[Your Name]
[Your Company Name]
[Your Address]
[City, State, ZIP Code]
[Date]
[Estate Manager's Name]
[Company/ Estate Name]
[Company/ Estate Address]
[City, State, ZIP Code]
Subject: Request for Extension of Time for Oil Palm Replanting Project - Contract [Contract Number]
Dear [Estate Manager's Name],
I trust this letter finds you well. I am writing on behalf of [Your Company Name], the contractor responsible for the oil palm replanting project at [Estate Name]. We appreciate the opportunity to work with [Company/ Estate Name] and would like to bring to your attention certain
challenges that have affected the progress of the replanting project.
Firstly, let me express our gratitude for the cooperation and support your team has provided throughout the course of this project. We understand the importance of adhering to the agreed-upon timelines, and we share your commitment to the success of the replanting initiative.
Unfortunately, despite our best efforts, we have encountered unforeseen challenges that have led to delays in the completion of the replanting work. These challenges include [briefly describe the nature of the challenges, such as adverse weather conditions, equipment issues, labor shortages, etc.]. We have taken proactive measures to mitigate these issues, including [mention specific steps taken to address the challenges].
In light of these challenges and to ensure the quality and thoroughness of the replanting process, we are requesting an extension of time to complete the project. We believe that a reasonable extension will allow us to overcome the current setbacks and deliver a successful replanting within the high standards that both parties expect.
We understand the significance of the replanting project to [Company/ Estate Name], and we remain committed to completing the work as efficiently as possible. To provide you with a clear overview of the situation, we have attached a detailed update outlining the challenges faced, the steps taken to address them, and a revised timeline for project completion.
We are more than willing to discuss any concerns you may have and are open to working collaboratively to ensure the successful and timely completion of the project. Your understanding and cooperation during this challenging period are greatly appreciated.
Thank you for your attention to this matter. We look forward to your understanding and a continued positive collaboration.
Sincerely,
[Your Full Name]
[Your Position]
[Your Company Name]
[Your Contact Information]