FINAL BEGISTRATION BEPORT

45th .ANNTJAL CONVEN'I'ION ... KIWANIS INTERNATIONAL June 26-30, 1960

YOUNG

Q.T-STRICT ~ WOMEN ^ADULTS _~ ^QUOTA PERCENTAGES

Southwest 80

53 4

137 110 124.54

Missouri-Arkansas 197 148 15 360 300 120.00

New Jersey 190 103 3 296 250 118.40

Texas-Oklahoma. 301 276 26 603 510 118.23

Ohio 321 253 ¹⁴

588

⁵⁰⁰ 117 .60

Illinois ... E. Iowa 374 272 23 669

575

^{116 .31~}

West Virginia 76 64 4 144 125 115.20

Pacific Northwest

64 45

² 111 100 111.00

Kansas 93 ⁸³

5

^{181 J.65 109.69}

Pennsylvania

254

211 10

475

⁴⁴⁰ 107.95

Kentucky--Tenne ssee 225 165

16

406 380 106.84

Alabama 153 127 7 287 275 104.36

Georgia 239 185 7

431

^{420 102.61}

Ontario-Quebec-Marj_ M.me 129

96

3 228 225 101.33

Ne braslre.-Iowa 97 ⁷⁸ 7 182 180 101.11

Minnesota-Dakotas 78 67 5 150 150 100.00

Michigan 291 218 10

519

525 98.85

Louisian.a-Miss.--W.Tenn. 188 161 13

362

370 97.83

Indiana 210 170 ¹⁰ 390 400 97.50

Carolinas 237 191 14 442

460

96.08

Calif.-Nev.-Hawaii 314 239

J

^{560 600 93.33}

Rocky Mountain 52 31 89 100 89,00

Florida _1., 771 1,028 25 2,824 3,201 88.22

New York 263 157 12 432 ⁵⁰⁰

86.40

Utah-Idaho

41

38 7

86

100

86.oo

New England

147

97 ^lJ. 255 300 85.00

Capital 224 143 9 376 452 83.18

Wisconsin-Upper Michigan 82

71

13

166

200 83.00

Montana 32

27

7

66

100

66.oo

We at,ern Canada _TOTALS

-31:

_{6,754 4,817} ²⁰

-

₂₉₅

- _11,866

^_2! _12.,103 ⁹⁰

_98.04 ^56.66

Final Figures Previous Conventions: Junior Guests

Dallas 1959 10.,895

2,201

Chicago

1958

11,106

1,387

Atlantic City 1957 11,213 2,141

San Francisco

1956

11,741 1,711

Cleveland 1955 11,134 952

Miami 1954

9,325 715

New York 1953 ^11,532 1,112

Seattle

1952

^10,081 1,329

&it. Louis 1951

10.,569

₇₄₇

Miami 1950 9,031 734

72660/486

MESSAGE OF THE PRESIDENT TO THE MEETING ON

!1J11X

?J. 12£.Q OF

THE INTERNATIONAL BOARD OF TRUSTEES

Exhibit #2

I wish to express a welcome here from all of us on the Board to the three men who join us this morning for the first time; and I want you to know, Clyde and Ernie and Mel, how pleased we are to have youo You may feel, after we have worked you to death at this first Board Meeting, we bear you some malice; but we really don⁹to We just introduce and induct men that way~ I have asked President Albert to give you some special counsel and instruction upon Board procedures and Board matters generally, and upon the duties of a member of the Board; and I am sure that you ·will look forward to that session with hi.ml>

I

^am sure you will find it a most rewarding session, and I am grateful to him for undertaking that special responsibj.li ty o

Of course, I find myself grateful to Albert for many thingso I do not wish any- one, necessarily, to compare me with Mro Nixon, but I have had a lot of training, and I have enjoyed every minute of ito In fact, Albert has been training me since I first came on the Board and particularly last year, and it has been a great privilege for me to sit under his instructiono

I want you to know that I arn extremely proud of every member of this Board, and I am the sort of fellow who would not say so if I were noto I don9t mind calling Kiwanis spades, spades; and

