Alhamdulillahirobbil'alamin, thanks to Allah ىَلاَعَت َو ُهَناَحْبُس who bestowed His blessings, grace, taufik, ridho, rizki and gifts on the writer. Finally, the writer can complete practical work and prepare reports at the Dumai City Bawaslu office well. The purpose of writing this Apprenticeship report is to complete the Diploma 4 (four) lecture program at the Bengkalis State Polytechnic International Business Administration study program.
The writing of this practical work report cannot be separated from the support, help, guidance and direction from various parties. Hutomo Atman Maulana, S.Pd., M.Si as Head of the International Business Administration Study Program. My beloved sisters who always encourage learning and help when the author is in trouble.
All employees of the Customs and Excise Department that the author cannot name one by one who have led during an Internship. Therefore, the author expects criticism and suggestions to improve the shortcomings of the author's report.
INTRODUCTION
Background of the Apprenticeship
2 direct knowledge of the scope of the real world of work and provides opportunities for students to apply the theory they have learned during lectures. By participating in the practical work program, students are expected to learn, know and practice analyzing the existing conditions in the world of work as an effort to prepare for entering the world of work. Bengkalis State Polytechnic is one of the campuses that requires students to do practical work to complete their studies.
The Department of Commercial Administration is one of the main subjects at the Bengkalis State Polytechnic. International Business Administration study program hopes that with practical work, students can know first-hand what the real business world is like, and add insight to each student to be more skilled, responsive and able to compete and be efficient in the future. As a result, after completing practical work, each student is expected to make a work report while carrying out practical work so that students can be responsible for the results obtained from these practical work activities and continue their studies in the next semester .
Badan Pengawas Pemilu (Bawaslu) is an election administration agency tasked with overseeing the conduct of elections throughout the territory of the unitary state of the Republic of Indonesia, although their position is in the provinces of cities/districts, but they are separate from the local government. Based on the above, the author, as a student of the International Business Administration Study Program, chose to do the apprenticeship at the Dumai City Bawaslu Office.
Purposes of the Apprenticeship
3 reason for choosing an apprenticeship at the Dumai City Bawaslu office was that they wanted to know the duties and functions of a Bawaslu member, as well as the desire to be involved as an election supervisor at the district/city level. For this reason, the output to be achieved during an apprenticeship with Bawaslu is to perform and understand the duties and functions of Bawaslu in detail, which can increase knowledge and experience when you enter the real world of work.
Significances of the Apprenticeship
- Significances for the Apprenticeship
- Significances for the Institution
- Significances for State Polytechnic of Bengkalis
Students have the opportunity to work in groups consisting of several people so that they can share ideas. Practical work can strengthen cooperation and socialization between Bengkalis State Polytechnic and Dumai City Bawaslu office.
GENERAL DESCRIPTION OF THE COMPANY
- Company Profile
- Vision and Mission of the Dumai City Bawaslu office
- Vision
- Mission
- Kind of Business
- Organization Structure
- The Working Process
- Document Used for Activity
From the leadership element, Bawaslu City Dumai has 3 Bawaslu members and 1 head of the secretariat. The membership of Dumai Bawaslu City consists of individuals who are tasked with overseeing the implementation of the General Election with a total membership of 3 (three) persons consisting of a chairman at the same time one member and 2 (two) other members. In the performance of their duties and authorizations, the chairman and members of the Bawaslu City Dumai are supported by the secretariat.
Administratively, the Dumai City Bawaslu Secretariat is responsible to the General Secretary of RI Bawaslu and is functionally responsible to the Dumai City Bawaslu Chairman. Management of the database for the implementation of duties, authorities and obligations in the Regency/municipal Bawaslu;. Facilitating the implementation of election supervision, handling election violations and settling election process disputes;.
Coordination and guidance on the implementation of the tasks of organizational units within the Regency/City Bawaslu Secretariat. Coordinate, supervise, lead, monitor and evaluate the implementation of the General Election in the regency/city area;.
