Project Management
Project Closeout and Termination
Topic 13
LEARNING OUTCOMES
After completing this chapter, you should be able to:
1. Distinguish among the four main forms of project termination.
2. Recognize the seven key steps in formal project closeout.
3. Understand key reasons for early termination of projects.
4. Know the challenges and components of a final project report.
Outline
1. Types of Project Termination 2. Project Termination Process 3. Early Termination for Projects
4. Preparing the Final Project Report
TYPES OF PROJECT TERMINATION
The Four Main Reasons For Project Termination
Extinction
Addition
Integration
Starvation
NATURAL TERMINATION—THE
CLOSEOUT PROCESS
Elements of Project
Closeout Management
Putting it All to Bed
Disbanding the Team
Finishing Handing Gaining
Acceptance for the
Product
Harvesting the Benefits
Reviewing How The Work
Product Over the
It All Went
Lessons Learned Meetings
Common Errors
• Misidentifying systematic errors
• Misinterpreting lessons based on events
• Failure to pass along conclusions Meeting Guidelines
• Establish clear rules of behavior
• Describe objectively what occurred
• Fix the problem, not the blame
Putting It All To Bed
Closeout Paperwork :
•
Documentation•
Legal•
Cost•
PersonnelEARLY TERMINATION FOR
PROJECTS
Project Factors to Review
1. Static
2. Task-team 3. Sponsorship 4. Economics 5. Environment 6. User
Making The Early Termination Decision
Early Termination Decision Rules
•
Costs exceed business benefits•
Failure to meet strategic fit criteria•
Deadlines continue to be missed•
Technology evolves beyond the project’s scopeShutting Down The Project
Project Termination Issues
Project Termination Issues
Emotional
Emotional IntellectualIntellectual
Client Client
StafStaf InternalInternal ExternalExternal
Allowing For Claims And Disputes
Two types of claims
•
Ex-gratia claims•
Default by the project company Resolved by•
Arbitration• Binding
• Non-binding
•
Standard litigationPREPARING THE FINAL PROJECT
REPORT
Final Report Elements
• Project performance
• Administrative performance
• Organizational structure
• Team performance
• Project management techniques
• Benefits to the organization and customer
Reference
• Jefrey Pinto, 2021, Project Management Achieving Competitive
Advantage, Fifth Edition, Pearson Education Limited, United Kingdom, ISBN 978-1-292-26914-6. Chapter 14