I

am proud to

be

able to say wherever

I

go in Kiwanis that we have a uniformly able Boardo

The greatest event in American poetry publishing history was in 1869 when Walt Whitmant-s Leaves of Grass was publishedo That set a new style in poetry, what we

call roughly today ¹⁹free verseo⁰ Of course.11 you know the style of Walt 1.rvhitman was so new and different that the major critics in America laughed at it and scorned it(I In fact, it was not considered to be anything except an abberationo But. thetmost eminent literary man in America at that time was Mro Emerson; and

~dth that sure insight that he had for the excellent, Mrg Emerson wired Walt Whit- man and said:

rvr

greet you at the beginning of a great career,n which proved to be the case(,) I am happy to greet this Board this morning at what I believe is the beginning of a new phase of a great collective career of excellence in administra- tion of the affairs of one of the largest unselfish organizations in the worldo I am proud every minute to be associated with that kind of large endeavoro I think that we have great work to doj and I think each of us has a great resolve to do ito I have chosen to speak to you informally in what is ordinarily called the Presi- dent's Message~ for I should like to range rather widely over many things and come do'W!l on the printed page to only two or three special things, two of them being special messages, and then my specific recommendationso

I should like to report to you that in latest preparation for assuming the Chair, I crune into Chicago on Tuesday and that Tuesday afternoon Pete and I went to see our Counsel specifically about 'the status of the tax case involving the evaluation and taxation of this real propertyo I can report to you that the status of the

... 2 -

procedure is that we are waiting for a full hearing before the Circuit Court of Illinois on that matterp which will probably be held in the early to middle autumno Our Counsel is hopeful, as am I:> for a favorable outcome eventually in that ca.Seo The hearing in the Circuit Court, being the Court of general trial jurisdiction₉ will not end the matter, whichever way it goes, for it is inevitable either side

·will appeal, and it will take a ruling of the Supreme Court of Illinois to decide it finallyo We do believe our situation is different from Rotary9so We believe we can present the case more realistically and perhaps more competently than the Rotary case was presented to the Supreme Courto

The day following~ in company with Pete, I spent several hours in conference with senior staff officers at Lions and Rotaryo I thought as long as they were giving us gifts and as long as they were int.he field of service, we ought to know more of what they were doing; and I am grateful to them for the time and the genuine interest which they extended in our visitQ I think that Pete and I learned

a

great deal in the way of background information which we will share with you from time to time as pertinent points come upo It is my hope that our own staff here w1ll intensify its efforts for investigation and conferences from time to time at the Lions and Rota:r•y offices with the respective opposite members of our depart- ments herea Pete shares that view, and I am sure the collaboration upon methods, suggestions, and ideas will become more fruitful as the days go ono

Speaking now to the outline of ^my recommendations!) th1.s is our 45th year, and we are more 1•a~idly than some of us wish to believe approaching our 50th anniversaryo As you know, we have for some time had a committee, the province of which is to look specifically to that event and to make preparations for it that would be commensurate 'With the importance of the occasion and with the p1'ide we all feel in Kiwaniso I think the Committee, though1i up to this time has fel.t it had all the time in the world, whereas now I think all of us realize that it mu.at get into a higher gear, if not the highest gear, for five years is not a long time 'to plan the intricate details of a proper celebrationo I think, therefo:re, the Special International Committee on the Celebration of the Fiftieth Anniversary w.i.11 now assume an increased pace in actual broad planning for that event and will let us have a report during this year from which we can have the outlines, at least, of that event and what we should do not only on that year but in preparation for ita And so my first recommendation to you this morning is going to be that we continue the Special International Committee on the Celebration of the 50th Anniversary1

and I am asking you to approve the membership of that committee as follows: Tucker, Chairman; and members - Crossman, Loheed, Rice), Tully₉ and Swaino Since this is a matter for Board approval, it being a special International Connnittee, and since it is not normally referable to a committe·et- I will ask you, if you will, to take immediate action on approval of that committeeo

For my second recommendation, I come to one of the special messages that I wish to present to you:

At its April, 1960j meeting your Executive Committee was kind enough to agree with me that there should be proposed to the International Convention in Miami an amend- ment to Article XVII, Section 1, of the Bylaws authorizing the appointment of

special committees of three or more, rather than five or more, memberso At the Miami Convention the Delegates had confidence enough in our leadership to pass this amendmento

My purpose in proposing the amendment was, i.ncidentally, to save Kiwanis money where certain special jobs could be done with less than five members as required

- 3 ....

