Hamidi, SE., MM who has served as Director of the International Business Administration Study Program. Fitri Santi as supervisor of the Regional Secretariat of the Bengkalis Regency for JOB Training in the Planning and Finance Section of the Regional Secretariat of the Bengkalis Regency. Lecturers and employees of the Bengal State Polytechnic who have collaborated in the lecture process for the preparation of this university topic.
Bengkalis State Polytechnic is a Diploma III educational institution established in 2000 by the Government of Bengkalis Regency under the auspices of Bangun Insani Foundation (YBI). In 2011, Bengkalis State Polytechnic changed its status to a State University (PTN), through Minister of National Education Ordinance No. 28 of 2011, on the Establishment of Organization and Working Procedure of Bengkalis State Polytechnic.
Job training is a learning process based on direct knowledge of the scope of the real world of work. In order to perform practical work, students must attend lectures lasting up to 8 (eight) semesters and graduate in this semester. On-the-job training is a learning process that knows first-hand the scope of the real world of work.
Purpose of the Apprenticeship
2 In addition, through practical work, students can increase their knowledge, skills and work experience, which they can later use in the real world of work. In addition, through practical work, students can increase their knowledge, skills and work experience, which they can later apply in the real world of work. Based on the above conditions, this practical work is carried out in the Bengkalis Regency Regional Secretariat in the Planning and Finance Department of the Bengkalis Regency Regional Secretariat for 4 months from February 15 to June 30, 2021.
To know the documents used in the work process in the planning and finance of the regional secretariat of the Bengal district. To know the job description of the field of work that is handled in the planning and finance of the regional secretariat of the Bengal district. To know the system and procedures for On-the-Job Training used in carrying out the planning and financing work of the regional secretariat of the Bengali district.
To know the obstacles faced in completing the work and finance planning of Bengkalis District Regional Secretariat and how to overcome these obstacles. To know the solution to solve the obstacles during practical work in planning and finance of Bengkalis District Regional Secretariat.
Significances of the Apprenticeship
GENERAL DESCRIPTION OF THE COMPANY
Company History
5 When performing the tasks of the individual regional secretariat and the functional energy group, it is mandatory to apply the principles of coordination, integration and synchronization, simplification, efficiency, effectiveness, transparency and public accountability both within their environments as well as between organizational units within the Regional Government and with other agencies outside the Regional Government according to their tasks. In carrying out the assigned tasks, the regional secretariat of the Bengkalis region is led by the regional secretary, who is assisted by 3 (three) assistants, 12 (twelve) heads of departments, 36 (thirty-six) heads of subdivisions, 202 (two hundred and two) employees and 142 (one hundred and forty-two) contractual honorary employees . The number of employees in the Regional Secretariat is 202 (two hundred and two) persons, of which 172 (one hundred and seven two) men and 93 (ninety three) women with working status and 102 (one hundred and two) men and 40 (forty three) men. men. ) women with honorary status.
The realization of authority that is authoritative, transparent and responsible and knows how to lead wisely, courageously and sincerely. Realizing the management of all regional potentials and human resources for the welfare of the people.
Kind of Business
6 The head of the Finance sub-department is tasked with assisting the secretariat with the preparation of activity plans, preparation of materials, implementation, assignment of tasks, management and control of financial administrative matters.
Organization Structure
The Bengkalis Regency Regional Financial and Asset Management Agency was only established in 2017 on the basis of the 2016 Bengkalis Regency Regional Regulation Number 3 relating to the formation and composition of regional units, which was subsequently adopted by the 2016 Bengkalis Regent's Regulation Number 61 regarding position, organizational Structure, duties, functions and descriptions Duties and working procedures at the Bengkalis Regency Financial and Asset Management Agency. The Bengkalis Regency Financial and Asset Management Agency itself is a merger of 2 (two) working units at the regional secretariat, namely the finance department and the equipment department merged into a regional apparatus organization unit in accordance with the mandate of Government Ordinance No. Cooperate with work units and related agencies in the context of preparing work plans, including annual, medium and long-term work plans;
Performs coordination and cooperation in the preparation of budget plans and income and revenue plans; Documents and files used during practical work in the Planning and Finance Department of the Regional Secretariat of the Bengkalis Region. Microsoft Word is a program that is part of the Microsoft Office installation package and works as a word processing software, it includes creating, editing and formatting documents.
