INTRODUCTION
Background of the Apprenticeship
Based on the above, the writer as a student of the International Business Administration study program chose to carry out practical work at the Bengkalis Regency Regional Development Planning Agency. During the implementation of the author's practical work placed in the field of General and Personnel. The organizational structure of the Bengkalis Regency Bappeda Agency has positions according to the field they hold.
15 monitoring and reporting of the activities and functions of the Subsector for Cooperation and Regional Development. The Data Subsector is tasked with planning, preparing, implementing, evaluating, monitoring and reporting the activities and functions of the Data Subsector. The Development Planning Subsector is tasked with planning, preparing, implementing, evaluating, monitoring and reporting the activities and functions of the Development Planning Subsector.
Make an ANJAB report (Position Analysis) in the financial sector of the financial report manager. After the author conducted the job training activities at the office of the Regional Development Planning Agency Bengkalis Regency.
Purpose of the Apprenticeship
Significances of the Apprenticeship
The Government and Community Empowerment Sub-sector is charged with carrying out the planning, preparation, implementation, evaluation, monitoring and reporting of activities and functions of the Government and Community Empowerment Sub-sector. The Regional Facilities and Infrastructure Subsector is responsible for carrying out the planning, preparation, implementation, evaluation, monitoring and reporting of the activities and functions of the Regional Facilities and Infrastructure Subsector. The Settlements and Environment Sub-sector is tasked with carrying out the planning, preparation, implementation, evaluation, monitoring and reporting of the activities and functions of the Settlements and Environment Sub-sector.
The Control and Evaluation Subsector is tasked with planning, preparation, implementation, evaluation, monitoring and reporting of activities and functions in the Control and Evaluation Subsector.
GENERAL DESCRIPTION OF THE COMPANY
Company Profile
Regional Development Planning Agency, abbreviated as Bappeda are regional technical institutions in the field of research and regional development planning headed by a head of the agency who is under and accountable to the governor or regent or mayor through the regional secretary. The main task of this body is to assist the governor or regent or mayor in the regional government administration in research and planning of regional development. That in connection with the efforts to increase the harmony in the development in the regions, it is necessary to increase the harmony between development sector and regional development.
In order to ensure the speed of development, balance and sustainability of regional development, comprehensive planning, focused, integrated and sustainable is necessary. Based on the Decree of the President of the Republic of Indonesia No. 15 from 1974 was the decree of the Minister of the Interior no. 142 of 1974 authorized to: Establish the Regional Development Planning Agency as a coordinating body in regional planning. Published Decree of the President of the Republic of Indonesia No. 27 from 1980 on the establishment of a committee for regional development planning, the implementation of which is regulated by ministerial decree on internal affairs no. 185 from 1980 on organizational guidelines and working procedures of regional development level I Planning councils and planning councils Regional development II.
As stated in the Presidential Decree, the Agency for Regional Development Planning in Level I Provinces is called Bappeda Level I, as is the case with Provincial Government or Level I Special Regions of Yogyakarta. Creative, creative value means that every employee should be able to seek added value from the work given so that it will enrich the quality of the work output produced.
Vision and Mission
- Vision
- Mission
Kind of Business
The Subsector of Education, Culture and Tourism is tasked with planning, preparing, implementing, evaluating, monitoring and reporting the activities and functions of the Subsector of Education for Culture and Tourism. The Agriculture and Food Security Subsector is tasked with planning, preparing, implementing, evaluating, monitoring and reporting the activities and functions of the Agriculture and Food Security Subsector. The Subsector of Investments and Financial Management is tasked with planning, preparing, implementing, evaluating, monitoring and reporting the activities and functions of the Subsector of Investments and Financial Management.
The Cooperative, Industry and Trade Subsector has the task of carrying out the planning, preparation, implementation, evaluation, monitoring and reporting of activities and functions of the Cooperative, Industry and Trade Subsector.
Organization Structure
The Business Process
Document Used for activity
During the period of practical work (KP), apprentices are assigned to the Service for General Affairs and Human Resources. The author was tasked to calculate the type and quantity of goods in the form of equipment and machinery on the goods inventory card in Bappeda, Bengkalis regency. Produce ANJAB (Position Analysis) report in the financial sector for preparation of financial statements.
