PURDUE SCHOOL OF ENGINEERING AND TECHNOLOGY Faculty Senate Minutes
November 13, 2007
Representatives in Attendance: Doug Acheson, Hasan Akay (alternate), Karen Alfrey, Sohel Anwar, Mark Bannatyne, Ed Berbari, Jie Chen, Stanley Chien, Barb Christe, Dave Dellacca, Mohamed El- Sharkawy, Becky Fitterling, Stephen Hundley, Connie Justice, Brian King, Bill Lin, Darrel Nickolson, Peter Orono, Ken Rennels (alternate), Paul Salama, Erdogan Sener, Joy Starks
Guests: Bill Conrad, Elaine Cooney, Wanda Worley, Dean Yurtseven
Prior to the meeting Eugenia Fernandez requested Ken Rennels present the Graduate Education Committee report since she cannot attend the Faculty Senate meeting; Stephen Hundley advised this would be fine and is noted for the November 2007 minutes.
Meeting began at 11:00 a.m.
Stephen Hundley asked everyone to look over the agenda and advise him of any changes and/or additions.
The agenda was approved by Faculty Senate.
Stephen Hundley reminded everyone they should look at the meeting minutes prior to meeting. Copies of the minutes are not distributed at the meeting, but can be found at G\COMMON\Senate documents in addition to being distributed to all faculty via the E&T Faculty email at least one week prior to each Faculty Senate meeting. Barb Christe made a motion to accept the October 2007 minutes; all approved.
Administrative Report Academic Programs:
Dr. Yurtseven advised the Interior Design Technology BS program was visited by Council of Interior Design Accreditation (CIDA) during October 26-29th. The visit went well and the school will receive a preliminary report in the next few weeks, and final information will be received in April 2008. This will begin the initial accreditation for the program.
The school signed another Memorandum of Understanding with the College of North Atlantic in Newfoundland, Canada on November 6, 2007. Last year an agreement was signed with regards to their architectural engineering technology students attending IUPUI to receive Construction Engineering Management Technology-BS degree and Technology-MS degree (three-plus-two program). The new agreement covers civil engineering technology graduates of the college via the same arrangement. There may be additional collaboration opportunities for MET, EET and OLS areas with this school. Dr.
Yurtseven advised there is a potential 15,000 students in Newfoundland. The school has about 22 campuses all around Newfoundland, and a large program in China, and Qatar.
Faculty News:
Charles Turner (BME) received $159,014 continuing (non-competitive) award from University of Delaware for his proposal.
Connie Justice (CILT) received $21,699 continuing award from Purdue University Technical Assistance Program (TAP).
Mohamed El-Sharkawy (ECE) received $20,000 new research grant from Mentor Graphics for his proposal.
Sara Koskie (ECE) received $14,955 new research grant from Delphi Delco for her proposal.
Ken Reid (ENT) received $15,000 continuing (non-competitive) award from Indiana Department of Workforce for his proposal.
Sohel Anwar (ME) received $24,145 new service grant from Delphi Delco for his proposal.
Charles Feldhaus (CILT) received $100,000 new service grant from Purdue University for his proposal.
Hiroki Yokota (BME) and his co-investigator Kazunori Hamamura submitted Invention Disclosure to the IU Office of Technology Transfer.
Hiroki Yokota (BME) and Dong Xie (BME) submitted Invention Disclosure to the IU Office of Technology Transfer.
Events:
Scholars Day activities took place on October 13th. A number of our scholars and families visited the school. The students and families were greeted by Dr. Yurtseven, Terri Talbert-Hatch and several department chairs.
IUPUI Translational Research Symposium was held on November 15th and six faculty members presented their research efforts. Ali Jafari was recognized as one of the six faculty members with his Epsilen
project.
The Purdue University Board of Trustees will be here on Thursday, November 15th. They will visit two labs and make a brief stop at the Motorsports lab.
IUPUI Campus Day took place on October 21st. Dr. Yurtseven feels there were less in attendance this year. This may be Dr. Yurtseven’s perception since the traffic flow was rearranged.
An alumni lunch was held on October 22nd for our graduates who work at Roche Diagnostics, nine alums attended.
The Graduate Open House was held on November 1st and approximately 40 students attended.
For further details of the Dean’s Report see Attachment 1.
