Verification 08 February 2018
5.5.4 Noteworthy Positive Components
RSPO – 4006a/1.0/26072018 Page 82 3.6 Summary of Arising Issues from Public, Management and Auditor Response
Issues from Stakeholders Auditor response
Simalungun Regency Manpower and Transmigration Office.
1. From the consultation results, the agency explained that P2K3 was authorized by the provincial Disnaketrans. The Office also explained that the company always did routine reporting, the third quarter reporting was received in early October 2019.
2. From the results of the consultation, it was explained that starting in 2018 compulsory labor reports must be submitted online to the Ministry of Manpower.
3. From the results of the consultation, it is known that the business unit has reported work accident reports, but the agency has not conducted further verification.
4. That the company has registered and reported employees as BPJS employment participants
5. That there are no labor-related issues in each business unit.
6. That the company does the payment above minimum wage
7. The company also has a CLA (Collective Labor Agreement) which was ratified on February 9, 2019 by the Head of Manpower Office of North Sumatra Province.
8. From the results of the consultation, it was explained that the company already had a trade union and had been registered with the Disnakertrans of Simalungun Regency.
9. Regarding the licensing of boiler operators, generators and electrical installations issued directly by the Manpower Office of North Sumatra Province.
10. From the results of public consultations, it is known that the company has never invited DISNAKERTRANS for OSH training and related to labor issues. For socialization is still based on the initiative of the Simalungun District DISNAKERTRANS.
11. That there are no issues related to child labor or the issue of discrimination.
12. The Office has submitted a letter to the company on 20 August 2019 regarding company registration in Simalungun Regency.
Based on document review, field observation and interview with workers and management, there’s no negative issue related to worker welfare and OHS. Every worker whom auditor meet is already registered on BPJS program and no other issue related to force labor.
Simalungun Regency Plantation Office.
1. The company has reported LKUP in June 2019
2. the official of the service explained that there was no change in the plantation class for the three Business Units.
3. service officers explain that the area of business permit, IUP, and HGU are still the same.
4. service officers also explained that the business unit had reported CSR activities, but the report was made to Bapeda.
No negative issues
Simalungun Regency Environmental Agency.
1. Reporting must be routine but reporting has not been done on time 2. The Office explained that the reporting by the company was not good,
the agency had sent a notification letter to the Marjandi unit and the Marihat Unit.
Has been verified and explained in C5.1
Issues from Stakeholders Auditor response 3. The Office said that the company already has a waste utilization permit
(Land Application)
4. For the RKL / RPL report, only the Marihat unit has not sent the report to the department.
5. According to DLH Kab. Simalungun, the company has not yet informed the LB3 transportation contract, which has expired as of August 2019.
6. From the consultation results it is known that the company always conducts consultations with DLH when delivering reports.
7. From the results of the consultation, it was found that there were no problems related to environmental pollution and AMDAL.
Simalungun Regency Land Office.
1. From the consultation results, it is known that there is no new location permit
2. From the consultation results, it is explained that related to the addition of HGU becomes the authority of the Provincial Regional Office.
No negative issues, related to land tenure has been explained in C2.2
Community representative of Mekar Sari Village, Marjandi Village, Simpang Raya Dasman, Marihat Baris Village and Parbalokan Village.
The communication and relation between communities and company are I relatively good, the PIC for communication in all units are known by the head villages, and the contact number are kept by them
There is no complaint from communities regarding to the plantation and mill operation, there is no land dispute and there is no pollution issues.
The company has conducted the assistance in many areas through CSR program, including fasilities development, health and education.
There was an issue of flooding in all villages sampled, the company has conducted the effort to minimize the flooding impact by maintaining drainage and so on.
Has been verified by the auditor, the explanation can be found in C6.1, C6.11
Gender committee of Marihat.
Gender committee are actively to socialize the SOP and the mechanism of sexual/gender harassment to workers
There is no case of sexual/gender harassment reported to the committee in the last 12 months
Based on document review, field observation and interview with workers and management, there’s no negative issue related to gender.
There’s no sexual harassment issue on company operatonal area. Based on worker list document, all workers based from various backgrounds (religion, gender and ethnic group).
SP Bun of Marihat (workers union)
The communication between union and company’s management are good
The member meeting are conducted routinely and meeting with management are conducted if there were workers issues that can not settled in internal of union.
There is no crusial issue, the union board told that the harvesting workers has a grievance related to limitation of workers grade, and a fairly long increase of grade (promotion).
Based on document review, field observation and interview with workers and management, there’s no negative issue related to worker welfare and OHS. Every worker whom auditor meet is already registered on BPJS program and no other issue related to force labor. Companies are encouraged to re-remind all employees so that they know each group in each position and the maximum group for each position. OFI
RSPO – 4006a/1.0/26072018 Page 84
Issues from Stakeholders Auditor response
Marjandi Local Contractor (CV Putra Sumber Maju)
Work is based on a work contract
Contract payments are always on time.
The contractor understands the contents of the contract agreement and must follow the contents of the contract agreement.
No negative issues
Marjandi Gender Committee
The gender committee has not actively socialized SOPs and mechanisms for sexual / gender harassment to workers.
‐ No cases of sexual / gender harassment have been reported to the committee in the last 12 months.
Based on document review, field observation and interview with workers and management, there’s no negative issue related to gender.
There’s no sexual harassment issue on company operatonal area. Based on worker list document, all workers based from various backgrounds (religion, gender and ethnic group).
SP Bun Marjandi (workers union)
‐ Communication between unions and company management is good
‐ Members' meetings are held routinely and meetings with management are held if there are worker problems that cannot be resolved internally in the union.
‐ There was no war problem, the union council said that harvesting workers had complaints regarding restrictions on the level of workers, and a long increase in levels (promotion).
‐ SP Bun Marjandi always conducts socialization to members related to labor issues
Based on document review, field observation and interview with workers and management, there’s no negative issue related to worker welfare and OHS. Every worker whom auditor meet is already registered on BPJS program and no other issue related to force labor. Companies are encouraged to re-remind all employees so that they know each group in each position and the maximum group for each position. OFI
4.0 CERTIFIED ORGANISATION'S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY