Board Minutes, 1971-02

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I N D E X

SUMMARY OF MINUTES

MEETING OF THE BOARD OF TRUSTEES January 31-February 3, 1971

Message of the President . . . · .•.

Message of the President-elect . . . . Report of the Secretaries . . . • . . . . Approval of Sunrrnary of Minutes of Board Meeting,

October 1-7, 1970 ••... , o • • · · · - · · · ·

Consideration and Approval of General Office

Administrative Action . . . ^{o .} Meetings of Other Organizations:

Service Club Leaders Conference . . . ~ ....••

Conference of National Organizations:

Report of Trustee Roberts ... o••·•••o••· • • • • • • • • • • •

Report of Secretary Emeritus Peterson .••...

Annual Reports of 1969=70 International Conrrnittees •...••

District Convention Resolutions . . . . Reports of Board Conrrnittees:

Administration and Structure . . . • . . . Convention ••...•...•...•..•.. -• ...•..•.

International Extension .•...•...

Laws and Policies .•...•...•

Leadership and Council ...•..•...

Membership Development and New Club Building .•...•

Program Development ...•.••...•...•...

Property and Supplies o • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Publications and Advertising ...••...•....•••

Public Relations ...•.•...•...•.•...

Sponsored Youth •...•....•....•.••....•.••••.•.•. ^o Report of the Treasurer ... " ...•...•...

Report of Finance Committee ...•...•...

Other Business:

Sunrrnary Page

1 1 1 1 1 2 2 2 2 2 2 4 4 5 6 6 7 9 9 10 10 10 10 Absence of Larry Martin ...•...••. ~. 11 Drug Alert Program in Kentucky... 11 Operation Drug Alert TV and Radio Spots... 11

Exhibit Number

1 2 3

4 5 6

7 8 9 10 11 12 13 14 15 16 17 18 19

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SUMMARY OF MINUTES MEETING OF BOARD OF TRUSTEES

KIWANIS INTERNATIONAL January 31-February 3, 1971

A meeting of the International Board of Trustees was held at the General Office in Chicago, January 31.=February 3, 1971. Those present: Ta Ra Johnson, Presi- dent; Wes Ho Bartlett, President-elect; Robert F. Weber, Immediate Past ·President;

William Mo Eagles, MoDo and Ralph Ea Wilson, Vice-Presidents; Lorin Jo Badskey, Treasurer; James Co Brooks₉ Roy Wo Davis)) Gene Ho Favell, Maurice Gladman, Ted Ro Osborn, Ho Lee Powell, Jro, So Clark Pyfer, Charles M. Roberts, A. Frederick Rosen, Stanley Eo Schneider₁ and F. Wo Sunnnerhayes, Trustees; R. P. Merridew, Secretary; Lo Ao Hapgood, Associate Secretary.

Absent: Larry P. Martino 1. Message of the President

Message of the President is attached as Exhibit #1.

2o Message of the President-elect

Message of the President-elect is attached as Exhibit #2.

3o Report of the Secretaries

Report of the Secretaries is attached as Exhibit #3o

Recommendation lo That the Board Connnittee on Membership Development and New Club Building give serious consideration to a plan of action to accom=

plish a major net increase in membershipo

Referred to Board Committee on Membership and New Club Buildingo

Recommendation 2a That the Board approve the appointment of Burnell Ga Kern as Director of the Kiwanis International Foundation.

Voted, that this recommendation be approved.

Reconnnendation 3o That the Board Corrnnittee on Administration and Structure reconnnend approval of James Wa Kinkade as Senior Programmer in the Data Processing Department.

Referred to Board Committee on Administration and Structureo (See Recommendation 8 of this Committee)

Approval of Summary of Minutes of B~ard Meeting of October 1 ⁼7, 1970 Voted, that the Minutes of the Board Meeting of October 1=7j 1970:i approved"

5. Consideration and Approval of General Office Administrative Action

be

Voted~ that the action of the General Office in approving the following be confirmed:

Change of Territorial Limits of Established Clubs

Elimination of Membership of Non=Meeting Clubs from Active Membership Files

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Organization of New Clubs, including Territorial Limits and Charter Memberships

Change of Names of Kiwanis Clubs Additional Circle K Clubs Completed Additional Key Clubs Completed Club Incorporations Completed

Incorporation of Kiwanis Club Foundation Amendments to District Bylaws

60 Meetings of Other Organizations

Report of Service Club Leaders Conference, November 11-21, 1970, is attached as Exhibit #4o

Reports of the Conference of National Organizations by Trustee Charles Mo Roberts and Secretary Emeritus Oo Eo Peterson are attached as

Exhibits 5 and 6, respectively ..

7o Annual Reports of 1969-70 International Committees

Attention was called to the annual reports of the 1969-70 International Com.mittees.

Each member of the Board commented briefly on the report of the Committee to which he is Counselor.

8. District Convention Resolutions

District Convention Resolutions were reviewed and referred to appropriate committees.

9e Report of Board Committees Administration and Structure

Chairman A. Frederick Rosen presented the report of the Committee.

This is attached as Exhibit #7.

Recommendation 1. That the date for filing Lieutenant Governor's reports in the fifth criteria for Distinguished Governor be changed to May L

Voted, that this recommendation be adopted.

Recommendation 2o That the percentage of the membership registered from a district at the last previous convention in that city or region shall be the basis for determining the quota when applied to current membership.

(Item 9 in criteria for Distinguished Governor) Voted, that this recommendation be adopted.

Recommendation 3o That the percentage of the clubs registered from a district at the last previous convention in that city or region shall be

the basis for determining the quota when applied to the current number of clubs.

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Recommendation 4. That the report of the Committee on Archives be approved in principle and that the authority to implement the various phases of this report be placed in the hands of the Secretaries with full con- sultation of the Board Committee on Administration and Structure and the Special Committee on Archives.

Voted, that this recommendatlon be ado.p.ted.

Recommendation 5. That the Board request the Board Committee on Property and Supplies to accelerate its program, if at all possible, in order to find space outside of the General Office building for the storage and shipment of supplies in order that some space might be allocated for the proper control and. display of archives, Kiwanis Library and Reference Area.