Administrative Report from Dean Conrad
Dean Conrad distributed Emergency Notification information. Faculty, staff, and students should make sure their phone numbers are correct in the system. The communication system permits broadcast messages to be quickly sent via phone and email systems. The Emergency Notification document can be found at G:\COMMON\Senate documents\November 2007 documents.
Dean Conrad also distributed Emergency instructions for ET building employees for building evacuation plans. Training will begin next semester. Doug Acheson questioned if the faculty/staff responsibilities were correct after the reorganization, Bill advised they were. Hasan Akay questioned emergency
procedures for the SL building. Bill advised the instructions are done by building, however, he will check with the SL building coordinator, Angel Campbell, regarding this information. The information for the building evacuation plans for both ET and SL buildings can be found at G:\COMMON\ET & SL Building Evacuation Plans\.
Budgetary Affairs Committee - No Report Computing Resources Committee
Hasan Akay reported that the Computing Resources committee, along with CNC, is looking at a Life Cycle plan. This plan will have guidelines regarding when to upgrade teaching labs, and faculty and staff computers. The current target for computers is Pentium 4 with 2GB, using funds which come from administration. CNC has been contacting faculty and staff asking them to forward their current computer information to them and then they can schedule accordingly.
Hasan advised that the Design and Communication Technology Department plans to implement the student lap top program for two programs, Architectural Technology and Computer Graphics
Technology, in the fall 2008 semester. This may be a good model for other programs to follow. DCT is working with CNC on the student lap top implementation. The Dental School has a good model to emulate; they have agreements with Dell Computers and some agreements with software vendors. A crucial issue will be the agreements with software vendors. CNC will work with Mark Bannatyne and his department to facilitate the student laptop transition. Mark Bannatyne advised that he will be meeting with a Dell representative on Wednesday regarding the configuration of laptops.
The Dean’s Technical Services Action Committee has been looking into establishing a combined center for technical services combining technical services and computer services last semester; however, the proposal is being postponed at this time. An ad-hoc team called Technical Services Team (TST) has been working with technical specialists from each department, along with the chairs and Bill Lin this semester to increase the collaboration for departmental services. The TST will be implementing a “Technical Services Request” form. This form is for any services faculty/staff might need; similar to CNC help form.
The TST is in process of working out the details of this form. The TST is trying to find out what type of activities the technicians are involved in, and wish to create some interaction among technicians. The technicians used to be somewhat disconnected in the past, but they are now beginning to communicate more among themselves. The TST is asking faculty/staff to use the forms for special services. The Computer Resources Committee provides advice to TST whenever needed.
Stephen Hundley requested the committee bring forward their information/research on the student laptop issue. The committee has gathered information on this issue for awhile, and Mark Bannatyne has also collected some information. They hope to have a report in December. Mohamed El-Sharkawy inquired about software licensing, possibly access license from web server. Some software might be purchased by the student.
Ed Berbari questioned how this would affect our labs. Ed and others feel the ultimate goal is to reduce the dependency on desk tops in CNC labs, for possibly more open labs. This is the current strategy with the pilot project. The school may need to convert a few labs into laptop mode.
Connie Justice advised that she is on the Life Cycle Subcommittee of CRC, and they are currently discussing plans for labs and trying to streamline the process of upgrading. The student laptop initiative might reduce our need for some labs but it will take some time to know for sure. Doug Acheson would like to see the school have a 24 hour lab, with UITS involvement, in the future.
Stephen Hundley asked the committee to let faculty know when the meetings will be held regarding this topic so others can give their input and be aware of these issues.
Constitution and Bylaws Committee
Wanda Worley advised the Constitution and Bylaws Committee met on October 10, 2007. The committee discussed two issues: 1) changes that needed to be made to the Bylaws resulting from the School
reorganization and 2) definitions of faculty and program as stated in the Constitution and Bylaws.
Stephen Hundley projected the document submitted by the Committee for Faculty Senate to view: the definition of Faculty from the Constitution and the suggested changes to the Bylaws . The document can also be found at G:\COMMON\_Senate documents\November 2007 documents. Wanda will also send the information electronically for faculty to look over.
Wanda discussed how the committee and Faculty Senate interpret faculty as “the full-time members of the instructional and research staff” to include full-time lecturers and persons holding full-time clinical ranks. Individuals holding visiting faculty appointments are not included.
Wanda advised the committee believes “Programs” are defined adequately in the Constitution and Bylaws and she encouraged everyone to advise the committee if they feel programs is not correct in certain areas.