by the old version of the Bylaws, and, mainly, to give us additional flexibility to appoint that number of men needed to do special jobs in special committees~

I now have the honor to propose the first of such special committees, and, whether more are later proposed,

I

am certain the most importanto

I should like to call the committee the Special International Committee on Kiwanis Organization and Administrationo I think it may be appropriately nicknamed ⁰A Little Hoover Commissiono ^vi

I should like to have this committee thoroughly survey the entire field of Kiwanis International Organization and Administrationo Like all special committees, it would report directly to me, and, through me, to the Boardo

I

should like to have the committee hold its first meeting during the Council

Meeting this fall, and should like to have all the members of the committee present for the entire Council11 The committee would have no duties in connection with the Council, but would organize itself as the committee at the beginning of the Council, and observe all proceedings of the Council itself as the beginning of its worko

In this connection, the first job which I shall assign the committee is to study the entire range of our Kiwanis Leadership Program with particular reference to the Council Meetingo

I should then li.ke to have the committee meet at the February meeting of the Board .for every one of the days that the Board meets at that time to continue its study"

I anticipate that$ by that time, I shall assign it a second field of study, namely, the number, duties, and functioning of International Committees and the relation of administration of International Committee work to the work of the Board and the General Officeo

I should like to have the committee have its final meeting during the Toronto Con- vention next yearo In between meetings,

I

should like the committee to carry on its work by correspondenceo

I am completely convinced that, there is a great need for such a committee and that it could accomplish, in sympathetic collaboration with the Board, a great deal more than any Board Committee could possibly accomplisho

In addition to the topics

I

have suggested which I shall assign to·the committee,

I

should like the committee itself to feel free to originate topics for its study in any sector of the entire field of Kiwanis Organization and Administrationo Even more so than in the case of other committees~ I think that the success of

this committee will ma.inly depend on its memberso Accordingly,

I

have felt free to range over our two countries to obtain those men who, in my opiniont are best fitted to undertake this type of specialized research and broad policy study, and who can give the time and attention that will obviously be required to the job, and who can most closely work with me in order that I may faithfully work for youo I am proud to announce, subject to your approval of this committee, I have ap- pointed and obtained the consent to serve of the following:

Chairman, Ben Ho Hazen -Portland, Oregon Claude

L.

Ryder -Brewer, Maine

Irvin C~ Chapman - Fullerton, California Ralph Do Steele - Chatham, Ontario

- 4 -

Pursuant to Section

4,

Article XI, of the Constitution, I respectfully request your consent for the appointment and establishment of this committeeo

My next suggestion is that each Board Committee at this meeting of the Board shall define its functions and refer such definition to the Board Committee on Laws, Policies and Structure for consideration and submission to the Board at its next meetingo This is pursuant to the policy already adopted by the Board that every

Connnittee of the Board should draft any recommendations that are coming to the Comrn:t.ttee on Lawsp Policies and Structure in layman9s language, comprehensively!) and that the task of the Board Committee on Laws, Policies and Structure would be to put it into proper language for our Bylaws or whatever the appropriate place iso There is need for the definition I am asking you for, because we have a com- pletely new set of Board Committeeso It is important that the connnittees under- stand what are the limits of their particular provinces; and so I am hopeful that at this meeting of the Board, as the first item on the agenda of each committee, you 'Will write out a brief definition of the functions of the committee and hand it to Albert as Chairman of the Board Committee on Laws, Policies and Structureo I would not necessarily expect or require that we be completely satisfied with the language of each of those definitions by the end.of the Board Meetingo There is no reason we can⁹t continue to work on them to approve themo But I should like for us to have on paper that definition of each Committee9s functions as soon as possibleo