Recommendation 6. That the titles of the Secretary and the Associate Secretary be changed to Executive Secretary and Associate Executive Secre- tary, and that this recommendation be referred to the Board Committee on Laws and Policies.

Voted, that this recommendation be adopted and referred to the Laws and Policies Committee.

Recommendation 7. That the name of the Committee designed to implement the first Object of Kiwanis International shall be the Committee on Sup- port of Spiritual Aims and that in the formulation of the new committee structure this terminology be substituted for the current Committee on Support of Churches in Their Spiritual Aims.

It was suggested that in implementing this recommendation there be a statement that changing the name of the committee was not for the purpose of watering down or weakening but rather to strengthen the position of Kiwanis in this area.

Recommendation 8. That James W. Kinkade be given Staff status and his title be Senior Programmer.

Recommendation 9. That the Report of the Meeting of the 1971-1972 Admin=

istrative Corrnnittees be received, and that it be attached to the Report of this Committee, thus becoming a part of the official records of the organization.

Report received.

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Report of the Committee is attached as Exhibit #8. It was presented by Chairman Osborn.

Recommendation 1. That the Convention Manager be authorized to sign a contract and to pay a deposit on the Arena in Atlanta for the 1975 International Convention.

Report received.

International Extension

The report of the Committee was presented by Chairman Weber. It is attached as Exhibit #9.

Recorrunendation 1. That the Boa·rd approve a thorough study of all phases of overseas extension including policy, operations, and finances and that the President be authorized to appoint additional personnel as he deems necessary to fulfill the purpose of this assignment.

Recommendation 2 .. That the Provisional District of Mexico be terminated at the time of their September Pueblo meeting and that a Board appointed commission be established in its stead.

Recommendation 3. That the B~ard not approve the development of a provisional district with as few as twenty clubs rather than the minimum fifty.

Recommendation 4. That the Board not approve a Puerto Rico-Virgin Islands Provisional District with as few as fifteen clubs.

Recommendation 5. That the Secretary assign a member of the professional staff to this leadership training responsibility, perhaps Frank McCabe if practicable. It is further recommended that he stop in ·Hawaii on the above recommended trip to give divisional leadershi.p training promised by the Board to this California-Nevada-Hawaii District division.

Recommendation 6. That a magazine article be developed around the unusual activity of Jack Del£ in the Far East, perhaps entitled "What Can One Man Do?"

Voted, that this recorrnnendati.on be approved and referred to the Board Committee on Publications and Advertisingo

Report received.

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Laws and Policies

In the absence of Chairman Larry Martin, Trustee Roberts presented the report of the Corrnnittee. This is attached as Exhibit ifl.O.

Recommendation 1. That a Working Paper be developed setting forth previous Board action in regard to an executive committee for districts and suggesting the format which may be utilized by districts if they so desire.

Voted, that this reconnnendation be adopted.

Recorrnnendation 2. That the Working Paper on the establishment of a Kiwanis International Foundation in Canada serve as a basis for a study of procedures required by other countries from whom the request for the establishment of a foundation might come, and that a further report be made on this to the May meeting of the Board.

Reconnnendation 3. That the Board concur in the op.1n1.on of legal counsel on the matter of the name of the Kiwanis Club of Branch Brook, Belleville9

New Jersey.

Recorrnnendation 4. That the foll.owing principles be enunciated: Kiwanis International has the authority to establish an initiation fee for mem=

bers being recruited into the membership of a proposed new club. The new club by its own action can set an initiation fee for its members. Dis=

tricts of Kiwanis International have no authority to set initiation fees for new members.

Recommendation 5. That a Working Paper be prepared for the review of the Laws and Policies Committee and Committee on Sponsored Youth at the next meeting of the Board setting forth all aspects of the plan for Key Clubs and Circle K Clubs outside of the normal structure and giving a more definitive statement of all details of such an operation with special emphasis on the status of the individual. member in such clubs.

Voted, that this recorrnnendation be adopted.

Recommendation 6. That the Kiwanis Club of Hattiesburg9 Mississippi9 be complimented on its keen interest in the family unit and the possibilities which it has as a forum of true understanding between generations. How~

everJ it would not be the intent of this Board to support an amendment which would add a seventh Object to encompass these concepts.

Recommendation 7. That an acknowledgment of receipt of letter from the Kiwanis Club of Kewaskum, Wisconsin, be made to said club and that the

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club be asked to send representatives so that their viewpoint may be heard by the Board at the May meeting, one hour being reserved for this purposeo

Report received.

Leadership and Council

Chairman Badskey presented the report of the Connnittee. This is attached as Exhibit #11.

Reconnnendation 1. That the training of Lieutenant Governors and Dis- trict Chairmen should be conducted at the discretion of the districts after the International Convention at separate locations and a different date, or at the location of the district convention and innnediately pre- ceding the convention sessions.

Reconnnendation 2. That all districts shall be encouraged to hold at least a two-hour conference for club officers during the district convention where an over-view of the job of leadership is provided, and that this will be followed up by a division session arranged for and presided over by the Lieutenant Governor-elect, and he shall certify that he has completed this leadership education conference for club leadership prior to October 1.

Reconnnendation 3. That the tentative agenda for the International Council session in San Francisco be approved.

Voted, ·that this reconnnendation be adopted.

Reconnnendation 4. That the Working Paper on the Relationship of the International Representative to the District Convention be developed as a bulletin to be provided to the Governors, Governors-elect, District Secretaries, and the General Chairmen of District Conventions. Also, that this bulletin be made a part of the "Manual on Conventions."

Report received.

Membership Development and New Club Building

Report of the Connnittee is attached as Exhibit #12. It was presented by Chairman Ralph Wilson.

Reconnnendation 1. That the charters of the twenty-five clubs listed in the body of the report be officially revoked as of February 1, 1971.

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Recommendation 2. That a revision to Article XV, Section 2, of the Standard Form for Club Bylaws, to read $18.00 and $24.00, be con~

sidered and that it be referred to the Committee on Laws and Policies for implementation.

Voted, that this recommendation be adopted and referred to the Committee on Laws and Policies.

Recommendation 3. That the matter of elimination of territorial limits be referred to the Committee on Laws and Policies and referred back to the Board as a whole at its next meeting.