For future documentation, she advised that it is good to leave Programs defined generically (i.e., not to name specific programs in the Bylaw) since it is possible other programs may be added to the School.
Wanda asked Faculty Senate to give feedback on the meaning of Program as it is used in two places in the Bylaws: 1) Primary and Promotion and Tenure Boards information and 2) Computing Resources
Committee. It was decided that Program would refer to Programs
not contained within an academic Department
in both places. Currently, every program participates in the Computing Resources committee. With Programs now clarified, each department can authorize a person to represent the entire department.Ed Berbari noted there are service programs and academic programs, and many meanings to the word program. Ed asked why each program needs to be on so many committees. Hasan Akay feels this should be consistent with other committees. Wanda noted that even though TCM is a service program it’s also an academic program. The two are not necessarily exclusive. When Wanda sends the suggested changes to the Bylaws, she will request any comments folks want to make.
Graduate Education Committee
Eugenia Fernandez advised she could not attend the meeting to give a report. Ken Rennels will be giving the report for the Graduate Education Committee.
Ken Rennels advised the Graduate Education Committee held a virtual meeting October 22-24th. Ken distributed copies of the M.S. Technology Program Specialization in Facilities Management. Mark Bannatyne is on the committee (Ken Rennels is not on the committee) and verified it was reviewed by the committee. The document can also be found at G:\COMMON\_Senate documents\November 2007 documents.
A motion was made and Faculty Senate unanimously approved to accept the M.S. Technology Program Specialization in Facilities Management.
Grievance Board – No Report Faculty Affairs Committee
Elaine Cooney proposed the following statement to Faculty Senate:
The E&T Faculty Affairs committee recognizes the growing number of full time academic specialists in our school whose primary role is to advise students and teach introductory courses. Because of the expertise they bring to undergraduate education and student affairs, the committee recommends that academic specialists in the School of Engineering and Technology count as faculty for the purpose of faculty governance.
Faculty Senate members questioned how Academic Specialists were paid. They are paid at a PA level, and have a Masters or Ph.D. depending on the job requirement. There was a question regarding
recruitment, is there a Search and Screen for these positions. Some people come into these positions, the position evolves in to teaching, but does their title change. “Academic Specialists” is a university recognized title. This position does a combination of advising and lecturing; in the School of Medicine this position might oversee a laboratory. Can Faculty Appointments and Advancement clarify this position?
Mark Bannatyne questioned how other schools handle this position. Elaine advised the School of Social Work includes this position as faculty, and she was unsure of how the School of Medicine viewed this position. Ed Berbari pointed out as much as we value these positions, the school should not try to mix the definition of what they do with faculty definition. Ed does not believe these are faculty positions.
Elaine acknowledged this thought, and noted this was discussed at great length by the committee. Most of the duties of this position have to do with teaching and advising undergraduate students. Stephen Hundley asked what the origin of this issue was. Elaine advised that most of the faculty in the Freshman
Engineering program and Freshman Technology program are not eligible to serve on any of the
committees at this time. This position should have representation. Hasan Akay advised some schools do allow lecturers within the faculty area. Some conditions or restrictions should be acknowledged for Faculty Senate representation. Hasan believes this was discussed previously and should be in the bylaws.
This change would be more for committee work. Ed Berbari is questioning the definition; maybe the classification should change. By definition they are staff; should have a change of classification. Elaine advised a vast majority of advising is being done by our staff; Ed does not believe this is in some job descriptions where people are advising.
Stephen Hundley advised there is a motion on the table to allow Academic Specialists to have faculty governance in our school; Stephen noted some issues he was hearing such as the workload in committee work, work that touches our first year students over time, concern that he is hearing that academic specialists is a unique title, and the concern from some that if you open up the door on this position it might create other issues.
Wanda Worley asked Stephen to display the definition of faculty. As stated in the bylaws, “Faculty may elect other persons to Faculty membership by a majority vote of Faculty members voting in a mail ballot.”
The school does have the ability to do what the Faculty Affairs committee is suggesting.
Karen Alfrey suggested introducing current staff who are academic specialists to see if they should be considered faculty.
Mohamed El-Sharkawy noted in committees they have staff recognition; why not allow Academic Specialist positions to attend but not vote. The chair of each committee can assign someone to be on the committee. Ed Berbari asked about his research faculty. Elaine advised this is the heart of her argument;
the research team serves on student affairs committee, why not Janet Meyer. Do we have a mechanism in place to deal with this issue?