I have listed as Recomme.ndation l~ a phrase that will be new to you, I thinko The recommendation is that the International ComrnH,tee on Attendance and Membership be requested to adopt the nTen Outstanding Men~i projecto Thus farr, the project is only in my mind and will now be in yours, I hopeo I have believed, as I have studied our membership problem over the past years, and particularly over the past year, that we need a fresh approach to the increase in Kiwanis membersh:i.po I have been dismayed by the fe.ct that over these past several years we have had no significant growth in membership in established clubso Our membership growth figures look as modestly good as they do only because they really include the men who have become members by being members of new clubs that we have established,, Our older clubs have not done the job that they should do in gaining newmemberso There is need for not only a new push, a new inspiration in growth of Kiwanis membership, but a new method. I think~ and I have suggested, and I am suggesting here~ that we may change the policy and the promotion of the International Com- mittee on Attendance and Membership to have every Kiwanis club in our two lands maintain a constant current list of the Ten Outstanding Ifien in the city or com- munity in which that club is located, who are not members of Kiwanis and whom they would like to have as members of their club and members of Kiwanis" In other words, if the President and the Secretary and the other members of the Board of every Kiwanis club could have their eyes always fixed on ten outstanding men in their comm.mi ty ·who would be potential Ki wanians, I believe that the idea would immediately be apparent to them that they should go out and invite the top three or four of those ten to become members, and then when they'had acquired them, to fill the list up to ten again so there would be a constant current list of ten outstanding meno I would expect to be able to wire the Governor, for example, of a typical district and say, ⁰How many of your Lieutenant Governors have reported to you that every club in their divisions now has in being its list of ten out- standing men?u In fact, if you adopt this project~ I propose to use some special lid.res and telephone calls to try to stimulate Governors and Lieutenant Governors right do-wn the line to have every club president bring this list into being as soon as possibleo

- 5 -

It is apparent to you already that I am speaking about putting the project into effect nowo We are in the middle, of course, of the International Committee yearo The International Committee this year.9 in my opinion, has done an outstanding jobo This Cj_rcle of Distinction is a wonderful thing ^o But here at mid-year, as in every mid-years I think the committee needs something new and fresh in order to give it an additional impetus for its worko Also, I do not want us to lose the valuable remaining months of this year waiting until next year when we have a new committee to put into effect this projecto If the project has merit$ it will have merit every year from now ono The sooner we get started on it, the bettero

I would.9 therefore, if the Board concurs, like to ask the present International Committee on Attendance and Membership to adopt this project and get out special letters on it right away in order that I may start my wires and telephone calls to these Governors and through them to their Lieutenant Governors to have some- thing done about ito I believe that if we can put the special responsibility upon every club president in this easily understandable form to have a list of ten men who ought to be Kiwanians, that we can go then in all fairness to the president .of that club and say vrvJhat have you done to get these ten men into your club?n

Recommendation Number 5 is a similar project: That the International Committee on New Club Building be requested to adopt the UFive Most Likely Clubsvt projecto I believe when the Governor of a district goes hunting for new clubs, he should go 'With a rifle instead of a shotgun~ I believe the chief reason for our failure to build more new clubs is that we have not put upon the Governor -- and when I say the Governor, now~ I wish you to remember under him are the Lieutenant Gover- nors -- we have not put upon the Governor the specific responsibility to build specific clubso At the beginning of the year we ask him to take a goal of a certain number of clubs, or he offers to take a goal of a certain number~ We donit ask him and he doesnit tell us where those clubs will be in his districto Now if you approve this idea, I propose to wire every Governor in Ki.wanis Inter- national and say, HLook over your district today and wire me back the five places in your di.strict where you are most likely to be able to build new clubs before December 31., 19600n hlhen he himself picks out those places and he says that ⁰they are the most likely ones in my district that I can work on this year, ^ia again I feel that I will be perfectly .justified in thirty days to wire him and say, nHow many of those five places are you about ready to bring in?" And:; in turn, be-

cause he will have consulted with the Lieutenant Governors, he will be entirely justified in saying to the Lieutenant Governors:; t¹You put your finger upon this place on the map of our state and district as most likely in your territory to be a new club; what have you done about building that new club?n

We have got to do something about our new club situationo I noted, when Pete and I were at Lions the other day, they had built last month something like twenty odd clubso We have built just four since the convention., Actually the month following our convention should be a month of stimulation and inspiration in new club buildingo We have got to do something about new club buildingo It is my idea that this is a good p:roject to do something about ito I believe it does give the Governor the rifle, of which I spoke~ instead of a shotguno He has a specific target and device to hito He himself will have picked them, and as far as I am concerned he 'Will be responsible for them; and I will keep after him until he gives me satisfactory reasons why he hasn9t built clubs in those places.,

My 6th Recommendation is that the Board Connnittee on Administration be requested to draft a new form for reports for Counselors to districts and lnternational committees 1dth more emphasis on narrationo Now for those of you who do not