Voted, that this recommendation be adopted and so referredo

Recommendation 4. That in cases where mutual consent has been obtained from two clubs wishing to join together, the selected charter may be retired upon the direction of the International Secretary.

Voted, that this recommendation be adopted and referred to the Laws and Policies Committee.

Recommendation 5. That a membership survey be conducted in the month of September, 1971, and a Spring survey in April, 1971.

Recommendation 6. That, effective October 1, 1971, the policy on inter- clubbing be amended to allow credit for inter-club meetings with Key Clubs and Circle K clubs whether or not they be the ones sponsored by the club.

Report received.

Program Development

Chairman Gene Favell presented the report of the Committee. This is attached as Exhibit #13.

Recorrnnendation 1. That the environmental program of Kiwanis Interna- tional ·in 1971- 72 be PROJECT ENVIRONMENT.

Recommendation 2. That the 1971-72 Major Emphasis Program be one which has three primary objectives: (1) the maximizing of achievement through service projects implemented by Kiwanians and youth working together in all committee areas; (2) the extension and enrichment of the Operation Drug Alert program; and (3) the strengthening and structuring of our ef=

forts to protect our natural resources and improve the quality of our environment through Project Environment.

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Recommendation 3. That the 1971-72 Theme, Objectives, and Major Emphasis Program be as follows:

THEME: Unite for Progress.

OBJECTIVES: Unite adult and youth

- to emphasize spiritual and moral values - to protect human and natural resources - to improve communication among all people

- to insure cooperative effort among Kiwanis, Circle K, a~d Key Clubs.

MAJOR EMPHASIS PROGRAM: Unite for progress in Operation Drug Alert and Voted, that this recommendation be adopted. Project Environment

Recommendation 4. ^{That the}1971-72 Theme, Objectives, and Major Emphasis Program be announced on the last evening of the Convention program at San Francisco by means of an appropriate film and that a copy of the film print be provided to each governor-elect without charge and be used for further announcement and promotion within his district.

Recommendation 5. That a Theme, Objectives, and Major Emphasis folder be developed and distributed as in recent years and that the development of this be entrusted to the Publications Department, subject to approval of final copy and art by the Board Committee on Program Development.

Recommendation 6. That the Kiwanis International Foundation be invited to contribute funds not to exceed $3,500 nor 50% of the totql cost of production of 700 filmstrips and recordings to be distributed to the 1971-72 lieutenant governors to promote the implementation of the Theme, Objectives, and Major Emphasis Program, and that such production and dis- tribution be approved if f~nancially feasible.

Recommendation 7. That the Kiwanis International Foundation be invited to contribute funds not to exceed $5,000 to supplement Kiwanis Interna- tional funds available for the development and production of the basic 1971-72 Major Emphasis Program materials.

ReC:_ommendation 8. That the third page of the 1971-72 Official Monthly Re=

port forms .. be used for Sponsored Youth Committee reporting by all clubs, and that the fourth page be used for optional Major Emphasis Program reporting as instructed by the individual districts, and, furthermore, that the Board Committee on Program Development have authority to give final approval to the form.

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Recommendation 9o That the proposal of the President's Council on Physical Fitness and Sports that a National Physical Fitness Week be so-sponsored by the Council and Kiwanis International be reviewed in terms of its possible application to the Major Emphasis Program for 1971-72 and that our respo~se this current year be limited to an article in the Bulletin f6r Kiwanis Officers calling attention to the objectives and organization of the President'i Council and indicating some of the resource materials available from the Council which might be of value within present committee programming at the club levelo

Voted, that this recommendation be adoptedo

Recommendation lOo That the proposal of John E. Hamilton for the establishment of a Kiwanis Nation be received, but that Mr. Hamilton be informed that Kiwanis International is not in a position to r~spond favorably to his proposal; the Committee further recommends that the concept of a Washington based program sponsored by Kiwanis International to provide youth with an opportunity for directly'observing the political process be reaffirmed as a desirable long-range objective.

Recommendation 11. That the proposal of Don Short of Portland, Oregon, to be employed by Kiwanis International as a consultant on connnunity- wide drug abuse prevention and treatment programs initiated by Kiwanis Clubs not be acc~pted, but on n~quest that the staff be authorized to provide Mr. Short with the names of Kiwanis leaders in areas selected by Mr. Short with the understanding that any contractual relationship

entered into be a matter of agreement between local Kiwanis leaders or other community leaders and Don Short without any obligation of any-kind on the part of Kiwanis International.

Report received.

Property and Supplies

Chairman Clark Pyfer presented the report of the Committee. This is attached as Exhibit #14.

Report received.

Publications and Advertising

Report of the Com:rp.ittee was presented by Chairman Roberts. Report is attached as Exhibit #15.

Recommendation 1. That the International Board encourage sponsoring Kiwanis clubs to make faculty advisors of Key Clubs and Circle K·clubs honorary members of their clubs and that the Board continue to remind Kiwanis clubs to provide bulk subscriptions of The Kiwanis Magazine to Key Clubs and Circle K Clubso

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Recommendation 2. That the Internati'onal Board approve in principle the preparation of a printed piece based on the findings of the Starch

Report and other information relating to the economic and social status of the Kiwanian.

Report received.

Public Relations

Chairman Frank Summerhayes presented the report of the Committee. It is attached as Exhibit #16.

Recommendation 1. That Robert P. Connelly Medals be awarded to Thomas J. Barry of Broad Channel, New York; Horace Farr of Los Angeles; and John Clarke of Los Angeles. The Corrnnittee further recorrnnends that proper letters of explanation and appreciation be sent to clubs submitting those nominations which were not approved.

Question was raised as to whether there should be some type of certif- icate presented by International to those not qualifying for the Connelly medaL It was pointed out that this might conflict with the Medal of Valor awarded by districts. It was suggested that this matter be placed on the agenda for the next meeting.

Report received.

U.

Report of Finance Committee

Report of the Finance Committee is attached as Exhibit #19.

Recommendation 1. That the accounts receivable balances for the clubs

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listed above totaling $3,579.44 be written off.

Recommendation 2. That the Bank of America in San Francisco, California~

be designated as the official depository for the 1971 Convention to be held in San Francisco, California.

Report received.