Word processing software or word processor is a program used to process documents in the form of text, such as letters, work documents, brochures, business cards, books, magazines and others. Understanding Microsoft Excel is a program or application that is part of the Microsoft Office installation package, which works to process numbers using a spreadsheet consisting of rows and columns to execute commands.
SCOPE OF INTERNSHIPSCOPE OF INTERNSHIP
Job Description
Every time there is an incoming letter or an incoming invitation, my job is to write it in the incoming mail's agenda book or incoming invitation. After the incoming letter is scheduled, it is then brought to the organization head's room for a response to the letter, as opposed to the incoming invitation. If a special invitation is for the head of the organization section, the invitation should not be disposed of, only written in the incoming invitation.
Once the official travel letter has been completed, it must be initialed by the Head of the Personnel Sub-Section and then by the Head of the General Department and signed only by the Head of the Bureau. One of the benefits of using a copier is that printing or duplicating documents is faster. The result of the stamp can be used to validate files, in the form of official travel letters, contract statements, tax object sheets, transaction settlement confirmations.
Practical work is carried out in the Planning and Finance Agency of the Bengkalis Regional Secretariat located at Jl. Practical work is carried out in the office of the regional secretariat of the Bengkalis region in the department of planning and finance.
Kind and Description of the Activity
Obstacles and Solution of Apprenticeship .1 Obstacles of Apprenticeship
In the Twenty week, check SPJ for April, photocopy document, Scan Document, Receive incoming mail. To overcome the problem of sudden power failure, by turning on the generator engine and always doing CTRL + S on the computer to anticipate the loss of documents made. To overcome errors on the photocopier, which are usually done manually one by one, while for documents in large quantities, photocopies will be carried out in other fields.
To troubleshoot printer errors, you need to print documents one at a time, not all at once.
CONCLUSION AND SUGGESTION
Conclusion
25 revenue and revenue plans, Handle coordination and cooperation in the preparation of budget plans and revenue and revenue plans, Prepare materials and coordinate preparation of evaluation plan and performance reporting, Handle financial affairs, management of non-tax government revenue, test and issue orders to pay, Handle affairs of employee wages. The document used in the working process of the Bengkalis Regency Regional Secretariat Office in the Planning and Finance Section is Microsoft Word, Microsoft Excel and PDF. The job description during the internship at the Bengkalis Regency Regional Secretariat Office in the planning and finance section, namely duplicating letters, disposing of incoming letters, scanning documents, checking the responsibility letter, making a business travel letter, making a service memorandum, photocopying documents, checking official travel receipts.
Work systems and procedures in the District Secretariat Office of the Planning and Finance Section use an Internet-based system to facilitate staff input and receiving data. During the job training in the Planning and Finance Department of the Bengkalis Regency Regional Secretariat, there were several obstacles, such as internet connection problems and insufficient work equipment to handle large amounts of documents. The solutions to overcome obstacles during the job training process at Bengkalis Regency Regional Secretariat Ofiice, to overcome the problem of sudden power cuts, by turning on the generator engine and always doing CTRL + S on the computer to anticipate the loss of documents that have been made.
The author has difficulty finding the SPJ archive book due to the irregular layout of the goods so the author takes a long time to find it. The advice I want to convey is to pay more attention to the position of the layout of the goods so that they are easier to find.
APPENDICES
Apprenticeship Reply Letter
The summary of the concluded contract will be printed in two copies.
