On January 9, 1984, a meeting of the Kiwanis International Board of Directors was held at the general office in Indianapolis, Indiana. RESOLVED that the minutes of the October Board Meeting would be approved and are hereby approved. RESOLVED that the regular meeting of the International Council will take place in Indianapolis in January 1985.
This completed the action based on the recommendations of the Council's Communications and Education Committee. This completed the action surrounding the reconciliations of the Council Committee for Finance and Administration. Together we also attended the Kiwanis International-Europe Board of Trustees meeting.
ELIMINATION OF MEMBERSHIP OF NOT-MEETING CLUBS FROM ACTIVE MEMBERSHIP FILES
NEW KIWANIS CLUBS ORGANIZED SINCE THE OCTOBER MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES COMPLETION
NEW KIWANIS CLUBS ORGANIZED SINCE THE COMPLETION OF THE OCTOBER MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES.
KIWANIS CLUBS REACTIVATED SINCE THE OCTOBER MEETING OF. THE INTERNATIONAL BOARD OF TRUSTEES CLUB
THESE CLUBS HAVE MERGED SINCE THE OCTOBER MEETING· OF THE INTERNATIONAL BOARD OF TRUSTEES Grand Bla.n,c, Michigan and Bristol Hill, Flint, Michigan
CLUB INCORPORATIONS COMPLETED
CLUB NAME CHANGES
TOTAL 13
Beech Senior High School Tabernacle Christian School School Bellevue West High School Princeton High School North Royalton High School Turlock High School. The Committee recommends that the charters of the 22 clubs listed in Exhibit D of this report be revoked. The Committee recommends that the 7 men named in this report under the section "1982-83 Distinguished Award Recipients" be designated as Distinguished Governors for 1982-1983.
The 1983-1984 District Governors requested that the committee review the criteria for the Distinguished Award Programs of the 1983-1984 Administrative Year, with consideration being given to lowering the growth criteria. The Committee recommends that the criteria for the 1984-1985 Distinguished Award Programs be those listed in the attached Appendices E, F & G. The Committee recommends that the criteria for the 1983-1984 Distinguished Award Programs be modified to reflect the same are as the criteria for the Distinguished Award Programs 1984-1985. criteria for the 1984-1985 programmes.
NUMBER ONE TEAM ~
1983·84 INTERNATIONAL NEW CLUB BUILDING COMMITTEE
ANNUAL CLUB REPORT: At least 90% of clubs have submitted the annual club report by December 31, 1985. SPONSORED YOUTH: Maintain, at least as a minimum, the same combined number of Key Clubs and Circle K Clubs as are on active status with the club. start of the. ATTENDANCE AT INTERNATIONAL CONVENTION: The district's total attendance at the International Convention must be at least equal to the same percentage of membership registered from the district last time.
PERSONAL SPONSORSHIP: By the end of the administrative year, personally sponsor at least three (3) active Kiwanis members --- at least one of whom must be your member. A twenty percent (20%) bonus for a new member on their club membership and sponsor (or co-sponsor) of a new Kiwanis Club or Circle K Club or Key Club through the end of the administrative year. MANAGEMENT TRAINING: By the beginning of the administrative year (October 1), ensure the prescribed training of club officials, directors and presidents of committees.
DIVISION MEETING: Club represented at division meeting at the time of official visit of the District Governor. PERSONAL SPONSORSHIP: By the end of the board year, you must personally sponsor three (3) active members within your club for membership. ATTENDANCE OF INTERNATIONAL CONVENTION: Total number of attendees of; district to the International Convention to match at least the same percentage of registered membership.
REPORT OF COUNCIL COMMITTEE ON PROGRAM SERVICES TO THE MEETING OF THE INTERNATIONAL COUNCIL OF TRUST·TEES. The Committee reviewed the travel reports of the Key Club Board members and found that the travel recorded in these reports was within established policies. The Committee reviewed revisions to the Kiwanis Board's Procedures governing travel by members of the Circle K International Board of Officers, as suggested by staff, and decided to retain them for further study.
However, the Committee feels· that this Council meeting could be of tremendous value, although perhaps not at the beginning of the new Kiwanis year. Finally, the ability to make necessary amendments to the Kiwanis International Bylaws is a valuable function of the "first". The Committee recommends that the regular meeting of the International Council be held in Indianapolis in January 1985.
AMENDMENT TO CIRCLE K CONSTITUTION PREAMBLE
Nine (9) candidates for the office of Vice-President receiving the highest number of votes cast for that office and the candidate for Secretary receiving the highest number of votes for that office shall be elected. The ten (10) candidates for the position of Vice President who receive the highest number of votes cast for that position shall be elected, and the candidate for the position of Secretary who shall receive the highest number of votes for that position shall be elected. A plan for proportional representation developed by the committee would address each of the points listed below that seem fair to all parties involved.