SCOPE OF THE APPRENTTICESHIP
- Job Description
- System and Procedure of the Apprenticeship
- System
- Procedure
- Place of Apprenticeship
- Kind and Description of the Activity
- Obstacles and Solutions of the Apprenticeship
- Obstacles of the Apprenticeship
- Solutions of the Apprenticeship
25 The figure above shows the agenda book and the format for scheduling a letter, which is used to record incoming letters. This method of scheduling outgoing mail is the same as the method of scheduling incoming letter, the only difference is the format, that is, if an incoming letter is written from the origin of the letter, the purpose of the outgoing letter becomes writing. The Election Review Agenda Book is a book that records outgoing letters related to election oversight.
The Law, Planning and Oversight Agenda Book is a book that records outgoing letters relating to Law, Planning and Oversight papers. The finance agenda book is a book that records outgoing letters related to finance in Bawaslu City Dumai. The equipment, interior, organization and management agenda book is a book that records outgoing letters related to equipment, interior, organization and management.
In this part, the author is assigned to check the completeness of the official travel purchase proof document in accordance with the provisions of the legislation, where the supplementary document contains the invitation letter, task order, official travel order, invoice, hotel receipt, tickets . and boarding pass, tax invoice, documentation, official travel report, minutes and payment receipts. In addition, the author then places a mark on the completeness of the document checklist form on the modified map for the placement of the official travel procurement document as a sign that it has been checked and adjusted as specified. The picture above shows a document that has been stamped with the signature of the head of the secretariat.
Marking on the back of the orderer serves to write down information, code or other data that you want to display to make it easier to search for documents. 32 The figure above shows that the writer is instructed to label each order folder according to the folder's content type. By carrying out the Field Work Practice activities at Bawaslu, the author can learn the scope of the real world of work as well as provide an opportunity to apply the theory obtained during the lecture activities so that it can be optimally and optimally practiced in the performance of practical work.
The working process of Bawaslu consists of where this agency is responsible for supporting the main tasks and functions of the management in the sense of the Bawaslu Commissioner to carry out all the steps or policies or anything related to the conduct of elections and is also tasked with overseeing the entire election administration and follow-up on violations. The job description of the Dumai City Election Supervisory Board is registration of incoming and outgoing letters, duplication of documents, completion and compilation of documents, stamping of documents, printing of documents to be used as ledgers, labeling of order folders, sorting and compilation of documents and filing document. Some of the obstacles faced by the author in doing work during the apprenticeship are the lack of job support facilities such as computers.
After recording the completeness of the document, it is reported to the administration department and given a validity stamp. Check the completeness of the document by filling in the checklist form (agency format).
CONCLUSION AND SUGGESTION
Conclusion
Election violations involving two things namely prevention and action as a form of Bawaslu control strategy. The documents generally used in the work process in the Bawaslu office are assignment orders, incoming letters, outgoing letters, verification reports, checklist forms and official passports. Systems and procedures used to complete the work of the Dumai City Bawaslu office, which must pay attention to the completeness of official travel documents and also manually or manually record documents, whether incoming or outgoing letters, in the agenda book.
41 printers and also a manual document filing system for outgoing or incoming letters, which slows down work. A solution to overcome the above obstacles is when you record the incoming and outgoing letters in the office so that they are scheduled directly in the agenda book so that they do not pile up and for the obstacles when using a printer machine, the solution is to use a printer machine. from another room.
Suggestion
Replay Letter for Apprenticeship
Attendance for Apprenticeship Activities March to June, 2021 . 44
Certificate of Completed the Apprenticeship
Revision Letter
Record Incoming Letter
Record Outgoing Letter
Duplicate Documents
Checking and Compiling Documents
Stamp Documents
Print document that will be used as Ledgers
Label each Ordner Folder
Archive Documents
The completed and stamped document is filed in the order folder to be sent to the filling cabinet.
