying guests. That a Parliamentary Dinner not be held in

1961.

y~,

that this reconunendat:ton be referred to the Finance Committee.

(20)

... 20 ..

Recommendation 7. That the funct:ton of the Board Comm.i ttee on Public Rela- tions should be set forth as follows: "To consider the most effective means of publicizing the ideals, programs, and achievements of Kiwanis International not only to individual members and clubs but also to the general public. To counsel with the Director of Public Relations on the development of understanding of the work of our organization on the part of members of the executive, legislative, and judicial branches of our governments, the publishers and editors of newspapers and magazines, and the directors of gove~ning boards of organizations whose purposes and ob-

jectives relate directly or indj_rectly to those of our organization. From time to time to make recommendations to the International Board on these and other related matters. To so supervise Kiwanis public relations that the following goals are constantly pointed toward: (1) The insurance of

success through community support; (2) The maintenance of high member morale; (3) The building and development of effective manpower to support worth while club activities."

Voted; that this recommendation be referred to the Board Committee on Laws, Policies and Structure.

Report received without objection.

4.

That an amount of $500.00 per year be added to the department budgets for Key Club and Circle K for travel expenses of the presidents of the respective organizations when directed by the Kiwanis International Board to visit district conventions in the weak districts.

The first such addition to the budgets to be made in January,

1961,

and annually thereafter.

Voted, that this recommendation be referred to the Finance Committee.

(21)

... 21 ...

Recommendation 5, That the Board Committee on Laws, Policies and Structure draft in appropriate language the prohibition upon sponsored organizations beyond club level unless specifically authorized by the Kiwanis Board.

Referred to Board Committee on Laws, Policies and Structure.

The Laws, Policies and Structure Committee called attention to the following proposed policy: "No Kiwanis clubs shall undertake to establish or sponsor any district or International organization except such as may be approved by the Boa.rd of Trustees of Kiwan:ts International." Voted., that this statement of policy be adopted.

Recommendation

6.

That the proposed Bylaws of the Florida, Illinois- Eastern Iowa, and Michigan Districts of Circle K be approved.

Recommendation 7. Tha,t limits upon travel of officers and trustees of Circle K International shall be:

Travel by the President of Circle K International shall be limited to:

uot more than three Circle K district conventions in addition to the Circle K convention of his home district; regularly prescribed meetings of the Circle K International Board; th~ Circle K International Conven- tion; the Kiwanis International Convention and International Council;

the K.iwanis district convention of his home district; and such other travel as may be approved by the Kiwanis International Board.

The travel of other officers and trustees of Circle K International shall be limited to: not more than two Circle K district conventions in addition to the Circle K convention of his home district; regularly prescribed meetings of the Circle K International Board; the Circle K International Convention; the Kiwanis district convention in his home district; and meetings to represent Circle K International when approved by the

Director of Circle Kand the Chairman of the International Committee on Circle K.

Referred to the Laws, Policies and Structure Committee for wording.

Recommendation 8. That the Board approve revocation of the 61 Key Club charters voted by the Key Club International Board at the 17th Interna- tional Convention. (See attached Exhibit A)

Voted., that this recommendation be adopted.

Recommendation 9, That the Board approve action of the delegate body of Key Club International as expressed by resolutions and through amendments to the Key Club International Constitution and Bylaws as adopted at their 17th annual convention.

voted, that this recommendation be referred to the Board Committee on Laws, Policies and Structure.

(22)

... 22 ...

Chairman Keefe stated that his committee would like to have an expression from the members of the Board as to whether future emphasis on Key Clubs should be promotional - that is, stressing the building of new Key Clubs - or operational - that is, stressing the preservation and high class

sponsorship of the existing clubs. He indicated the committee would be interested in receiving the personal judgment of anyone who cared to write the committee.

Report received without objection.

15. Change of Name

Vot~, that the following changes of name be approved:

From Kiwanis Club of Taneycomo, Branson, Missouri., to Kiwanis Club of Branson, Missouri,

From Kiwanis Club of Central Oakland, California to Kiwanis Club of Lake Merritt, Oakland, California.

