Standard Operating Procedure
THE DETERMINATION OF THESIS SUPERVISOR
UNDERGRADUATE PROGRAM OF MATHEMATICS
MATHEMATICS DEPARTMENT
FACULTY OF MATHEMATICS AND NATURAL SCIENCES
UNIVERSITAS BRAWIJAYA
IDENTIFICATION SHEET UNIVERSITAS BRAWIJAYA
UN10/F09/14/11/HK.01.02.a/105 Date 2 Agustus 2020
SOP FOR THE DETERMINATION OF THESIS SUPERVISOR
2nd Revision Page 1 of 9
THE DETERMINATION OF THESIS SUPERVISOR
NO Process Person in Charge
Date
Name Position Signature
1 Formulation Dr. Drs. Wuryansari Muharini
Kusumawinahyu, M.Si.
Head of the Undergraduate Mathematics Study
Program
2 August 2020
2 Examination Nur Shofianah, S.Si., M.Si., Ph.D.
Head of UJM Mathematics Department
3 August 2020
3 Approval Ratno Bagus Edy Wibowo, S.Si., M.Si., Ph.D.
Head of Mathematics
Department
4 August 2020 4 Determination Ratno Bagus Edy
Wibowo, S.Si., M.Si., Ph.D.
Head of Mathematics
Department
4 August 2020 5 Control Nur Shofianah, S.Si.,
M.Si., Ph.D.
Head of UJM Mathematics Department
3 August 2020
PREFACE
The academic quality assurance of the Mathematics Department is the shared responsibility of the entire Mathematics academic community. To expedite the determination of thesis supervisors for Students, the Department of Mathematics has prepared guidelines for Thesis Supervisor Determination in the form of Standard Operating Procedure for the Determination of Thesis Supervisor.
The purpose of the preparation of the Standard Operating Procedure for the Determination of Thesis Supervisor is to standardize the Determination of Thesis Supervisor. It is expected that the Standard Operating Procedure for the Determination of Thesis Supervisor that has been compiled can be understood and implemented properly by lecturers, administrative staff and students, so that the teaching and learning process can be facilitated in the Mathematics Department environment.
Head of Mathematics Department
Ratno Bagus Edy Wibowo S.Si. M.Si. Ph.D.
NIP197509082000031003
TABLE OF CONTENT
IDENTIFICATION SHEET ...ii
PREFACE ... iii
TABLE OF CONTENT ... iv
A. Objective ... 1
B. Scopes and Related Units ... 1
C. Related Quality Standard ... 1
D. Terms and Definition ... 1
E. Procedures ... 2
E.1 Procedure of the Determination of Thesis Supervisor ... 2
E.2 General Provision ... 3
F. Flowchart ... 4
G. References ... 5
H. Appendix ... 5
STANDARD OPERATING PROCEDURE
FOR THE DETERMINATION OF THESIS SUPERVISOR
A. Objective
This SOP is prepared in order to standardize the determination of thesis advisors in the Undergraduate Program of Mathematics.
B. Scopes and Related Units
1. Dean2. Head of Department 3. Head of Study Program 4. Academic Advisor 5. Head of Laboratory 6. Thesis Advisors
7. Administration Staff/Administrator Officers 8. Students
C. Related Quality Standard
According to the Study Program curriculum, students must write thesis, the compulsory course of the study program (Article 30 paragraph (2) item a. point 1.a UB Rector's Regulation NO 1 of 2017 ) with a load course of 6 credit. In addition, within the same regulation, Article 31 paragraph (2), Study Program must develop monitoring system thesis evaluation.
Therefore, Study Program must appoint and determine thesis supervisors for students.
D. Terms and Definition
1. The intended Dean is The Dean of Faculty of Mathematics and Natural Sciences of UB.
2. The intended Head of Department is the Head of Mathematics Department of Faculty of Mathematics and Natural Sciences of UB.
3. The intended Head of Study Program is the Head of Undergraduate Mathematics Study Program of Faculty of Mathematics and Natural Sciences of UB.
4. The intended Academic Advisor is the Academic Advisors of Mathematics Study Program of Faculty of Mathematics and Natural Sciences of UB.