12. Other Business

Absence of Larry Martin

Voted, that a telegram be sent to Trustee Larry Martin expressing re=

gret at his absence ,and the best wishes of the members of the Board for his speedy recovery.

Drug Alert Program in Kentucky

Attention was called to the outstanding work in Kentucky of the state governor on the Drug Alert program, and suggestion was made that Inter=

national give recognition of this.

Operation Drug Alert TV Spots and Radio Spots

TV Spots and Radio Spots with reference to ODA produced by the Portland~

Oregon, Kiwanis Club were demonstrated to the members of the Board. The feeling was expressed that these should be made available to districts and clubs throughout Kiwanis International, and Secretary Merridew was authorized to take steps toward this end.

14. Next Board Meeting

The next meeting of the Board will commence at 1: 30 P .M. on May 1, with the Finance Committee meeting at nine o'clock A.M.

Adjournment:.

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MESSAGE OF THE PRESIDENT TO THE

INTERNATIONAL BOARD OF TRUSTEES January 31₂ 1971

Exhibit 1/:1

It hardly seems possible that four months have passed since we were together at the 1970 Council Meeting, which in itself was one of the best in my memory and, while I have written to each of you in thanks for your part in that Council, let me now thank you collectively for making it such a meaningful experience for our

30 governors and secretaries.

While the opportunity to be together in person since last fall has not been possible, the consciousness that we have been together in purpose is ever present.

I thank each of you for keeping me so well informed of your activities, your thoughts and your interest in matters of utmost importance to Kiwanis.

Presidential visits:

To date we have completed visits to the following districts:

New England Ohio

Pacific Northwest Michigan

Kansas Western Canada

Pennsylvania Louisiana-MississippiwWest Tennessee

These visitations have afforded excellent opportunities to stress the Kiwanis story.

We have been received with utmost hospitality and in most every case have had the opportunity to meet with groups of Kiwanis officers, and in some cases with entire District Boards. This is very rewarding. Public relations has been outstanding with TV, radio and press interviews in each District. I thank each of you who are resident in these Districts for going out of your way to be present. This is greatly appreciated.

I urge the committee on Administration and Structure to study Board Policy in re&ard to Presidential visitations, as I believe we are missing the boat in fail~

ing to expose the President-elect to one•third of the Districts at least. Person- ally I believe that this can be accomplished by rotating visitations so that a President would make twenty official visits each year, enabling each District to have the President twice in each three year period.

San Francisco Convention:

Plans are firming up rapidly for a most successful Convention. The Committee on Convention will report in detail, but I am impelled to commend the committee, staff and local host committees for their excellent planning.

Major Emphasis Programs:

It is pure delight to express ones ideas toward our Programs during official visi~

·tat-ions. Operation Drug Alert, in~t:ead of slowing down, seems to be building up not only in the response in every\ community, but in the emphasis placed by Kiwanis clubs. The Environmental effort is moving forward, undercover and much as we planned it. It is timely and extremely well received by clubs as something they can and are accomplishing in their communities.

The Program Development Committee-will report fully on the meeting of 1971-72 Coordinators and International Committee Chairmen held earlier this month.

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Membership: and New Club Building:

The Secretaries will report in detail regarding this phase of our operations, but I am encouraged to note that perhaps we are "reversing the trend" in membership and we should have a very rewarding year in New Club Building. Membership contin- ues to be our biggest headache, and each of us must resolve to lick this problem, or be prepared to cut back our functions accordingly. I appeal to each of you to stress, in all of your contacts with your Districts, that membership is an individual problem, not just a problem of the membership committee. This is something that "one man can do."

Regional Governors Conferences:

Two of the three planned conferences have been completed, and the third will be held Feb. 5-6 in Washington, D.C. The discussions have been rewarding, and many ideas will be forthcoming as a result. The 1970-71 class of Governors are not to be denied; they are resolute and vociferous. Kiwanis Leadership at the Governor

level was never better than this year. I am indeed fortunate.

White House Conference on Children:

It was my pleasure to represent Kiwanis at this conference, attended by some 4,000 delegates and several hundreds more onlookers and agitators. If you watched TV or read the newspapers you would get more out of the conference than I did. I felt isolated and useless. One cannot help but get a lift when listening to the Presi- dent of the United States make known his desires, but outside of that instance, plus meeting some other disgusted participants, the conference was a waste of time as far as I was concerned.

International Extension:

Much effort has been expended and many ideas expressed as to what form Kiwanis should eventually adopt in its worldwide efforts. It is vitally important that within a reasonable period we determine the direction we will follow. I commend

to every member of this Board your best attention to this matter in the days ahead.

Finance:

With a $1.00 dues increase recommended for the San Francisco Convention, it is incumbent upon the Board Committee on Finance that we be fully briefed. This matter has been covered in detail with the Governors at the Regional Conferences, but that does not preclude the need for this Board to also be fully informed.

In light of the proposed dues increase it is suggested that the Board Committee on Finance study and recommend the feasibility of increasing the per diem for Board and Past Presidents by an amount in keeping with current costs. There has been no increase in the per diem for many, many years and this has entailed great expense to members of the Board and Past Presidents.

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Sponsored Youth:

I am pleased with the progress we are making in our efforts to include members of Circle Kand Key Club in official functions. We still have a long way to go, but patience, perseverance, and the will to bring the Kiwanis Family closer itogether will pay off in the years ahead.

General:

It is requested that Board Committees plan their agendas in such manner that only the Committees of·conv.ention and Finance will schedule meetings prior to the Sari Francisco Convention.

T. R. JOHNSON, President

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MESSAGE OF THE PRESIDENT-ELECT

TO THE

INTERNATIONAL BOARD OF TRUSTEES January 31, 1971

Exhibit ff2

.At the outset, I wish to express an appreciation to President Ted for giving me the privilege of representing Kiwanis International at the Service Club Leaders Conference in Kansas City, November 18-21, 1970.

The Service Club Leaders Conference was constructive and shared philosophies, program, problems and administrative responsibilities. Details of this Confer- ence are included in the special report. I would cornrnen't that i t was quite obvious that Kiwanis is held in high esteem and looked to as an organization with sound program and administrative procedures. Many questions were directed

to Secretary Reg, Associate Secretary Larry or to me in several areas of concern on the agenda. Participation was excellent and from the total Conference, i t was a privilege to share with others as we gain, as well as give, to strengthen

the Service Club movement. The session of elective officers was productive where we discussed relationship between elective and administrative personnel

to make our organizations strong.