16. Election to Fill Vacancy on Board of Kiwanis Foundation, Incorporated Voted, that the filling of this vacancy be deferred 1.mti1- the next meeting ofthe Board.

17 ~ Conference of National Organizatfons, Mie,mi Beach, Florida, November

4:§.

Voted, that the President be authorized to appoint a member of the Board and a member of the Staff to represent Kiwanis International at this meeting, 18, Administrative Year - Club, District; International

It was stated that request had been received that the Board give consideration to changing the administrative year for clubs and districts so as to relieve the year end pressure.

Voted, that this matter be referred to the Board Committee on Laws, Policies and Structure for study and report.

19. Confirmation of Action Taken Prior to August l

Voted, that all things which have been done by this Board prior to the first day of August, 1960, shall be adopted and confirmed as the actions of this Board done this day.

20. Next Executive Committee Meeting

Voted, that· the Execu:tive Connnittee be scheduled to meet ⁰¹¹ Satiurday and Sunday, September 17 and 18, commencing at noon on the 17th, with a meeting of the Finance Committee on the morning of the 17th.

21. Next Board Meeting

voted, that the next meeting of the International Board be scheduled for October 28 and

29,

commencing at 9:00 o'clock A.M. on the 28th, with the Finance Committee meeting on the 27th, and Board Committee Meetings as scheduled by the President.

(23)

- 23 ...

22. Congressional Dinner, Washin~-9n,

.R.!f•

(See Report of Board Committee on Public Relations) 23. Other Business

Gift from Lions International

---

Attention was called to the receipt of a gift from Lions International for the Permanent Home Office Building.

yote~, that this gift be acknowledged with grateful thanks.

Telegrams to Retirj.ng Members of Board

,Y2,ted, that the Secretary be instructed to send telegrams of greeting to the retiring members of the Board.

Adjournment

(24)

REPORT

OF THE.SEq;RET~

TO THE

- -

INTERNATIONAL BOARD OF TRUSTEES

Exhibit 1

Four ·weeks ago we brought down the curtain on our 45th annual convention in Miami- Miami Beach. It was the cli.max of a great administration under the leadership of President Albert and those associated with him on h:i.s Board. To each of them., and

in a special sense to retiring President Albert, Kiwanis acknowledges its deep and abiding appreciation. The memorable progress recorded at Miami and the favorable action taken by the delegat~ body in providing funds for expanding our services in the future> present an unparalleled opportunity and challenge t.o this Board. Under the wise and able direction of President Joe this administration will shape the course of Kiwanis for what should be the most productive era the organizatfon has ever known. The goals and plans you ·will formulate and set in mot:i.on the next f' ew days will inspire an ever-widening circle of community leaders. As has often 'been said "Little plans attract little people, Vague plans attract dreamers. Only large scale dynamic plans attract dynamic men."

BRIEFS For each member of the Board there has been assembled a Brief of current :tnformation, Board :policies and data. which will be helpful in your official contacts. 1'he President has arranged a schedule of meetings for most committees during the rema.inder of the day and tomorrow forenoon.

Members of the staff will be available to assist you. Stenographers have been assigned to transcribe your reports so that they may 'be ready for the Board when it reconvenes. An advance copy should be given to the President for his revie~v before

it is presented. New members entering upon such dutdes will find it helpful in clarifying administrative procedures to read the section governing the Board Com- mittees on pages 14a and

15

of Board Policies. As Counselors to International committees, you will receive a copy of the Logbook prepared for your respective committee. You will have an opportunity shortly to guide the Committee in the development, of its program.

CONVENTION Many except:J.onal features of the convention in Miami Beach made it not only the largest on record, but truly outstanding.

The program, workshops and panels, mu.sic and hospitality arrangements have been widely praised. President Albert earned the admiration of everyone for the warm and able manner in which he presided. Only one serious crit1.cism was heard from anyone. A portion of the Main Feature Entertainment on Wednesday night in the eyes of some fell short of the high standards of family entertainni.ent presented in the past. Unfortunately, the committee had no opportunity to preview the show and placed full reliance on the producer. Behind the scenes things moved smoothly with a minimum of confusion. To Cba:i.rman Ed Moylan and his committee, to Music Director Jim Beckstrom, and to Chairman Newt Lummus and his host committees, we owe a resounding vote of thanks. The success of any convention of such propor ...

tione reflects the combined teamwork of numerous committees and individuals.