There needs to be a recommendation from Senate to allow a vote to occur. The category of individuals – academic specialist, should they be given access to faculty governance and serve on committees. Should this be done on a case by case basis? Speaking on the committees’ behalf, Elaine advised they would accept this as a friendly gesture. Elaine read the motion again to Faculty Senate.
Ken Rennels advised if we want a particular person, Janet Meyer, as part of our faculty, let’s use the provision that is there and allow this. Ed Berbari feels this position can serve on committees, but not faculty governance. This item was recommended to be tabled, and revisited in December. Stephen Hundley encouraged faculty to give their opinions and have representation in December. The Faculty Affairs committee is to inquire with Carol McGarry the role and definition of this position prior to the December Faculty Senate meeting also.
Nominations Committee – No Report Resource Policy Committee
Mark Bannatyne advised the Resource Policy Committee makes recommendations on one school award, the Trustee Teaching award. The committee is trying to concentrate on the policy of this award, and hope to have this done by the end of the semester in time for nominations in the spring.
Student Affairs Committee – No Report Undergraduate Education Committee
Karen Alfrey with the Undergraduate Education Committee presented the proposed changes to the Dean’s List Requirements for the School of Engineering and Technology. The previous requirements are
complicated and hard to compile. The following recommendations are proposed for the Dean’s List requirements:
1. Be registered in the School of Engineering and Technology.
2. Complete a minimum of 6 credit hours of coursework in the semester under consideration.
3. Achieve at least a 3.8 semester grade index in the semester under consideration.
There have been some complaints that some students were on the dean’s list that should not be there, and some had to have perfect GPA’s. The Undergraduate Education Committee is hoping these changes will help address and alleviate some of these concerns. With these proposed changes almost every department will have a similar amount or a few more students on the dean’s list.
Ken Rennels questioned the 6 hours minimum total, and questioned if someone had to be taking a course in the School of E&T. Karen Alfrey advised they could be taking other course, as long as they were in our school. After some discussion the wording of the first requirement should be changed from registered to
“admitted” to the School of E&T. The student would be required to have a plan code for our school. Ed Berbari pointed out to Faculty Senate a student would still have to get all A’s to receive a 3.8 GPA.
Sohel Anwar questioned the idea of a student being on the Dean’s list and not taking a course in the school. They could be taking general education courses and still get on the Dean’s List. Bill Conrad advised these updated requirements are modeled after the Kelley School of Business Dean’s List requirements.
Faculty Senate recommended the committee change “registered” to “admitted” to the School of Engineering and Technology.
A motion was made and Faculty Senate unanimously approved to accept the proposed changes for the Dean’s List Requirements as noted with the change above, beginning current fall semester.
IUPUI Faculty Council
Ed Berbari advised Charles Bantz gave the State of the Campus Address during part of the meeting. BME was the only department that was noted from the Chancellors address. Also noted at the meeting, you can transfer up to 64 credit hours in from a community college for the IU degree program.
For details on the above information and all other IUPUI Faculty Council meeting notes, please look at their website: www.iupui.edu/~fcouncil.
IUPUI Graduate Affairs - No Report Purdue Intercampus Faculty – No Report Purdue Technology Senate – No Report Purdue Faculty Senate – No Report Purdue Graduate Council – No Report Old Business – No Report
New Business
Elaine Cooney advised the Assessment Committee wants to make sure everyone in the school is putting the PUL’s into practice. There is a videotaped program from the University Library, not many appreciate the PUL’s. As we move forward over the years, the politicians in Washington are looking at testing to allow students to graduate from college; one of the ways that we are trying to counteract that movement is to show accountability in other ways that makes more sense to our school. If we can map what we teach through PUL’s this would be good. Elaine advised faculty should be encouraged to put PUL’s into practice; there is a workshop on Thursday to attend.
Elaine also advised the committee is looking as a school to use some of the rubrics that TCM has created so that we can have writing or speaking across the school as a measurement; if you have a writing or speaking assignment to use the standardized rubric for please see Elaine for the rubric and she will include the rubric.
Stephen reminded everyone that Faculty Affairs had previously asked for workshops to be offered on student rights; there will be a workshop on this topic on January 3rd in the afternoon (after the spring convocation), offered by Student Life. Karen Whitney with Student Life will also be attending.
