The RSPO Supply Chain Certification Standard for organizations seeking or holding certification adopted by the RSPO Board of Governors on 21 November 2014 (Revised on 14 June 2017).
Description of Area Statement .1 Tenure
Description of Mill and Supply Base .1 Description of Mill
Tonnage of Product
Time Bound Plan
Time Bound Plan for Other Management Units Management Unit
Simalungun, Sumatera Utara Sertifikasi di luar jangkauan Audit tahap ke-2 (35,94, ha) Balimbingan 2018 Simalungun, Sumatera Utara Tersertifikasi pada bulan April. Tinjowan 2019 Simalungun Sumatera Utara Tersertifikasi Maret 2019 Aek Nauli 2019 Simalungun Sumatera Utara Tersertifikasi Maret.
Assessment Methodology, Assessment Process and Locations of Assessment .1 Figure of person days to implement assessment
Locations of Assessment ASA-2 Bah Jambi Estate
Observation and interviews related to chemical and pesticide storage area, hazardous waste management, employment and OH&S implementation. Interview with 4 workers related to manual weeding procedure, safe technical work, hazardous waste management, PPE, extra food, health checks, wages, BPJS, grievance mechanism, women's work rights and worker welfare facilities.
Stakeholder Consultation and Stakeholders Contacted .1 Summary of stakeholder consultation process
Stakeholder contacted Please find appendix 1
Observation of the availability of infrastructure such as housing for workers, water facilities, educational facilities, religious facilities, health facilities and sports facilities. Observation and interview regarding the implementation of the Occupational Health and Safety aspect, the environmental aspect and the waste management aspect.
Determining Next Assessment
ASSESSMENT FINDINGS
Summary of Assessment Report of the RSPO Certification
Based on these documents, PTPN IV documents that are open to the public are known to be general company information such as vision and mission, published financial statements, CSR and other information that enhances the company's image. Documents closed to the public are all information required for internal company activities such as management reports, minutes of meetings, SI, SE and documents that are confidential in which there are sensitive matters, especially regarding financial stability and corporate strategy, including documents related keep up with employee evaluation and mutation.
Growers and millers commit to ethical conduct in all business operations and transactions
The company has shown integrated pest training documents for PTPN IV (Marjandi Estate, Bah Jambi Estate and Marihat Estate). Based on the results of the document review and management interviews regarding the use of pesticides for pest control, it is known that the company applies the Early Warning System (EWS) method, which is observing the global story and the effective story.
Minor 4.6.7 and Minor 4.6.9
CH has also conducted regular environmental monitoring as described in the Environmental Management and Monitoring Report. Based on document research, an evaluation has been made of the results of environmental monitoring and its management, described in the RKL-RPL report. The results of interviews with the Environmental Agency of Simalungun Regency revealed that the company had carried out environmental management and monitoring in accordance with the directions of the RKL-RPL matrix by regularly submitting the RKL-RPL report to the agency.
The interview also revealed that the Danish Environmental Protection Agency has periodically evaluated CH's environmental management and monitoring plan. Based on the results of the visit to the banks of the Bah Bolon river block 91 A, known that there has been a management boundary mark in the form of red paint on the tree ± 50 m. The Bahjambi unit has not yet demonstrated an evaluation and follow-up of the HCV management and surveillance activities that have been carried out.
For example, based on the monitoring results of HCV 2019 in Marjandi, it was found that the water source was missing in block 05 AT). From the results of the medical examination (audiometry) it was also revealed that the workers working in the noise areas are still in the healthy and normal category.
The results of field observations in noise areas such as boiler rooms, sterilizers and cores were known to have provided workers with PPE in the form of hoods and caps. The summary of net GHG emissions from the PalmGHG calculator of the audit report uses the Full Version option for the report. Summary of GHG emissions for Bahjambi POM are listed below: Summary of net GHG emissions.
The involvement of the community and other stakeholders was also verified by the auditors through interviews with villagers in Marihat, Bah Jambi and Marjandi estate, the result was in accordance with the document. The implementation of social impact plans and programs is stated and explained in the RKL/RPL document for the first half of 2019 in all units, as the business opportunity is shown by the evidence of cooperation/contracts with local contractors, recapitalizing the recruitment of employees. from villages in 2019, implementing CSR including building infrastructure and scholarships, improving public and social facilities, and addressing road damage. There is evidence of review and evaluation of the SIA program in each unit, the last review was in January 2019, the review included stakeholder participation, evidence of evidence in the form of a questionnaire.
Based on interviews with surrounding communities in the three estates and the SIA evaluation/assessment document, there were social impacts related to rainy season flooding and damage to access roads, but the issue of these impacts is not included in the SIA program of 2019. Regarding the procedure, the village felt that there was no problem with the procedure and that the procedure was very useful in the village's communication activities with the company. In addition, based on document examination of incoming and outgoing postal ledger documents, it is known that the company has always responded to incoming letters from stakeholders, but no information letter was sent to the company in the period 2019.