Prepare an ANJAB (Position Analysis) report in the financial sector for the financial administration department. Make an ANJAB (Position Analysis) report in the financial sector for the financial verifier department. Lack of office equipment such as photocopiers because all part of the photocopier is in the general section and it is difficult to complete the work quickly.
Lack of equipment such as computers in general and personnel areas, in addition, the computers available in the office often have error problems 4. The practical work program is carried out at the Bengkalis Regency Regional Development Planning Agency, specifically in the general and personnel areas.
SCOPE OF THE APPRENTICESHIP
Job Description
This practical work program is carried out at the Bengkalis Regency Regional Development Planning Agency for four months from 15 February 2021 to 30 June 2021.
System and Procedure
- Working System
- Working Procedures
There are many purposes of keeping important letters or documents, one of them as authentic evidence if needed in the future. In the practical work, the writer is tasked with archiving incoming and outgoing letters and other important documents. In case of correspondence, the writer is assigned to deliver the letter to the official office of Bengkalis Regency, the delivered letter is a meeting that will be held at the Bappeda office regarding the formation of a team to accelerate the integration of planning and implementation of Bengkali's Regency flagship program.
The writer is assigned to enter the 2021 Subdivision Work Plan and Budget (SRB) data from hard copy in Excel form. The data for the RKA Subdivision Program made relate to the work evaluation activities of regional apparatus, relating to the preparation of documents, relating to the coordination and preparation of the DPA-SKDP, relating to the coordination and preparation of reports on performance achievements and an overview of the realization of the performance SKDP. Printing is an activity of converting soft copy to hard copy that requires a tool in the form of a printer.
The types of items summarized are in the form of office supplies such as HVS paper, folders, printer ink, stoma folders, pens and so on, and then machine parts in the form of paper shredders, printers, copiers, refrigerators, air conditioners and so on. The author was given the task of compiling a list of proposed sales of two-wheeled motorized vehicles, including details such as the type of goods and the year.
Place of Apprenticeship
Continuing the data for the 2021 Sub-Division RKA Program (Bappeda Bengkalis Regency), which concerns the coordination and preparation of the DPA-SKDP. Request the signature of the head of the General and Civil Service Subdivision on an individual certificate. In the implementation of practical work activities, the authors found several obstacles and the authors had to find solutions to these obstacles so that the authors could solve the given task well and smoothly.
During the implementation of practical work, there are several obstacles, namely: Lack of office equipment such as copiers, because all parts of the photocopy are in the general section, and it is difficult to finish the work quickly, At the time of reviewing the budget plan , the wifi activity is slow and does not adjust, Lack of equipment such as computers in the general and staff areas, in addition to the available computers on.
Kind and Description of the Activity
Obstacles and Solution
- Obstacles
- Solution
At the time of reviewing the budget plan, wifi activity is slow and not correcting. Where people who really need the data/documents who want to be printed or duplicated immediately, then hat person is the first to use it. To solve problems such as lack of computer equipment, the author brings a laptop from home.
When to scan the document, the author goes to the planning area of the program to scan the document. General work and personnel systems and procedures use online systems, application systems and manual systems. 39 offices often have problems with errors and Unavailability of scanning machines in public and staff rooms.
The author also gives suggestions that could be useful for students who will be doing practical activities in the next period, namely prioritizing safety and health, making the best possible use of time, doing work to the best of your ability, thinking before acting, always being patient. and obedient and must learn to master all assigned tasks. There are several suggestions for a better company, namely when a company gives tasks involving high responsibility and high risk to internship students to be supervised, guided and taught the steps. Among them are when writing letters, recapitulating data, so that there are no mistakes in the entry, the impact can be felt by several parties, the solution to these problems is to make a review before the entry, so that there are no mistakes.
Suggestions for the Bengkalis State Polytechnic campus is that by holding this practical work, it can be used as an evaluation, and to provide supplies to students before carrying out practical work in accordance with the field or course material in accordance with the internship company.
CONCLUSION AND SUGGESTION
Conclusion
Suggestion
Apprenticeship Replay Letter
Apprenticeship Statement Letter
Apprenticeship Assesmesment Sheet
Apprenticeship Certificate
List of Apprenticeship Attendance Sheet
Daily Activities
Revision List Apprenticeship