At this time I would like to submit to you for your favorable action, Coordina- tors, Committee Chairmen and member appointments for 1971-72. The only vacancy is the member of the Public and Business Affairs~Canada member from Pacific Northwest. I have discussed this with Governor~elect Walt Winter and will ac-

cept 1his appointment, who will probably be his Di.strict Chairman from the Canad- ian part of their district. I am most appreciative for the recommendations each of you submitted, as i t has enabled the selection of an outstanding team for

1971-72.

President Ted, I move that the appointments of the Coordinators, Committee Chair- men and Committee members, as shown in Exhibit A, be confirmed; with the inclusion of a member of the Public and Business Affairs-Canada Committee to be recommended by the Governor-elect of the Pacific Northwest District; and further that repre-

sentative of the Board on the Resolutions Committee be the 1971-72 President-electo The Conference of Coordinators and Chairmen was held in the general office Janu- ary 14-16, 1971. All were present and participated freely in the Conference.

It was a most productive session and from i t we have submitted to us excellent recommendations for emphasis for next year, as well as many ideas that might well generate into a theme.

The opinion survey, relative to major emphasis, had a good response and gave an excellent cross section concerns of Kiwanians as they see needs and program.

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Your study and analysis of the reports of the Coordinators covering their respec- tive areas will enable you to have a good understanding of their considerations, conclusions and recommendations. They will serve to give background for the de~

velopment of the Major Emphasis Program for 1971-72.

As plans and program for the year ahead unfold, we shall strive for continuity which is essential for effective implementation of the Theme, Objectives and Major Emphasis which will be determined at this board meeting.

Respectfully submitted,

Wes H. Bartlett President-elect

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1971-72 COMMITTEE APPOINTMENTS STANDING COMMITTEES Achievement

Chairman: Walter M. Christopher (Ohio) Members~ James E~ Walkley (Alabama)

W. B. Watts (Pacific Northwest)

Henry L. Myers,Jr. (Kentucky-Tennessee)

· Lee W. Bishop (New England) Agriculture and Conservation

Chairman~ Daniel J.; Davis (New England)

Members: Chauncey H. Cooke (Wisconsin-Upper Micpigan) Walter Stukenbroker (Kansas)

Boys and Girls Work

Chairman~ Raymond B. Allen (Ontario-Quebec-Maritime) Members~ Norman F. Patrick (Rocky Mountain)

Fred W. Sington (Alabama) Circle K Clubs

Chairman~ Michael A. Coco (Pennsylvania)

Members~ Joseph F. Tatum (Louisiana-Mississippi-W.Tennessee) Stewart H. McElravy (Rocky Mountain)

Inter-Club Relations ahd Fellowship Chairman~ Carl A. Heldt (Indiana

Members: E. Kenneth Andruss (New Jersey) Thomas J. Midkiff (Southwest) International Relations

Chairman~ William A. Dunlap (California-Nevada-Hawaii) Members~ William P. Patterson (New Jersey)

William S. Murphy (Kentucky-Tennessee).·

Key Clubs

Chairman~ Frederick C. Reineking (Wisconsin~Upper Michtgan) Members: Robert W. Thal (Florida)

Louis L. Theiss,Jr. (New York)

Exhibit A

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Kiwanis Education and Attendance

Chairman: William S. King (Montana)

Members: D. Wayne Sutherland (Minnesota-Dakotas) Joseph Sehee (Utah-Idaho)

Membership Development

Chairman~ Mark A. Smith~ JL. (Georgia) Members~ Jack J. Guthery (Texas-Oklahoma)

Carl W. Kietzman (Ohio)

William A. Oughterson (Florida)

Frank C. Souza (California-Nevada-Hawaii) New Club Building

Chairman~ Russell Eo Pearson (Nebraska-Iowa) Members: Stephen H. Hart, Jr. (New York)

Robert H. Suckow (Indiana)' Dean Herring (Texas-Oklahoma)

Ralph Eo Lindner (Illinois-Eastern Iowa) Programs and Music

Chairman: I. Ho Vickery (Carolinas)

Members: Larry A. French (Missouri~Arkansas) Anthony Mo Mettler (Michigan)

Public and Business Affairs-Canada

Chairman: Waldo B. Cummings (Western Canada)

Members~ Robert Jo Faulkner (Ontario-Quebec-Maritime) (Pacific Northwest)

Public and Business Affairs-United States

Chairman~ Marshall W. Mccann (Pacific Northwest) Members: C. Do LeBey (Georgia)

Frank G. Louthan, Jr. (Capital)

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- 3 - Resolutions

Chairman~ Judge Harry A. Spencer (Nebraska-Iowa)

Members: A. Wadsworth Applebee (Illinois-Eastern Iowa) H. Harold Latrace (Western Canada)

William D. Clement (Kansas) Frederick M. Marshall (New York) James M. Moler (West Virginia)

Rev, Douglas Wasson (Rocky Mountain)

Clifford P. Wyman (Ontario-Quebec-Maritime) 1971-72 President-elect

Support of Churches in Their Spiritual Aims

Chairman~ Merald T. Enstad (Minnesota-Dakotas) Members: John A, Clawson (Utah-Idaho)

Hans M. Doerfert (Southwest) Vocational Guidance

Chairman~ Richard J. DeWalle (Missouri-Arkansas) Members: Edwin E, Gearhart (Ohio)

Glenn H. Stockbridge (California-Nevada-Hawaii)

SPECIAL INTERNATIONAL COMMITTEES Council and Convention Music

Chairman~ Verrollton C. Shaul (Illinois-Eastern Iowa) Public Relations

Chairman~ Darrell Coover (Capital) Members: John C. Bernhard (Carolinas)

Coordinators

Barry J. Brennan (Ontario-Quebec-Maritime) Ray Keyes (Pennsylvania)

Sam Gilluly (Montana)

Administration~ Paul Chandler (West Virginia) Citizenship Services~ Ralph C. Keyes (Michigan)

Youth Services: John T. Roberts (Louisiana-Mississippi-W.Tennessee)

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REPORT OF THE SECRETARIES TO THE

INTERNATIONAL BOARD OF TRUSTEES January 31, 1971

We are nearly half way into our fifty-sixth year and, under the leadership of President Ted and this Board, Kiwanians throughout our thirty-five countries are involving themselves as responsible citizens in hundreds of projects designed to IMPROVE THE QUALITY OF LIFE. The ingenuity and enthusiasm of Kiwanians in our cities and towns have resulted in tremendous promotional ef-

fort and progress in support of Operation Drug Alert and our additional emphasis this year on improvement of our environment.