Hundreds gave freely of their time and talen·ts: The Sergeant at Arms and his assistants, the Elections., Credentials and Resolutions Committees, the men who staffed the Club Clinic and served as discussion leaders - all merit special com•

mendation. We were fortunate to have as Chairman of Ladies ¹ Entertairun.ent Mrs.

Herbert

s.

(Virginia) Sawyer, who served in a similar capacity at two previous conventions. Virginia, and her 500 hostesses were on duty daily ext,endlng every courtesy to visitors. Even the men found the ladies' hospitality center a popular

(25)

... 2 ...

rendezvous. I would be remiss if I failed. to pay a hearty salute also to the members of the staff and their assis·tants for a superb performance wahout regard for hours or fatigue.

The physical facilities of the auditorium and hotels left little to be desired.

The Meetin' House enthralled everyone as a living·tropical garden., thanks to the ingenuity and resources of John Poulos, Chairman of' Decorations. Eighteen doctors cov:ered a schedule of First Aid duties during all convention sessions and ad.mtn- istered to 238 :patients. Most common complaints were headaches, sunburn and blis- tered heels. The shuttle bus serv-ice wM.ch brought

$4,100

in ticket sales came wi·thin $500 of being self•nsupport.ing. Special mention must be made too, of the tremendous efforts and hard work of John Barnes in achieving a record attendance of 2

.,824

from all

bu·b

ten clubs

in

-the host district.

Total paid registrations were 11.,866 as compared with district goals totaling 12,103. The actual figure comprises 6,'754 men,

4,817

ladies and 295 young adults.

The previous high in paid registration was at San F'rancisco in

1956

with a total of

11,741.

This year there were

2,709

junior guests and

601

in musical groups for an over ... all attendance of

15,176.

Delegate representation totaled

4,077

from 2,611 clubs and 77 delegates-at-large, or

4,154

in all. In the House of Delegates on Wednesday morning there were 3,865 delegates seated and 71 delegates-at-la1"ge;

218 delegates were absent and not vot:i.ng. The percentage of clubs not represented,

42%

is virtually the same as Dallas last year. In Toronto next year more stress should be laid on delegate representation. Two exhibits are attached to this report giving comparative statistics for the past five years.

Among many suggestions received for cons:i.deration next year, one relates to some appropriate recognition of club presidents. Honors accorded district officers., the International conmrl.ttee chairmen and the Legion of Honor are well deserved.

If this could be extended to include one or more club leaders representing the basic units of the organization, it might help to dramatize the key position of the club president. One approach to accomplish this might be to pay ,a tribute at each busil1ess session, and on Monday evening, to one of the five winning Achieve- ment Report clubs. These men would be symbols of tep community leaders and it would enable a change in format of the Tuesday morning presentation of Achievement Awards which, of necessity, is hurriedly done. Also as a safeguard for the future a full dress rehea:r.sal of the Main FeatureEnterta;nrnent previewed ^bythe Board Committee in advance of 'the actual performance, would give the committee a chance to make any suggested revisions which they felt advisable.

RESOLUTIONS The full text of resolutions adopted at Miami Beach, except those of appreciation, j_s appearing in the August issue of' thE magazine. This issue, accompanied ^by.a copy of Kiwanis in Action - 1960, will be forwarded to members of Congress and t~e Parliamene of Canada. Mailings will also include state governors, and provincial premiers, editorial writers and others in related fields. Suggestions for wider disseminat:i.on will be appreciated.

KEY CLUB CONVENTION

The Key Club International convention in Boston., July 3 ...

6,

.attracted a registered attendance of

2,130

as compared with

2,318 a

year ago in Toronto. Club delegates numbered 1,~40 from 700 clubs~ Although this was one of the best years for club participati.on in any Key Club convention, it is only

35%

of potential. Emphasis on delegate attendance as recommended ^bythe National Education Association even though less in num- ber., would enhance the value of these proceedings. The program was a, strong one