Bart Ng is our counterpart in the School of Science; he will present to the Board of Trustees to Purdue, 4- 5 questions as we suggest. Stephen requested faculty send their questions by the end of the day (Tuesday, November 14th). There will be an emphasis on Motorsports, STEM initiatives, and BME
accomplishments.
The meeting ended at 12:30 p.m. The next Faculty Senate meeting will be Tuesday, December 11, 2007, 11:00 a.m. in SL 165.
Attachment 1 – Administrative Report from Dean Yurtseven
Attachment 1 – Administrative Report from Dean Yurtseven
Dean’s Report for November 13, 2007 Faculty Senate Meeting
Academic Programs
• Our Interior Design Technology-BS program was visited by Council of Interior Design
Accreditation (CIDA) team during October 26-29, 2007 for initial accreditation. The visit went well and we will be informed about the accreditation action in April 2008.
• Our school signed another memorandum of Understanding with the College of North Atlantic in Newfoundland, Canada on November 6, 2007. Last spring, we articulated three-plus-two program with them where the three-year architectural engineering technology graduates of this college would come to IUPUI and receive Construction Engineering Management Technology-BS degree and Technology-MS degree from our school in two years. The new agreement now covers the civil engineering technology graduates of the college via the same arrangement. It appeared that there are additional collaboration opportunities in MET, EET, and OLS areas.
Faculty News
• Charles Turner (BME) received a continuing (non-competitive) award as part of the total award of
$159,014 from University of Delaware for his proposal, “Mechanotransduction: Purinergic Signaling in Bone”.
• Connie Justice (CILT) received a continuing award of $21,699 from Purdue University technical Assistance Program.
• Mohamed El-Sharkawy (ECE) received a new research grant of $20,000 from Mentor Graphics for his proposal, “Digital Signal Processing Applications Using High Level Synthesis and C/C++”.
• Sara Koskie (ECE) received new research grant of $14,955 from Delphi Delco for her proposal,
“Project 3: Coding of Video Recording of Driving Sessions”.
• Ken Reid (ENT) received a continuing (non-competitive) award of $15,000 from Indiana Department of Workforce for his proposal, “Year 2 PLTW Implementation”.
• Sohel Anwar (ME) received a new service grant of $24,145 from Delphi Delco for his proposal,
“Naturalistic Driving Data Collection on Sensor-Equipped Vehicle”.
• Charles Feldhaus (CILT) received a new service grant of $100,000 from Purdue University for his proposal, “I-STEM Partner Agreement for the Indiana Science, Technology, Engineering, and Math Resource Network”.
• Hiroki Yokota (BME) and his co-investigator Kazunori Hamamura submitted Invention Disclosure,
“Novel Treatment of Arthritis by Reducing Stress to Endoplasmic Reticulum” to the IU Office of Technology Transfer.
• Hiroki Yokota (BME) and Dong Xie (BME) submitted Invention Disclosure, “Novel Technology of Using Biocompatible Polymers on Cell Surface for Enhanced Bone Cell Growth” to the IU Office of Technology Transfer.
Events
• Our school participated in the IUPUI Scholars day activities on October 13, 2007. Several department chairs and deans greeted our prospective scholarship students and their families answering questions.
• IUPUI Translational Research Symposium was held on November 15 and six faculty members presented their research efforts that lead to collaboration and partnerships with community organizations. Ali Jafari was recognized as one of the six faculty members with his Epsilen project.
Attachment 1 – Administrative Report from Dean Yurtseven
• Executive Vice Chancellor Sukathme and the Interim Vice Chancellor for Research, Jan Froehlich toured our teaching and research laboratories on October 18, 2007 to identify two labs for the Purdue University Board of Trustees tour on November 15. Advanced Manufacturing and Biometrics laboratories are selected for the November 15 tour along with a brief stop at the Motorsports lab.
• IUPUI Campus Day was held on October 21, 2007. All of our departments and programs were represented. Presentations were made on interior design, E&T orientation, IT, and motorsports careers. Due to the new format of the event, the attendance was lower than last year.
• Alumni Lunch was held for our graduates who work at Roche Diagnostics on October 22, 2007.
Nine alums attended where we made a brief school presentation.
• Graduate Open House was held on November 1, 2007 on the lower floor of ET Building.