Apparently our enthusiasm for OPERATION DRUG ALERT is shared by the awards committee of Freedoms Foundation. It was the basis of our presentation for this year's awards and, although no official announcement has been made as of this date, we are advised that "good news" will be coming our way within the next few days from Valley Forge.

We are happy to report that Trustee Larry Martin is feeling much better and expects to be released from the hospital on Tuesday. Although we shall miss him at this meeting, we are all grateful for his rapid recovery.

Now let us report on various aspects of the daily operation of Kiwanis Inter- national..

CONVENTION The Board Committee on Convention, together with appropriate members of the Staff, went to San Francisco on January 8-11 to meet with the host committee and develop plans for our 56th Annual International Convention. Chairman Ted Osborn conducted the sessions, during which we worked very closely with General Chairman Gene Lorton and his already hard-working committee chairmen. The Convention Office will open for business on February 15, and will be located on the Eighth Floor of the San Franciscan Hotel, Market at Civic Center, San Francisco, California 94103. Plans for the Convention Program are well along and will be reported in detail by Chairman Ted during this meeting of the Board.

COORDINATING CONFERENCE

On January 14~16 President"elect Wes chaired our third Coordinating Conference here in Chicago to a successful conclusion, which will be reflected in the recommendations to be made to the appropriate committees during this Board meeting. The level of enthusiasm was remarkably high and the recom~

mended theme and objectives, if approved, should provide real challenges for all levels of Kiwanis during the 1971M72 administrative year.

INTERNATIONAL EXTENSION -

The best summary of our growth in areas outside the United States and Canada is contained in the single sheet report which we have attached as Exhibit A.

Examination of that report will reveal that, as of January 23, 1971, we have 194 clubs organized in 33 countries outside the founding countries, with an additional 13 clubs in formation.

Fourteen new clubs have been organized thus far in this administrative year.

Eleven of those have been built in Kiwanis International~ Europe, so that only

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three came from all of the remaining areas in international extension. This may be partially due in the Pacific to the change of emphasis to membership development suggested by Ken Greenaway during his visit there. we'. are now stressing new club building in all correspondence for this area and Merrill Gregory is personally working on this phase i~ Central and South America. It is expected that better than 50 international clubs will be organized before the end of this administrative year. Now for brief comments on specific areas.

EUROPE

Kiwanis International - Europe is building rapidly and well. A Kiwanis club in London seems to be very near, with an additional possibility in Scotland.

CARIBBEAN

A few weeks after Council (October 17-30, 1970) I visited with the leadership of all the clubs in the Caribbean area. I found evidence of excellent develop- . ment of Kiwanis throughout the islands of the Bahamas and the Caribbean, a

.multitude of ingenious public service projects and activities, and an enduring respect for the Ontario"Quebec~Maritime District and appreciation for its sup-, port throughout the relatively short period of time these clubs have been in existence. With the single and understandable exception of Puerto Rico and the Virgin Islands, Kiwanis leaders feel that no change should be made in their present status until at least the end of the next administrative year or until they have at least 2,000 members which might be as long as five years. The latter specification is designed to provide sufficient financial strength to carry on by themselves. The Puerto Rican leadership was unanimous in its desire to have the Board keep in mind that all Puerto Ricans are American citizens.

I was asked to relay two specific requests to the Board:

(1) Will the Board consider allowing a provisional district to be created in the Caribbean wfth as few as twenty clubs rather than the ideal fifty?

(This request came from the Nassau session in the Bahamas)

(2) Will the Board consider allowing a provisional district to be created in Puerto Rico and the Virgin Islands with as few as fifteen clubs, with a view to it ultimately becoming one of the districts of Kiwanis Interna- tional? Also with the possibility of Aruba, Curacao and Trinidad being part of that district?

(This request, of course, came from John Fucile and his fellow~leaders) It is my opinion that, given sufficient time, Puerto Rico's objectionq, could be overcome and one provisional district of the Caribbean could be formed, probably in three or four years. I do not agree with those who feel that the Bahamas and Jamaica could form a provisional district of their own. I would recommend the accomplishment of one large Caribbean group or provisional district but not until they can support it, both financially and with proper local leadership.

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MEXICO

The latest report (January 21, 1971) from Greg Gregory confirms what we have felt for some time. The public service concept of Kiwanis is not understood in Mexico and, except for a few fairly bright spots, the growth potential is npt sufficient to maintain the provisional district status. Chairman Bob and the Corrnnittee on International Extension will want to give this area careful consideration at this Board meeting.

LATIN AMERICA

Although there have been no new clubs organized during this administrative year, three are now in formation and a number of excellent prospects are being investi- gated. One of these is developing in Guatemala, two in Venezuela, and at least one in Argentina. In addition to looking after these developments, Greg will charter the Quito, Ecuador Club at the request of President Ted on February 13, and organize the Georgetown, Guyana Club on February 23.

PACIFIC AREA

We know of no Philippine District problem and, according to correspondence, they are doing meaningful work this year.

Good progress is being made in the formation of new clubs in Singapore and Bangkok. Jack Delf will charter the Kobe-, Japan Club in his role as Special Representative of the International President.

Australia and New Zealand need staff assistance in developing leadership training procedures, bringing better understanding of the meaning and operation of Kiwanis to an area where Kiwanis extension could be as great as in Europe or

greater. Special attention should be given to this need by the Board Committee.

WORLD SECRETARIAT s·ince the 1971 meeting will be held during the Kiwanis International Convention in San Francisco, considerable attention was given to the schedule of events during the meeting in that city earlier this month. The schedule for the World Secretariat"related meetings is attached as Exhibit B.

