Public Services Team Meeting October 24, 2019
Present: Patty Barber, Marilyn Dueno, Mechele Romanchock, Natalie Skwarek, David Snyder Student workers and front desks
- Staff desk coverage at both Herrick and Scholes is in good shape - Would like to implement “on call” librarian at Herrick as needed
o Because Natalie works in the archives on Wednesday mornings, it would be helpful to have a librarian on call during this time
o Additionally, lunchtime (noon to 1 p.m.) could be a good time for a librarian to be on call
o Mark is willing to come over from Scholes
o Mechele will make a list of times that librarians are needed
o A list of each librarian’s specializations will also be made available LibInsight
- Mechele will send out a link to LibInsight so that Public Services staff have access to the most current webpage for filling out statistics
ALMA
- Community users can now have holds placed on items they are interested in checking out o Public Services staff are encouraged to test the holds procedure
- The policy and procedure for checking out periodicals has changed:
o Periodicals will no longer be checked out to graduate or honors students, but staff will offer to provide scan needed material
o Staff will check with faculty what the need is for a periodical before checking it out, and will offer to scan needed articles as an alternative to taking the periodical outside of the library
o If a periodical is needed for classroom use, staff will check out the periodical using a barcode already existing in ALMA and create a loan note for that item that describes the volume and year of the item
o Periodical cards will no longer be used
o Dave will create a periodical form to keep a record of patron need and usage - The Public Services team will continue to use a designated email group to track
discussions, issues, and projects
o Staff should report issues even if Brett has been notified directly and/or in person - Mechele has a weekly meeting with systems
- Library cards
o SUNY members should not be issued library cards
o A new library card has been created for community members creating an account at Herrick
o There is a practice library card account in ALMA for community members (Use last name: Dummy)
o One long-term goal includes having one library card for both AU Libraries and even for all four libraries in the Alfred community
- Dave would like a workflow sheet for handling overdues
- THE ILL borrowing procedure will change and be addressed during spring student training
Other business:
- Herrick and Scholes have new custodians
- Mechele and Brian will be in the Wednesday of Thanksgiving break to ensure that there is coverage at both libraries
- Mechele will talk with Dave about coordinating new signage in Herrick
- Discussion will continue about the possibility of having one Outlook calendar for staff