5. The intended Head of Laboratory is the Head of Laboratory of the field of study in Mathematics Study Program, Mathematics Department of Faculty of Mathematics and Natural Sciences of UB.
6. The intended Thesis Advisor is Mathematics Department Lecturers or other party appointed to guide students during thesis completion.
7. The intended administration staff is the educational staffs in Mathematics Department
E. Procedures
E.1 Procedure of the Determination of Thesis Supervisor
1. Head of Study Program announces the procedures, requirements, and schedule of thesis registration at the beginning of each semester.
2. Students fill the registration form signed by the related students and Academic Advisors, and is attached with required documents.
3. Students are permitted to choose thesis theme based on their interest for 2 (two) laboratory groups and 2 (two) thesis supervisor candidates from each suitable laboratory cluster based on priority (must be written in registration form).
4. Students submit the registration form and required documents to the Administration Staffs of Mathematics Department.
5. Administration Staffs submit the forms and documents to the Head of Study Program.
6. The head of Study Program examines the writing in the received thesis registration forms and documents.
7. The head of Study Program, together with Head of Laboratory Science Cluster, make a list of Thesis Supervisor candidates.
8. The head of Study Program has a right to decide thesis advisor quota (the maximum guidance number of a lecturer) for each registration period and accumulation.
9. The Head of Study Program has a right to grant/reject the choices of the students.
10. The decision of Thesis Supervisor determination is done by the Head of Study Program.
11. The decision is reported in written form by the Head of Study Program to the Head of Department and is informed to students.
12. The Head of Study Program holds a briefing for students who had programmed the thesis course, to provide them information related to thesis completion.
13. The Head of Department makes the application letter for the issuance of a thesis advisor decision letter to the Dean of Faculty of Mathematics and Natural Sciences of UB.
14. All written documents related to the process of determining Thesis Supervisors are archived by the Administration Staffs of Mathematics Department. The written documents include:
a. The announcement of the procedures, requirements, and schedule of thesis registration.
b. Registration form signed by students and academic advisors.
c. The decision of Thesis Supervisor determination.
d. The written report of the Head of Study Program to the Head of Department.
e. Thesis advisor decision letter from the Dean of Faculty of Mathematics and Natural Sciences.
f. Meeting invitation.
g. Minutes of meeting.
h. Etc. as required.
E.2 General Provision
1. In the process of thesis writing, a student is supervised by 1 (one) main supervisor without the second supervisor.
2. A thesis supervisor must at least have a functional academic position with magister/equivalent degree or Expert Assistant with Doctoral/equivalent degree.
The Dean determines the supervisor outside the requirements above on the recommendation of the Head of the Department by means of a decision letter.
3. Extraordinary lecturer/guest lecturer could be recommended as Thesis Supervisors by the Head of Study Program through the Head of Department to the Dean.
4. Tasks and responsibilities of Thesis Supervisors
a. Guide students in finding theme of the problems as the basic of thesis.
b. Guide students during the process of thesis preparation.
c. Guide students in writing thesis.
Administration Staffs pass the
forms and documents to
the Head of Study Program.
Students submit the registration form and required documents to the Administration
Staffs of Mathematics Department.
Students choose thesis theme and 2 (two) thesis
supervisor candidates based
on priority.
Students fill the registration form
signed by the related students
and Academic Advisors, and is
attached with required documents.
Head of Study Program announces the
procedures, requirements, and
schedule of thesis registration at the beginning of each
semester.
The Head of Study Program
decides the Thesis Supervisors.
The Head of Study Program
grants/rejects the choices of the students.
The head of Study Program
decides thesis advisor quota.
The head of Study Program,
together with Head of Laboratory, make
a list of Thesis Supervisor candidates.
The head of Study Program
examines the thesis registration
forms and documents.
The Head of Department recommends to
issue the decision letter
of thesis supervisor to
the Dean.
The Head of Study Program
holds thesis briefing for
students.
The Head of Study Program
reports to the Head of Department and
announce it to students.
F. Flowchart
THE DETERMINATION OF THESIS SUPERVISOR
G. References
1. UB Rector's Regulation NO 1 of 2017 concerning Quality Standards
2. Educational Guidelines for Undergraduate Program in Mathematics Department Academic Year 2020/2021, UB