MEMBERSHIP The membership strength of Kiwanis demands our irrnnedi- ate attention. For several years official figures reveal that, without new club growth, there would have been a definite loss of membership. This fact has been more sharply dramatized by the complete reliance

for comparative figures based upon actual reconciliation of club memberships as the dues are paid at each six months period.

The critical situation at the present time reflects in income for both Kiwanis International and all districts.

The ARPS membership in United States, Canada, and clubs in International Exten- sion exclusive of Europe as of September 30, 1970 was 258,789. The actual loss to Kiwanis International in dues income and magazine subscriptions is, of course, under study by the Board Committee on Finance.

The latest unofficial count based upon the members on file and receiving the Kiwanis Magazine was made as of December 31, and indicated membership at that

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time of 260,019 .. This would indicate an unofficial growth of 123'0 since October 1. However 831 of these came in by way of new club growth. Conse"

quently only approximately 400 can be attributed to membership growth in established clubs.

The theme of the current class of governors is "reverse the trend" in membership. Much credit for their enthusiastic endorsement of this concept must go to President Ted. The Regional Conferences for Governors reflects their intense interest and concern. Credit also must go to the Counselors to districts for their continued insistence that immediate and continuing attention be given to the question of membership. Undoubtedly the attitude of the Governors also reflects the concern expressed by their counselors.

It would seem that the time has come when we can no longer consider membership as something about which we have a great concern but also about which no

Specific positive action is taken.

It would seem that for years we have thought of growth as something that was highly desirable but at the same time the organization did not want to be actively seeking members through a concerted effort on the part of the club leadership and under the insistence of the Governor and Lieutenant Governor.

Recent surveys of the business and professional leaders indicate the willing- ness of a high percentage of the men to give time as volunteers. There appears to be no lack of concern for the major problems of the day or any unwillingness to join hands'with fellow citizens in helping to meet these problems head on.

The question might logically be raised then as to how can Kiwanis always modern in its approaches, readjust its thinking on membership development in order to both capitalize on its effective major emphasis programs and on the interest in the voluntary movement on the part of th~ men in the business and professional community?

Could it be that we need a different attitude toward membership development?

Could it be that we need to express our belief in Kiwanis as having the potential to best utilize the interest and concern of volunteers? Could it be that we need to actively train our leadership in how to build membership? Can we any longer leave the whole matter of membership to chance? Has the time come when we must actively campaign in the most d,ignified manner, it is true, but yet in a very positive way to both sell Kiwanis in terms of its value to a community and to attract the active participation of a high percentage of the volunteers not now related to the service club movement.in every community.

If our reaction to these questions is a po~itive one, then we agree that our philosophy related to membership development must take us one step further beyond the agreement that we are going to "reverse the trend" to the position of establishing a plan of action. This means tools and guidelines. It means checking and double checking on leadership to see what the results of such planning may be.

The Board Committee.on Membership Development and New Club Building will have presented to it at this session of the Board some suggestions for positive action. We sincerely urge a full consideration of these possibilities and if at all feasible even an expansion of their potential insofar as possible within the current financial abilities during the year of 1970-71.

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NEW CLUBS Since October 1, 33 new Kiwanis clubs have been organized. 21 of. those are in United States and Canada, 10 in Kiwanis International - Eruope and 2 in International Extension.

At the present time there are 24 Kiwanis clubs in formation, 6 of which are in United States and Canada, 5 in Europe and 13 in International Extension.

Another positive aspect of the work in the Field Service Department is the indication that three previously listed non-meeting clubs have been reactiH vated and completely reorganized since October 1.

Reports from the Field Service Representatives coordinated by the Field Ser- vice Department indicate that the projection of 150 to 175 new Kiwanis clubs for the 1970~71 administrative year is realistic. There is a great amount of new club building activity in nearly all of the 30 districts. However there is some evidence of sponsors not following through in the way it would be hoped would be the case. The district governors understand this and working with the Field Service Representatives every effort is being made to

establish a smoothly operating growth pattern so as to prevent a great "crash"

program coming toward the end of the administrative year.

Much as we enjoy the success story of clubs being built, it is best that the procedures so important to a strong club be followed and all necessary details cleared up for a particular club at the earliest possible moment.

"Crash" programs, of course, prevent this from happening and add a great deal of additional work for all concerned.

To accomplish this there is a definite need to define the role of the Governor and Lieutenant Governor, district chairmen and field service representatives so that all are.aware of the productive procedures to be followed. This is constantly being worked on and I'm sure will be improved even further in the coming months.

The Board Committee on Membership Development and New Club Building should examine very carefully all ways and means to enhance the new club building effort. Already the board has taken the position that, with the approval of the district governor and the district board, a club may be built even though there may be a controversy over the question of sponsorship and the release of territory to the new club. It is time that we broadened the statement regarding territorial limits and a definite announcement made to all clubs that there will be no relationship between territorial limits and establish~

ment of new clubs. The Board will be interested to know that the Administra- tive Committee's meeting here in Chicago recently went on record unanimously as recommending the elimination of territorial limits for all clubs. They felt that this was an outmoded procedure.

Regardless of the Board's reaction to the total elimination of territorial limits, certainly it would appear that every effort ought to be made to remove the consideration of territorial limits as a road block in the establishment of new Kiwanis clubs. Another aspect that the board committee may want to seriously consider is that of making it possible for a key man to be found in the community by the Field Service Representative or a special representative appointed by the Governor and a club put into formation even though the sponsorship of that new club may not be completely clear at that time.

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There seems to be common agreement among the Governors at the Regional Con- ferences for Governors, that the Governor and Lieutenant Governor can resolve this matter of sponsorship. There is the feeling that sponsorship is some- times reluctantly assumed by clubs because of fear on the part of the men that they do not know how to do the job. Once the initial step has been made, a key group has been found and the club put into formation, it is a real joy for clubs most generally to become involved and to assist in the further efforts of the new group to become a strong working effective Kiwanis club.

Certainly every effort should be made to remove just as many road blocks as possible to the most effective new club building effort the organization has ever· had for we are increasingly in competition with other groups who are willing to develop service clubs with prestige members who can do so without the handicaps 'of some of the road blocks which are apparent in our Kiwanis procedure.