One of the Committee's objectives was to present the restructuring concept to members in a way that elicited feedback. The Board of Trustees of Kiwanis International submits the following Administrative Resolution on the structure of Kiwanis worldwide for action. IN ALBANIA the growing interest of all clubs to participate fully in the management of Kiwanis affairs would indicate the desirability and even the necessity of establishing a principle for representation on the International Board of Trustees of all Kiwanis clubs, and.
WHEREAS it appears to the Board of Directors that the time has come for the development of a unified, worldwide Kiwanis structure to ensure the cohesion of the entire organization in the future; Representatives of the Kiwanis International Board of Trusees will be selected from each region in proportion to the number of Kiwanis Clubs in the region. All board members are elected by all Kiwanis International Convention delegates from each region's nominees.
The Texas-Oklahoma District House of Delegates approved an amendment to Article XVI, Section 4, of the Standard Form for District Regulations. 34; The books of accounts of the district shall be audited at least once per administrative year by an independent auditing firm appointed by the Board of Trustees and a certified report shall be submitted to the Board of Trustees." The books and accounts of the district shall reviewed by an independent accountant at least once per administrative year.
The independent accountant is appointed by the board and is accompanied by a report from the independent accountant.
ITEMS Mailings
The committee reviewed current and future editorial content and noted in the November/December issue two articles of particular interest. The committee reviewed first quarter revenues, which are below last year's figures, due in part to the large number of Indianapolis advertisements in the January 1983 issue.Subscription Promotion: The committee reviewed the results of an advertisement in the November/ issue. December promoting magazine gift subscriptions.
The committee also discussed ways to further develop and implement the PR program at the club level. Official Airlines for the Phoenix International Convention The committee reviewed communications received in response to the appointment of the official airlines for the Phoenix International Kiwanis Convention. The committee directed staff to write to districts that have expressed concerns about Kiwanis International's action to select an official airline based on the above information.
The committee recommends that Republic and Delta be approved as official carriers for the Phoenix Convention, June. After careful discussion, the Committee agreed that no sales booth would be made available to the Host Committee at the Phoenix Convention. The committee discussed the possibility of allowing the sale of photographs at the Phoenix convention and decided to avoid this for the sake of avoiding.
The committee reviewed the program for the Phoenix convention and is optimistic that First Lady Nancy Reagan will give the keynote address on Monday, June 25, 1984. The committee reviewed the possibility of the Ki-Wives or other groups applying for exhibit space at international conventions Kiwanis. The Committee recognizes that some requests of this nature may not be in accordance with official Kiwanis International programs and therefore not in the best interests of Kiwanis International.
The Committee recommends that the Procedures be amended to add Page D-3, Paragraph fas Item (5): Exposure or promotion of any activity inconsistent with the programs of Kiwanis International.
KIWANIS INTERNATIONAL FOUNDATION PROGRESS REPORT
Lee Powell, Jr., Vice President and Acting Chairman,
REPORT OF THE ADMINISTRATIVE COMMITTEE FOR FINANCE AND ADMINISTRATION AT THE MEETING OF THE INTERNATIONAL BOARD OF TRUSTEES. The Committee, together with a representative of Wolf and Company, reviewed their preliminary financial report for the year ended September 30, 1983. He pointed out that some changes in the presentation of the annual report were necessary because of the Committee's previous actions regarding the international convention. and general liability insurance accounting procedures.
Because of the change in the treatment of Life Member income, a prior year adjustment was necessary for the current year's income and expenses. A draft of the proposed narrative to be included as part of the financial statement, which addresses non-financial matters of Kiwanis International, was discussed. It has been determined that this report does not contain sufficient detail in the explanation of the financial statements and such an explanation has been requested to be added by staff prior to publication.
Upon the recommendation of Wolf and Company and the consent of the employees, the committee recommends a change in the guidelines for the capitalization of fixed assets. The current standard is to capitalize an asset that will be in use for more than one year and costs more than two hundred dollars. The committee recommends that the cash value of the purchase, which is considered a capital asset, be increased to five hundred dollars, effective immediately.
The staff presented a proposal to transfer all capital assets from the Operating Fund to the Capital Improvement Fund, so that all capital assets would be placed in one fund. The committee recommends the transfer of all capital assets from the Operating Fund to the Capital Improvement Fund effective September 30, 1983, and requests that Wolf and Company make appropriate changes to our 1982-1983 financial statements. The committee has received additional information from staff relevant to the unqualified pension supplement proposal.
Staff prior to the April board meeting so that any action can be taken at that time.