This is in line with the results of interviews with surrounding villages which stated that the communication relationship is running smoothly and the company has always responded to letters/suggestions submitted by villagers. Based on document review, it is known that no complaints were submitted during the period from 2019 to audit time.
- and 6.8.2
- No new plantings are established on local peoples’ land without their free, prior and informed consent, dealt with through a documented system that enables indigenous peoples, local communities and other stakeholders to
- Where it can be demonstrated that local peoples have legal, customary or user rights, they are compensated for any agreed land acquisitions and relinquishment of rights, subject to their free, prior and informed consent and
- Use of fire in the preparation of new plantings is avoided other than in specific situations, as identified in the ASEAN guidelines or other regional best practice
- New plantation developments are designed to minimise net greenhouse gas emissions
- Summary of Assessment Report of Supply Chain Requirement 1 General Chain of custody requirements for the supply chain
- Applicability of the general chain of custody requirements for the supply chain .1
- Supply chain model .1
- Documented procedures .1
- Purchasing and goods in .1
- Outsourcing activities .1
- Sales and goods out .1
- Registration of transactions .1
- Training .1
- Record keeping .1
The company policy that gives freedom to union workers is found in the Collective Labor Agreement 2018-2019 article 5. SOP with document number 03.02 dated August 1, 2012 regarding child labor policy which states that the minimum age to be allowed in the company is at least 18 years old and this is in accordance with the labor law no. There is no harassment or abuse in the workplace, and reproductive rights are protected.
The company has a policy regarding the Protection of Women's Reproduction on the Policy is included in. Based on interviews with representatives of trade unions, gender committees and workers in the field, it is known that during the period from January 2019 to October 2019 there were no problems related to human rights violations. The carrier's duty is to deliver the product only to the place specified by the factory in the agreement.
Address for transportation is stated in the agreement, CV Karya Mandiri located in Serdang Bedagai Sumatra Utara. Trace: When RSPO-certified quantities are sold as RSPO-certified to actors in the supply chain other than the refinery, the quantity must be traced at least annually.
- Conversion factors .1
- Claims .1
- Complaints .1
- Management review .1
- Definition .1
- Explanation .1
- Documented procedures .1
- Purchasing and goods in .1
- Record keeping .1
- Conformity Checklist of Certificate and Trademark Use
- Evidence of permission or approval certificate and logo from Certification Body which
- Implementation of certificate and logo used by Client comply with size and type (shape)
- Implementation of Certificate and Logo is not used on product X or√
The name of the person who has overall responsibility and authority over its implementation. This person must be able to demonstrate knowledge of the site procedures for implementing this standard. All plantations established since 2005 have been carried out in accordance with the applicable laws of the country and there is no evidence of non-compliance with the law in any of the non-certified farms not indicated above.
The Company has a policy to protect the identity of the whistleblower, which is stated in the infringement complaint documents. Based on the results of the above audit, the company could not prove that all personal protective equipment (PPE) is in adequate condition for all workers. No monitoring of conditions and use of personal protective equipment for all workers before starting work.
The results of the monitoring of personal protective equipment have not been evaluated/followed up. There was no assessment of the socialization of the use of personal protective equipment given to workers.
February 2018
Identification of Findings, Corrective Actions and Observations at ASA-2 Assessment
Updating a HIRAC (Hazard Identification, Risk Assessment and Control) covering all activities in the company's operational area. However, the company has not shown any socialization to all workers (regarding the activity) regarding the update of the HIRAC document. The company shows evidence of the registration of the socialization of risk assessment documents (HIRAC) for the employees in question (on 10 December 2019 at Marjandi Estate, 3 December 2019 at Bah Jambi Estate and 20 December 2019 at Marihat Estate).
The Bahjambi unit could not show all the documentation on the management and monitoring activities that were carried out in accordance with the prepared HCV management and monitoring plan for 2019. Showing the plan and realization of the improvement of the plan for the use of liquid waste (and the temporary non-use of the application of liquid waste). Regularly monitor household waste management at Bahjambi Estate, Marjandi Estate and BahJambi POM - Carry out socialization assessment given.
Minutes of meeting for the handling of hazardous waste and household waste at the Marjandi estate on February 1, 2019. Lack of understanding of assigned personnel who will be tasked with preparing the SIA action plan.
Opportunity for Improvement
Noteworthy Positive Components
The office also explained that the company has always done routine reporting, the third quarter reporting was received at the beginning of October 2019. The company also has a CLA (Collective Labor Agreement) which was ratified on February 9, 2019 by the Head of the Manpower Office North Province of Sumatra. From the results of the consultation, it was explained that the company already had a union and was registered with Disnakertrans of Simalungun Regency.
From the results of public hearings, it is known that the company has never invited DISNAKERTRANS for occupational health and safety training and related to working conditions. On 20 August 2019, the office sent a letter to the company regarding the registration of a company in Simalungun Regency. Simalungun has yet to inform the company of the LB3 transport contract, which expired in August 2019.
From the consultation results, it is known that the company always carries out consultations with DLH when submitting reports. The company has provided assistance in many areas through the CSR program, including development of facilities, health and education.
CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY 4.1 Formal Sign-off of Assessment Findings