The Board will be interested to know that at the ,last meeting of the Service Club Leaders Conference we found that Kiwanis was the only organization which by constitutional provision required a meal function of its clubs.

This is not to reconnnend that, where feasible, meal functions should be dis- continued. However to make them mandatory is one thing and we may be wanting to ask ourselves the serious question as to whether or not, in the present day, there may be circumstances where very limited food functions such as coffee and doughnuts, dessert and coffee and the like may allow for an effective fellowship period with the normal club meeting directly following.

,'.!'he new, clubs organized since October

1

are listed ih the section on General Office Administrative Action.

SUPPLIES OPERATION Each member of the Board will recall that we made a full report to the District Governors and Secre- taries on our Supplies Operation during the fall. A copy of this, for information purposes, was sent to each member of the board.

We believe that you should have a follow ... up report on the progress being made in resolving this problem. With the addition of Mrs. Nancy Shiu, as Order Correspondent, we have made real progress in resolving our communications problem regarding the status of orders. At the same time we have been able to catch up our entire backlog caused by the many problems discussed in the memorandum and at the present time we are operating on a 72-hour basis from

receipt of the order to its being ready for shipment from our supplies department or forwarded to one of our outside suppliers.

ARCHIVES As the Board is fully aware there has been marvelous cooperation between the Board Committee on Admin- istration and Structure and the Committee of Past International Presidents, as both groups have expressed an equal interest in the matter of the handling of our Archives. A liaison committee to work with the Board Committee on Administration and Structure was appointed from the Committee of Past Inter- national Presidents. This Committee involved Past President Don Forsythe as Chairman and Past Presidents Nick Swain and Ed Keefe as members.

Past Presidents Don and Nick spent several days in the office working with the members of the staff surveying the entire situation, looking at the space available, and checking on time available for adequate handling of this amount of detail as far as the present staff is concerned.

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The Board will receive a full report presented through the Board Committee on Administration and Structure. Past President Don will meet with the Committee and personally make additional comments over and above the formal

report. The Board may wish to express its sincere appreciation for this excellent cooperation which it has had and will continue to have with the Past Presidents group on this and so many other matters as well.

Our special compliments to this Committee on Archives for its in-depth study of this real concern we all share.

SPONSORED YOUTH Cooperation between Key Club International, Circle K International and Kiwanis International-~ collectively referred to by our Circle K Board as "the K Family" -- seems to be better than ever. There is a definite and stated desire on the part of the Circle K Board and the Key Club Board to work shoulder-to-shoulder with each other and with Kiwanians in their communities. The recommendations of the Coordinating Conference will underline this and suggest methods for us to put this tremendous enthusiasm to effective use. The presence of the presidents and directors of Key Club and Circle Kat this opening Board dinner at

President Ted's invitation is still further evidence of a new high in cooperation among the members of "the K Family."

Present membership in Key Club is estimated at 88,525, representing an increase of 1,568 since October 1, 1970. 68 Key Clubs have been chartered so far this year, which is slightly better than last year's record about this time.

The Circle K Department of the General Office has been completely re-organized under its new Director. I am also happy to report excellent rapport between John and the Circle K International Board. While the total of dues-paying members stands at 9,809 it should be pointed out that our colleges are cur- rently conducting final exams and the new semester will not begin for several days. A considerable pick-up in dues collection is anticipated by mid-February.

A bright note is the fact that Circle K has built 11 new clubs so far this year, compared to 3 at this time last year.

AUDIO-VISUAL The eminent success of the YOU AND THE LAW color television program is evident in the fact thae it was seen on 110 television stations, some of which are just concluding the series during these next few weeks. We are also happy to report that, although the Kiwanis International Foundation Board was prepared to absorb any net costs for

this vital program, the final report will show a comfortable excess of income over expense. We are now searching for another series, perhaps concentrating on the area of ecology or drug abuse. After considerable work on the theory that we could produce our own television series with our one~man audio-visual department, we have come to the conclusion that these programs must be produced by outside organizations which have the proper facilities.

The present concentration of this department is on a much-needed revision of

"The Man Who Wears The K" and early preparation for the film presentation on the new theme and objectives to be determined at this Board session.

FINANCE Our current budget anticipates a minimal net excess of income over expense. Experience to date, including a loss of dues and magazine subscription income, indicates a possibility of our ending the year with a minus figure. This would be true even if we

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maintain exact adherence to every item in the budget. The General Office staff has been fully alerted and is giving special attention to searching out methods of effecting economies throughout our operation. Since severe economies may become necessary, it is essential that this Board be fully aware of our present financial status.

KEWASKUM The Board of Directors of the Kiwanis Club of Kewaskum, Wisconsin has voted to refrain from the use of live turkeys as targets in the 1971 Kewaskum Turkey Shoot. The Board is asked to note that this decision is for 1971 only and that the club leadership has formally requested a hearing before this Board regarding future action .. This request is supported by a resolution from the Board of the Wisconsin-Upper Michigan District, passed unanimously at its Mid-winter Con-

ference a few weeks ago. Although we have not yet received the resolution, we learned of it from the District Governor and from Trustee Roy Davis, who served as counsellor to that district on this occasion because of the illness of Trustee Larry Martin.

STAFF The Board of the Kiwanis International Foundation, at its October, 1970 meeting, authorized us to search for a full-time director to do the work which has been done in recent years by Assistant Secretary Frank McCabe, in addition to his principal assignment -- international extension. Both of these responsibilities have grown to such an extent that it is no longer practical for one person to handle them. We were most fortunate in finding some one we feel to be just the right man in the person of Burnell G. Kern. "B.G." was recommended to us by Trustee Roy Davis, who worked with him for many years before he retired from the Continental Bank here in Chicago. He has demonstrated a real enthusiasm for his new responsibilities and shall be happy to recommend his appointment for your· approval at the conclusion of this report.

We have also been examining the status of the men who have a total relationship to our data processing operations. In the light of the responsibilities assigned to those involved it seems logical that our Senior Programmer should be granted the same status as the others. Therefore we ask that the Board Committee on Administration and Structure consider granting staff status to James W. Kinkade as Senior Programmer.